Staff Assistant Resume Sample
Felicita Miller
93759 Sanford Walks,
Houston,
TX
+1 (555) 900 8523
Work Experience
Staff Assistant
03/2018
-
PRESENT
Dallas, TX
- Provides clerical support for designated department: fax, copy, file, type, maintain/order for appropriate departmental inventory
- Answers phone, screen calls, takes message, and forwards to appropriate person
- Handles and distributes office mail
- Distributes work assignments to appropriate inpatient staff by setting up charts from computer reports
- Schedules interpreter services for inpatients through internal interpreters or external interpreter services
- Creates and maintains reports regarding case counts
- Assists with all simulation educational programs to include
Staff Assistant
03/2013
-
12/2017
Houston, TX
- Consults with supervisors regarding questions concerning the application or interpretation of procedures or guideline in situations or cases not covered by standing procedures and guidelines
- Prepares check transmittals to Finance
- Maintains a tracking system for Health Facility subpoenas
- Assures the collection of appropriate fees, fee receipt production, and record updates
- Creates and maintains a filing system for the Custodian of Record Unit
- Assist in the development of databases for the Custodian of Record Unit
- Assures the maintenance of logs and/or computer database for the Custodian of Record function
- Ensures Custodian of Record forms are current and posted on the "T" Drive and intranet
Staff Assistant
10/2009
-
10/2012
Philadelphia, PA
- Accepts subpoenas and public record requests for Public Health records
- Physically removes, safeguards, and returns documents under subpoena
- Coordinates the production of subpoenas with those facilities or organizations that maintain the records
- Reviews records to assure that contained entries are valid and the preservation of those portions that contain confidential information
- Notifies requestor with regard to the disposition of requested documents
- Initiates appropriate declaration letter and itemized statement to subpoena requestors
- Prepares records for the designated recipient, appropriate deposition, or court presentation, including coordination with photocopy services for the reproduction of records
- Transports records to court or sends to requestor
- Responds to custodian of records inquiries
Education
University of Georgia
2005 - 2009
School's Degree in Facilities Management
Professional Skills
- Strong writing, editing and verbal communication skills are essential, preferably with prior proofreading and editing experience
- Excellent oral and written communication skills; outstanding administrative and organizational skills
- Excellent oral and written communication skills; Banner skills
- Highly organized with excellent planning and scheduling skills, typing, spelling, grammar, written and oral communication skills
- Experience that demonstrates strong knowledge, understanding, and application of administrative support skills, methods, and procedures
- Customer Service skills with excellent verbal, written and inter-personal communication skills
- Reliable and professional with effective oral and written communication skills, excellent interpersonal skills, and ability to work with the public
How to write Staff Assistant Resume
Staff Assistant role is responsible for interpersonal, computer, organizational, customer, microsoft, word, software, excel, administrative, organization.
To write great resume for staff assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Staff Assistant Resume
The section contact information is important in your staff assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Staff Assistant Resume
The section work experience is an essential part of your staff assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous staff assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular staff assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Staff Assistant resume experience can include:
- Highly organized with excellent planning & scheduling skills, typing, spelling, grammar, written and oral communication skills
- Effective organizing skills. Ability to respond quickly to varied and competing priorities and to adapt to changing client needs
- Experience in data processing and/or secretarial work with emphasis on projects. Keyboarding skills and experience with PC applications required
- Excellent organizational skills including experience with managing multiple assignments successfully and with fastidious attention to detail
- Balance competing priorities, work effectively under pressure and prioritize work in a multi-tasking environment
- Excellent time management and organizational skills, including the ability to manage and prioritize multiple tasks and projects
Education on a Staff Assistant Resume
Make sure to make education a priority on your staff assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your staff assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Staff Assistant Resume
When listing skills on your staff assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical staff assistant skills:
- Strong written and verbal communications skills along with excellent planning and organization skills and a keen attention to detail
- Good interpersonal skills, strong written and communication skills
- Excellent oral and written communication skills, interpersonal skills, and phone manner
- Excellent customer service skills Computer skills: Microsoft Word, Excel, Access and Datatel
- Excellent written/oral communication skills and interpersonal skills
- Strong attention to detail, customer service skills, and communication skills to deliver timely response to internal and external stakeholders
List of Typical Experience For a Staff Assistant Resume
1
Experience For Staff Assistant Resume
