Documentation Officer Resume Sample
Axel Cummerata
1798 Julio Brooks,
Phoenix,
AZ
+1 (555) 110 8139
Work Experience
Documentation Officer
09/2017
-
PRESENT
Philadelphia, PA
- Adheres to and supports Key’s compliance culture. Acts as a resource to the Team for all deposit and loan related compliance matters. Very knowledgeable about applicable federal, state and compliance regulations., including the BSA/AML program, USA Patriot ACT, OFAC and related due diligence
- Coordinates set-up of new and maintenance or closing of existing deposit accounts. Works in tandem with Relationship Managers, Credit partners and CCDO to ensure daily resolution to client’s overdrafts and insufficient funds
- Adheres to and supports Key’s compliance culture. Acts as a resource to the Team for all deposit and loan related compliance matters. Knowledgeable about applicable federal, state and compliance regulations., including the BSA/AML program, USA Patriot ACT, OFAC and related due diligence
- Reports to the CCB Credit Documentation Supervisor
- CCB Documentation Officer is responsible for establishing and operating legally enforceable loan documentation with close cooperation with other departments e.g. legal, collections, CRMS
- PE OFCE process knowledge
- PE Technical writing and editing
Closing & Documentation Officer
06/2013
-
06/2017
Houston, TX
- L&ISC Tools and Systems Knowledge
- High accuracy and quality in deliveries
- Simpler, Faster, Better mindset
- Strong Risk mindset
- Strong understanding of RBC Privacy Policy, Code of Conduct
- Strong familiarity with RBC Cash management products and services
- In depth knowledge of RBC applications, systems and procedures
Client Onboading & Documentation Officer
05/2007
-
05/2013
Detroit, MI
- Previous exposure to RBC account documentation & client business account processes an asset
- To release line in the systems for customer’s utilization
- Excellent sense of credit / risk in the documentation preparation
- Good knowledge and understanding of CBRC regulations
- Able to work under pressure independently
- Ensuring that all team and individual KPI’s are met and maintained on a daily/monthly basis
- Coach and mentor new hires, as appropriate
- Make outbound income verification calls to employers and Post Sale Calling
- Operational Processing - Ensure that all tax documents are acknowledged, validated, recorded and authorized within 48 hours. Monitor and investigate rejected documents and ensure that the systems are updated accordingly. Create tax matrices upon client’s request. Support client and sub conversions
Education
Strayer University - Baymeadows Campus
2002 - 2007
Bachelor's Degree in Management
Professional Skills
- Strong interpersonal skills, including ability to work as a team player and a willingness to take initiative and expand responsibilities rapidly
- Proven experience in credit administration or control function in a corporate banking background with focus on credit documentation
- Strong credit skill (understanding and interpretation)
- Proactive, self-starter, with excellent organizational & time management skill set
- Existing experience in production or qualty area (Pharmaceutical Industry) at least 1 year
- Experience working in Due Diligence
- Two to three years relevant working experience in an international network environment
How to write Documentation Officer Resume
Documentation Officer role is responsible for research, credit, software, documentation, reporting, finance, training, integration, database, security.
