Administrative & Program Specialist Resume Sample
Rebeca Daniel
2353 Johan Oval,
New York,
NY
+1 (555) 987 9360
Work Experience
Program Administrative Specialist
11/2015
-
PRESENT
Los Angeles, CA
- Maintains, monitors, tracks, and reconciles expenditures of assigned trust / federal budgeted funds
- Independently processes, monitors and tracks all incoming revenue for the Directorate to include gifts for programs, collections and research activities, exhibitions and other museum related gifts in accordance with SI policies and procedures
- Forecasts funding needs and cost trends, ensuring alignment with organizational strategies and workforce management requirements
- Provides advice to senior management to create short- and long-term business plans, including operational, organization, and financial aspects
- Bulk Mail Work and Project Coordination
- Permit Compliance
- Bindery Equipment
- Processes journal entries as needed related to any procurements. Processes Core payments timely. Enter all procurements into UMB Systems as required; enter same procurements into the Institute’s shadow system
Administrative Program Specialist
08/2011
-
05/2015
Boston, MA
- Follows established UMB travel policy and procedures, coordinates, arranges, procure travel for faculty and staff in the division. Serve as a procurement and travel subject matter expert for junior staff
- Mentor and train other staff as needed
- Working with the Division leader and the Institute Finance team, ensure adequate procurement coverage during vacations. Assists the Institute finance and grant teams with monthly expenditures reports. Assists in preparation of final reports
- Gathers data for use in formulation of the organization’s budgets, grant proposals, and project proposals as needed
- Advises the division head and administrative officials regarding policies, trends, and interpretation of data and program needs. Interacts with internal and external customers of the university. Handles sensitive and confidential information with tact and discretion
- Remains current with and maximizes the use of technology for efficient processing, and generation of reports
- Responsible for the timely filing of documents necessary for the prompt payment of suppliers for those procurements. Responsible for the adequate filing of all necessary documentation to ensure efficiency in vendor payments. Responsible for timely and accurate data reporting related to procurements done and/or planned
Supervisory Administrative Program Specialist
03/2007
-
07/2011
Houston, TX
- Coordinate with Institute’s finance team to ensure smooth procurement operations
- Orchestrates all aspects of processing subpoenas for academic records received by OUR. Analyzes and evaluates requests for academic records to ensure compliance with the Family Education Rights and Privacy Act (FERPA). Explains, for various publics OUR serves, office policies and university regulations/ policies
- FACILITIES MAINTENANCE
- COORDINATION WITH CAMPUS SAFETY / CROWD MANAGEMENT / CAMPUS RECYCLING / GCA
- Contributes to the team’s thinking regarding how practices contribute to the strategy development and the better effectiveness of the program in the journalism field. This involves assisting in the intellectual design of workshops, actively participating in program’s retreats and contributing with the team’s understanding of the journalism field
- Stays abreast of relevant policies and legal requirements and assists staff with understanding, operationalizing, and adhering to relevant policies and guidelines
- Assists with processing grants of two portfolios (“Investigative Journalism” and “Free and Safe Journalism”)
- Provides support to the director in the development and management of reserve funds; in coordinating a complex travel and communications agenda, retreats and other staff building meetings, so that these respond to programmatic goals; and in selecting and managing special consultancies
Education
Boston University
2003 - 2007
Bachelor's Degree in Industrial Hygiene
Professional Skills
- Demonstrated experience developing and presenting environmental, health and safety training programs
- Demonstrated experience conducting inspections/investigations, report writing, hazard assessment and mitigation techniques, and control
- Experience with multi-tasking and working independently on complex administrative tasks. Able to prioritize appropriately
- The ability to think creatively, balance competing priorities, and engage with others in a productive, forward-thinking manner
- Experience working with complex policy and procedures that can be conflicting at times
- Experience with program review, standardizing and streamlining procedures
- Experience with record keeping, budgeting management, and finance administration
How to write Administrative & Program Specialist Resume
Administrative & Program Specialist role is responsible for events, security, finance, credit, training, database, procurement, purchasing, payroll, reporting.
