Facilities Clerk Resume Sample
Reed Stoltenberg
108 Narciso Expressway,
Boston,
MA
+1 (555) 600 2562
Work Experience
Lead Facilities Clerk
07/2015
-
PRESENT
Chicago, IL
- Valid driver’s license with good driving record
- Monitor and manage work ticket system to ensure work orders are completed in a timely manner
- Move and configure office/conference room furniture as needed
- Assist with deliveries and drop-offs (boxes, furniture, equipment)
- Available to help clean up after events (sometimes outside normal business hours)
- Ensure office space and conference rooms are clean, safe and presentable to clients
- Assist with furniture assembly and repairs
- Work in conjunction with IT to prep/perform office moves as directed by facility managers
Facilities Clerk
07/2010
-
01/2015
Los Angeles, CA
- Manage furniture, equipment, and supply inventories onsite
- Monitor and manage security system including CCTV and ID card access
- Respond to basic client and general inquiries and escalate complex queries to the appropriate parties
- 2 – 4 years of previous Facilities experience
- Participates in the maintenance of computerized files for future reference
- Generates, prioritizes, and dispatches work orders
- Supports the preparation and distribution of various procurement activity status reports from JDE and Showcase
Mail-room & Facilities Clerk
07/2005
-
03/2010
San Francisco, CA
- Coordinates Safety Training for contractors
- Photocopies, compiles records, files, invoicing through Workflow, posts information and distributes mail
- Answers telephones and routes calls appropriately or takes messages
- Works with corporate security in issuing badges and obtaining building access for contractors
- Dependable, self-starter, personable person who collaborates with others
- Experience working with outside vendors and contractors
- Experience with shipping and receiving or office/facilities management
- Commutable radius to property
Education
Whitworth University
2001 - 2005
School's Degree in Communication
Professional Skills
- Demonstrate professionalism and strong interpersonal communication skills
- Demonstrates basic computer skills for data entry and reordering supplies as necessary
- Navigate through complex situations and personalities. Excellent customer services skills
- Strong interpersonal, communication and collaboration skills are required
- Skilled in verbal and interpersonal communication; experience maintaining an organized work environment
- Computer skills, word processing and database entry knowledge
- Prior corporate office experience required
How to write Facilities Clerk Resume
Facilities Clerk role is responsible for software, basic, credit, training, procurement, security, shipping, architecture, manufacturing, assembly.
To write great resume for facilities clerk job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Facilities Clerk Resume
The section contact information is important in your facilities clerk resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Facilities Clerk Resume
The section work experience is an essential part of your facilities clerk resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous facilities clerk responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular facilities clerk position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Facilities Clerk resume experience can include:
- Prior to initiating task, review appropriate Task Safety Analysis (TSA)
- Experience preparing FedEx labels
- Cleaning the employee lunchroom and emptying trash
- Barcoding of furniture inventory as requested
- Cleaning of all restrooms
- Stocking all the restrooms
Education on a Facilities Clerk Resume
Make sure to make education a priority on your facilities clerk resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your facilities clerk experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Facilities Clerk Resume
When listing skills on your facilities clerk resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical facilities clerk skills:
- Valid Driver’s License, with good driving record. NO POINTS!
- Valid Driver’s License and good/clean driving record
- Speak effectively to individuals or groups of customers or employees of organization in person or over the telephone
- General cleaning and maintenance experience, preferably in an office and manufacturing environment
- Previous experience working with budget guidelines.