To write great resume for documentation officer job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Documentation Officer Resume
The section contact information is important in your documentation officer resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Documentation Officer Resume
The section work experience is an essential part of your documentation officer resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous documentation officer responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular documentation officer position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Documentation Officer resume experience can include:
- Having a good understanding of cGMP, documentation system and analytical
- Maintaining good relationship to end-users and EPC’s worldwide for regularly checking their AVL’s
- Graduate with 5-8 years’ banking experience
- Validate testing of financial covenants performed by RM for commodity portfolio
- In case of the Commodity Finance portfolio, to validate the testing of financial covenants performed by RM
- > 2 years of relevant working experience is preferable
Education on a Documentation Officer Resume
Make sure to make education a priority on your documentation officer resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your documentation officer experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Documentation Officer Resume
When listing skills on your documentation officer resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical documentation officer skills:
- Working effectively with the team or work group by contributing to team ideas, supporting the team and individual colleague’s goals and objectives, building relationships, and supporting team decisions. Communication
- Understands the importance of listening and questioning skills and effectively exploring alternatives and positions to reach outcomes to gain all parties’ support and acceptance. Compliance
- Ability work under pressure, good communication skills, team player
- Strong written and verbal communication skills with particular emphasis on the ability to extract relevant information and present it in a concise format
- Software skills: MS Office, knowledge of quality documentation systems like Smartsolve or trackwise is an asset
- PC skills (Word, Excell) - intermediate
List of Typical Experience For a Documentation Officer Resume
1
Experience For CCB Documentation Officer Resume
- Obtain, Verify and Maintain CDD documentation required for both BNPSS CI regulatory obligations, its own policy and procedures and implementation of the Foreign Account Tax Compliance Act(FATCA)
- Populate and maintain core business systems including DDR (Due Diligence Reporting) and MFTA (Multifunds Transfer Agent). Contribute to driving continuous improvement of day to day procedures and processes ensuring that legislation and regulatory obligations are adhered to and in line with BNPSS policies
- Maintain communication to clients and front facing staff where necessary to ensure there is sufficient up to date knowledge in respect of any changes in regulation or BNPSS CI & IOM policy and procedures
- Populate and maintain core business systems including DDR (Due Diligence Reporting)
- Ensure all key parties associated with an account are subject to World-check, Lynx and Vigilance verification
- Hold the correct level of competencies to maintain business continuity for BNPSS CI & IOM business line entities that the client documentation team interact with
- Provide AML statistics, Risk Assessments, Profiles and periodic reviews of CDD Files for presentation and acceptance at appropriate Business Management Meetings
- Populate and maintain core business systems including DDR (Due Diligence Reporting) and MFTA (Multifunds Transfer Agent)
2
Experience For Closing & Documentation Officer Resume
- Record, track and resolve queries in relation to account maintenance. Adhering to the correct policies and procedures
- Populate and maintain core business systems including DDR (Due Diligence Reporting) and MFTA (Multifunds Transfer Agent).Contribute to driving continuous improvement of day to day procedures and processes ensuring that legislation and regulatory obligations are adhered to and in line with BNPSS policies
- Contribute to driving continuous improvement of day to day procedures and processes ensuring that legislation and regulatory obligations are adhered to and in line with BNPSS policies
- Reviews loan documentation for accuracy and completeness including but not limited to attorney prepared loan documents; monitors compliance with state and federal laws and regulations and the Bank’s lending policies and procedures
- Maintain communication to clients and front facing staff where necessary to ensure there is sufficient up to date knowledge in respect of any changes in regulation or BNPSS CI policy and procedures
- Ensure all key parties associated with an account are subject to World-check and Vigilance verification
3
Experience For Client Documentation Officer Resume
- Hold the correct level of competencies to maintain business continuity for BNPSS CI business line entities that the client documentation team interact with
- Support the timely collation and verification of client documentation to meet Regulatory and BNP Paribas AML policies
- Communication with collateral dep., cadastral office
- Cooperation with legal, approval, ew, collection, CRMS departments, sales
- IC invoice reconciliation, communication with IC partners and third party suppliers abroad on payments, request for credit notes etc
- Intercompany cost control, communication with IC partners etc
4
Experience For Client Onboading & Documentation Officer Resume
- Cost control activities (Cost Centers, approval flow and matrix, cost recharging to intercompany entities, cost reallocations, control of correctness of SAP postings etc.)