To write great resume for administrative & program specialist job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative & Program Specialist Resume
The section contact information is important in your administrative & program specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative & Program Specialist Resume
The section work experience is an essential part of your administrative & program specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative & program specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative & program specialist position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative & Program Specialist resume experience can include:
- Preferably developing graduate studies or advanced courses in fields that could be relevant to the description and requirements of this job. (journalism, data journalism, international relations, administration, engineering, digital technologies, design-thinking, languages)
- Excellent writing and communication skills; ability to organize, plan and manage projects and public-facing events
- Excellent organizational, analytical, interpersonal, and proactive problem solving skills
- Excellent knowledge of local German rules and procedures, systems, and working culture
- Knowledge and/or some experience in the journalism, digital information or digital platforms is highly recommended
- Verify and enter prior degrees into the UW Student Database (SDB) and coordinate transcript distribution for the GEMS’ advisors
Education on an Administrative & Program Specialist Resume
Make sure to make education a priority on your administrative & program specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative & program specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative & Program Specialist Resume
When listing skills on your administrative & program specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative & program specialist skills:
- Evidence of strong written communication skills. (based on an evaluation of submitted application materials)
- Evidence of strong customer service skills based on previous job history
- Demonstrated experience with chemical/research safety and related regulations, compliance programs, and/or research/field operations and equipment experience
- Demonstrated leadership and vision for providing excellent customer service
- Demonstrated work experience in budget development and management
- Evidence of experience with supervisory issues, regulations, policies, and procedures
List of Typical Experience For an Administrative & Program Specialist Resume
1
Experience For Program Administrative Specialist Resume
- The incumbent needs the ability to multi-task and manage processes and workflows so that these adhere to procedures; and to ensure that these contribute to the fulfilment of strategic goals
- Conducting research and synthesizing data/information to be used in decision-making, strategy development, and evaluation of programs
- Providing advanced administrative support for grant making activities, contracts, conferences, and/or other program functions
- The ability to work collectively within a team that values diversity, creative thinking, humor and generous contribution of ideas
- Manage GEMS’ student records system ensuring retention policies are met
- Serve as back-up to the Administrative Counseling Specialist
- The role requires the ability to build and maintain relationships with a wide range of people from diverse cultural backgrounds
2
Experience For Administrative Program Specialist Resume
- Proficiency in English is required and preferably in another one or two languages
- Advise faculty and staff on all three campuses for issues related to graduate education policies and procedures
- Troubleshoot and provide technical support for MGP to graduate advisors
- Overseeing and managing communications and support (electronic, paper, and web-based) for initiatives, events, awards processes, various committees/task forces, and collaborative projects (e.g., NSF ADVANCE)
- Providing support for events and special projects (e.g., new faculty orientations, community forums or town halls for university-wide working groups, other programs, etc.)