- Skilled in writing simple correspondence
List of Typical Experience For a Facilities Clerk Resume
1
Experience For Equipment & Facilities Clerk Resume
- Verifying fixed assets on said equipment
- Participates in the maintenance of computerized filed for future reference. Maintain computerized maintenance/training files
- Occasionally ascends/descends a ladder to stock/retrieve supplies
- Constantly works in outdoor weather conditions
- Assure that the facility is fully stocked, that needed supplies are ordered in advance, Move, Dismantle, repair and install furniture
2
Experience For Lead Facilities Clerk Resume
- Assist with departmental and employee moves
- Assist Facilities team with business unit requirements
- Communicate with the Facility Supervisor on a regular basis and ensure the completion of the departmental tasks
- Establishes department goals to insure productivity and maintain quality standards
- Works collaboratively with all DWA and NBCU clients, vendors, and stakeholders
- Knowledge of computer operations as it relates to mail services and standard office software
- Distributes packages and materials to the different departments of the company
3
Experience For Mail-room & Facilities Clerk Resume
- Places orders with facilities to maintain inventory levels
- Reports any vehicle issue or concerns to facilities
- Use PCs or laptops to monitor inventories, reorder supplies and write reports
- Ensures packages and materials are tracked and sent; items received are properly tracked and delivered; issues owned and resolved
- Provides clear and timely communication to management and peers on department status, projects, work requests and issues
- Build a “Count On Me” Culture: Create a positive and engaging work environment based on our Count On Me philosophy; be responsive to the needs of our guests, associates and all we come into contact with on the job, be respectful in every way; deliver a great experience. (10% time)
4
Experience For Facilities Clerk Resume
- Maintains monthly project status and expenditure reports
- Creates various reports and logs (e.g., building inspection checklist, call logs and trouble call logs, equipment Facilities performs maintenance on, etc.) as assigned for tracking purposes and ensures that responsible parties follow-through on actions required
- Initiates preventive maintenance schedules on a monthly basis on all refrigeration equipment on 3 bases for PM (preventive maintenance) work orders to be written
- Utilizes spreadsheets to creates and maintain various reports (e.g. energy consumption reports, phone bills, utility bills, etc.) for the Southeast District bases
- Process monthly expense bills (phone, utilities, etc.) for NEXCEN, NEXCEN Jacksonville and Distribution Center, as directed, and verifies DFAS/PWD charges for it. Verifies validity of charges via Lawson, where necessary
5
Experience For Equipment & Facilities Clerk Resume
- Generate, prioritize and dispatches work orders
- Calculate new labor rates for work orders
- Order materials and processes RGR's as needed for materials
- Initiates TF1s for base contract work when needed
- Handles all miscellaneous problems/situations that arise (ire: collection and disposal of hazardous waste, base responsible work orders, etc)
- Initiates month end closeout and associated JE (journal entries) to assure proper distribution of charges
- Process time cards for dept associates
6
Experience For Lead Facilities Clerk Resume
- Work in a collaborative, team-oriented environment to provide a wide range of administrative support services, including reception, filing, processing invoices, preparing reports, maintaining conference booking system
- Process maintenance requests and work orders
- Prepare documents e.g. on procedures, process, security access cards, access control reports
- Proficiency with MS Office – Outlook, Word, Excel
- Assist Principal Engineer where needed in the execution of Utilities and facilities projects
- Follow USDA, HACCP and Food Safety Policies and Procedures
7
Experience For Mail-room & Facilities Clerk Resume
- Follow Employee Safety and Environmental Policies and Procedures
- Maintain supplies and perform general upkeep of copy rooms and machines
- Maintain supplies and perform general upkeep of kitchens and machines
- Perform general upkeep of loft/mail-storage room
- Relieve receptionist for breaks, lunches, and days off
- Trouble-shoot copiers and coffee machines and place service calls as needed
- Heavy Customer Service (in-person, phone and email correspondence)
- Provide studio support
- One of the world’s largest producers and distributors of motion pictures, Fox Filmed Entertainment(FFE) produces, acquires and distributes motion pictures throughout the world. These motion pictures are produced or acquired by the following units of FFE: Twentieth Century Fox, Fox 2000 Pictures, Fox Searchlight Pictures, Twentieth Century Fox Animation and Fox International Productions
List of Typical Skills For a Facilities Clerk Resume
1
Skills For Equipment & Facilities Clerk Resume
- Good written skills and attention to detail are required in order to write emails, procedures, reports and other communication
- Intermediate skill in the use of Microsoft Office Applications including MS Excel and MS Access
- Experience working in a team-oriented atmosphere
- Office experience
- Skilled in the use of MS Word and MS Excel at a basic level
- Skilled in the use of MS Word and MS Excel at an intermediate level
2
Skills For Lead Facilities Clerk Resume
- One to three years office experience required
- Facilities experience
- 3 yrs office experience in a customer service or administrative capacity
- Preparing conference rooms for meetings
