Editorial Coordinator Resume Sample
Brook Beatty
783 Lionel Greens,
Houston,
TX
+1 (555) 901 9502
Work Experience
Editorial Coordinator / Office Manager
10/2015
-
PRESENT
San Francisco, CA
- Enter copy and data into west elm’s editorial content management system (ECM) including local pages, collaborator pages, sale alerts, spotlights and handcrafted product copy
- Digital magazine content posting including image gallery development
- Digital magazine news feed posting
- Image gallery/slideshow posting
- Excellent MS Office (Outlook, Word, Excel, PowerPoint) skills
- Communicating with authors on all aspects of projects—the Editorial Coordinator serves as second point of contact when the Acquiring Editor is unavailable
- Working with the SVP and Publisher, Publisher of Professional Books, Associate Managing Editor, and Production Manager to assure projects are done on time and on budget; facilitate communication among parties about the status of projects; maintain and keep project team informed about “big picture” of project including status of all parts in relation to stage of development, schedule, and budget
- Preparing complex projects for proposal and turnover including completion of all database information related to production and answering questions/concerns from Production, Marketing, Manufacturing, and other staff working on projects
Editorial Coordinator
05/2011
-
05/2015
Chicago, IL
- Preparing and completing of manuscript permissions and releases
- Development work as needed by the Acquiring Editors, including library and internet research, manuscript alterations/preparation, preparation of artwork for scanning
- Working with the Publisher, Associate Managing Editor, and Production Director to assure projects are done on time and on budget; facilitate communication among parties about the status of projects; maintain and keep project team informed about “big picture” of project including status of all parts in relation to stage of development, schedule, and budget
- Provide ongoing administrative support for the Managing Director, Editorial managing schedules, meetings, expense reports, and travel arrangements
- Help plan editorial team and AMS-wide events including retreats, client events, seminars, and best practice presentations
- Work with leadership team on special projects
- Coordinate recruiting and onboarding efforts, scheduling and communicating with candidates for open positions on the editorial team
Managing Editorial Coordinator
03/2008
-
01/2011
Detroit, MI
- Point person for running any events, symposiums, screenings that FiveThirtyEight hosts, and coordinate FiveThirtyEight’s participation in others’ events
- Create a process to track legal contract workflow for the site’s contract Writers, identifying contracts coming up for renewal and dealing with Writers and their Agents to ensure revisions and amendments are tracked and follow up
- Assists the HR department with onboarding functions for all incoming staff – UAA equipment requests, computer access, gathering documents for I-9’s, etc
- Understanding of FiveThirtyEight’s editorial mission and its content – knowledge of what makes a good story for the site
- Oversees outsourcing of work to vendors and freelancers per HarperCollins’ guidelines
- Be a team player with excellent interpersonal skills
- Runs point on all budget matters related to the Fellowship – coordinating with The Undefeated and ESPN’s Finance areas
- Helps to manage the rollout and ongoing operations of the Rhoden Fellows Initiative, such acceptance and rejection letters, liaising between program directors, faculty advisor and fellows, and monitoring the Initiative’s budget and expenses
- Understanding of The Undefeated’s editorial mission and its content – knowledge of what makes a good story for the site
Education
Siena Heights University
2004 - 2008
Bachelor's Degree in Language Arts
Professional Skills
- Demonstrated experience using AP style and excellent grammar skills
- Excellent organizational skills; ability to prioritize effectively to ensure that schedules are met
- Demonstrated writing composition with excellent grammar and editing skills
- Excellent writing and/or editing skills
- Possess a personality that works well with others, and excellent problem-solving skills to get things done
- Strong organizational skills, with the ability to work well under pressure
- Strong communication skills—oral and written
How to write Editorial Coordinator Resume
Editorial Coordinator role is responsible for digital, software, finance, database, recruiting, printing, security, reporting, research, travel.