- Performing routine office management (e.g., answering phones and directing queries, managing electronic communication, managing files and databases, and maintaining confidential files) as part of Faculty Affairs and Development and the Stearns Center for Teaching and Learning teams
- Working in collaboration with other administrative staff in the Stearns Center; and
- Greets and directs visitors; responds to general phone, e-mail and in-person questions of prospective and admitted students and their families; and directs and distributes inquiries to appropriate faculty and staff
- Monitors schedule of Director of Undergraduate Programs pulls student files in preparation of meetings and as needed for walk-in appointments
3
Experience For Supervisory Administrative Program Specialist Resume
- Develops policies, procedures, guidelines, and standards based on GSA, DoD, and organizational guidance for forms management and electronic publishing products/program (EPP)
- Reviews, revises, provide guidance, and edits all DoDEA correspondence and publications to make them more coherent and readable and to ensure that prescribed standards regarding style, format, grammar, spelling, and punctuation are met
- Reviews correspondence and administrative measures and controls, and develops guidance and procedures which include correspondence manuals and instructional guides
- Performs special projects which involve gathering data or information, coordinating joint efforts for integrated work efforts, etc
- Ensures that correspondence from the White House and Congressional offices is properly responded to in a timely manner
4
Experience For Genetic Counseling Program Administrative Specialist Resume
- Provides adequate internal administrative supports, as needed, for the Office of the Chief of Staff
- Serve as an Administrative Support Specialist in the DISA, Program Executive Office for Command and Control Capabilities Front Office
- Directly assist the Director and Deputy Director of the Program Executive Office for Command and Control Capabilities and serve as the primary backup for the Office Manager
- Manage the office supplies for the Front Office and ensure the adequate supplies are on hand to conduct the business of the office
- Prepare a variety of special reports and identify, coordinate and solicit necessary information for the reports
- Serve as the office records, files, publications and reports manager for the Program Executive Office
- Receive and screen calls and greet visitors, ascertain the nature of the inquiry or visit and refer the matter to the appropriate action officer
- Communications: drafting and editing memos, reports, monthly newsletters, and other updates; social media posts, web articles and other communications as needed; maintenance and development of newsletter distribution list
5
Experience For Administrative Management Specialist Iv Home Program Resume
- Maintenance of the Lepage Center website
- Assistance with development and promotion of Lepage Center events
- Assistance to the Director with financial management
- Management of the Lepage Center’s public space, including accepting room reservations, managing the room reservation calendar, preparing and cleaning up the space before and after usage, and general maintenance and care of the space
- Expertise in MS Office suite ; event planning; web design and social media proficiency
- Assisting with processing grants and ensuring efficient flow of grants processing, payments, reporting and other similar information, as well as identifying and implementing grants related best practices
- Staying abreast of relevant OSF policies and compliance requirements; assist staff with understanding, operationalizing, and adhering to relevant policies and guidelines
- Experience making administrative and procedural decisions and judgments on sensitive and confidential issues
6
Experience For Administrative Assistant & Undergraduate Program Specialist Resume
- Excellent written and spoken communication, including across cultures and office locations
- Continually review current program processes to identify suggested areas of improvement, in order to maximize program effectiveness and efficiency
- Proficiency in managing data in a complex environment, including proficiency in using data management and visualization platforms and databases (e.g. Salesforce, NetSuite, Concur, etc.)
- Assisting with processing grants and ensuring efficient flow of grants processing, payments, reporting and other similar information, as well as identifying and implementing grants-related best practices
- Providing advanced administrative support for Roma Initiatives Office functions by performing operational work that helps achieve a specific program's goals/plans, including managing most issues independently and identifying new administrative/operational needs and developing/implementing solutions
7
Experience For Administrative Program Specialist A Resume
- Demonstrable proficiency in managing data in a complex environment
- Demonstrable proficiency in using data management and visualization platforms and databases (e.g., Salesforce, NetSuite, Foundation Maps)
- Coordination with relevant Open Society Foundations administrative units
- Assisting in complex event-planning and managing related travel, logistics, and budgets including liaising with vendors (e.g., event planners, translators, graphic designers) and negotiating contract terms and conditions
- Coordinating budgets, including planning, tracking, and variance monitoring and reporting
- Knowledge of the Romani language and other languages of countries where the Roma Initiatives Office works is an advantage
8
Experience For Administrative Specialist Kidney Post Transplant Program Assistant Resume
- Processing and overseeing progress of consultant contracts, which includes working with relevant staff members, including Legal department, to ensure progress, approval and payment
- Supporting staff in the grant-making process, which includes communicating with grantees on the proposal submission process, monitoring and assigning proposal submissions, assisting with grant record preparation for compliance, and liaising with Grants Management department
- Assisting the New York-based Senior Program Administrative Specialist with tracking the budget and grants pipeline, which includes regularly liaising with PHP staff on expenditures and programmatic plans
- Poised, works well under pressure and attentive to detail
- Proficiency in data management and visualization platforms and databases (e.g. Salesforce, NetSuite, Foundation Maps, etc.)
