Administrative Staff Resume Sample
Irwin Cremin
831 Charlie Lights,
Detroit,
MI
+1 (555) 773 2697
Work Experience
Legal Administrative Staff Ops Manager
09/2017
-
PRESENT
San Francisco, CA
- Physical requirements are: sitting, walking, standing, extensive use of stairs, and access to remote structures
- Produce and run activity reports in WolfMart to access proper functioning of the unit. Update and change staff’s vendor assignments as needed
- Multi task at any given time
- Willingness to take on new and additional challenges as requested
- In partnership with Head of Global Legal Operations and Human Resources, develop core competencies required of all Corporate Legal administrative staff as well as specific practice group skills needed for individual teams
- In conjunction with DTSS, Legal Operations, and Human Resources, create a skill set training program and professional growth and development plan to meet those requirements
- Be familiar with currently available enterprise-wide tools that foster collaboration and knowledge sharing and incorporate recommendations in training and workflow plans
Administrative Staff
08/2011
-
05/2017
Phoenix, AZ
- Under minimal supervision, provides moderate to complex administrative support for an office, a department
- Receives and distributes incoming mail. Creates all outgoing shipments and their correspondence
- Weekly timesheet review, reconcile and submittal to corporate
- Follow safety rules, guidelines and standards for all office policies
- Limited experience performing office support activities required
- In an Office location, assist and provide support to the Administrative Manager or designated CSR with one or more of the following activities supporting the corporate office including
- Directly assists the Civilian Personnel Officer (CPO) in the administrative management of all civilian personnel programs. Collects/distributes information/data, conducts simple research to ascertain pertinent history, applicable guidance and constraints
- Team Program/Project Member and Project Management. Seeks innovative solutions to wide range of personnel issues/concerns through research, consultation, benchmarking, etc
- Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office
Administrative Staff Assistant
01/2009
-
03/2011
Dallas, TX
- Manage back-up support and cross coverage due to administrative assistant absences or open positions to ensure optimal coverage in a cost conscious manner
- During the first year of the position, evaluate overall administrative support models based on workflow and skill requirements, and develop recommendations for any future organizational models that best support the entire Corporate Legal organization
- Assist Legal Executives in performance management, both during the annual review period and throughout the year as needed
- Run attendance reports and review agent status on a daily basis
- Prepare disciplinary action warnings and forward to managers; follow up as needed to ensure deliverable timeframes are met
- Research and coordinate resolution on attendance issues with appropriate department, i.e. Business operations, Human Resources
- Valid driver’s license with acceptable violation history
- Experience with Microsoft Word, Excel, Power Point and Outlook applications
Education
National University - Redding Campus
2004 - 2008
Bachelor's Degree in Business Administration
Professional Skills
- Process and reconcile Oracle on-line purchases in accordance with County procurement policies. Manage all vendor contracts and reconcile invoicing discrepancies. Track payments to vendors and expedite payments. Coordinate purchases as County P-card holder
- Act as the work unit liaison to distribute and collect new and updated policies, procedures, etc. Maintain confidentiality in working with sensitive personnel information. Ability to develop and clearly communicate administrative process
- Excellent problem solving skills; outstanding writing and editing skills and graphic communication skills
- Attention to detail, along with excellent organizational, verbal and written communication skills. Exceptional customer service and problem-solving skills
- Manage multiple priorities in an IT-focused environment and demonstrate a commitment to learning new skills as needed
- Demonstrated medium to advanced computer skills in MS Office products including Excel to develop and maintain spreadsheets; MS Word; MS PowerPoint
- Professional, responsible, reliable, creative, and results-oriented with excellent interpersonal skills
How to write Administrative Staff Resume
Administrative Staff role is responsible for editing, legal, training, administrative, procurement, finance, credit, database, auditing, printing.
To write great resume for administrative staff job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative Staff Resume
The section contact information is important in your administrative staff resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative Staff Resume
The section work experience is an essential part of your administrative staff resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative staff responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative staff position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative Staff resume experience can include:
- Provides advice and guidance to staff in the organization on administrative, clerical, and procedural requirements. Customer Service. Customer service includes the following for internal and external customers, to include, but not limited to, supervisors, employees, co-workers, and AFPC
- Prior work experience in the field of Aviation, Engineering or an R&D setting is highly desired
- Basic accounting and mathematics skills
- Communicate effectively and anticipate needs of program, project, and/or unit staff
- Skill in supporting project research and organization including but not limited to Web research, data collection, spreadsheet management, and collateral review
- Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems
Education on an Administrative Staff Resume
Make sure to make education a priority on your administrative staff resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative staff experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative Staff Resume
When listing skills on your administrative staff resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative staff skills:
- Excellent skill in proofing documents with special attention to vocabulary, punctuation, grammar, formatting, spelling, composition, proofreading
- Skill in working independently and in a team environment. Ability to establish and maintain effective working relationships with other staff.
