Finance Administrative Assistant Resume Sample
Karson Ziemann
364 Kessler Hills,
Dallas,
TX
+1 (555) 942 5730
Work Experience
Administrative Assistant to Department Head-finance
07/2017
-
PRESENT
Philadelphia, PA
- Regular monitoring of the programme delivery
- Support in observing the office attendance
- Provision of advice on financial reporting
- Facilitate preparation of reports including donor reports
- Verification and reconciliation of various projects expenditures reports
- Assist in monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor
- Provision of information for the audit of projects and support to the implementation of audit recommendations
- Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct
Executive Administrative Assistant, Finance
05/2014
-
02/2017
Boston, MA
- Participate in expense reviews and other accounting activities to ensure a timely and accurate month end close
- Compile inventory-related reporting and reconciliations as assigned
- Utilize queries and other data retrieval methods to support reporting requirements
- Perform basic operational analysis as assigned by Plant Controller
- Provide support for month end floor count activities, including data entry, count audits, and the conducting of recounts
- Plan and perform accounting-related training for plant personnel in the areas of timekeeping and payroll, operational reporting, and expense reporting as deemed necessary by the Plant Controller
- Appropriate and consistent application of financial and administrative policy and procedures for the timely implementation to support operations at the country office
- Budget preparation support and implementation are properly administered in the area of administrative management and services
Finance Administrative Assistant
04/2008
-
01/2014
San Francisco, CA
- Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work
- Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment
- Perform administrative and clerical tasks as appropriate to include word processing, spreadsheet maintenance, and presentation preparation
- Conduct all work in compliance with SOX, financial policy, and internal control requirements
- Assist with audits and control testing as assigned in support of internal and external audit plans
- Prepare reports and process documents as needed to support payroll, accounts payable, general accounting and other operational areas
Education
University of Mount Union
2003 - 2008
School's Degree in Accounting
Professional Skills
- Strong customer service skills and excellent problem solving skills
- Excellent organizational skills, including priority setting and handling multiple projects at the same time
- Exceptional MS Office skills (with an emphasis on complex document creation/formatting skills) are also required
- Strong English verbal and written communication skills. Demonstrated ability to listen and act on feedback
- Strong information seeking skills and drive to make things happen. Ability to network and utilize internal and external resources
- Deal with frequent interruptions, operate effectively under pressure and effectively manage competing demands
- Efficient and effective user of both Microsoft Word and Excel, experience of database management and competent typing skills
How to write Finance Administrative Assistant Resume
Finance Administrative Assistant role is responsible for interpersonal, microsoft, word, excel, powerpoint, travel, research, training, credit, finance.
To write great resume for finance administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Finance Administrative Assistant Resume
The section contact information is important in your finance administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Finance Administrative Assistant Resume
The section work experience is an essential part of your finance administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous finance administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular finance administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Finance Administrative Assistant resume experience can include:
- Strong and thorough communication skills
- Proven experience of producing correspondence and document
- Management of administrative supplies, office equipment, vehicles and other properties is effectively maintained
- Prior administrative/secretarial experience as F&I Assistant required!
