HBO Executive Assistant Resume Sample
Verna Deckow
159 Stewart Dam,
Philadelphia,
PA
+1 (555) 473 9579
Work Experience
HBO Executive Assistant
06/2016
-
PRESENT
Dallas, TX
- Supporting International Teams
- Special projects (sometimes Sofia based)
- Office Space for visiting employees
- Setting up demos/workshops
- Tracking title placement on retailers sites
- Monthly Sales Report distro
- Collecting screen shots of retailer placement
- Controlling portion of meeting
- During production: update SVP’s call sheets, production reports, and script pages
HBO Executive Assistant, Post Production
03/2011
-
01/2016
Philadelphia, PA
- Update and maintain SVP’s resume files
- Administrative experience required, preferably supporting a senior level executive
- Extensive computer experience required (Outlook, Word, Excel, PowerPoint)
- Strong communication, organizational, problem-solving and interpersonal skills
- During production: update VP’s call sheets, production reports, and script pages
- Update and maintain VP’s resume files
- Maintain budget files
- Relevant experience, preferably in a creative services environment
HBO Executive Assistant, Business Affairs
06/2007
-
09/2010
Phoenix, AZ
- Excellent written, oral & interpersonal communication skills
- Excellent follow up and ability to multitask required
- Effectively prioritize with strong time management skills
- Team player who is flexible and adaptable in the face of change
- Solution oriented and resourceful
- Accountable/takes ownership for responsibilities
- Independent thinker who is very detail oriented with excellent organizational skills
- Be an independent thinker who is very detail oriented with excellent organizational skills
Education
Indiana Wesleyan University - Kokomo Campus
2001 - 2006
Bachelor's Degree in Computer
Professional Skills
- Excellent communication skills & strong computer skills
- Effectively prioritize with strong management skills
- Excellent inter-personal and customer service skills -Proficient in Microsoft Office skills (including Visio, PowerPoint and Project)
- Proven organizational skills, interpersonal and oral/written communication skills
- Solid communication skills, both written and oral, as well as strong organizational and interpersonal skills are required
- Demonstrate strong organization and planning skills
- Strong spelling, grammar and proof-reading skills
How to write HBO Executive Assistant Resume
HBO Executive Assistant role is responsible for interpersonal, computer, organizational, mac, powerpoint, excel, organization, independent, microsoft, friendly.
To write great resume for hbo executive assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For HBO Executive Assistant Resume
The section contact information is important in your hbo executive assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your HBO Executive Assistant Resume
The section work experience is an essential part of your hbo executive assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous hbo executive assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular hbo executive assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative HBO Executive Assistant resume experience can include:
- Strong interpersonal skills, especially the ability to communicate with Executives across HBO
- Strong interpersonal skills, especially the ability to communicate with all levels of staff across HBO
- Pleasant phone manner and excellent customer service skills
- Outstanding interpersonal skills with an outgoing demeanor
- Related work experience providing administrative experience to a senior executive
- Personable and able to work effectively in a collaborative and independent environment
Education on a HBO Executive Assistant Resume
Make sure to make education a priority on your hbo executive assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your hbo executive assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in HBO Executive Assistant Resume
When listing skills on your hbo executive assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical hbo executive assistant skills:
- Excellent writing skills along with report and letter formats knowledge
- Posses exceptional multi-tasking abilities and be an independent thinker who is very detail oriented with excellent organizational skills
- Detail-oriented with strong organizational, problem-solving, and analytical skills
- Excellent organizational, communication (both oral and written), and time management skills
- Work well in a collaborative environment. Strong interpersonal skills are critical
- Excellent organizational, written, oral & interpersonal communication skills
List of Typical Experience For a HBO Executive Assistant Resume
1
Experience For HBO Executive Assistant, Post Production Resume
- Excellent written and verbal communications skills, as well as active listening skills
- Working knowledge of Scenechronize, Movie Magic Budget and Scheduling, and exceptional computer skills on both MAC and PC
- Multi-task and prioritize a high volume of work under extreme deadlines with a strong attention to detail
- Relevant experience working with a senior team
- Demonstrate ability to juggle multiple projects simultaneously without becoming easily overwhelmed