- Skill in working collaboratively as an effective team member
- Demonstrated skill in editing content for outreach materials; ability to understand technical information
- Effectively communicate on the telephone and in person
- Experience using a content management system (CMS) for web authoring and content management tools
List of Typical Experience For an Administrative Staff Resume
1
Experience For Administrative Staff Assistant Resume
- Gather, analyze and present facts, communicate effectively, using tact and courtesy and possess the ability to plan, organize work, and meet deadlines
- Experience as administrative assistant in engineering or construction industry
- Experience performing office support activities required
- Experience in customer service industry
- Mailing/FedEx of letters & packages (labeling, postage, sorting and distribution)
- Typing speed at least 50 wpm
- Preparing outgoing and sorting incoming mail including classified documents adhering to established procedures
2
Experience For Administrative Staff, Jakarta, Indonesia Resume
- Answering and screening telephone calls, taking clear and concise messages, and responding to callers in clear and meaningful manner
- Arranging and coordinating travel and processing associated expense reports
- Coordinating classified meeting set up, badges and clearances
- Placing and tracking purchase requisitions
- Processes various billing types ensuring all billing is internally approved and sent to clients on schedule, attaching all necessary backup
- Support the building and maintenance of the training mailing list
- Attend Training Department planning and scheduling meetings
- Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures
3
Experience For Co-p-administrative & Staff Assistant Resume
- Answer Help Desk calls relating to billing and resolve billing applications IT and procedural errors for offices
- Provides support to the Administrative Manager/CSR with the following activities supporting the corporate office including
- Assist with answering telephone for entering registrations
- Assists with various tasks related to preparing invoices and following up on accounts receivable
- Knowledge of procurement, fiscal, recordkeeping, timekeeping, and travel procedures, practices, and policies
- Knowledge of structure, programs and work methods of organization for personnel/manning issues
- Proficient and accurate in using databases
- Primary person to answer phones using proper phone etiquette
- Responsible for preparing reports and correspondence as appropriate
4
Experience For Legal Administrative Staff Ops Manager Resume
- Assembles and analyzes information, prepares reports, contract documents, specifications, marketing materials, correspondence and memoranda
- With support from others, assists with preparation of prequalification packages and marketing materials
- Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management
- Shares responsibility for maintaining quality standards on all projects
- Assist Technician scheduling
- Potential for temp to direct This role is a front facing role
5
Experience For Administrative Staff Assistant, Japan Staff Resume
- Plan and organize management programs and functions of an organization
- Directly manages all administrative support program functions
- Ensures unit program compliance with regulations, laws, policies, and unit directives
- Performs other clerical and administrative work in support of the office/organization
- Directly manages facility and equipment in support of the office/organization
- Gather, analyze and present facts, communicate effectively, using tact and courtesy and possess the ability to lead volunteers, plan, organize work, and meet deadlines and ability to plan and organize management programs and functions of an organization
- Under minimal supervision, provides moderate to complex administrative support for an office which conducts training classes
6
Experience For Administrative Staff Assistant, GS Resume
- Assist in processing student payments for class
- Keep FileMaker training client, class and student databases accurate and up to date
- Enters student registrations and contact information from online registrations, email, over the telephone and day-of-class
- Produce accurate certificates and wallet cards for open enrollment and custom classes
- Generate sign-in sheets, rosters and reports when needed from student/client databases
- Set up/maintain classroom furniture, maintain catering area, and student curriculum materials. Materials include combination of course manuals, agendas, special handouts, name cards, notepads, folders and pens/highlighters
7
Experience For Administrative Staff Resume
- Classroom clean-up and set-up at end of day
- Send out class reminders to students via email and/or mail
- Proficient in Microsoft Word, Excel and Outlook for PC
- Creating and tracking reports, presentations, memos and other documents, including proofreading all documents for clarity, grammatical usage, punctuation, and formatting
- Special project and programmatic assignments including data entry efforts
- Proficiency in basic business applications, such as Microsoft Office and Excel
- With limited supervision, provides moderate to complex administrative support for an office, a department and/or groups of professionals
8
Experience For Administrative Staff Assistant Resume
- Maintains files for correspondence, reports, records and contracts
- Type correspondence, documents and spreadsheets. Input data into databases
- Register proposals, create draft proposals and register projects
- Conduct FOIA inquiries, request flood plain research and create project site maps
- Set up and populate general information in report templates and create unit plans for accessibility projects