- Build and maintain relationships with a wide range of people from diverse backgrounds within a complex organization
- Mature, creative, and a quick learner
- Assisting in event planning and managing related travel, logistics, and budgets, including tracking budgets, coordinating travel, liaising with vendors (e.g. hotel and/or conference location staff, caterers, tech support, event planners, translators, etc.), and processing related contracts or vendor agreement
- Coordinating all WIS-related travel (for senior staff and participants in WIS meetings) including processing travel requests and expense reports of Division Director; obtaining visas; scheduling flights/trains/ground transportation and accommodation; and preparing travel documents, schedules, and background materials
9
Experience For Administrative Specialist Vad Program Resume
- Contributes highly quality and timely administrative support to the wider IMI team, by helping to ensure all requests are handled professionally and transparently
- Taking meeting or call minutes as requested
- Staying abreast of relevant OSF policies and compliance requirements
- Assisting in other ad-hoc matters as requested (including document editing; drafting correspondence, summaries, or background materials; outreach tracking etc.)
- Develop public relations, marketing and promotional materials and plans associated with the strategic communication of ARL mission
- Ensure consistency between planning and execution of financial databases for purposes of periodic rollups
- Provide administrative support to executive or equivalent level personnel
10
Experience For Administrative Specialist & Program Analyst Resume
- Facilitate and coordinate procedural issues surrounding projects to include planning and budgeting time, materials, and resources for approval by ARL personnel according to SOPs or IOPs
- Serve as office administrative point of contact for nontechnical and administrative requests in response to higher headquarters
- Review and analyze administrative policies, clarify complex and confusing guidelines, and make recommendations to higher headquarters for changes to administrative policy
- Create and maintain multiple office databases
- Serve as the office administrative point of contact for internal and external non-technical and administrative requests or taskers
- Generate, track, and monitor funding/execution documents, post necessary actions (e.g., funding/execution documents) to journals or subsidiary ledgers of an accounting system (e.g., GFEBS) against intra office databases/spreadsheets to identify deltas
- Review and compare financial documents such as reports from the accounting system (e.g., GFEBS) against intra office databases/spreadsheets to identify deltas
- Supporting the grants team in the grant-making process, which includes communicating with grantees on the proposal submission process, monitoring and assigning proposal submissions, assisting with grant record preparation for compliance, and liaising with Grants Management department
- Tracking the budget and grants pipeline, which includes regularly liaising with staff in the Budget Office on expenditures and programmatic plans, and working with the Information Specialist to create dashboards for daily grant monitoring purposes
List of Typical Skills For an Administrative & Program Specialist Resume
1
Skills For Program Administrative Specialist Resume
- Excellent interpersonal skills and demonstrable expertise in handling personnel-related issues and information in a confidential manner are necessary
- Demonstrated ability to effectively communicate verbally and in writing with internal and external organizations
- Demonstrated managerial experience within the parking or transportation Industries
- Demonstrated experience in working as part of a team, as well as independently
- Evidence of knowledge of basic computer systems and software and the ability to operate computerized management information systems including spreadsheets
2
Skills For Administrative Program Specialist Resume
- Demonstrated successful experience working with populations different than your own
- Experience in issues related to refugees and migration, while helpful, is not required; however, a strong interest in learning about these issues is essential
- Demonstrated experience with biological safety
- Demonstrated administrative experience with PeopleSoft or a similar integrated data management system
- Demonstrated experience and desire to make operations run smoothly and efficiently
- Understanding of applicable transfer credit policies and experience in procedural development and policy enforcement
3
Skills For Supervisory Administrative Program Specialist Resume
- Flexibility and a can-do attitude in the face of competing priorities; excels in managing multiple simultaneous projects
- A collegial team player, with a proven ability to build productive working relationships with international colleagues at all levels of the organization