- Establish and maintain good working relationship with principal players on shows and help them to navigate HBO corporate and production procedures
- Prioritize, take initiative, juggle various tasks and work in a fast paced environment with minimal supervision
- Demonstrated ability to handle confidential information with a high level of discretion, sensitivity and professionalism
- Demonstrate ability to juggle multiple projects simultaneously
2
Experience For HBO Executive Assistant, Production Resume
- Keeping executive’s calendar & arranging meetings; coordinating travel; processing monthly expense reports
- Updates and maintains VP’s files, maintains incoming budget log, budget files, and FedEx accounts for shows in post production
- Manage team’s premium item inventory, including in/outbound shipments and general organization of premium room
- Proficiency in MS Word & Excel and Mac operating system
- Maintain budget files, draft production schedules and coordinate training for each production office on assigned shows
- Solution oriented team player who is flexible and adaptable in the face of change
- Assist SVP, VP’s, Directors and Managers with execution of confidential documentation for various personnel
3
Experience For HBO Executive Assistant, Business Affairs Resume
- Prepare expense reports and arrange travel accommodations for SVP, VP’s and Directors
- Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to: scheduling meetings, making complex travel arrangements, handling catering requests, answering phones and responding to caller questions, filing, faxing, copying, expense reports, invoice processing
- Being the voice of traveling VPs and International teams in the New York office
- Firsthand knowledge of post-production and various film, tape and audio formats
- Able to manage assignments and meet deadlines with minimal supervision
- Can proactively solve problems
4
Experience For HBO Executive Assistant, HBO Programming Resume
- Provide overall administrative support to SVP and Directors by keeping daily calendars, answering phones, preparing expense reports, making travel arrangements and planning events. Collaborate with an EA team
- Good communication skills and an approachable, friendly personality needed
- Coordinate meetings with external and internal groups
- Schedules meetings and cost reports, arranges travel, prepares expense reports, orders dvd and tapes, etc. Schedules, organizes and attends various weekly meetings
- Extensive computer experience required
5
Experience For HBO Executive Assistant, HBO Production Resume
- Attention to detail and effective communication is essential
- Demonstrate support for the team through an enthusiastic and positive attitude
- Extensive Microsoft Office Suite experience required (Outlook, Word, Excel, PowerPoint)
- Be eager to learn post production if doesn’t already have a post-production back ground
- Updates VP’s reports, e-mails and show files on a daily basis
- Checks union affiliation of potential post production crew members
- Drafts schedules for shows
- Helps draft lists for Editor and VFX Supervisors
- Interested in the Digital Landscape
6
Experience For HBO Executive Assistant, Home Entertainment Resume
- Proficiency in MS Word and MS Excel is essential
- Serve as the point person to SVP’s National Accounts for all department-wide processes and communications
- Manage assignments and meet deadlines with minimal supervision
- Be able to work collaboratively with team, other office co-workers
- Be able to work collaboratively with team and other office co-workers
- Flexibility to work a flexible schedule that meets critical deadlines and requirements
- Multi-task in a fast paced and at times high-pressure environment with minimal supervision
- Passion for HBO content required
7
Experience For HBO Executive Assistant to EVP & GM Resume
- Problem solve some computer tech issues. Navigate the internet. Conduct research, burn CD’s, download mp3’s
- Responsibilities include managing calls/calendar, scheduling, maintaining files, interfacing with other HBO departments and offices of external agents, attorneys and managers
- Manages executive’s calendar and arranges meetings, business lunches, and dinners with senior level internal and external stakeholders
- Support and execute the dissemination of correspondence, internal memoranda and e-mail communications
- Regular interaction with senior level HBO executives, external senior level corporate executives and outside counsel
- Highly proficient in Microsoft Suite and Outlook
- Flexible and able to work independently, as well as in a team environment
- Regular interaction with HBO executives, talent representatives and industry executives
8
Experience For HBO Executive Assistant to EVP Resume
- Coordinate with internal stakeholders (Finance, Legal, Original Programming, etc.) and external stakeholders (talent, producers, publicists, etc.) regarding contracts, payments and talent
- Maintain and track required documentation from legal and production counterparts
- Serve as point person for maintenance of BA corporate files and records retention activities
- Highly proficient in MS Outlook, Word, Excel, PowerPoint
- Provide general administrative support to the SVP. Specific responsibilities include: answering phones, making travel arrangements, scheduling meetings, processing expense reports, and planning events