- Computer Skills: Outlook, Power Point, SRM, Visio, Blue Jeans (video conference)
- Computer skills required: Microsoft Word for Windows, Outlook. Proficiency in Excel and PowerPoint
Education on a Finance Administrative Assistant Resume
Make sure to make education a priority on your finance administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your finance administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Finance Administrative Assistant Resume
When listing skills on your finance administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical finance administrative assistant skills:
- Prior working experience in a finance administrative experience
- Good organizational, interpersonal, analytical and oral and written communication skills
- Strong oral and written communications skills
- Strong PC skills – proficiency in MS Office applications; comfortable with SAP and Ariba
- Strong interpersonal skills with the ability to interact with clients at all levels in a confident, courteous and professional manner
- Administrative support services are timely and effectively provided, including security arrangements for enhanced safety and security
List of Typical Experience For a Finance Administrative Assistant Resume
1
Experience For Administrative Assistant, Finance Resume
- Administrative transactions and contract arrangements satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations
- Financial transactions, including invoices submitted for payment to the BNLSS Hub or GSSC satisfy the requirements as stipulated in relevant SOPs and are in compliance with the applicable policies, procedures, rules and regulations
- Manages the onboarding experience for all new finance, tax and accounting team members
- Take ownership of your organization’s people and business priorities/needs
- Stronger work ethic and better attitude than most others
- Review payment requests from Country Offices in the AP region prior to obtain approval
- Consecutive 2 years of experience related to admin and finance in international NGO
- Strong sense of commercial awareness
2
Experience For Finance & Administrative Assistant Resume
- Reviewing invoices and coding and submitting them online for payment after authorisation
- Reviewing and certifying expenses to ensure compliance with BBC Expenses Policy
- Staff learning and development
- Responsible for making food and drink and room arrangements for meetings, lunches and special events
- Assist in maintaining all EDGAR Access Codes
- Handle incoming mail and other material
- Proactively maintain calendar and management of ongoing appointments
- Proper control of the supporting documents for payments and financial reports to projects; preparation of all types of vouchers
3
Experience For National Administrative & Finance Assistant Resume
- Allocation of Common services expenses and recurring office expenses
- Manages the administration of employee purchasing credit card program, for all Generac employees
- Assist with entering department purchase requisitions. Convert all approved purchase requisitions into formal purchase orders
- Processes all outgoing department mail
- Processes incoming department mail daily
- Assist with the coordination and reconciliation of expense and reimbursement in Concur, including prepayments and corporate credit card transactions
- Oversee virtual credit card process, including initiation, follow-up and documentation
4
Experience For Administrative Assistant to Department Head-finance Resume
- Prepare wire transfer forms, including review of invoices to ensure proper authorization, backup, and recipient bank information
- Assist with checking void check reports
- Assist to follow up on payment processing and payment status
- Any other matters assigned as requested and to attend training as required
- Ideally Finance background or working in a corporate Finance environment
- Coordinate domestic travel and prepare corresponding expense reports
- Responsibility for hotel reservations and arrangements for visiting BBC staff etc
- Partnership, coordination and collaboration
5
Experience For Executive Administrative Assistant, Finance Resume
- Processes payment authorizations and prepares as required
- Communicate routinely to manager’s direct reports
- Proactive and self-motivated with an ability to take direction
- A positive, helpful demeanor, always focused on customer service
- Direct calendar management and expense report management for 1 or more executives
- Manage calendar, email and phone for the VP Internal Audit and VP Financial Operations. Monitor incoming/outgoing communication and use of executives’ time to provide continuity and efficiency throughout department
- Create cover page and page numbers for IA report executive summaries issued during the quarter for distribution to Stryker’s Audit Committee
- Coordinate Revenue Transmittal Document (RTD) process including approving RTD’s, generating invoices and tracking payments. , edit reports, and following up with transaction managers & landlords
- Experience within a professional, office environment is necessary
6
Experience For Finance & Accounting Team Senior Administrative Assistant Resume
- Control activities budget spending’s
- Responsible for ensuring timesheet completion by all employees
- Acts as admin for any tempo / time issues that arise
- Manage all timesheet corrections
- Set up new hires/ transfers / terms in the system, and manage approver changes
- Conduct weekly Tempo presentation for new hires
- Prepare and manage correspondence, reports and documents
7
Experience For Senior Administrative Assistant, Finance Resume
- Organise and coordinate meetings, conferences, travel arrangements
- Implement and maintain office systems and processes
- Manage and maintain databases
- Liaise with internal and external contacts