To write great resume for editorial coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Editorial Coordinator Resume
The section contact information is important in your editorial coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Editorial Coordinator Resume
The section work experience is an essential part of your editorial coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous editorial coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular editorial coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Editorial Coordinator resume experience can include:
- Strong presentation, organizational, and interpersonal skills
- Prioritize and balance multiple projects amongst competing priorities
- Previous administrative, writing or editorial experience in a large corporate environment is a strong asset
- Demonstrated experience in taking digital photos
- Previous working experience editing and/or writing for a publication or website
- The ability to stay ahead of trends and adapt to new and changing tasks and priorities on an hourly, daily, weekly, and monthly basis
Education on an Editorial Coordinator Resume
Make sure to make education a priority on your editorial coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your editorial coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Editorial Coordinator Resume
When listing skills on your editorial coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical editorial coordinator skills:
- Self-motivated with demonstrated ability to take initiative, but also works effectively as a team member
- Proven ability to build consensus and work effectively within a cross-functional team
- A self-starter, with excellent personal skills
- Excellent negotiation skills and a demonstrable analytical approach
- Demonstrated experience using design and photo-editing software, i.e., INDesign, Photoshop, QuarkXpress, etc
- Demonstrated experience in writing and editing for publications on a deadline
List of Typical Experience For an Editorial Coordinator Resume
1
Experience For Editorial Coordinator / Office Manager Resume
- Work experience in marketing, publishing, journalism, corporate communications or related area with hands-on responsibility for developing content
- Newsroom experience
- Proven ability to communicate complex topics and tailor writing style to various audiences
- Provide backup to the Senior Managing Editor and assist the Senior Managing Editor in managing resources and providing accountabiblity
- Assist in the editorial process, including copy editing and corrections checking, when required
- Provides support to production team to ensure issue deadlines are met, including providing escalation support for missing materials or author/editor delays
- Plays a role in launch strategy and list planning
- Coordinates interviews, photo shoots, and video recording
2
Experience For Editorial Coordinator, Fivethirtyeight.com Resume
- Assist and attend audio recording and film shoots, when required
- To co-ordinate, commission and schedule all ‘On Test’ product reviews in line with pre-defined, cross platform strategy
- Build, format, and schedule email campaigns and website posts
- Create and manage coordination of reports in Salesforce
- Conduct background research for editorial assignments (e.g., podcast episodes, features, email campaigns)
- Correspond with tech team(s) about site bugs and EMS errors/fixes
3
Experience For Digital Editorial Coordinator Resume
- Maintain and update comms documents for each Awards season
- Contributes to the development of the backlist and frontlist publishings program through market research and data analysis
- Assists the senior editorial team members with original manuscripts by contributing editorial feedback, issuing check requests, contract requests, and other paperwork
- Works closely with the President and Publisher and Editorial Director on various projects
- Responsible for handling a portion of the fiction and non-fiction lists each season editorially; which includes writing copy, generating and updating TI sheets, managing metadata, reviewing interior and cover layouts, and communicating with authors, agents, and hardcover editors
- Provide project management assistance for Microsoft Project Server, ensuring the accuracy of the editorial metadata and timely deliverables and accurate key performance indicator status reports at all levels
- Oversee the Sales Conference and Catalog process for CARR by creating and updating schedules, agendas, taking and distributing notes, and performing comprehensive data checks
4
Experience For Managing Editorial Coordinator Resume
- Skilled in spotting trends, crafting headlines, and knowing what makes a story engaging
- Manage P&L (APL) development and processing as requested by the Senior Managing Editor
- Manage fulfillment of major projects and initiatives/programs as requested by the Senior Managing Editor
- Ensure project documents are complete, current, and archived appropriately
- Convert manuscript files and place in Bookswip directory; field/screen all staff requests for manuscripts with appropriate disclaimers, watermarks, and password security
- Expand the pool of ICs by proactively sourcing new ICs, testing and evaluating their potential
- Process Out-of-Print or Short Print Run requests received from the Publisher or Senior Managing Editor
- Optimize performance through A/B testing
- Daily monitoring of site traffic; weekly analysis