- Support of the GM / CFO / Chief Accountant on ad-hoc basis
- Competent in both oral and written English
- Draft and issue facility letters and security documents
- Prepare and co-ordinate with in house and/or external counsel/RM for non-standard documentation
- Perform diligence check on executed documentation to ensure conformity to Credit decision
5
Experience For Registration & Documentation Officer Resume
- Issuance of Documentation Checklist
- Maintenance of financial report and/or financial covenant in Covenant Manager
- Perform second level check on the facility documentation to be vaulted or withdrawn from the vault
- Maintain a standard suite of documentation including latest updates/improvements as confirmed by Legal. Documentation to include facility, security and transactional documentation, where applicable
- Maintain standard resolutions, up-to-date legal opinions, where necessary
- Draft and issue facility letters and security documents, which are sent to the relevant RM for checking and are subsequently presented to the relevant signatories for signing
6
Experience For Tax & Documentation Officer With German Resume
- Where applicable, prepare and co-ordinate with inhouse and/or external counsel/RM for non-standard documentation
- Perform second level review on facility letters and security documents drafted by BNPP Shanghai Documentation Team for the offshore loans booked with Commodity Corporate Coverage, Singapore
- Perform second level validation on the input of (i) financial report requirements (ii) receipt of financial reports and (iii) covenant results
- Prioritize in a pressurized environment
- Check returned documentation on (i) completeness (ii) whether documentation has been duly executed; and (iii) any amendments made by client
- Liaise with RM on the execution/amendment/negotiation of documentation
7
Experience For Lending Documentation Officer Resume
- Upon completion of documentation, Job Holder to input the financial report and/or financial covenant requirements in Covenant Manager
- Distribution of the Overdue Financial Report to Business Lines on a monthly basis
- Submission of the Mumbai Dashboard on a monthly basis
- Self-motivated and self-reliant but have the ability to work well within a team
- Financial Covenant Maintenance
- Planning and coordinating the processing of all documents, publications and other material originating at UNOV, the United Nations Office on Drugs and Crime (UNODC), the United Nations Industrial Development Organization (UNIDO) and the Preparatory Commission for the Comprehensive Nuclear Test-Ban-Treaty Organization (CTBTO) as well as documents from other duty stations
List of Typical Skills For a Documentation Officer Resume
1
Skills For CCB Documentation Officer Resume
- Experience working in a due diligence or Compliance role
- Strong knowledge of management accounting
- Escalate in an effective and timely fashion
- Experience at least in Documentation or in operations
- Excellent knowledge of Czech language
- Prioritise allocated work in liasion with manager to ensure prompt delivery to customers
- Experience in Cash Management & Trade Finance, preferably in the implementation / documentation role
- Issuing/printing the company house bills of lading
- Editing the shipment information to the System
2
Skills For Closing & Documentation Officer Resume
- Understanding of BNP regulatory regime
- Inputting data into databases and its updates
- Preparing of non-standard agreements, various types of confirmations for customers, for insurance companies or for cadastral office
- Maintaining Financial Covenant System
- Cost forecasting / budgeting, documents handling
3
Skills For Client Documentation Officer Resume
- To bring to the notice of the Supervisor or designess any discrepancies, deviations, or non-conformances in testing or work practices
- Ensure all Investment Manager or Client queries are logged on the appropriate system, providing management reporting where required
- Monitor all account opening for PEPs, sensitive countries and activities, ensuring that enhanced due diligence processes are enacted on such accounts
- To maintain the laboratory Training Matrix
- Proof reading of ocean bill of ladings sent by carriers
- Release the bill of lading to customers against the essential documents and payments
- General knowledge and understanding of credit/legal matters
- Ensure the highest level of customer service support is provided thus contribute to the business's profitability by ensuring quality output
- Knowledge and understanding of IB, CB and/or FIPS business units and Commercial (BB)
4
Skills For Client Onboading & Documentation Officer Resume
- Attention to detail, knowledge and unserstanding of risk management principals
- Develop and improve relationships with most significant clients, taking ownership of all related issues
- Participate in client visits, presentations, calls and/or meetings as appropriate. Assist in responding to RFPs as appropriate
- Support clients’ change request in product including documentation preparation and system setup
- To closely monitor the trade volumes and outstanding confirmations and escalate issues/concerns to the line managers
- Contribute in providing guidance to ISPL
5
Skills For Registration & Documentation Officer Resume