- Provide administrative support to Vice President of Finance & Strategy and team
- Assist in preparation of PowerPoint presentations and basic Excel documents
- Provides day-to-day support to the Vice President, including sorting/distributing mail, ordering supplies, processing invoices, managing incoming telephone calls
- Support the Finance team in compilation and distribution of monthly and quarterly reports. Play an active coordination role in annual Strategy and Budget exercises
8
Experience For Operations / Finance Administrative Assistant Resume
- Timely and accurate payments with full compliance with UN Women rules & regulations
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, and other entitlements are duly processed
- Timely corrections and adjustments thru GLJE & APJV for accounting entries relating to works under responsibilities, when required
- Management of Cash receipts. Money received are timely recorded and deposited to UNDP Bank
- Schedules/accepts complex meeting requests -- including teleconferences, video conferences and web conferencing meetings. Arranges for catering and prepares meeting materials. Proactively manages conflicts and follow-up as needed. Proactively schedules routine update meetings and Outlook calendar management
- Prepares expense report reimbursement. Reviews expense reports for the direct reports to Vice President, Corporate Controller and FP&A prior to submission for approvals. Tracks budget and provides support as well as process, assists in tracking invoices and contracts
9
Experience For Associate Administrative Assistant, Finance Resume
- Creation and editing of various internal and external presentation documents (PowerPoint, Excel, Word, Visio, etc.), ensuring high consistent quality, adherence to Insmed standards, and consistent messaging
- Miscellaneous administrative necessities and follow up tasks which arise daily within the Finance department (photocopying, filing etc.); and
- Maintains Company’s insurance files and supports team with insurance applications, queries regarding insurance and certificates of insurance
- Assist in expense claims processing
- Supports team with registrations for conferences and any associated travel
- Work in a fast pace environment, manage multiple assignments and responsibilities, flexibility, strong communications and prioritization skills are essential
- Work well with other assistants is favored
- Processes daily cash receipts / check deposits
10
Experience For Executive Administrative Assistant for the SVP of Finance Resume
- Organizes department meetings, lunches, and events
- Maintains and communicates staff list to all functional departments
- Assists in the provision of logistic support for workshops and trainings
- Assists in the maintenance of an efficient records/storage of all office supplies
- Technically proficient with excellent research and writing skills, interfacing with all levels of the organization at CCS and UTC and with external customers in a professional and effective manner
- Maintain executive's appointment schedule by planning and scheduling meetings, conferences and teleconferences while making adjustments based on constantly changing priorities and scheduling conflicts
- Extensive travel scheduling of domestic and international travel, completing detailed meeting and travel itineraries while making adjustments based on constantly changing priorities and travel conflicts
List of Typical Skills For a Finance Administrative Assistant Resume
1
Skills For Administrative Assistant, Finance Resume
- Prior work experience within real estate, property or facility management, and building operations is desirable
- Effectively manage difficult situations
- Use organizational skills to manage office and time in fast-paced environment and anticipate critical events/CFO’s needs
- Work effectively with senior management and senior level clients
- Implements effective staff learning and development programme activities for capacity building
- Develops training activities to ensure effective performance and efficiency in admin services management
2
Skills For Finance & Administrative Assistant Resume
- Experience interacting with senior-level management internally and externally
- Comfortable with ambiguity and a dynamic, fast-paced environment with ever-changing priorities
- Good working knowledge of the BBC’s Health and Safety procedures
- Organise and manage own time and be assertive in prioritising workload
- Experience in handling of web based management systems required
3
Skills For National Administrative & Finance Assistant Resume
- Experience in using PeopleSoft ERP is an asset
- Cooperates with other UN agency counterparts in the UN reform initiatives (including common services and premises agenda, etc.)
- Experience providing direct administrative support to 1 or more executives
- Experience coordinating travel logistics on behalf of 1 or more executives
- Demonstrated success working in a highly collaborative and complex environment
- Enable leadership, management and staff to focus on delivery of key business priorities by reducing their administrative tasks
4
Skills For Administrative Assistant to Department Head-finance Resume
- Collaborate with others in the department in streamlining operational and administrative processes to be more effective across the organization
- Greets and announces guests and visitors at the office entrance; provides parking validation
- Demonstrated excellence with Microsoft Office software including Outlook calendar and email, Word, Excel and PowerPoint
- Adjust priorities and handle multiple tasks
- Calm and courteous professionalism under pressure or with shifting priorities
- Develop and demonstrate professional knowledge of the business
- Professional administrative experience
5
Skills For Executive Administrative Assistant, Finance Resume
