Fund Administrator Resume Sample
Abel Kemmer
21548 Angelita Court,
Boston,
MA
+1 (555) 706 5599
Work Experience
Fund Administrator
06/2017
-
PRESENT
Houston, TX
- Prepare check requests, accrual roll-forwards, and monthly/quarterly dividend notices
- Assist with client's internal and external auditors on the audit of the funds, financial statements, and provide appropriate documentation
- Two years of fund administration experience or directly related industry experience
- Maintains books and records of alternative investment funds including valuations and calculations incentive and management fees
- Interfaces with portfolio managers and investment professionals regarding investments in underlying funds and fund of fund vehicles
- Maintains books and records for alternative investment funds including valuations and calculation of incentive and management fees, processing trades, reconciling cash and assets, verifying prices on securities, booking expense entries, producing a fund valuation, allocating profit and loss to investors, calculating management and incentive fees, and producing investor statements
- Ensures periodic fund NAV, investor reporting and financial reporting deliverable deadlines are met
- Executes, monitors and adjusts fund expense budgets and advisor reimbursements/waivers
Senior Fund Administrator
01/2011
-
02/2017
Chicago, IL
- Calculates monthly management fees for each fund and distributes fee authorization to appropriate party
- Prepares, validates and/or assists in preparation of client accounts, reporting, financial statements, financial audit reporting and/or specific client reporting, including, but not limited to accruals, monthly, quarterly, and/ or annual financials packages for fund, portfolio company level and investor reporting as per administration & service level agreements
- Analyzes, researches, and ensures appropriate reconciliations surrounding investment activity /data i.e. bank accounts, expenses, income, gains, withholding, etc. are completed accurately and timely
- Ensures data integrity is maintained in accounting system for all investment positions and portfolio
- Provides leadership and guidance to Fund Administrators in the Alternative Investment Group
- Works with fund administrators to ensure daily, weekly, and monthly deadlines are met
- Ensures that security master set ups, pricing feeds, manual prices, corporate action feeds and corporate action entry into VPM is accurate
- Researches and processes corporate actions for funds within VPM on daily basis
Hedge Fund Administrator
02/2004
-
11/2010
Los Angeles, CA
- Reviews and adds manual price inputs into VPM
- Sets up security masters in VPM and ensures that there is no duplication of data pulls
- Communicates as needed with GHFS management, client, and fund’s prime broker to secure information related to processing of reconciliation, corporate actions, and pricing
- Reviewing, analyzing and processing all legal paperwork related to Estate accounts including wills, letters of probate, account applications, letters of direction and declaration of transmission to ensure unit holder Estate accounts can be settled without any legal issues
- Communicating complicated concepts to internal and external clients (lawyers, executors, trustees, & unit holders) internal and external contacts by phone, email or in person
- The Accurate preparation of Estate packages for delivery to internal and external clients upon notification of a deceased unit holder
- Performing monthly audit of outstanding estate settlements
- Taking initiative with problem solving and identifying possible solutions to complex situations and issues
Education
Globe University / Minnesota School of Business
1999 - 2004
Bachelor's Degree in Accounting
Professional Skills
- Understanding of the superannuation industry and legislation with 3+ years demonstrated experience, Defined benefit experience advantageous
- Strong analytical skills whilst seeing the big picture of what we do – having attention to detail whilst understanding the wider context of the work being done
- Strong accounting skills and understanding of complex fixed income investment products
- Excellent accounting and cash management skills
- Strong communication skills both written and verbal and ability to interact with both clients and managers in other departments
- Strong analytical, organizational, and written and verbal communication skills
- Liaising with clients to solve queries, with proven client management experience with the ability to manage client expectations
How to write Fund Administrator Resume
Fund Administrator role is responsible for excel, microsoft, accounting, training, software, computer, analytical, word, powerpoint, insurance.