- Responsible for ordering, stocking and keeping inventory & other miscellaneous tasks as assigned
- Assist Principal Engineer with assuring that PSM guidelines are followed and all documentation, training and filing system is current
- Responsible for receiving and stocking inventory
- Gets monthly reading of building electrical meters
- Assist Maintenance Manager with maintaining PM Pillar (Charts, Graphs, Meeting Notes)
3
Skills For Mail-room & Facilities Clerk Resume
- Sort and deliver incoming and outgoing mail
- Read and interpret documents such as: Safety rules, operating and maintenance instructions, and procedure manuals
- Responsible for all record keeping and safety logs
- Responsible working with Vendors to secure Quotes and Estimates for various departments
- Collects individual, signed time cards and enters time entry into time keeping software (Kronos)
- Assist with unloading shipments when necessary
- Performs minor maintenance, such as replacing burnt out light bulbs
4
Skills For Facilities Clerk Resume
- Provide support for all size projects including large scale repair and facility construction projects
- Works seamlessly with fellow Facilities and Studio Operations team members and leaders, Engineering and Corporate Services
- Understands and works with multiple shipping vendors/methods
- Maintain records on computer file in work order wonder system. Print work orders for same and have ready for technician for the beginning of each month
- Initiates funding documents for services procured from PWD and RBOS contracts with bases for all NEXCOM field Activities
- Exposure to general building operations and maintenance is an asset
- Assist Principal Engineer with assuring that Loss Prevention, and Combustion Safety guidelines are followed and all documentation is current
- Participate in and/ when needed lead B&R and B&G Planning/ DDS meetings
- Conduct department training on PSM, Loss Prevention, Combustion Safety policies and company procedures
5
Skills For Equipment & Facilities Clerk Resume
- Cross-train and provide back-up for Copy Center, receptionists and warehouse/shipping
- Frequently moves equipment weighing up to 75 pounds
- Knowledge of Microsoft’s Word and Excel
- Lift objects occasionally (20-40 lbs)
- Spend much of the day on his/her feet
- Detail oriented to transcribe and quality check information
- Knowledge of basic mechanical processes
6
Skills For Lead Facilities Clerk Resume
- Proficient in Word, Excel, Access, Power Point and Microsoft office
- MS proficient, word, excel and outlook
- Responsible for all orders placed for the property
- Maintain the work order system for the department
- Maintain general ledgers and inventory of ordered items
7
Skills For Mail-room & Facilities Clerk Resume
- Ensure the safety and security of company, employees, and guest property
- Enters purchase orders and/or work orders for maintenance and disposal of facilities assets in the enterprise asset management software (Maximo) - moving to JD Edwards
- Determines appropriate min/max stock levels in coordination with the Facility Manager
- Prepares reports in spreadsheet software (Excel)
- Initiates vendor setup and processes invoices in financial management system (G-LINK)
- Collects receipts, codes, scans, pdfs and submits data to reconcile P-Card use
- Prepares and processes purchase order requests. Refers to applicable catalog to extract nomenclature of items. Maintains listing of local vendors and manufacturers
- Maintains time cards for associates, assures leave slips are properly completed and signed; maintains payroll and personnel records current and up to date
- Ensure all conference room furniture and fixtures are properly secured, maintained and stored
8
Skills For Facilities Clerk Resume
- Adhere to daily reports for conference room set-ups and attend daily events meetings to review set-up requirements
- Set-up and breakdown conference rooms as assigned
- Conference room supplies and equipment (chairs, whiteboards, easels, etc.) set up and removal as requested
- Maintain office desks in working condition and/or arrange for services as needed. Office maintenance includes desk repairs/resetting, treadmill service calls, picture hanging, and other service assessments prior to contacting external vendors
- Monitor and maintain monthly inventory of attic stock furniture and supplies
- Internal office set-ups and moves to include furniture, personal items, files, etc., as required
- Participates in regularly scheduled safety meetings to meet corporate and site requirements
- Attend the Maxim HQ stores to meet customer’s needs
- Obtain parts quotes and originate purchase requests (PR’s) to meet customer’s needs
9
Skills For Equipment & Facilities Clerk Resume
- Use EXCEL to track expenses for purchase orders (PO’s) and credit card expenses for HQ and satellite offices
- Organize and maintain basic upkeep of office areas such as kitchens, supply stations and conference rooms
- Set up and breakdown of conference rooms for trainings and events at the headquarters
- Receive check and sign delivery slips for merchandise
- Manage kitchen and supply closet inventory, and place supply orders as needed
- Collect and distribute mail and packages
- Responsible for indoor and outdoor campus upkeep
10
Skills For Lead Facilities Clerk Resume
- Assists with furniture and reconfiguration projects as required
- Executes assigned tickets and task daily
- Prepare conference rooms before VIP visitors and after meetings
- Interface with vendors, as needed
- Event set up and tear down
- Assist with warehouse management
- Perform occasional pickups or deliveries with fleet vehicle
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