- Microsoft Word, Excel and SharePoint
- Be available to work nights and weekends when required
- Primary person to dispatch Construction Materials Field Technicians
9
Experience For Administrative Staff, Jakarta, Indonesia Resume
- Construction Materials data entry
- Greet and accommodate guests in a professional manner
- Professional appearance – Adhere to dress code
- Project set-up and registration in CMELMS
- Track documentation of signed contracts
- Proposal registration and confirm client information
- Maintain a clean and orderly front entry/reception area, conference room and copy room; Load paper in copier and fax; Restock office supplies in cabinets in copy room
- Maintain personnel contact list
- Opens, sorts and distributes mail to the appropriate persons
10
Experience For Co-p-administrative & Staff Assistant Resume
- Stocks and inventories supplies
- Maintains files of correspondence
- Under minimal supervision, provides moderate to complex administrative support for a department and/or group of professionals
- Under general supervision, performs a variety of routine and non-routine moderately complex billing functions to ensure the proper preparation of accurate and timely bills to customers based on contract terms
- Responsible for the centralization of national account billing. Communicates the billing services offered to National Account Managers and partners with them to set-up national clients
List of Typical Skills For an Administrative Staff Resume
1
Skills For Administrative Staff Assistant Resume
- Knowledge of King County government and/or experience with public sector performance measurement and program evaluation
- Experience in a university business office setting
- Demonstrated ability to learn and apply precise standards of King County's correspondence and legislative guidelines and travel policy
- Experience with accounts payable software and project management tracking systems
- Work closely with section manager to prioritize tasks, projects and requests
2
Skills For Administrative Staff, Jakarta, Indonesia Resume
- Demonstrated knowledge of equity and social justice issues, policies, and data
- Manage and prioritize multiple projects independently
- Visiting Bank for filing/ collecting of documents
- Coordinating with Accounting team for their administrative activities
- Maintaining, writing and organizing marketing materials including project sheets, resumes, project lists and related collateral
- Coordinate meetings by reserving conference rooms, scheduling participants and setting up audio/video equipment
3
Skills For Co-p-administrative & Staff Assistant Resume
- Assist staff in research, producing internal communication materials, organizing workshops and project related events
- Manage project records using SharePoint. Work with others to develop, maintain and manage project SharePoint sites for office functions and for individual projects. Set up and maintain files for all construction projects using standard CM filing system
- Manage meeting logistics for construction project teams, including sending meeting notices, making room reservations and setup meeting rooms. Coordinate the preparation of agendas and information packets for meetings, and prepare meeting minutes. Capable of producing clear and complete meeting minutes
- Experience & knowledge of Filing of Documents with Government departments
- Experience in construction or engineering industry
- Prepare meeting agendas and take and distribute meeting minutes
- Create, maintain and update the clinician’s schedules according to authorizations and patient needs. Maintain clinician’s availability lists
- . Knowledge of Filing activities for voucher, payroll records etc
- Knowledge of grammar, punctuation and spelling rules as required
4
Skills For Legal Administrative Staff Ops Manager Resume
- Work independently and to manage multiple competing demands in a fast-paced environment
- Passion for improving the lives of those involved in the criminal justice system
- Prepare memos and letters to outside agencies and interests
- Coordinate daily vehicle use for the section, maintain logs, and deliver vehicles to Fleet Operations for maintenance/repairs
- Perform other related project administrative activities as assigned
- Receive and enter data for new and current patients and employee records
- Serve as the point of contact for all interactions with clinical team members, administrative associates, referral sources and patients
- Ensure adherence to company policies associated with record establishment, retention, maintenance and confidentiality
5
Skills For Administrative Staff Assistant, Japan Staff Resume
- Prepare clinical records for new patients upon receipt of referral. Complete quantitative administrative review of clinical records at start of care and upon patient discharge
- File incoming documents daily. Maintain a control procedure for active patient files. Maintain a tracking system to ensure clinical records are current according to company policy and regulatory requirements
- Partner with clinical resources to oversee patient intake and inquiries and assess patient needs
- Demonstrated ability to learn and meet precise standards of King County's correspondence and legislative guidelines and travel policy with special attention to vocabulary, punctuation, grammar, formatting, spelling, composition, proofreading
- Valid Washington State Driver's License or alternate ability to get to meetings and work sites not served by transit at varying times of the day
- Demonstrated ability to organize and prioritize multiple work assignments and deadlines including the ability to work on a number of projects simultaneously, with high attention to detail and accuracy and within tight timeframes. Ability to adapt to changes and/or seek clarification when in work load, priorities, and deadlines