- 2 – 3 years of administrative assistant or related office clerical experience in an office environment
- Strong knowledge of Nike administrative procedures and systems
- Proven track record of successful delivery against tasks
- Experience in related field is an asset
- Handle multiple tasks simultaneously, adapt well to change and able to prioritize multiple work assignments
- Progressively responsible experience in finance, administration or programme support is required at the national or international level
6
Skills For Finance & Accounting Team Senior Administrative Assistant Resume
- Work experience in the UN system is an advantage
- Demonstrates behaviors consistent with the Company’s Values in all interactions coworkers, vendors
- Assisting in organizing meetings, scheduling, reserving conference rooms etc
- Providing support for tracking of team changes including new hires, transfers and leaves
- Assisting in the maintenance of documents (archiving, printing, etc)
- Training to colleagues in UN Women and Implementing Partners on procedure and practices related to “Financial Transaction & Management”
7
Skills For Senior Administrative Assistant, Finance Resume
- Arranging and organizing travel, expense reports etc,
- Updating Engage (C&W’s commission tracking site) to manage status of commission payments
- Answering the phone and taking messages
- Handling adhoc inquiries on payments and other financial transactions
- Managing the day to day calendars of the Directors
- Maintaining vacation records of the teams
- Managing office stationary supplies
- Recording of Cost recovery charged from UNDP
- Scanning of vendor invoices
8
Skills For Operations / Finance Administrative Assistant Resume
- Handle incoming and outgoing mail, including preparing and mailing FedEx packages, date-stamping and distributing incoming mail
- Responsible for maintaining hard copies of timesheets (collecting, archiving, filing and storing)
- Maintain a database of all incoming and outgoing communications, handle shipping/ mailing and delivery of outgoing communications
- Responsible to manage each Director’s calendar and itinerary; by planning, organizing and coordinating travel, meetings, conference calls and events
- Prepares reports and correspondence with guidance. - Provide telephone support including answering inquiries and routing calls
- Briefs and assists arriving and departing staff on basic financial and administrative procedures and requirements
9
Skills For Associate Administrative Assistant, Finance Resume
- Contributes to recommendations on the improvement of internal controls systems taking into account the prevailing conditions in the locality
- Assists supervisor in preparing cost estimates for office premises, supplies and equipment requirements during budget preparation period
- Contributes to workshops for staff’s competency building, staff learning and development, career development
- Responsible for the SAP HR transactions (hiring, onboarding of new hires, promotions, and staff movement)
- Constantly searching for new and exciting ways to strengthen team dynamics and programs
- Facilitates monthly purchasing card training overview for new card users
- Manages other purchasing card program tasks, including systems log-ins and passwords
- Troubleshoot purchase order- related invoice mismatches, including interfacing with vendors and internal staff
- Prepare journal vouchers to allocate monthly billing of recurring services
10
Skills For Executive Administrative Assistant for the SVP of Finance Resume
- Provides general word processing support to the business unit and ensures timely and accurate reporting to outside entities
- Assist with incoming / outgoing mail
- Ensure all documents are properly organized, following the established filling system of the Project
- Assists the controller in ensuring adequate control procedures and reporting systems are in place, especially where there is risk of material exposure
- Assist in the preparing and filing of Section 16 filings (SEC Forms 3, 4 and 5)
- Assist with the preparation and filing of quarterly, annual and periodic reports, including SEC Forms 8K, 10K, and 10Q
- Manage invoice payments, expense accounts, office supplies, courier as required (Ariba vacation schedule, running ad-hoc reports, etc.)
List of Typical Responsibilities For a Finance Administrative Assistant Resume
1
Responsibilities For Administrative Assistant, Finance Resume
- Advance level knowledge of Microsoft Excel, PowerPoint, and Outlook and Word skills
- Assist with collecting executive signatures for contracts, check request, etc
- Assist on Credit Card reconciliation, to update Credit card batching file
- Knowledge of the other UN working knowledge is an asset
- Competency using Mac and PC
- Working with Connect Carolina and InfoPorte systems
- Misc. filing projects
- Complete expense reports for executive level leadership team in a timely manner and monitor status of reports
- Interfaces with other administrative support to collaborate on daily work or assignments
2
Responsibilities For Finance & Administrative Assistant Resume
- Scan invoices that are received via USPS and journal entry support
- Strong communication skills, both verbal and written; strong interpersonal skills, including the demonstrated ability to influence others and to build working relationships
- Be flexible, to multitask and to work in a fast paced and challenging environment
- Deliver a superior level of administrative support while maintaining a customer service focus in support of a department
- Participate in special projects within the departments
- Set up calls and meetings when needed/asked
3
Responsibilities For National Administrative & Finance Assistant Resume
- Communicate regularly with executives
- Assist Executives with expense reports and travel arrangements as asked