To write great resume for fund administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Fund Administrator Resume
The section contact information is important in your fund administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Fund Administrator Resume
The section work experience is an essential part of your fund administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous fund administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular fund administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Fund Administrator resume experience can include:
- Experience at a top-tier investment manager, bank, strategy consulting firm or other relevant experience
- Computer Skills – Microsoft Office Suite, knowledge of Investran would be advantageous
- Computer skills (Intermediate Microsoft Office)
- · Analytical and logical skills
- The proven ability to handle multiple tasks and manage work priorities in a pro-active and flexible manner
- Proficient skills with Microsoft Word, Excel, PowerPoint, Outlook & Adobe Acrobat
Education on a Fund Administrator Resume
Make sure to make education a priority on your fund administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your fund administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Fund Administrator Resume
When listing skills on your fund administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical fund administrator skills:
- Good computer skills and a working knowledge of Microsoft Excel and Word are required
- Experience at a top-tier investment bank, strategy consulting firm, credit asset manager or other relevant experience
- Proficient skills with Microsoft Office software including Word, Excel, PowerPoint and Outlook and Adobe Acrobat
- Experience at a top-tier investment bank, strategy consulting firm or other relevant experience
- Sound organisational capability and experience in prioritising tasks
- Providing a premier client service by building strong relationships with the
List of Typical Experience For a Fund Administrator Resume
1
Experience For Senior Fund Administrator Resume
- Ensuring processes and workflows are current with legislative changes, proactively addressing changes to estate settlement processes and understanding impacts to the firm’s policies where updates are required
- Accounting work experience
- Relevant experience in the Fund Administration/Financial Reporting process
- Industry Knowledge – ideally 2-3 years private equity or relevant experience
- Willingness to follow a mandatory course to demonstrate commitment to learn the industry
- Strong sense of responsibility and a service-minded attitude
- Set priorities and a pro-active attitude
- Attending meetings with directors and writing minutes timely including self-review
2
Experience For Mutual Fund Administrator Resume
- Adhering to constitutional documentation for ongoing entity operations
- Assisting the client and lawyers with the formation and set-up of special purpose vehicles
- Working closely with legal/compliance to ensure all funds are in compliance with the relevant regulatory authorities
- Prepare and train new staff on completing dividend distribution rates for review by Accounting Manager
- Responsible for creation of accounting reports to meet custom reporting requests
3
Experience For Hedge Fund Administrator Resume
- Oversee the service provider’s fund accounting, custodian and transfer agent departments
- Provision of monthly accounting information and performances statistics
- To update and control static data of investors of the Funds including bank details
- To assist in updating the foreign exchange and invoices log
- Carry out other regulatory and monthly management reporting in a timelyccurate manner
4
Experience For Senior Hedge Fund Administrator Resume
- Review, approve, and release daily money market yields, SEC Yields and support the defaulted bond communications and payment tracking process
- Discuss fund accounting issues with auditors, compliance and custodian bank personnel if needed
- Represent the team in various working groups
- Assist the team supervisor in reviewing approximately nine month-end statements and custodian asset reconciliations
- Review information for various regulatory filings, including registration statement form N-1A, forms N-Q, N-PORT, N-CEN, 24f-2, etc
- Review and/or prepare deliverables for fund audits and respond to auditor requests during examinations
5
Experience For Client Fund Administrator Resume
- Perform in a fast paced working environment as a team player
- Team player with the ability to successfully work in a fast paced and demanding environment
- Capable of imparting knowledge of the above to more junior accountants