- Preparation and checking of documents related to loan termination, loan amount decrease
- Participation in Month end closing activities
- Preparation of documentation for cross-border charges: contracts, Acts of Acceptance, Addendums to the contracts, supporting documents etc
- Ensure timely receipt of the financial reports and/or testing of financial covenant and input in Covenant Manager
- Monitor the timely receipt of the financial reports and/or testing of financial covenant and input in Covenant Manager
6
Skills For Tax & Documentation Officer With German Resume
- Issue/print the company house bills of lading
- To review and check laboratory notebooks, electronic data and associated laboratory documentation to ensure they are in accordance with cGMP & SOP requirements
- To maintain the departmental controlled documentation system and SOPs
- To maintain all laboratory notebooks, records, chromatograms and analytical documentation in accordance with and to an acceptable cGMP standard
- To review analytical data in line with approved procedures and with reference to pharmacopoeia's, specifications, regulations and industry standards
7
Skills For Lending Documentation Officer Resume
- To adhere to the documentation review schedule and support the Sample Management System
- Generate & review protocols / reports as required
- Full professional proficiency in written and spoken Dutch and English
- Knowledge of ISO9001, cGMP, and production standards in the pharma industry is an asset
- Able to understand technical procedure and specifications
- Manage internal and external client expectations
- Familiar with Local Laws and Regulations, practice
- Be required to interpret data from a variety of sources to ensure complete and correct documentation is prepared
8
Skills For Loan Documentation Officer Resume
- A flexible and hands on approach with a team focus
- Articulate and solve both simple and complex problems
- Knowledge of trade finance, treasury products, and loan administration processes is an advantage
- Work under pressure, multi-task and meet cut-offs
- Deliver on service benchmarks and customer expectations
- Hard worker, ready to work on under pressure
- Available for shift ( if needed)
- Represent the department in periodic service calls with various Global Operations departments
- Ensure that relevant databases and client files remain up to date
9
Skills For Quality Documentation Officer Resume
- Contribute to compilation of periodic department status reports
- Anticipating workload, assigning priorities to the material submitted and schedules it for processing with a view to ensuring the greatest possible efficiency and economy of operation at every stage of the production process; following up on progress, taking remedial measures (renegotiating deadlines or shifting work) as required
- Ensuring that the linguistic support services (as required) are provided to the editors and translators with the view to facilitating the accurate and timely processing of all official documents; contributing to the further integration of documentation processing support functions, including referencing, in documents management processes
- Monitoring the statistical indicators and performance parameters related to budget implementation and programme performance. Participating in the development, implementation and evaluation of assigned programmes/projects, etc.; identifying problems and issues to be addressed and proposing corrective actions
- Contributing to policy development, coordinating activities related to budget and funding and preparing of related written outputs (work programme, programme budget, analysis, sections of reports etc.)
- Reviews loan documentation for accuracy and completeness; monitors compliance with state and federal laws and regulations and the Bank’s lending policies and procedures
- Primary responsibilities to provide clients with an excellent first experience in the new business take on process and BAU activities
- Working together with local agents, if these agents have been registered with end-users and EPC’s together with LK and/or LCSI (e.g. UAE, Oman, Kuwait)
- The Client Documentation Officer has responsibility for opening, closing and maintaining accounts in accordance with SLA’s and BNP Risk Processes
10
Skills For Process Documentation Officer Resume
- Ensure New Registrations for Leoni Kerpen Germany and Leoni India Pune at end-users and engineering companies (EPC’s) worldwide
- Update existing registrations at end-users and EPC’s for Leoni Kerpen Germany and LCSI (for full company names and full production program)
- Responsibility for obtaining and validating correct documentation, in respect of new account openings for BNPSS Entities, working closely with both internal and external stakeholders and appropriate compliance officers
- Responsibility to co-ordinate the account closure process and to monitor activity reporting back to the dedicated compliance officer
- Provide AML statistics, Risk Assessments, Profiles and periodic reviews of CDD Files for presentation and acceptance at appropriate Business Management Meetings.Record, track and resolve queries in relation to account maintenance. Adhering to the correct policies and procedures
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