- Manage and maintain the SVP’s calendar in order to accommodate a busy and dynamic schedule
- Prepare presentations and draft correspondence, internal memorandums and email communications
9
Experience For HBO Executive Assistant Resume
- Serve as liaison between SVP and the team
- Travel into HBO’s New York City offices as needed
- Manage assignments and meet deadlines with minimal supervision
- Arrange travel, prepare expense reports, etc
- Maintain & QC production document distribution in conjunction with Production Office
10
Experience For HBO Executive Assistant, Post Production Resume
- Provide general administration support to the VP, Media Distribution. Specific responsibilities include: answering phones, making travel arrangements, scheduling meetings, processing expense reports, and planning events
- Previous in-the-field physical production or post experience required
- Manage and maintain the VP’s calendar in order to accommodate a busy and dynamic schedule
- Maintain employee and corporate Disaster Recovery updates and Hauppauge employee emergency contact list
- Order office supplies and materials through HBO’s procurement site for the department
- Maintain and draft monthly/weekly reliability and closed caption reports for Directors and Supervisors
List of Typical Skills For a HBO Executive Assistant Resume
1
Skills For HBO Executive Assistant, Post Production Resume
- Strong organization and communication (written and verbal) skills
- Multi-task with excellent attention to detail and strong follow-up
- Dynamic team player with great interpersonal skills and high emotional intelligence
- Experience with handling multiple assignments simultaneously without becoming easily overwhelmed
- Comfortable with and some experience working with numbers/data Perform other administrative projects/tasks as requested
- Experience working in an Executive Assistant role
2
Skills For HBO Executive Assistant, Production Resume
- Experience in an executive administrative assistant capacity supporting a senior executive
- Strive to demonstrate adherence to the highest professional standards and ethics
- Previous in-the-field physical production experience required
- Managing digital viewing requests & setting up screenings; tracking deliverables for shows
- Answering and placing calls and handling heavy phone volume; preparing memos and correspondence
- Drafting and distributing internal deal memos and correspondence relating to both HBO and Cinemax’s negotiations
3
Skills For HBO Executive Assistant, Business Affairs Resume
- Working knowledge of screening room and AppleTV. Able to manage the creation of QuickTimes and presentation reels for clients, programmers, and staff
- Organizing and maintaining contract files and documents
- Acting as a liaison to post production teams on shows & helping them problem-solve daily
- Answering & placing calls
- Maintaining and updating department/production status sheets
- Writing script coverage on current series as needed
- Working closely with other departments at HBO
- Also responsible for keeping calendars and setting appointments as well as arranging meetings, coordinating travel, and processing monthly expense reports
- Take initiative in completing assignments, solving problems, and seeking solutions
4
Skills For HBO Executive Assistant, HBO Programming Resume
- Responsible for preparing and processing licensing and invoice payments
- A resourceful and professional individual willing to work flexible hours, including overtime if and when necessary
- Responsible for arranging schedules, planning business appointments, etc. for SVP, VP’s, and Directors
- Exhibit a professional and courteous attitude during interactions with team members, co-workers, and affiliates at all times
- Interested in the Programming Distribution
- Knowledge of file set up maintenance and filing procedures
- Screen telephone calls and inquiries for SVP, VP’s, and Directors for Operations and Engineering
- Capable of working with a wide variety of personalities
5
Skills For HBO Executive Assistant, HBO Production Resume
- Be an Independent thinker, strive for continuous improvement and use judgment for decision making
- Exhibit a professional and courteous attitude during interactions with team members and co-workers
- Coordinate the processing of consultant agreements with appropriate internal stakeholders
- Assist in planning and execution of department events
- Assist with development, production and license agreements for East Coast Original Programming
- Provide support in processing contractual payments as needed
- Supports and partners with other Executive Assistants on event planning, special projects and back up
- Extremely well-organized, detail-oriented and personable with multi-tasking abilities; able to handle a fast-paced and busy office environment
6
Skills For HBO Executive Assistant, Home Entertainment Resume
- Provide clerical support to 2 VPs, including
- Assist in event planning
- Represent the team well on budget calls, in application trainings, and in meetings
- Seek answers to questions proactively when the answers are not immediately apparent
- Make progress on assignments independently
- Handle confidential information with a high level of discretion, sensitivity and professionalism Strong interpersonal and communication skills (written and verbal)