- Daily contact with hedge fund administration team regarding effects of corporate actions on affected funds
- Fund share processing
- Production and review of Forms 10-Q and 10-K (quarterly and annual reports) for grantor trusts (’33 Act products)
6
Experience For Loan Fund Administrator Resume
- Review of various regulatory filings for ’33 Act and ’40 Act products, including Registration Statement Forms S-3, S-1, and N-1A, and Forms N-SAR, N-CSR, NQ, 24f-2, etc
- Actively review and update working procedures as required and to support the necessary training needs of other team members, under the guidance of the Supervisor
- Flexibility in attendance to support completion of team goals
- Coach, advice and train other team members on systems, processes and procedures as required
- Process all Mutual Fund Transactions
- Ensure that all compliance and procedures are accurate
- Document and update procedure manuals where required
- Knowledge of the Fund Administration function and the fund valuation process
7
Experience For Senior Mutual Fund Administrator Resume
- Payment of Fund Management fees in accordance with terms outlined in Fund Management Agreements and SLA’s
- The job holder is responsible for timely and accurate reconciliation of the cash, asset & exchange traded derivative positions for client’s collective investment portfolios
- Fully understand the dealing process and rules, particularly in respect of restricted funds and delayed deals
- Provide Authorized Participant support and ensure the team is providing complete and accurate data to exchanges and AP’s, clients and all relevant parties
- Communicate effectively, proactively and professionally with internal and external stakeholders
- Identify, organize and action priority items and daily tasks within appropriate effective timeframes
- Ensure accuracy and completeness of all transactions & communications to Clients and Investors
- Build relationships with both internal & external business partners
- Deliver superior quality service to Client base
8
Experience For Mutual Fund Administrator, Estates Resume
- Manage and identify the needs of clients within your portfolio and facilitate the provision of required services, information and / or support
- Third level qualification in Business / Finance / Mathematics or a related discipline
- Reconciling Citco’s position to the market on a daily or monthly basis, or in accordance with the client’s Service Level Agreement; carrying out investigations and taking corrective action as required
- Preparation of the Funds’ shareholder reports and certain support work-papers by gathering and analyzing information from internal and external resources, which include
- Carry out other regulatory and management reporting in a timelyccurate manner
9
Experience For Fund Administrator x Resume
- Knowledge of the generally accepted accounting principles, the Internal Revenue Code section on mutual funds, tax preparation experience or the Investment Company Act is desirable
- To deal with ad hoc investor queries and maintaining databases
- To prepare investor correspondence template (i.e. for sending of monthly financial reports and notices)
- To organise, maintain and file all fund documentation within the Private Equity Team
- To prepare all fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements including sending of notices to investors
- To prepare payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments
- To analyse investment proposals to ensure potential fund acquisition meet fund investment criteria
- To liaise with specialist internal operations such as compliance and CDD to ensure that funds comply with statutory and regulatory requirements
- To assist in execution of documents and other ad hoc administrative client and investor requests
10
Experience For Manager Hedge Fund Administrator Resume
- To liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day to day administration of the Fund and other custom reporting and projects for specific investor needs
- To liaise with internal and external auditors and assist with the year end/interim audit process via a monitored timetable and audit requirement list
- To provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Equity Team
- Process mutual fund orders and commission transactions with a high level of accuracy
- Analyze order rejections and communicate back to Investment Advisors and fund manufacturers
- Manage fund disclosure document delivery failures
- Perform various account reconciliations
- Update late fund prices on a monthly basis
List of Typical Skills For a Fund Administrator Resume
1
Skills For Senior Fund Administrator Resume
- Proven experience within an administration or client service environment