5
Experience For Editorial Coordinator West Elm Resume
- Works with stakeholders across the Library to identify and capture compelling patron stories
- Field, research, and forward as necessary queries received from the Zondervan website
- Process requests for digital copies of manuscripts, subject to Publisher's approval
- Under the supervision of the ME, maintain agenda for weekly team creative strategy meeting, scheduling titles for alignment, cover direction, and cover review to ensure that catalog deadlines are met
- Convert manuscript files and place in Bookswip directory; field/screen all staff requests for manuscripts; and create eGalleys with appropriate disclaimers, watermarks, and password security as manuscripts become available for release
- Distribute Reviewed.com content across USA TODAY Network and other partners each day
- Develop and maintain relationships with stakeholders in the USA TODAY Network organization
- Manage, edit, and create stories in the USA TODAY content environment
- Track story placement and performance
6
Experience For Editorial Coordinator, Architectural Digest Resume
- Write stories to help drive engagement
- Familiarity with social media, SEO best practices, and content management systems
- Develops and maintains a database of stories for various channels
- Writes and edits stories and e-newsletters
- Coordinates and maintains content for the Library’s home page
- Develops and maintains schedules for campaigns and projects
7
Experience For Editorial Coordinator Lego ® Ninjago Resume
- Writes, edits, copyedits, and proofreads a variety of other materials as needed
- BA required in English, Journalism, Communications, or a related field
- Excellent writing, research, and reporting/interviewing skills, and the ability to line edit, copy edit, and proofread content for clarity, consistency, accuracy and style for a variety of platforms, including print and digital
- Meet tight deadlines and thrive in a fast-paced team environment requiring a proactive approach and highly responsive work style
- Collaborate with designers and other stakeholders and teams
8
Experience For Temp.editorial Coordinator Resume
- Maintain article prioritization and tracking system using software solutions (e.g. Trello, Excel, EBSCO’s proprietary Systematic Literature Article Management [SLAM] system)
- Provide administrative support for all projects and facilitate collaborative working
- Creation and processing of all Editorial Services contracts and invoices
- Maintain all key information on company systems
- Keep records of reprint corrections and post-publication proof reads
- Coordinates peer-review process for manuscripts from submission through final disposition for assigned STM journals (solicited and unsolicited content)
9
Experience For Editorial Coordinator Resume
- Coordinates and troubleshoots initial author submissions, ensures author submissions are complete and include all required ancillary materials, including copyright transfers, permissions, figure files, etc. Provides timely follow up on any missing materials
- Tracks submissions through review process to established turnaround times, follow up and escalate delays
- Manages solicitation and peer review process for special issues/supplements with Editor, Publishers, and Production Department
- Coordinates timely submission of solicited content from authors. Troubleshoots initial author submissions, ensures author submissions are complete and include all required ancillary materials, including copyright transfers, permissions, figure files, etc
- Provides timely follow up on any missing materials
- Maintains editorial content of journal websites
- Assists publisher/Editors with preparation of annual/semi-annual editorial reports
- Assists in the ongoing development, documentation, and execution of policies and procedures for the Editorial Solutions group to ensure the highest level of quality possible in providing editorial process support to LWW’s publishing customers (society and proprietary)
- Coordinates the submission of articles for each issue of the journal(s). Reviews all material pending to ensure everything is completed on time for each issue
10
Experience For Editorial Coordinator / Office Manager Resume
- Monitors the editorial review process. Creates and maintains correspondence templates to correspond with the submitting authors. Handles all written, e-mail, fax and telephone correspondence pertaining to the manuascript review process
- Communicates with the Editor to discuss operations issues. Recommends ways to improve efficiency. Communicates with and assists the other editorial offices in using the processing system. Learns and implements new electronic systems as necessary
- Ensure often-updated process and standards documents are complete, current, and archived properly for timely reference and seamless implementation (ie. title setup process, freelancer process, copyright page standards, brand standards, etc.)
- Responsible for being team expert on proper title setup in MDM, and executing the same, for Zonderkidz titles including books, audio, mixed media sets, ebooks, etc
- Facilitate weekly Creative-Editorial (CE) team meeting as well as recording, preparing, and distributing the minutes
- Update metadata in MDM one week after Creative-Editorial meetings, when an MDM Update Request email is received, or as requested by ME (ie. firm page count emails, clean-up projects, etc.)