6
Skills For Administrative Staff Assistant, GS Resume
- Skill in working independently and in a team environment. Ability to establish and maintain effective working relationships with other staff. Demonstrated ability to take direction from multiple sources
- Knowledge and experience in Construction Management administrative practices
- Proactively distribute administrative information; policies, forms and procedures and keep the team up to date on procedures in a positive way
- Proficiency as a developer and/or administrator of a SharePoint site for employee use
- Basic knowledge of graphic and Web communications
- Analytical ability sufficient to gather and interpret data for the solution for non-complex, routine office problems
- Perform general office tasks such as; collating and assembling documents; accepting and delivering interdepartmental correspondence, photocopying/facing correspondence and reports, maintaining and organizing business and legal files and inventory of office supplies
7
Skills For Administrative Staff Resume
- Coordinate and gather information for semi-annual Power and Facilities ATU 587 pick process, vacation picks and seniority lists using the Employee Time Tracking System (ETTS) and PeopleSoft employee database
- Track movement of approximately 400 employees including new hires, terminations, promotions and transfers through the use of PeopleSoft Personal Change Notices (PCNs)
- Demonstrated knowledge of the criminal justice system, ideally the King County criminal justice system
- Process Management: Good at figuring out the processes necessary to get things done
- Purchasing card responsibilities as assigned
- Maintain confidentiality and use discretion when dealing with employee and labor issues
- Maintain databases and determine eligibility for service, safe driving, and other section awards
- Compile and gather information for the Power and Facilities section's position vacancy report
8
Skills For Administrative Staff Assistant Resume
- Maintain employee work records and process payroll
- Track and verify the section's employee vacation balances information in compliance with the ATU 587 contract
- Attend meetings on behalf of various Power and Facilities groups
- Process section invoices and expenses for payment and perform periodic audits
- Maintain procedure manuals and employee rosters for Superintendents and on-call Chief
- Communicate on-call status information monthly to other Section's within Transit
- Utilize Microsoft Word, Excel, PowerPoint, Outlook and other software in support of work product delivery
- Purchase awards and schedule award ceremonies at work sites
9
Skills For Administrative Staff, Jakarta, Indonesia Resume
- Provide phone back-up for the Work Center Hot Line
- Approachability:Is easy to approach and talk to; builds rapport well
- Teamwork/Cooperation:Ability to work harmoniously with others in the work unit toward the accomplishment of common objectives
- Organizational Agility: Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network
- Initiative, Innovation, and Creativity: Energy and aptitude to originate or initiate action, to think and act without being urged; ability to formulate new ideas and methods, utilizing facts and past experience, and to project future possibilities
- Enthusiastic to learn new tasks
- Entry level knowledge of space program and NASA's major programs
- Positive attitude, attention to detail, high level of organization and ability to assist with projects from concept to production
10
Skills For Co-p-administrative & Staff Assistant Resume
- Work with people of diverse backgrounds including staff throughout the Division, representatives from other County Divisions, legislative and executive staff, and the public
- Demonstrated ability to work with and adjust priorities based on input from multiple sources
- Manage multiple priorities in an IT-focused environment
- At least Two (2) or more years of work experience as an administrative assistant supporting multiple people
- Experience using Microsoft Office Suite (e.g. Word, Excel, PowerPoint )
- Multi-task, worker under pressure with changing priorities and short deadlines
- Be flexible and quickly change direction, as needed
- Demonstrated proficiency with Microsoft Word, Excel (ability to develop worksheet formulas, perform complex operations, and develop graphs and charts), SharePoint and Adobe Pro
- Demonstrated skill in editing content
List of Typical Responsibilities For an Administrative Staff Resume
1
Responsibilities For Administrative Staff Assistant Resume
- Operates the dispatching system
- Skill in budget formulation, preparation, justification, presentation, and analysis
- Skill in use of office applications
- In an Office location and area offices, serves in one of more roles to support the corporate office including
- Set up and maintain projects and routine portfolios in job registration system
- Assist with the collections efforts of centralized National Accounts which could include phone calls, emails and letters
- Provide excellent client service by maintaining a positive and professional attitude as well as positive and cooperative relationship with peers, coordinators and managers, as well as when interacting by phone, email, or in person with internal and external clients
- Coordinates / updates staff and/or inspector certifications in Terracon University
- Coordinate safety program on local level, follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management
2
Responsibilities For Administrative Staff, Jakarta, Indonesia Resume
- Control PPE inventory and issue equipment as needed
- Uses a computer to type various letters, reports and correspondence