- Intermediate computer skills especially in Word and Excel
- Experience in public accounting or mutual fund accounting and administration
- Strong understanding of the Investment Company Act of 1940 and Regulation S-X reporting requirements
- Public Accounting and/or Mutual Fund Accounting / Administration experience
- Be computer literate with a proven ability to learn new systems and processes, with working knowledge of Sungard’s Investran being advantageous
- Experience managing an outsource provider and creating adequate controls
2
Skills For Mutual Fund Administrator Resume
- Working experience with Fund Accounting and Operations, knowledge of securities and financial instruments regulations, product and market
- One year in Accounting or financial services industry or relevant accounting or financial services internship experience
- Displays a good knowledge and understanding of the system
- One to two years of experience in Mutual Fund Administration or related field, i.e., public accounting
- Two to five years of experience in Mutual Fund Administration or related field, i.e., public accounting
- Back office experience working in the Mutual Fund Industry would be an asset
- Previous experience working in an office-based environment
3
Skills For Hedge Fund Administrator Resume
- Experience with Unitrax or working with AS/400 systems would be an asset
- Excellent Knowledge of Moody’s and S&P credit ratings and notching mechanism
- Good understanding of P&L and fund structures
- Experience with liaising with the Front Office and traders for the appropriate deliverables
- Experienced user of Class – accounting software
- Participate in cross training to ensure effective annual-leave cover within the team
- Strong understanding of Mutual Funds
- 6 months+ experience in Fund Accounting role desirable
- To be client focused and to have a good understanding of investor related requirements
4
Skills For Senior Hedge Fund Administrator Resume
- Work experience in the funds industry or similar environment
- One or more years experience in fund accounting, fund administration, financial reporting or related field, i.e., public accounting
- Experience in the Fund Administration Industry
- Work experience in the funds industry or similar environment is preferable though not essential
- Proven ability to work accurately
- At least one year of investment management or financial services related work experience
- Ideally some Defined Benefit administration experience
5
Skills For Client Fund Administrator Resume
- Ideally corporate Superannuation experience
- Financial Services, Private Equity or Hedge Fund Experience Required
- 40 Act experience required
- Act a strong resource and support for Junior Staff Members
- Fund Administration experience
6
Skills For Loan Fund Administrator Resume
- · Three year’s Fund Administration experience
- Experience with Dataphile and FundSERV an asset
- Experience working with Estates Accounts
- Telephone experience. Able to deliver messages involving sensitive client information
- Act a strong resource and support for Staff Members
- Maintaining the trading activity dashboard to record items received and distributed for processing including reviewing daily trade reports
- Identifying inefficiencies and providing suggestions to streamline processes. Providing feedback to Manager at regular team meetings
- Processing of the client’s portfolio transactions, and the finalizing of trade events as required
- Working hours: 9AM - 5:15PM
7
Skills For Senior Mutual Fund Administrator Resume
- Understanding of loan, bond and swap assets; as well as its documentation (i.e. Credit Agreement and agent notices, etc.)
- Assisting with the funding of investments, using knowledge of cash management procedures
- Reviewing investment documentation, working within tight timeframes to ensure investments are completed in an accurate and timely manner
- Setting up the investment accurately on the internal systems
- Learning agility – eager and quick to pick up on methodology
8
Skills For Mutual Fund Administrator, Estates Resume
- Planning, coordination and oversight of audit cycles
- Proactively planning for seasonal volumes, including yearend responsibilities, CRA Tax Slip preparation, and the handling of RIF/LIF accounts
- Perform non-standard and/or complex processing tasks where required, and provide sign-off for complex processing completed by support teams
- General knowledge and understanding of fund accounting, GAAP and the investment management industry
- Knowledge of Hedge Fund, Private Equity Fund accounting and financial reporting
9
Skills For Fund Administrator x Resume