7
Skills For HBO Executive Assistant to EVP & GM Resume
- Proficient in MS Outlook, Word, Excel, PowerPoint and Visio
- Support the preparation and delivery of controller’s group presentational materials by formatting, copying and assembling packages of information with a strong focus on end product quality
- Perform multiple other administrative functions including coordinating departmental service requests, ordering supplies, and maintaining the department’s accounting library
- Related experience - preferably working for a senior executive
- Flexibility to adapt to a fast-paced environment with changing work priorities
8
Skills For HBO Executive Assistant to EVP Resume
- Highly organized - strong attention to detail and follow up
- Solution oriented and resourceful - able to prioritize and juggle various tasks
- Relevant experience, preferably in a creative marketing environment
- Excellent follow up and ability to multitask in a fast paced environment with minimal supervision
- Experience as an executive/administrative assistant
- Some familiarity with finance/accounting issues to help with projects and research
- Adhere to sensitive deadlines, maintain confidential information and work independently on multiple projects simultaneously in a fast paced environment
9
Skills For HBO Executive Assistant Resume
- Administrative experience required, preferably within the entertainment/media industry
- Thorough knowledge of MS Office Applications (Outlook, Word, Excel, PowerPoint)
- Support two senior level executives who work remotely
- Proficient in Outlook, Word, PowerPoint, Excel, and Keynote
- Handle multiple concurrent tasks in a timely manner
- Responsible for coordinating the department’s annual marketing awards submissions, including conducting entry strategy, developing workflow, staying abreast of deadlines and editing submissions essays
- For Creative Director -Expense reports scheduling meetings and making travel arrangements
- Coordinate department’s presence at conferences, premieres and other relevant events
- Learn to understand and navigate HBO’s corporate culture to accomplish objectives
10
Skills For HBO Executive Assistant, Post Production Resume
- Order office supplies and materials through HBO’s procurement site Finesse for the department
- Create and process expense reports -Compose memos and correspondence for management’s review and signature
- The ability to pay close attention to detail, organize and schedule work effectively, work efficiently under time constraints in a fast-paced environment and be able to handle multiple tasks
- Interpret hardware requests from engineers, including an understanding of what devices are relevant for streaming video content and/or interactive entertainment experiences
- Responsible for: answering and placing calls and handling extremely heavy phone volume; typing and circulating memos and correspondence; maintaining and updating several filing and tracking systems
- Responsible also for keeping calendar and setting appointments as well as arranging department meetings, coordinating travel, and processing monthly expense reports
- Experience as an executive/administrative assistant
- Self-starter, needs to be able to work independently with little or no supervision
List of Typical Responsibilities For a HBO Executive Assistant Resume
1
Responsibilities For HBO Executive Assistant, Post Production Resume
- Responsible for booking travel and filing expense reports
- Understand and navigate HBO’s corporate culture to accomplish objectives
- Handling highly confidential documents as well as being responsible for heavy phones, scheduling, maintaining and creating extensive files, interfacing with agents and managers, and troubleshooting
- Attention to detail and ability to multitask is essential
- Handle company-wide ticket requests and distribution
2
Responsibilities For HBO Executive Assistant, Production Resume
- Tracks deliverables for various shows, acts as a liaison to other members of the department, HBO, and the productions, and places and tracks DVD orders and digital viewing requests
- Schedules meetings and cost reports, arranges travel, prepares expense reports, orders dvd and digital files, etc. Schedules, organizes and attends various weekly meetings
- Updates and maintains SVP’s files, maintains incoming budget log, budget files, and FedEx accounts for shows in post production
- Updates SVP’s reports, e-mails and show files on a daily basis
- Liaison for Production Executive between production companies, production partners and internal HBO departments
3
Responsibilities For HBO Executive Assistant, Business Affairs Resume
- Research potential crew members, availabilities and production locations
- Maintain & QC production document distribution and information flow in conjunction with Production Office and production partners
- Interface with Talent, Managers, Agents and Production companies
- At least three years of Executive and/or Executive Producer level administrative/office management support experience within large entertainment/media, production company or scripted production office required
- Diplomatically work with various communication styles and creative viewpoints
- Handle company-wide requests and distribution
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