Corporate Assistant Resume Sample
Grace Schmitt
888 Mollie Villages,
Detroit,
MI
+1 (555) 827 0137
Work Experience
Corporate Finance Executive Assistant
12/2017
-
PRESENT
Boston, MA
- Assist with SEC filings and searches within the SEC’s EDGAR database
- Coordinate customer luncheons with caterer, including setup and cleanup of the conference room
- Provide assistance to others in the department as needed
- Frequent interaction with members of senior management and occasional interaction with members of the board of directors
- Experience working within a technology centric department or program
- Deliver high level of service to guests and employees, including but not limited to, Senior Management Team and the Board of Directors, while facilitating a professional image
- Ensure that common areas in the office are equipped with required supplies. Maintains the guest kitchen and beverage station to ensure cleanliness, quality, stocking of supplies, and everything in working order
- Act as hospitality lead for the executive floor; ordering and setting up catering and refreshements for various meetings
Executive Assistant, Global Corporate Giving
12/2014
-
10/2017
Philadelphia, PA
- Process vendor invoices in a detailed and efficient manner
- Visibility to senior management both within CPM/Banking and Finance, and interaction with and functional partners (i.e. ICG P&A, Product Control, Risk, Corporate P&A)
- Gain Global Banking and corporate lending business knowledge
- Continue to enhance managerial and leadership skills (both upward and downward)
- Improve ability to deliver under tight deadlines, enhance analytical and technical skills
- Tracking and recording team’s attendance records
- Assist in processing employee grant requests
- Monitor payments made for approved grants
Corporate Assistant Controller
01/2010
-
11/2014
Dallas, TX
- Prepare expense reports for the Senior Management Team Member in an expedient and efficient manner
- Manage internal/outgoing mail; organize according to content, importance and destination
- Handle confidential material related to company policy and development; and disseminate information with appropriate discretion
- Coordinates use of conference rooms and maintains scheduling calendar
- Cover for other Executive Assistants and provide back-up support to other Executive Assistants when requested
- Respond to inquiries made by researching inquiries, interpreting policy and making appropriate decisions based on company policy and issuing directions to employees as needed
- Support Senior Management Team with various requests and projects
- Partner with Building Engineer and Security team to monitor the facility to ensure that the building and surrounding grounds remain safe, secure, and well maintained
- Manage external vendors including but not limited to building maintenance, security, on-site fitness center, custodial, and coordinating maintenance and repair issues for office and shop equipment
Education
Keiser University - Lakeland Campus
2006 - 2010
Bachelor's Degree in Accounting
Professional Skills
- Strong experience coordinating and scheduling large, complex events/meetings associated with the department’s activities, e.g. quarterly department-wide meetings, annual meeting; holiday events & conferences, etc
- Expertise as a liaison with other Westfield departments and external groups. Serves as the CIO’s “right hand” person include but are not limited to the following
- Organizational and communication skills, team-orientated philosophy, and problem-solving skills
- Strong computer skills using Microsoft Outlook and MS Office – PowerPoint, Word and Excel (intermediate/advanced experience)
- Demonstrate strong listening, organizational, project management, and verbal and written communication skills
- Strong interpersonal skills and the ability to be proactive with calendar management and meeting preparation and planning
- Excellent proofreading, spelling and grammar skills
How to write Corporate Assistant Resume
Corporate Assistant role is responsible for excel, organizational, interpersonal, organization, powerpoint, word, litigation, database, purchasing, auditing.