- To assist in preparing bridge facility reporting required for the funds
- Regular contact with clients, auditors and 3rd party vendors regarding fund performance-related questions, reporting, audits etc
- Perform in a high pressure fast paced working environment as a team player
- Competitive benefits package including pension and private medical cover
- Relevant qualifications in Accounting, Finance or Commerce desirable
10
Skills For Manager Hedge Fund Administrator Resume
- Relevant qualifications in Accounting, Finance or Commerce
- Investment trust and consulting specialist license
- Knowledge and understanding of various methods for the calculation of incentive management fees, and performance systems
- Prepares various financial reporting packages for investor relations -Interacts with outside auditors and tax advisors in completion of year
- Be proactive in identifying potential client issues
- Verify that all proper paperwork is received and complete; also ensure that appropriate follow-up takes place for any outstanding issues
List of Typical Responsibilities For a Fund Administrator Resume
1
Responsibilities For Senior Fund Administrator Resume
- 1+years of relevant experience in the Fund Administration/Financial Reporting process
- Investment Advisor and any other third parties
- Generation and delivery of trade orders to market and inclusion of same in valuation process
- Preparation of quarterly and annual financial statements
- Preparation of quarterly and annual filings with the SEC on Form 10-Q & Form 10-K
- Preparation of financial support schedules provided for audits and tax reviews
- Ensure communication of dividend rates, via Press Releases and Daily Rate Memos, is completed in a timely fashion
- Review fixed income and amortization spreadsheets on a monthly basis for accuracy and reasonability . Work with Fund Tax to correct any book verse tax income issues
- Prepare and monitor asset based fees, expense caps, fund expense ratios, expense budgets, and prepares additional deliverables as needed
2
Responsibilities For Mutual Fund Administrator Resume
- Provide securities lending oversight by reviewing daily reports from lending agents. Items monitored include collateral levels, approved borrowers, and lending limitations
- Previous financial services administration experience (including intermediate knowledge of MS Word/Excel) and a genuine desire to “create betters lives” for our valued customers
- Work as part of a team, ensuring SLA’s (Service Level Agreement)/all relevant regulatory requirements are met and maintained, and escalating issues to Team Leader/Assistant Manager
- Prepare various schedules of Investments and other notes to Financials which form part of Share holder’s reports
- Preparation of dividend distribution factors
- Preparation of OD Analysis Report
- Provide cover for other team members in their absence and assists other areas, as required
3
Responsibilities For Hedge Fund Administrator Resume
- Escalate breaches to relevant parties in a timely manner
- Process all Mutual Fund Transactions for individual, accredited and institutional investors
- Document and update procedure manuals and workbooks where required
- Under direct supervision of the team supervisor assigned
- Responsible for the administration of portfolios, including daily cash reconciliation, custodian asset reconciliation, variance research, generation of client statements and performance calculation
4
Responsibilities For Senior Hedge Fund Administrator Resume
- Assist with year-end audits and financial statement review
- Assist with regulatory filings for the private funds
- Review annual and semi-annual financial reports which are prepared by a third-party service provider
- Prepare fund expense budgets for closed-end funds
- Research Reg S-X updates
- Review and oversight of work prepared by Fund Administrators
- Work with deadlines, work under pressure, self motivated, innovative and analytical
- This role does not fall under the FSA T&C Scheme
- Understanding of how financial instruments works - both listed and unlisted. Instrument types include, but are not limited to, equities, options, contracts for difference (CFD’s), equity swaps, futures, forward contracts, bonds, interest rate swaps and credit default swaps,
5
Responsibilities For Client Fund Administrator Resume
- Flexible team player and ability to multi task
- Flexible to work additional hours
- High energy and a desire to deliver exceptional service to your clients
- Deliver results with a passion to succeed
- Initiative and a desire to contribute towards continuous improvement
6
Responsibilities For Loan Fund Administrator Resume
- A desire to collaborate, roll up your sleeves and get the job done!