- Prior publishing experience
- Experience in digital media, writing/editing, or a related field
- Keeping record of reprint corrections, maintaining record of author contracts and other records as required
List of Typical Skills For an Editorial Coordinator Resume
1
Skills For Editorial Coordinator / Office Manager Resume
- Anticipate obstacles and issues and create effective contingency plans; be an effective a problem solver
- Prioritize, multi-task, support resources across multiple projects, and meet deadlines in a fast-paced setting
- Work experience in a publishing or editorial role would be an advantage
- Develop effective working relationships with colleagues to achieve optimal results
- ≥ 2 years of experience successfully managing deadline-driven tasks
- Experience learning new software of the job
2
Skills For Editorial Coordinator, Fivethirtyeight.com Resume
- Experience with an online Kanban tracking system such as Trello or Rally
- Knowledge/skill in using FilemakerPro
- Good at working to a process
- Three or more years’ experience in book publishing and/or education field
- Experience with editorial or operations platforms and digital environments encouraged
- Experience – preferably at Condé Nast
- Working knowledge of editorial workflow concepts, such as tagging, linking, tracking changes, and maintaining version control
3
Skills For Digital Editorial Coordinator Resume
- Understanding of Web-based software solutions and HTML
- Managing communication with label relations, marketing and other teams, including incoming requests for copy and content
- Industry knowledge: Clear understanding of the Christian publishing industry, editorial practices, and publishing operations
- Organizing and maintaining the editorial team’s calendar and ensure that deliverables (including text, audio and video) are on schedule
- Manage competing deadlines for several projects of varying scope and complexity
- ≥ 3 years working in an office setting, with heavy use of computers for daily work
- Contribute to digital optimization efforts by embracing new technologies and establishing efficient processes around these for the portfolio team
- Work collaboratively in a fast-paced and changing environment with limited supervision
- A working knowledge of common office software, e.g. MS Office, Adobe Acrobat
4
Skills For Managing Editorial Coordinator Resume
- Apply independent thinking and analysis to complete identified assignments efficiently
- Proficient in project tracking and management
- Thorough working knowledge of all aspects of publication process from acquisition to finished product
- Operationalizing new workflows
- Writing editorial copy for website, emails and promotions, as needed
- Assist with writing content for Webby Media Group website, emails, etc
- Team player and global thinker
- Relate to and empathize with others
5
Skills For Editorial Coordinator West Elm Resume
- Identify team conflict and communication problems
- Flexible and ready to respond to new opportunities
- Work independently, take initiative, and problem solve
- Can be trusted with confidential information and be a person of high integrity
- Can be trusted with confidential information and a person of high integrity
- Learn and use Microsoft Project system and online collaboration tools such as SharePoint
- Able to learn and utilize electronic databases
- Flexibility to learn new tools, processes, and approaches
- 5%, possibly 1 - 2 times per year
6
Skills For Editorial Coordinator, Architectural Digest Resume
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint and Internet Explorer
- Highly organised and able to multi task
- Confident and can use initiative
- Articulate in both written and spoken communication
- Passion for fashion, art, design, lifestyle and film
- The ability to work within a defined process
7
Skills For Editorial Coordinator Lego ® Ninjago Resume
- Self-motivated, with the ability to multi-task and work in a deadline-driven environment
- Able to learn and adapt to new technologies
- Exhibit CIBC’s values of trust, team work and accountability
- Thorough knowledge of and experience with the editorial management of a scholarly peer-reviewed journal, including a journal’s mission, goals, achievements, infrastructure, programs, and policies
- Demonstrated interest in the social sciences, evidence-based research, and public policy
- ≥ 3 years of experience with Microsoft Office Excel, Outlook, and Word
8
Skills For Temp.editorial Coordinator Resume
- Flexibility to manage and prioritize multiple variable, project-based assignments
- Experience of administration in a structured environment
- Experience with Excel and MS Office required
- Previous editorial experience
- Customer service / customer management experience
9
Skills For Editorial Coordinator Resume
- Demonstrated ability to work successfully in a professional or business environment
- Education: B.A. in English, Communications, or a related area
- Willingness to learn complicated editorial software to edit XML files