- High level of self-motivation and strong work ethic; at ease working independently when necessary
- The quality and completeness of our students’ education is our top priority
- Experience with multi-tasking and working independently on complex administrative tasks, and high level of proactiveness, is necessary in this role
- Experience with record keeping, budget management, and finance administration is important
4
Skills For Genetic Counseling Program Administrative Specialist Resume
- Experience making administrative and procedural decisions and judgments on sensitive and confidential issues is useful
- Knowledge or experience using Microsoft Office Suite, specifically Power Point, Excel, and Word
- Experience operating standard office equipment, to include telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders
- Experience using current business management tools such as eARL, GFEBS, ATAAPS, DTS, or any successor systems or similar tools
- Evidence of knowledge of the maintenance of parking equipment
- Demonstrated facility with Microsoft Office Suite applications, including Word, Excel, Outlook
- Experience using current business management tools and databases such as eARL, GFEBS, ATAAPS, DTS, or any successor systems
- Experience and knowledge in transfer credit evaluation processes and procedures
- Experience as a high-level functional user of a student information system and related technologies
5
Skills For Administrative Management Specialist Iv Home Program Resume
- Proven ability to work both independently with little supervision, as well as part of a team
- Demonstrated ability to research and gather information; verify and analyze data
- Excellent written and spoken communication in German and in English
- Administrative/operational experience at a large and complex organization
- Coordinating logistics for meetings and seminars, which includes booking travel, coordinating all event details, and providing post-seminar support
- Monitoring and tracking reports and payments for ongoing grants and submitting them for approval
6
Skills For Administrative Assistant & Undergraduate Program Specialist Resume
- Coordinating logistics for meetings, which includes booking travel, coordinating all event details, and providing post-event support
- Assisting in complex events planning and managing related travel, logistics, and budgets
- Taking meeting notes as requested, including for grant peer reviews
- Taking meeting notes when necessary and sending out action items to team members
- Conducting research and synthesizing data/information to be used in decision-making
- Managing the USP calendar and arranging operations team meetings
- Managing the team calendar; arranging meetings on behalf of the team across multiple time zones
- Working closely with Berlin and Vienna-based programmatic staff on various administrative tasks and projects, supporting them as requested
7
Skills For Administrative Program Specialist A Resume
- Working on various administrative tasks and projects, supporting the grants team as requested by the two Project Heads
- Providing initial review of grantee reports and flagging any inconsistencies
- Providing regular updates to staff on the state of our philanthropic partners, government actors, private sector stakeholders, and grantees
- Processing travel and related expenses for Roma Initiatives Office staff
- Providing background information and insights to the Project Heads in preparation for grantee meetings
8
Skills For Administrative Specialist Kidney Post Transplant Program Assistant Resume
- Assisting with processing payments and ensuring efficient flow of grants processing, payments, reporting and other similar information
- Liaising with vendors and consultants, and assisting with compliance and procurement processes, managing associated contracts and payments
- Conducting research and synthesizing large amounts of data/information to be used in decision-making, strategy development, and evaluation of programs
- Providing advanced administrative support for operations activities and/or other program functions
- Assisting in complex event planning and logistics, managing related travel, vendor and participant budgets and reimbursements
9
Skills For Administrative Specialist Vad Program Resume
- Managing the schedule/calendar (meetings, events, travel and office time) for the Associate Provost for Faculty Affairs and Development
- Assist in managing team/unit's budgets, including planning, tracking, and variance monitoring and reporting
- Arrange for meetings, including reserving meeting rooms and notifying all participants
- Assist in the planning student orientations, preceptor training workshops, annual clerkship fair and recognition events
- Assistance to the Director for organizing meetings and maintaining internal and external partnerships
- Compliance and Grant Writing Assistance
- Refer students, as appropriate, to specialized university offices for such issues as comprehensive counseling, financial assistance, study abroad, etc.