- Responsible for service providers’ presentation of findings and methodology to all appropriate constituents
- Completion of the IFIC or CSC Courses would be an asset
- Manager workflow and targets
- · Knowledge of MS office
- Advanced Excel (pivot tables, VLookup, macro's, etc)
- General knowledge of Investment Company Act of 1940, Sub-chapter M of the Internal Revenue Code, and Blue Sky state securities registration
- General knowledge of Investment Company Act of 1940 and SEC filings, i.e., Form 10-Q, Form 10-K, etc
7
Responsibilities For Senior Mutual Fund Administrator Resume
- Basic knowledge of various security types and instruments used in the industry
- Prepare daily, weekly and monthly net asset valuations (NAV)
- Prepares monthly and quarterly statements and reviews annual financial statements
- Defined Benefit administration
- End audits and tax returns
- Errors or potential errors / near-misses
8
Responsibilities For Mutual Fund Administrator, Estates Resume
- Risk Management & Efficiencies
- Have customer service orientation with a concern for quality
- Initiative to prepare procedures and checklists to assist others
- IFIC Mutual Funds or Canadian Securities Course
- Occasionally communicates with advisors and/or the corporate action companies
- Knowledge of ETF's desired but not essential
- Can perform all IAS functions to include
9
Responsibilities For Fund Administrator x Resume
- Trades (equities, fixed income, money markets and derivatives)
- Sound time management
- Master add and update
- General ledger and subsidiary general ledger functions
- Knowledge of error correction procedures to include, trade deletes, updates, addition, dividends, corporate actions, master updates, and is aware of when assistance from the conversion steam is required
- Knowledge of pricing procedure, including auto pricing, manual pricing, overrides, variance analysis and back-up, NAV unlocking and calculation, multi-class reconciliation and allocations
10
Responsibilities For Manager Hedge Fund Administrator Resume
- Knowledge of how to interpret reports, understand variances and determine remedial action where appropriate
- Proficiency with advanced functions of Microsoft Excel
- Previous experience with: Daily Profit & Loss; Derivatives; Domestic Equities / Funds; Financial Analysis / Statement Preparation; GAAP; General Ledger; Hedge Fund / Mutual Fund Accounting; Month-end Close; and, Net Asset Value
- 7am – 3pm
- Key components of the role include the completion and review of complex investments including primaries, secondary’s and co-investments, dealing with the formation of special purpose vehicles, on-going investment activity, divestments and other complex transactions and investment related audit requests within scheduled timeframes, ensuring that all client KPIs are met
Related to Fund Administrator Resume Samples
Fund Resume Sample
Work Experience
• Allocate fund level profits to individual investors for preparation and distribution of investors’ statements
• Researches, processes and maintains corporate actions for funds on a daily basis; updates foreign dividends as needed
• Maintains logs for corporate actions, fair v...
Professional Skills
• Well-developed interpersonal skills, excel...
• Very strong computer skills including (Mic...
• Excellent verbal and interpersonal communi...
Fund Controller Resume Sample
Work Experience
• Due diligence reports on the delegates
• Review and analysis of the Key Performance Indicators & Key Risk Indicators of the Funds (monthly review/exceptions reports from delegates)
• Review of the Fund expenses and the related calculation of ongoing charges
•&...
Professional Skills
• Excellent organizational, problem solving,...
• Excellent written and nonverbal communicat...
• Significant experience of working in Priva...
Mutual Fund Resume Sample
Work Experience
• Receives phone calls from mutual fund companies regarding trades, networking, balancing items that have rejected or pended
• Manually places trades for funds that are not Fund/SERV eligible; this includes phone in orders and mail order redemptions. Verifies trade reports from previous day, prepares...
Professional Skills
• Strong interpersonal skills demonstrated b...
• Lead projects in a matrix managed fashion ...
• Proven experience in delivering strong res...
State & Local Tax Resume Sample
Work Experience
• Multiple concurrent tasks, frequent interruptions, mathematical skills, verbal and written communication, detailed work and confidentiality. Flexible schedule around deadlines
• Manage practice effectively meeting billing, realization, days outstanding and individual charge hour objectives
&n...
Professional Skills
• Strong interpersonal skills, including abi...
• Excellent research and analytical skills a...
• Excellent analytical skills in terms of pr...
Administrator Payroll Resume Sample
Work Experience
• Oversee the ordering, fulfillment and delivery of all venue gear
• AS/400 computer system, computer, 10-key adding machine, phone, fax machine
• Provide an accurate collation of queries by inputting all details onto the relevant CRM systems
• Feedback’s...
Professional Skills
• Demonstrate organizational, multi-tasking,...
• Strong communication skills including the ...
• Demonstrate strong problem-solving and ana...
Pay Analyst Resume Sample
Work Experience
• Receive, record, and process client bills for payment in accordance with the Firm’s policies and procedures
• Handle North America; support and monitor the day to day processes/activities of the team
• Balance resource requirements across sub-teams and ensure adherence to def...
Professional Skills
• Operate within complex programs that incor...
• Skills: Strong communication skills, both ...
• Strong drive for action, excellent inter-p...