- Responsible for registration of proposals and projects provided and/or reviewed by project/department/office managers
- Maintains files and records of reports, correspondence, and contracts
- Performs various administrative support activities as assigned by their supervisor
- Combines data from several sources in order to type reports and post records
- Responsible for preparation of DRAFT invoices for projects to provide to project/department/office managers for review/approval before issuing project invoices to Clients
- Computer input and type routine office correspondence, reports, and statistical data
- Independently researches and obtains information from multiple systems and databases to compile complex reports and special assignments including analyzing data and report preparation
3
Responsibilities For Co-p-administrative & Staff Assistant Resume
- Coordinates proposals/presentation preparation including scheduling project milestones and reviews, conducting reviews and working with Project Champions/Project Managers to ensure quality material is submitted and delivered on schedule
- Researches, gathers and edits proposal materials, including project experience, existing corporate content, resumes, etc., verifying and formatting proposal information
- Assists with Major Pursuits, supporting Senior Coordinator, and/or Client Development Manager
- Writes new pieces and edits such items as resumes, project descriptions and management plans of proposals to support the specific message
- In an Office location, assist and provide support to the Administrative Manager with one or more of the following activities supporting the corporate office including
- Budget formulation. Assemble and develop background material and documentation to support program budgets and assist with developing narrative justifications for proposed budgets. Prepare and present monthly budgetary summaries. Develop, analyze, prepare, maintain, and update periodic internal financial reports
4
Responsibilities For Legal Administrative Staff Ops Manager Resume
- Assist in initiating and tracking requests for personnel actions, selecting and completing appropriate forms, and advising supervisor or request initiator on supporting documentation, routing and timeframes. Assist supervisors in the preparation of job descriptions and performance plans or appraisals
- Skill in choosing, interpreting, adapting, and applying pertinent administrative guidelines
- Apply best practices for planning, organizing, and coordinating administrative activities
- Knowledge of procurement, fiscal, record-keeping, timekeeping, and travel procedures, practices, and policies
- Maintains files of correspondence, reports, records, and contracts
5
Responsibilities For Administrative Staff Assistant, Japan Staff Resume
- Opens, sorts, and routes mail to the appropriate persons
- Makes, copies, and files various documents
- Coordinates activities across departments or offices
- Can be a problem solver
- Organize and prioritize multiple work assignments including the ability to work on a number of projects simultaneously, with high attention to detail
6
Responsibilities For Administrative Staff Assistant, GS Resume
- Adaptive and flexible to varying office processes
- Knowledge of the organizational and functional responsibilities and operations of an organization
- Highly-organized, detail-oriented professional with ability to handle multiple projects simultaneously in a fast-paced environment
- Generate MasterSpec construction specification documents
- Generate AIA contract documents
- Microsoft Office Suite proficiency with the ability to generate templates
- Prior corporate work experience in an Administrative Assistant or Executive Assistant role within an international corporate setting is required. Prior experience in an administrative role serving a diverse, multi-national employee population is highly desired
7
Responsibilities For Administrative Staff Resume
- Experience handling routine inquiries from staff, providing technical assistance and answering questions, screening telephone calls and directing calls to appropriate staff, maintaining Director’s calendar, tracking procurement requests, budget, and other administrative actions
- Intermediate to Advanced level proficiency in Microsoft Office – Word, Excel, PowerPoint, Lotus Notes is required
- Learn and meet precise standards of King County's correspondence and legislative guidelines and travel policy with special attention to vocabulary, punctuation, grammar, formatting, spelling, composition, and proofreading
- Work closely with unit management team to prioritize tasks, projects and requests
- Organize and prioritize multiple work assignments and deadlines including the ability to work on a number of projects simultaneously, with high attention to accuracy and within tight timeframes. Able to adapt to changes and/or seek clarification in work load, priorities, and deadlines
8
Responsibilities For Administrative Staff Assistant Resume
- Work independently and in a team environment. Establish and maintain effective working relationships with other staff. Work with and adjust priorities based on input from multiple sources
- Project research and organization including but not limited to Web research, data collection, spreadsheet management, and collateral review
- 701 East Franklin Street, Suite 1110
- File reports
- Type 60 wpm
- Serve as a Property Custodian and Excess Property officer for the SMA in Hawaii, responsible for providing control of all motorized vehicles and office equipment. Ensure all necessary paperwork is completed for the acquisition or transfer of any assigned government property. Provide backup support for timekeeping, vehicle management, travel arrangements, shipping, etc
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