- Conducts surveys and research projects providing advisory services on a variety of administrative and editorial issues which impact on DoDEA
10
Skills For Administrative Specialist & Program Analyst Resume
- Make travel arrangements, establish schedules and make appointments to be kept during travel
- Not afraid to ask the right questions to ensure that something is completed correctly
- Plan and coordinate administrative and technical training and developmental opportunities
- We pursue excellence in education and scholarship
- There is community within the faculty and staff that is premised on collegiality, mutual trust and respect
- The College is responsible to its students, staff, and faculty to help them grow personally and professionally
- Graduate Program Coordination
- Web Content management and Communications
List of Typical Responsibilities For an Administrative & Program Specialist Resume
1
Responsibilities For Program Administrative Specialist Resume
- Reviewing, tracking, and responding to Letters of Inquiry directed to the President and the Executive Office and liaising with relevant OSF programs as directed by the Project Heads
- Complex administrative/operational experience
- Prioritize appropriately and work independently on complex administrative tasks
- Experience in student conduct, criminal justice, law, police or private investigations, or an office of discrimination and harassment
- Regularly monitoring annual expenditures for grantees and requesting recent financial statements as fiscal years close
- Assisting with developing standardized tools, templates, processes, and workflows, and identifying new administrative/operational needs and developing/implementing solutions
- Two years of professional experience conducting investigations, or an equivalent combination of professional experience and advanced education
- Communicate with tact and diplomacy, both orally and in writing
2
Responsibilities For Administrative Program Specialist Resume
- Working knowledge of relevant federal and Wisconsin non-discrimination laws related to Title IX and gender discrimination and retaliation including Title IX, Clery, VAWA, Campus SaVE, Wis. Stat. 36.11(22), and the Higher Ed Act (Prosper)
- Experience interpreting and applying established sexual misconduct and non-discrimination policies and procedures
- Providing advanced administrative support for the audit team by performing operational work that helps achieve the goals and plans of the department. Includes managing most issues independently, identifying new administrative/operational needs and developing/implementing solutions
- Stays abreast of relevant policies and compliance requirements and assists staff with understanding, operationalizing, and adhering to relevant policies and guidelines
- Assists in events and managing related travel, logistics, and budgets. Liaises with vendors (e.g. event planners, translators, professional trainers, etc.) and negotiates contract terms and conditions. Manages administrative issues related to the work of retained consultants (and their logistical support)
- Demonstrated ability to research and gather information, verify and analyze data
- Experience with website management (e.g., WordPress, Drupal, and/or html)
- Evidence of knowledge of T2 Flex and Amano iParc
- Assists in the development and management of the audit department's budget, including planning, tracking, and variance monitoring and reporting
3
Responsibilities For Supervisory Administrative Program Specialist Resume
- Attend all Title II meetings, workshops, webinars and training sessions
- Responsible for all Title II reports, data collection, and accuracy
- Monitor storage of materials as needed
- Develop procedures for check-in and check-out
- Interpret, implement and provide guidance in support of SOPs and IOPs
4
Responsibilities For Genetic Counseling Program Administrative Specialist Resume
- Demonstrated experience managing an industrial hygiene program and performing assessments including sampling indoor air quality and other exposure monitoring utilizing specialized instruments
- Demonstrated ability to travel using one’s own means or via institution transportation as necessary to ensure prompt response to accidents, incidents and inspections at the various locations
- Superior written, verbal, organizational, and analytical skills
- The ability to or a vision for managing, developing, and maximizing the productivity of professional staff
- Familiarity with methods for collecting data on workflow, working conditions and technology perceptions in a medical setting is highly desirable
- Engage, lead, and direct a diverse workforce fostering and promoting an equitable, inclusive and safe environment
5
Responsibilities For Administrative Management Specialist Iv Home Program Resume
- Current 40-hour Hazardous Waste Operations and Emergency Response (HAZWOPER) training
- The ability to collaborate and engage with a variety of individuals within the Registrar’s Office and across the campus in a productive, forward-thinking manner
- Applicable administrative and/or operational experience (at least 3-4 years of relevant experience with knowledge of the philanthropic sector as an asset but not a requirement)
- A demonstrated commitment to administrative support, with excellent communication skills, sensitivity to cultural communication differences, and ability to interact with colleagues from diverse backgrounds in designing and improving administrative support system