- Excellent interpersonal skills and ability to communicate effectively and professionally with students, faculty, staff, administrators, and the public
- Excellent oral and written communications skills to communicate effectively with faculty, staff and students
- Good understanding of the English language, including spelling, grammar, and letter writing, and excellent proofreading skills
- Experience that demonstrates knowledge, understanding, and application of administrative support skills, methods, and procedures
- Excellent interpersonal skills, positive attitude, and experience working with faculty necessary
- Strong skills in high level customer service, ability to problem solve in the moment, and works well on a team with multiple priorities
2
Experience For Staff Assistant Resume
- Strong organizational and time management skills; ability to identify and set priorities; and meet deadlines in a fast-paced work environment
- Collaborative, organizational, and problem-solving skills, with proven ability to prioritize and work as a team on time-sensitive projects
- Excellent organizational skills, ability to multi-task, prioritize assignments and meet deadlines
- Possesses good judgment, excellent communication and interpersonal skills, a willingness to take initiative, flexibility, organization, and a positive attitude
- Introductory skills with web design and maintenance or a willingness to learn those skills
- Demonstrated ability to work independently and effectively prioritize time and tasks
- Excellent organizational skills, with ability to prioritize and multi task
- Experience in the secretarial profession with strong organizational, computer and interpersonal skills
- Previous work experience that demonstrates the necessary skills and abilities to perform the job
3
Experience For Staff Assistant Resume
- Demonstrate excellent interpersonal, written, and verbal communication skills
- Strong computer skills including knowledge of Excel, Microsoft Word, JADE, and other software programs including Cognos
- Strong computer skills, proficient in MS Word and MS Excel and capacity to create and maintain budgeting spreadsheets
- Excellent command of grammar, spelling, and punctuation skills
- 5) Strong interpersonal, communication, and organizational skills
- A good steward of state resources Efficient and accurate keyboarding skills required
- Demonstrated administrative and organizational skills; initiative and self-motivation
4
Experience For Staff Assistant Resume
- Excellent interpersonal skills and the ability to communicate with all levels of staff across institutions
- Excellent computer skills (i.e. Microsoft Office, Excel and Access)
- Excellent interpersonal, organizational, and communication skills required, with an ability to work independently
- Excellent organizational skills, time management and attention to detail
- Excellent interpersonal skills and the ability to interact with all levels of the organization
- 6) Strong writing skills and exceptional attention to detail
- Excellent computer skills (Data Entry, Word, Excel, Outlook, and Internet)
- Demonstrated capacity for exceptional interpersonal and communication skills (verbal and written) and maintain professionalism and confidentiality
5
Experience For Staff Assistant Resume
- Strong computer and technical skills, including proficiency in Microsoft Office, and willingness to learn and use new technology
- Strong project coordination, organization and communication skills
- Excellent computer skills (i.e. Microsoft Office, Excel and Access
- Skill in Oral Communication -- Interpersonal skills
- Excellent customer service, communication, analytic, speaking, writing and editing skills
- Highly motivated individual with excellent customer service and problem solving skills
- Excellent computer skills in a Windows/Microsoft environment especially with Microsoft Excel for the coordination of databases and mail merge projects
- Excellent verbal and written communication skills; attention to detail
6
Experience For Staff Assistant Resume
- Prioritize assignments and complete them accurately, multitask effectively, pay attention to detail, and meet deadlines
- Strong interpersonal skills and customer service philosophy, and ability to work in a team environment
- Excellent communication, customer service, flexibility, and teamwork skills
- Strong computer skills in Microsoft Word, Excel, Power Point, Outlook
- Strong professional and interpersonal skills and the ability to work collaboratively
- One year demonstrated customer service experience; demonstrated ability to complete a variety of high volume tasks timely and accurately
- Excellent creative, resourceful, leadership skills
7
Experience For Staff Assistant Resume
- Excellent organizational, supervisory, communications and interpersonal skills
- Proven ability to create reports, document needs and assessments, communicate effectively and collaboratively
- Excellent power point presentation skills and knowledge of a broad array of computer software
- Strong customer service mindset and ability to influence and effectively interact with a wide variety of University stakeholders
- Strong customer service, communication, organizational, and interpersonal skills
- Strong interpersonal, organizational and verbal/written skills
- Excellent computer skills and a proficient knowledge of a variety of Microsoft Office suite
8
Experience For Staff Assistant Resume
- Strong customer service skills are needed as well as the ability to work successfully as a member of a team in a large organization
- Strong oral and written communications skills, in order to promote a sound fiscal practice
- Demonstrated customer services skills
- Solid PowerPoint, Word and Excel skills required
- Excellent computer skills with wide knowledge of business software