To write great resume for corporate assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Corporate Assistant Resume
The section contact information is important in your corporate assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Corporate Assistant Resume
The section work experience is an essential part of your corporate assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous corporate assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular corporate assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Corporate Assistant resume experience can include:
- Strong writing and professional communication skills
- In-depth analysis/problem solving skills
- Problem solving skills and ability to collaborate with other departments
- Word, Excel and PowerPoint and Internet skills
- Strong knowledge and experience in US-GAAP accounting
- Computer skills – Excel, Word, PowerPoint
Education on a Corporate Assistant Resume
Make sure to make education a priority on your corporate assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your corporate assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Corporate Assistant Resume
When listing skills on your corporate assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical corporate assistant skills:
- Excellent interpersonal skills to maintain effective working relationships with peers, internal clients, management, auditors and external examiners
- Strong interpersonal and bilingual communication skills - written and verbal
- Excellent organisational skills with an eye for detail, efficiency and accuracy
- Demonstrated experience in working in a dynamic team environment
- Accurate and detailed oriented with high level of analytical and professional skills
- Effectively monitor and analyze variations from the budget
List of Typical Experience For a Corporate Assistant Resume
1
Experience For Corporate Assistant Controller Resume
- Relevant experience either in the finance industry or in a similar capacity for another financial services company
- Have excellent sense of initiative and autonomy
- Manage and administer assigned areas of Corporate Accounting, including oversight of staffing and training and allocation of personnel resources
- Manage daily filing, scanning and shredding for the department
- Sr. Manager, Accounting and Reporting
- Reviews reconciliations of accounting system for all assets on assigned entity's accrual books on a monthly basis for accuracy and in a timely manner
2
Experience For Corporate Administrative Assistant Resume
- Works closely with Financial Planning & Analysis, Tax, Information Technology, Treasury, Shared Services, Legal and Internal Audit
- Work directly with external audit team during quarterly and year end audits to ensure all financial information is properly supported
- Direct responsibility of the subsidiaries monthly, quarterly and annual closing process
- Quality assurance of the subsidiaries’ reporting packages and Revenue Recognition WPs for timely close process compliance
- Act as a Fire warden in taking staff attendance on a yearly basis
- Negotiate with outside suppliers for purchasing items in pantries, stationery or other office related items
- Assist with special projects and daily office running for department
- Assist in the planning of monthly meetings and special events
- Ad hoc responsibilities as required (picking-up lunch orders and other local business-related errands)
3
Experience For Administrative Assistant, Corporate Finance Resume
- Work closely with team to develop collateral and marketing materials
- Coordinate calendar and meeting arrangements as needed by team
- Assist with planning and execution of Jimmy Fund Fenway Fantasy Day and WEEI/NESN Jimmy Fund Radio-Telethon events and logistics
- Act as volunteer coordinator for Radio-Telethon and Fantasy Day, including recruitment and stewardship
- Maintain a tracking record and contact list of corporate sponsors
- Work vs. local accountants worldwide to ensure accurate reporting and support local accountants worldwide with their day to day work
4
Experience For Assistant Controller, Corporate Resume
- Implement internal controls to ensure accurate reporting
- Implement new company processes and accounting treatment, when required
- Manager, Technical Accounting
- Daily banking operations
- Schedule/coordinate meetings and make appropriate catering arrangements
- Provide support for finance recruiting events
5
Experience For Corporate Finance Executive Assistant Resume
- Update and maintain all finance communications, including SharePoint webpage
- Correspond with grant recipients and vendors
- Perform miscellaneous tasks and other clerical functions
- Be responsible for team communications and updates on the intranet and WAVE (NBCUI’s internal communication facility)
- Supporting the Executive Director’s projects and deadlines, ensuring that priorities are aligned. Appropriately manage and block time on calendars to account for time needed to complete work and manage deadlines
- Ensure regional/group reporting requirements are met timely and accurately
- Management of Cash Flow, Treasury, Tax issues, Audit and RiskCoordination of month end and year end closing and balance sheet management
- Ensure all work products are accurate, timely and complete
- Ensure general ledgers are maintained in conformity with the company's policies and procedures
6
Experience For Executive Assistant, Global Corporate Giving Resume
- Ensure compliance with company established internal controls
- Prepare designated sections of the consolidation of affiliate entities and ensure that minority interests and partners' capital are computed and recorded accurately and within established timeframes. Accurately set up minority interest or equity method in the general ledger system for designated new entities and properties in a timely manner
- Prepare designated calculations and roll-forwards of Investments in unconsolidated real estate ventures, partners' capital, minority interest and other balance sheet accounts ensuring activities are performed in an accurate, complete and timely manner
- Review, approve and ensure timely and accurate reconciliations of balance sheet and income statement accounts and related schedules for all assigned entities
- Review and approve bank reconciliations
- Review and manage AP and AR process
7
Experience For Executive Assistant, Global Corporate Affairs Resume
- Review Cash and Accrual Trial Balances to ensure that all transactions are properly recorded on both sets of books and that all activity is properly classified