- Proven ability to work efficiently in a fast-paced environment; to troubleshoot and follow projects through to completion, consistently on schedule, without loss of attention to detail and budget. Experience making administrative and procedural decisions and judgments on sensitive and confidential issues
- A patient, diplomatic disposition in interacting with senior management, co-workers and the general public
- Title IX Investigator training certification
- Familiarity with the range of the university’s operations, facilities, non-academic and academic policies, procedures, and hearing practices
- Ability in integrating management services with the general management of the organization
6
Responsibilities For Administrative Assistant & Undergraduate Program Specialist Resume
- Knowledge and understanding of human resource management principles and practices
- Demonstrated aptitude or proficiency with the office technology used by OSF, including Microsoft Office Suite, as well as the ability and willingness to learn new proprietary software systems (such as Salesforce, Concur, and Box)
- Specific experience in higher education Title IX student conduct investigations
- Basic competencies in budgeting
- Fluency in second language is an asset, but not a requirement
- Apply analytical techniques and evaluative methods
- Provide administrative and technical supervision
- Developing policies, procedures, guidelines, and standards based on GSA, DoD and organizational guidance for forms management and electronic publishing products/program (EPP)
7
Responsibilities For Administrative Program Specialist A Resume
- Conducting surveys and research projects providing advisory services on a variety of administrative and editorial issues
- Reviewing correspondence and administrative measures and controls, and develops guidance and procedures which include correspondence manuals and instructional guides
- Coordinate travel arrangements for senior staff and meeting participants; process online travel authorizations, working with OSF's travel agency
- Active registration through the Commission on Dietetic Registration of the
- Interpreted a law, rule or regulation into clear understandable common language; or
- Performed administrative data collection and analysis of that data; or
- Evaluated a process, project or operation and provided recommendations based on your evaluation
- Interpret, implement, and provide guidance in support of SOPs and IOPs
8
Responsibilities For Administrative Specialist Kidney Post Transplant Program Assistant Resume
- A cover letter and resume are required for all applications
- Act as point person to address and direct budget and other administrative questions
- Process bill payments for assigned programs, e.g., American express payments for senior staff, consultant payments, and PRS payments
- Staying abreast of relevant policies and compliance requirements and assist staff with understanding, operationalizing, and adhering to relevant policies and guidelines
- High level of self-motivation and at ease working independently when necessary
- Creative problem-solver able to navigate complex systems and networks
- Proficiency in managing data in a complex environment is critical and proficiency in using data management and visualization platforms and databases (e.g. Salesforce, NetSuite, Foundation Maps, Concur, etc.)
9
Responsibilities For Administrative Specialist Vad Program Resume
- Proven ability to work efficiently in a fast-paced environment; to troubleshoot and follow projects through to completion, consistently on schedule, without loss of attention to detail and budget
- Superior ability to work with and value contributions from diverse populations
- Integrity-focused work ethic that values the inherent worth and dignity of others
- The role requires fair level of knowledge of (generally accepted) accounting principles, financial management, internal controls, policies, guidelines, and processes
- Proficiency in managing data in a complex environment is critical
- This role requires proficiency in using data management and visualization platforms and databases (e.g. Salesforce, NetSuite, Cx, etc.)
- The incumbent needs the ability to set up processes, systems, and workflows and ensure adherence to procedures and follow-up
10
Responsibilities For Administrative Specialist & Program Analyst Resume
- The role requires the ability to build and maintain relationships with a wide range of people from diverse backgrounds within a complex organization
- Maintain and update the calendar of the Government office manager within the specialist’s assigned branch using computer software (e.g. Microsoft Office Suite) by making appointments and arranging meetings, based on the manager’s schedule and current issues
- Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc)
- Obtain and deliver read ahead material for office manager’s scheduled meetings and distribute to attendees
- Prepare property turn-ins and requisition orders (including IT Approval System (ITAS) waivers). Prepare, review and process training requests, travel orders, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature
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• Strong organizational & decision-making sk...