- Backup coverage for Senior Assistants
- Lunch and break coverage for reception
- Work with IE Team Leader to prepare monthly and weekly plan on the logistic supports and provide the logistical supports on timely manner as planned
- Handle the logistic supports for IE field team, including office supplies/ stationary, car rental, training/ meeting venues, photocopying and preparation for training materials, request for workshop supplies, request for cash advance, and request for travel advance
- Work with Finance and Admin team in Phnom Penh office to prepare and deliver the payments to the participants attending project workshops in the field and other related activities, strictly following RTI’s travel policy and ensuring complete supporting documents required by the RTI’s policies
- Assist the IE field team with preparing letters and other correspondences and making meeting appointments as needed
4
Responsibilities For Administrative Assistant to Department Head-finance Resume
- Assists the controller in the month-end close process including the preparation and submittal of monthly accruals and journal entries
- Maintain controls to ensure the positing of expenses to the correct period
- Ensures compliance with NWNA accounting policies and procedures and technical standards
- Handle inventory for RTI’s property (>$500) and Managed equipment (
- Collect advice from bank as need with scan and send to Phnom Penh Office. Daily update cash book, bank book and send excel cash book and bank book balance to Phnom Penh Office by weekly basis
- At field level, handle the payments to the service providers/ vendors related to the expenses for referral supports of the kids such as glasses, hearing aids
- Deal with petty cash/ daily operational funds up to the amount limited in RTI’s operational policy and handle daily cash count with signed and properly filling
- Coordinate the timely processing and payment of all field staff’s travel claims and other expenses, vendor and supplier payments and other transaction with Finance
- Handle with scanning, copying and filing all receipts and financial documents as necessary and send the original supporting documents to the Finance and Operation Specialist in Phnom Penh Office on timely manner
5
Responsibilities For Executive Administrative Assistant, Finance Resume
- Assist in the collection/ collation of data or information needed in the preparation for reports as necessary, including collection and encoding of the Attendance Sheets for cost share reporting
- Perform other tasks assigned by the IE Team Leader
- Coordinates the preparation of financial and non-financial reports
- Maintains analytical tools such as MS, Excel models to enable the plant to monitor activities and control operations
- Work with purchasers to reconcile open purchase orders
- Supports the controller in the preparation of financial plans, including annual budgets, quarterly benchmarking, monthly forecasts, weekly scorecards and long-term plans
6
Responsibilities For Finance & Accounting Team Senior Administrative Assistant Resume
- Project Management (Analyze data, make recommendations and assist in the implementation of process improvements) in operations
- Sort through invoices - differentiate between Interface/non-interface type
- Maintain confidentiality in all matters and ensures smooth work flow in the department
- Collect, organize and scan all deal paperwork from the finance department managers
- Ensures all the proper registration paperwork is included in the deal and provided to the title clerk timely
- Verify all trade-in information is included and accurate
- Handle paperwork for all wholesale and dealer trade deals
- Ensure all the proper forms are in each and every deal and are 100% accurate
- Provide day-to-day support to team members including: complex and dynamic calendar management for internal and external meetings, managing international travel arrangements, and timely completion of expense reports
7
Responsibilities For Senior Administrative Assistant, Finance Resume
- Prints and distributes vendor and subcontractor invoices
- Mails out customer invoices
- Organizes and files AR cash receipts and AP check runs
- Phone and front desk coverage
- Familiar with financial documents
- 1) Provide support to Office’s financial/budget management (40%)
8
Responsibilities For Operations / Finance Administrative Assistant Resume
- Leads/participates on work groups and projects where Finance expertise and solutions add value or are needed
- Reviews and recommends changes to operating policies, practices, and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
- Extensive knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint
- Work as a team player – collaborate and personally network and connect
- Highly resourceful; self starter
9
Responsibilities For Associate Administrative Assistant, Finance Resume
- Highly organized, ability to handle multiple tasks
- High proficiency with Microsoft Office Suite software (e.g., Word, Excel and PowerPoint)
- Willingness to work hard to ensure success
- Availability to do some travel for offsite meetings
- Advanced knowledge of Microsoft Office; e.g. Outlook, word and excel
10
Responsibilities For Executive Administrative Assistant for the SVP of Finance Resume
- Work independently be flexible in work schedule
- Able to handle confidential information professionally and discretely
- Team-oriented, self-motivated, accountable and dedicated to continuous improvement
- Discreet (carefully handles confidential employee and business information)
- Flexibility in hours of work – occasional changes in work schedule with minimal notice
- Team player and very proactive
- Work both independently and with other personnel within the department and company
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