- Assist in the preparation of income tax packages for assigned entities to ensure that they are completed accurately, thoroughly and delivered by agreed-upon due dates. Provide outside tax advisors with accurate and complete information requested on a timely basis
- Promptly responds to inquiries from internal clients and external contacts and follows through to ensure resolution
- Key stakeholder relationships, including the Chief Financial Officer, Operating Company CFO and Division Finance Leads, External Auditors, General Counsel and the Audit Committee
- Director, Record to Report (Indirect - Shared Services)
- Worked in professional services, desirable
8
Experience For Executive Assistant to Corporate ELT Member Resume
- Attention to detail with a high level accuracy
- Areas of expertise: PC (Word, Excel and Power Point) and Internet abilities, and interpersonal/teamwork skills. Knowledge of Bank’s operational activities is desirable
- Responsible for the completion of quarterly/monthly consolidation process, including execution of the group accounting, preparation and submission of the quarterly press release and the consolidated financial statements
- CPA from a Big 4 firm internship with more than 2 years of experience
- Previous experience in reception/office administrative role
- Manage multiple projects and prioritize to meet critical deadlines
- Professional level experience with Word, Excel, and Outlook
9
Experience For Administrative Assistant, Corporate Resume
- Multi-task and make good decisions
- Printing, scanning and copying items as needed
- Ordering and coordinating lunches and events
- Account receivables analysis and control of the group subsidiaries
- Cash Flow actual and forecast analysis and control of the group subsidiaries
- Ad-Hoc projects as well as automation projects and processes improvement
10
Experience For Executive Assistant, Corporate Affairs Resume
- Provide overall administrative and operational support
- Provide back up for the Receptionist
- Provide back up for the Office Assistant
- Oversee and assist with the storage/removal of documents for the HK office
- Stationery management – order, maintenance, etc
- Deliver newspapers and/ or mail to all employees
- General office support including but not limited to: photo copy documents; prepare files by photocopying and binding documents with preparing mailings and other clerical tasks
List of Typical Skills For a Corporate Assistant Resume
1
Skills For Corporate Assistant Controller Resume
- Strong verbal and written communication skills; highly polished, mature, and articulate
- Demonstrated exceptional organizational and prioritization skill
- Strong computer/technology skills (PowerPoint, Word, Excel, Outlook)
- Excellent telephone skills; ability to communicate and deal positively both internally and externally
- Excellent communication skills; service orientation; open minded
- Experience supporting management, with 3 or more years experience supporting senior executives
- Proven experience in handling highly confidential and non-routine information and explains department and company policies when necessary and uses discretion
- Demonstrated ability to operate productively in ambiguous and highly dynamic contexts
- Consolidating business financial results to prepare for the month end close
2
Skills For Corporate Administrative Assistant Resume
- Corporate Accounting/Technical Financial Reporting/External Reporting experience
- Expertise with financial systems, including a strong understanding of PEARL (Essbase, Business Objects), JADE, etc
- 7+years administrative experience required, including 4+ years supporting an executive
- Evaluate and correct general administrative problems/exercise good discretion and judgment when problem solving administrative issues
- Intelligent; intellectually curious; possesses excellent analytical, quantitative reasoning and interpretive abilities
- Experiences in E-commerce or merchandising
3
Skills For Administrative Assistant, Corporate Finance Resume
- Strong knowledge of Salesforce, Microsoft Word, Excel, Power Point and Outlook, including ability to create and edit tables and type financial data
- Flexibility in prioritizing assignments
- Thrives in a multi-task, fast-pace environment with competing priorities
- Preference to experience in auditing high tech multinational companies and public corporations
- Experience in preforming analytical review
- Experience in working on high-tech companies
- Maintain a high level of confidentiality and demonstrate a high level of maturity
- Work in fast-paced, multi-task environment and prioritize tasks appropriately
- College graduated (any major) with strong academic record
4
Skills For Assistant Controller, Corporate Resume
- Proven ability to multi-task, act with a high sense of urgency and deliver quality results under tight deadlines
- Demonstrated confidence and presence with our most senior leaders
- Responsible for local reporting processes, ie timely, effective and complied with local tax and legal requirements
- Review designated sections of accounting system rollup to ensure that general ledger activity consolidates properly
- Design, implement and maintain an effective and efficient structure for assigned entities that supports the company's business and financial goals
- Provide excellent customer service to both external and internal customers by
- Work on initiative and prioritise workload
- Help ensure the CCO’s priorities are conveyed to stakeholders, and progress is being made in a timely manner
- Strong working knowledge of email, calendar management, spreadsheets and presentation software
5
Skills For Corporate Finance Executive Assistant Resume
- Manage day-to-day activities (phone calls, faxes, mail, e-mail and various requests from internal and external sources) and establish priorities
- Experience reception, desirable
- Strong use of Microsoft Office Tools
- Previous experience with international Audit
- Able to work in a fast-paced environment, ability to prioritize workload
- Preparing and processing expense reports, invoices and Purchase Orders (PO’s)
- Managing the CIO’s calendar
- Uncompromising discretion, confidentiality, and integrity required
6
Skills For Executive Assistant, Global Corporate Giving Resume
- Handling the SOX field
- Preparing special analysis to support important initiatives within the company
- Managing expense reports for the team’s corporate and foundation credit cards on time