9
Experience For Staff Assistant Resume
- Interact effectively with all levels of personnel and provide excellent support for a variety of customers
- Strong communication and interpersonal skills and the ability to develop and foster a cohesive, team-oriented culture within the Department
- Good organizational and time management skills with ability to work independently
- Excellent administrative and communications skills (spoken and written)
- Exhibits strong organizational and event management skills
10
Experience For Staff Assistant Resume
- Effectively and efficiently juggles multiple priorities
- Outstanding customer service skills in person and on the phone
- Outstanding interpersonal and team-oriented skills
- General office skills such as multi-line phone, copying, scanning, electronic filing
- Demonstrates experience in working in a fast paced, ever changing environment under minimal supervision
- Experience that demonstrates thorough knowledge and understanding of expense tracking, budget preparation and administration
- Advanced computer/typing skills
- Superior organizational skills and dedication to completing projects in a timely manner
- Basic computer skills including Microsoft Word, Excel and PowerPoint
List of Typical Skills For a Staff Assistant Resume
1
Skills For Staff Assistant Resume
- Good basic administrative and organizational skills. Experience in organizing and maintaining moderately complex filing and records systems
- Excellent interpersonal skills, including effective written and oral communication
- Strong interpersonal skills required including strong verbal and written communication
- Solid understanding of general job aspects specifically in the secretarial/administrative support profession with strong organizational skills
- Demonstrating solid customer service, great organizational skills, and flexibility in the performance of the job
2
Skills For Staff Assistant Resume
- Excellent written and verbal communication skills including proof-reading & editing
- Use strong communication skills to convey learning concepts to those being trained, innovate and improve current courses so they are more engaging and scalable
- Good reading, spelling/grammar and general writing and math skills
- Time Management skills which include establishing priorities and carrying out various tasks simultaneously
- Strong writing and copy editing skills and exceptional attention to detail
- Good typing/word processing and other general office skills
3
Skills For Staff Assistant Resume
- Excellent customer service skills, requiring constant communication with students, faculty, staff, visitors and others by phone, in person and in writing
- Demonstrate problem solving skills and attention to detail
- Uses broad computer skills including ability to customize system software and to build and develop graphic screens required to operate and monitor system
- Strong computer skills, including proficiency with Microsoft Office Suite, and an ability to learn new technology quickly
- Proven detail-orientation, organizational and independent problem solving skills
- Demonstrated attention to detail and meticulous record-keeping skills. Ability to maintain confidentiality and use initiative/judgment and tact/discretion
4
Skills For Staff Assistant Resume
- Excellent customer service and teaming skills
- Excellent writing skills and ability to accurately proofread and edit correspondence
- Strong, problem-solving, and analytical skills
- Strong accounting, intrapersonal, and administrative skills essential
- Excellent interpersonal skills -- communicates professionally with diverse constituency, including senior faculty and administrators
5
Skills For Staff Assistant Resume
- History of successful coaching skills or experience as a student-athlete
- Strong computer skills, proficient in MS Word and MS Excel and capacity to create and maintain scheduling spreadsheets
- Handle multiple priorities with competing deadlines effectively
- Possess excellent customer service skills, applying adaptability, tact, diplomacy and discipline where necessary
- Good planning, administrative and organizational skills
- Good writing, math and basic research skills
6
Skills For Staff Assistant Resume
- Strong accounts payable, invoice processing, and budgetary skills required
- Excellent writing ability, oral communications capabilities, and organizational skills are required
- Strong organizational skills, attention to detail, and a track record of project follow-through
- Excellent verbal and written communication skills and the ability to work provide customer service in a professional, sensitive, courteous, and tactful manner
- Demonstrates professional and organizational skills, implementing administrative work procedures to ensure the executive office runs efficiently
- Strong web and email skills, adaptability to different software applications
7
Skills For Staff Assistant Resume
- Writing and copyediting experience with strong attention to detail
- Clerical skills including answering telephones/switchboard, computer/data entry, sending/receiving emails, filing, scanning, making copies, word processing
- Broad base of general clerical/secretarial skills, including typing/word processing, filing, phone/office reception, and so forth
- Proven experience managing and developing operating and construction budgets
- Skill in tracking, multi-tasking, and prioritizing under pressure
8
Skills For Staff Assistant Resume
- Prior experience working in a Student Accounts/Bursar, Financial Aid or Registrar office setting
- Superior merchandising and selling skills
- Customer service, including telephone skills
- Demonstrated experience scheduling conferences, meetings, events
- Computer skills, including proficiency with Microsoft Office, in particular with Excel
9
Skills For Staff Assistant Resume