- Work in team environment and report on completed assignments
- Extremely organized and flexible
10
Skills For Editorial Coordinator / Office Manager Resume
- Handle multiple tasks under time constraints
- Enter notations into Oxygen XML Editor with supervision
- Extract key workflow/backlog data from online Kanban board (Trello)
- Understand key workflows within SLS team, for external editors, and at interface between SLS and content teams (publication groups)
- Track all workflows and backlogs for SLS team
- Track work done by external editors and by SLS on behalf of content teams
- Provide suggestions on process and framework improvements. Present to team
- Highly proficient with Microsoft Office suite and Adobe Creative Cloud Suite
List of Typical Responsibilities For an Editorial Coordinator Resume
1
Responsibilities For Editorial Coordinator / Office Manager Resume
- Provide timely and effective editorial support to the project team, whilst adhering to best practice guidelines and ensuring accurate documentation
- Producing videos, articles and other What to Expect content in the CMS
- Working with the web and app teams to lead editorial cleanup projects as new features and updates occur
- Overseeing editorial interns as needed
- Assist in other editorial processes, including corrections checking, updating schedules, cataloguing advance copies, taking minutes in meetings
2
Responsibilities For Editorial Coordinator, Fivethirtyeight.com Resume
- Contract processing which includes tracking, follow-up, distribution, filing and archiving; Vendor set-up, product order processing and payment
- Assist and attend audio recording and film shoots, including checking audio files against scripts and transcribing videos
- Assist in the editorial process, including copy editing and corrections checking
- General administrative support to the Portfolio Lead which includes monthly reporting, financial tracking, processing expenses, title file management
- Work with the Editorial team to write up briefing documents for freelancers and authors according to company formats and best practice
- Manage reprint correction and work request processes including final approvals of corrections for reprints, ozalids, etc
- Maintain library for Publishing Operations and distribute books to editors and the library of congress
- At the direction of the ME, field, research, and forward as necessary queries received from Customer Service regarding Zonderkidz products
3
Responsibilities For Digital Editorial Coordinator Resume
- Various other administrative tasks for Publishing Operations
- Highly proficient using MS Office (Outlook, Word, Excel, PowerPoint)
- Support editors with special events as needed, including award shows
- Scan and send Contract Request Form (CRF) submissions to Contracts department. Enter contract data into MDM records once fully-executed contract is received
- Ensure project documents are complete, current, and archived properly (ie. CIP, minutes, copyright registration, etc.)
- Assist Managing Editor in overseeing and managing new titles; from Sales Publishing Board (SPB) acceptance through editorial process management to printer-ready files
- Participate in Comprehensive Data Check (CDC) prior to Sales Conference
- Review and make necessary updates from weekly Global Works report
- Perform editorial operations support tasks (prepress checks, small proofreading jobs, etc.) and assist Production Editors working on Zonderkidz Publishing Group titles with editorial tasks as requested (copyright pages including updated templates and proofing updates for all information on the copyright page)
4
Responsibilities For Managing Editorial Coordinator Resume
- Assemble the Copyright data and manage the CIP application/correction and implementation process
- Process requests for digital copies of manuscripts and 4-color projects, per guidelines, as well as manage and track Digital Review Copies (DRC) as specified
- Preparing complex projects for proposal and turnover including completion of all database information related to production, preparing and completing of manuscript permissions and releases, and answering questions/concerns from Production, Marketing, Manufacturing, and other staff working on projects
- Digital magazine content posting, to include image gallery development
- Assist Editors with research, development, and implementation of new projects
- Edit content to guarantee it is relevant, informative, and grammatically correct
- Knowledgeable of AP Style
- Generate and process freelance contracts and invoices
- Coordinate the creation of eBooks in a timely manner
5
Responsibilities For Editorial Coordinator West Elm Resume
- Promoting content on What to Expect’s platforms, including the What to Expect app, the daily newsletter, the homepage and recirculation modules on the site
- Tracking metrics for the app and newsletter and pitching, writing or assigning articles around popular topics