- Managing domestic and international travel arrangements and meetings to optimize use of Executive Director’s time and schedule
- Managing GCG’s online contact database, Marketo
- Managing transactions between corporate and business entities
7
Skills For Executive Assistant, Global Corporate Affairs Resume
- Purchasing administration: PR/PO liaison between Accounts Payable, procurement and functional support organizations
- Responsible for all administrative functions including all scheduling of the teams' appointments, meetings, etc. including
- Budget Tracking & Support: Assist in developing SOW’s, budget tracking, and PO openings and contracts management
- Manage the planning, development, design and implementation of assigned projects, including tracking schedules, issues and tasks
- Provide daily assistance to Vice President, Finance, and Vice President and Treasurer, including coordinating calendar and completing expense reports
- Ensure training needs analysis of your departmental staff is carried out and training programmes are designed and implemented to meet needs
- Able to use professional judgment for problem solving and decision making
- Friendly and caring personality combined with a team player approach to executing at work
- Responsibility over GAAP technical accounting, ensure that new accounting standards are reviewed and appropriately implemented in a timely manner
8
Skills For Executive Assistant to Corporate ELT Member Resume
- Assist with setting up the meeting rooms if required
- Implement internal management reporting including and interface with external parties (auditors, tax, legal, printers, etc)
- Tasked with managing cross-country accounting compatibilities
- Provide project coordination support to the team on various initiatives, which includes conducting research, analysis, problem solving
- Help implement new financial reporting systems and improve reporting process
- Help implement new financial reporting systems and improve the reporting process
9
Skills For Administrative Assistant, Corporate Resume
- Efficient, organized multi-tasking and customer-oriented
- High emotional intelligence, confidence and professionalism working with people of all levels internally and externally
- Deliver recommendations on cash flow management to deliver on the financial corporate targets (working capital optimisation)
- Understand legal and taxation changes and manage impact on reporting
- Carry out back office tasks (e.g., documents relating to excise, VAT, accounts reconciliations, etc.)
- Manage treasury related matters including 20 months cash flow forecast
- Assist internal and external auditors with all queries during Interim and Final Audit exercise
- Identify potential opportunities in the plant and explore new plans for making sustainable and savings projects
- Maintain current tracking reports, lead business reviews and ensure process on time compliance
10
Skills For Executive Assistant, Corporate Affairs Resume
- Responsible: Planning & Administrative Associate, IFD/ICS
- Take meeting notes and publish minutes (e.g., key points & decisions)
- Handle Filing of payment documents in a timely manner
- Assist with conference/meeting coordination and setup when required (some physical work required)
- Assist with FTI Consulting function organisation and events
List of Typical Responsibilities For a Corporate Assistant Resume
1
Responsibilities For Corporate Assistant Controller Resume
- Experience in working with high-tech companies
- Assist Executive Administrator in setting up, organizing, and maintaining the legal filing system
- Expense Management: Manage expense reporting by preparing and submitting expense reports, often including complex international travel-related transactions
- Submission of purchase orders, requisitions, receiving receipts, voucher adjustments, and tracking purchase orders
- Responsible for obtaining approvals from Management for invoice payments, purchase orders, and allocation coding to help safeguard expenses
- Multitask and meet changing deadlines while maintaining a great attitude
- Provide support to other team members (including Treasury Services & Risk Management, Finance Contracts & Securitizations and Treasury Operations)
- Input expense reporting for the CCO and other members of management, as needed
2
Responsibilities For Corporate Administrative Assistant Resume
- Proper financial coding and resolution of invoice discrepancies to help ensure expenses are compliant with the Federal Acquisition Regulation
- Backup receptionist and escorting guests as needed
- Oversee the accounting operations internal, control systems and policies and procedures
- Perform quarterly/annual financial reporting
- Regularly interact with the accounting department
- Perform professional level tasks that are sensitive in nature, requiring independent judgment, initiative and tact
- Coordinate onsite meeting logistics (international and domestic)
- Professional and detailed minded
3
Responsibilities For Administrative Assistant, Corporate Finance Resume
- Can work individually as well as in a team
- Manage new file set-up for contracts, compliance, and litigation matters
- Maintain high level of confidentiality at all times
- Calendar and Inbox Management: Ensures appropriate time management (schedules prep time for important meetings, time to read emails, etc.); schedule and arrange meetings. Scan incoming e-mails for importance and meeting invitations
- General Administrative Support: Track and follow up on urgent and pending issues; prepare correspondence; maintain working operations for the Corporate Affairs team, reference and track historic files; and process incoming and outgoing mail
4
Responsibilities For Assistant Controller, Corporate Resume
- Presentation/Communications Support: Assist in developing Powerpoint presentations, written communications, etc. as needed to support the SVP and their direct reports’ projects and programs
- Business Travel Arrangements: Understand executive preferences and proactively troubleshoots and addresses travel conflicts. Additionally, generates detailed itineraries in a proactive manner
- Cross-Departmental Support: Works across the Corporate Affairs organization and in collaboration with other departments and leaders to ensure continuity of administrative support
- Coordinate the agendas of the Director; manage appointments and ensure follow-up on various requests
- Perform general office work (word processing, file follow-up, filing-system maintenance, database update and maintenance, photocopies, archiving, mailings, etc.)
- Research and produce reports of Aircraft status using various websites
- Administer the periodic corporate filings of various Bombardier wholly owned subsidiaries and affiliated corporate entities
- Administer lien release documentation related to Bombardier’s Legacy portfolio
- Coordinate meetings and special events and prepare all necessary material
5
Responsibilities For Corporate Finance Executive Assistant Resume
- Arrange and confirm travel reservations for the team members and Director
- Prepare all types of documents in the required styles and formats (Word, Excel, PowerPoint)
- O Provides full administrative support to the Vice President, US Corporate Affairs and members of her leadership team
- Provide confidential administrative and personal support to the CCO
- Coordinate meetings and conference calls with internal staff, Executive Management, regulators, including location and visitor logistics, materials preparation, and meeting note transcription
- Provide administrative support to the CCO’s direct reports
- Arrange and organize travel for Compliance management
- Manages and reconciles corporate credit card used for miscellaneous expenses
6
Responsibilities For Executive Assistant, Global Corporate Giving Resume
- Responsible for other administrative tasks such as
- Maintains & stocks office supplies and places orders as needed
- Support to Corporate Suite Executive Assistants and various departments
- Responsible for all quarterly and annual closings, tax reports, Chief Scientist reports
- Work closely with the company's international offices
7
Responsibilities For Executive Assistant, Global Corporate Affairs Resume
- Manage and prepare presentations for internal and external audiences, under general direction (does not facilitate presentations)
- Liaise with other Executive Administrative Assistants to coordinate meeting and travel logistics: air, ground transportation, meeting preparation, agenda preparation and dinner arrangements, etc
- Assist with outreach efforts and event support in collaboration with various departments
- Familiar with SBO (Sap business one)
- Reports to a Corporate controller
- Manage subsidiaries activity – support local accountants, perform different controls, approve payments, implement internal processes and so on
- Provide general administrative and small-medium project management support to entire finance organization
- Work collaboratively with managers within the finance organization to execute meetings, events and key projects seamlessly
8
Responsibilities For Executive Assistant to Corporate ELT Member Resume
- Deliver internal and external customer service with professionalism, discretion, and excellence
- Schedule/coordinate travel and logistics needs
- Create/edit PowerPoint presentations and draft memos and other communication
- Monitor and update cost center budgets and reforecasts
- Provide support to Finance Resource Management department
- Work collaboratively with other administrative assistants to execute meetings, events, and key projects seamlessly
- Interact with senior managers and address complex requests
9
Responsibilities For Administrative Assistant, Corporate Resume
- Knowledge of IFRS, SOX, ISA’s
- Detail-oriented and "roll-up-your-sleeves" executive
- Well-organized, confident, self-aware, decisive and creative
- Consultancy Category & Modality: International/Individual Consultancy DTC, Monthly
- Expense Reimbursement Submission
- Assist with social media efforts
- Ensure materials and content are brand compliant
- Regular and reliable attendance at work is required and an essential function of the position
- Corporate office support & lobby/guest services
10
Responsibilities For Executive Assistant, Corporate Affairs Resume
- Schedule meetings, make travel arrangements; compose, type and mail/fax correspondence and reports
- Distribute correspondence, copy materials, prepare monthly credit card report; fulfill purchase orders and invoices; answer phones, etc
- Responsibility for monthly & quarterly internal financial reports
- Perform different analytical analysis to explain variations and identify trends
- Work with the auditors on the annual audit
- Prepare different analysis and assist with various tasks related to everyday activity
- Manage subsidiaries activity in EMEA region – support local accountants, perform different controls, approve payments, implement internal processes and so on
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