- Pitching, creating and updating lifestyle content, such as holiday stories, social roundups and end of year roundups, for promotion on the app, newsletter and social
- Strong communication skills with the ability to interact with authors and agents as well as the entire Young Readers group
- Produce quick, clean content that requires little line-editing
6
Responsibilities For Editorial Coordinator, Architectural Digest Resume
- Consider analytics and previous successes to pitch strategic, winning story ideas
- Produces 3-5 strategic quizzes, slideshows, and other pieces of original content across the POPSUGAR network daily
- Create seasonal and themed features based on team and network brainstorms
- Keep up with news, trends, content, and standout features on similar sites
- Attend and participate in team meetings, editorial staff meetings, and brainstorms
- “Scrape” content from in-production pages into copy decks for project use as required
- Write original copy for and edit content for simple additions and changes to online banking, CIBC.com, ATMs, and sites for affiliate/subsidiary banking services
7
Responsibilities For Editorial Coordinator Lego ® Ninjago Resume
- Work closely with the Senior Managing Editor to identify key areas of support necessary on individual projects (print and digital), taking into account the priorities and complexities of the different components across the list
- Maintain all key information on company systems so that reports, briefs and other documentation is readily available for the team and management as required
- Take responsibility for coordinating post-publication proofreads and corrections on individual projects, liaising with freelancers, Editorial, Operations and Production as required, and marking up corrections in reprint copies as and when required for backlist titles
- Provide administrative support for all projects and facilitate collaborative working, e.g. coordinate proof circulations, mark up collated corrections onto new copy, organise team room bookings/project lunches where required, collate/order gratis copies
- Ensure all project documentation for the Editorial team is uploaded to company systems, e.g. Atlas, as appropriate and that information is accurate and readily available. Be responsible for ensuring that all company systems are maintained and required paperwork is generated so that proper data is fully available
- Editorial Manager, Commissioning Editor, Managing Editor and Development Editor
- Adjacent functional support areas – Operations (including Design and Media Research), Rights, Production, Sales and Marketing
8
Responsibilities For Temp.editorial Coordinator Resume
- Role reports to the Senior Managing Editor
- Ensure the editorial calendar is up to date and planned with an audience first approach, taking into account our customer’s rhythm and key themes and events in their lives
- Proficiency with Microsoft Word & Outlook
- Interest in middle grade and young adult fiction and non-fiction
- Assist Portfolio Lead in preparation of business cases with customer and market insight such as customer interviews, focus group planning, Author/customer communications; Sales and marketing communications
9
Responsibilities For Editorial Coordinator Resume
- MS Office; Word, Excel, Power Point and Outloo
- Managing day to day relationships of our key content providers on new titles, backlist, promotional opportunities and submissions, running quarterly meetings and coordinating regular sales reports
- Key catalogue expert, liaising with internal stakeholders across merchandising, marketing, PR and social and acting as an advocate for UK content within the international organisation
- Strong organizational, communication, and follow-up skills
- Customer service experience
- Previous editorial experience
- Responsible for catalogue analysis, including reporting, collating and identifying potential titles for promotion and circulating to appropriate teams
10
Responsibilities For Editorial Coordinator / Office Manager Resume
- Working closely with the rest of the editorial team on interviews, copywriting and other elements of content creation, contributing to the team’s output with creativity and innovation
- Some copywriting experience
- Perform editorial and editorial operations support tasks (format proofreading, prepress checks, small proofreading jobs), assist Production Editors working on CARR Publishing Group titles with editorial tasks as requested (copyright pages including updated templates and updates for all information on the copyright page, pagination guides, UPS mailing slips, printing manuscripts)
- Freelancer Management: on behalf of Acquisition Editors and Production Editors, manage the assignment (with deadlines), flow, evaluation, and payment of invoices for editorial work assigned to Independent Contractors (ICs) (macro editors, content editors, copy editors, proofreaders, indexers, theological reviewers) and monitor and negotiate freelancer rates
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