- Professionalism, experience with, and commitment to, providing excellent service both within a team and on an individual basis
- Prior experience with Windows-based computer systems, including Microsoft Word, Excel, and SharePoint
- Communicate effectively verbally and in writing with employees and department liaisons of all levels
- At least one (1) year of prior experience in medical education and organizing projects
- Experienced in reviewing requisitions for a wide variety of goods and services
- Work effectively in a fast-paced, demanding office
- Excelled writing skills are also desired
- The position requires a high level of organization and problem-solving skills to meet deadlines
- Good working knowledge of general office administration procedures and principles with at least 3 years of related, current professional experience
10
Skills For Staff Assistant Resume
- Knowledge and skills in applying financial and operational internal controls, as well as financial policies
- Flexible in response to shifting priorities; able to prioritize and carry out multiple tasks under deadline pressure
- Prior customer service experience, including phone support
- Demonstrated evidence of initiative and creativity in work-related problem-solving activities that resulted in positive outcome
- Demonstrated evidence of multi-tasking in a variety of responsibilities
- High level of maturity and empathy with outstanding interpersonal and communication skills
List of Typical Responsibilities For a Staff Assistant Resume
1
Responsibilities For Staff Assistant Resume
- Create and execute a comprehensive marketing strategy for the Athletic Department that focuses on increasing attendance at all UMass athletic contests with a specific emphasis on maximizing ticket sales for all current ticketed sports (i.e. football, men’s basketball, women’s basketball, hockey, men’s lacrosse and softball)
- Direct and manage all aspects of game operations and entertainment at all UMass Athletic events with a specific focus on football, men’s basketball, hockey, women’s basketball, men’s lacrosse and softball
- Excellent verbal and written communication skills, interpersonal skills, and phone/email manner
- Experience in a service organization and strong PC/web skills required
- Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and discretion
- Strong verbal communication skills, including extended periods on the telephone
- Good command of the English language, including grammar and spelling skills
- Proficient in MS Office suite, with particularly strong Excel skills
2
Responsibilities For Staff Assistant Resume
- Communicate effectively and in a sensitive manner with patients and hospital staff via phone, in person or in writing
- Prior work experience in a supervisory role or in coordinating student activities
- Demonstrated ability to resolve issues, prioritize assignment and work independently with limited supervision
- Beginner HTML coding skills and/or familiarity with website development
- Attention to detail, problem solving skills, flexibility
- Exceptional organizational skills and the flexibility to handle multiple tasks and deadline pressures. Ability to make decisions quickly and independently
- Proficient computer skills in Microsoft Outlook, Excel and Word
- Proficient computer skills in Microsoft Outlook, Excel, and Word
- Team-oriented interpersonal skills
3
Responsibilities For Staff Assistant Resume
- Communicate effectively with different levels of management at JPL, other divisions, and the 2X Directorate office
- Basic office and reception skills
- College experience or two years applicable experience
- Portuguese, Cantonese, Mandarin and/or Spanish language skills desired
- Team player with the proven ability to build strong relationships and develop trust with colleagues
- Dependable, excellent follow through, good attention to detail
- Strong interest, experience or propensity for visual communications and/or data analytics
4
Responsibilities For Staff Assistant Resume
- Assisting with Early Career/Experienced/Contractor hire recruiting including but not limited to: preparing interview schedules, escorting, etc
- Writing, editing and proofreading experience helpful
- Working knowledge of Outlook, Microsoft Word, Excel, Access, and PowerPoint, with experience utilizing the internet for research
- Prioritizing multiple tasks and projects in a fast-paced environment
- Direct experience operating, maintaining and repairing building energy management control systems
- At least three years of experience in revising, editing, formatting and proofreading of documents and publications in the English language
- Experience preparing and tracking budget estimates and budget expenditures and reporting results to the manager
5
Responsibilities For Staff Assistant Resume
- Experience utilizing proprietary testing software, remote monitoring software, and Banner Student Information System
- Experience working in an educational and/or community-facing setting
- 5) Responsible for developing effective systems for managing the Vice President’s administrative needs
- Contribute to the company’s success through excellent customer service and meeting or exceeding performance objectives
- Experience independently managing or administering a function or project
6
Responsibilities For Staff Assistant Resume
- Experience in catering, working events, or food service
- Experience providing and/or coordinating delivery of American Sign Language (ASL) services is highly desirable
- Experience with graphic design, publications and/or marketing, including related software
- Experience providing working-level translations and revisions of documents, in a variety of subject matters, from Norwegian into English and vice-versa
- Experience using USU BANNER, EZBUY and purchasing guidelines, TA's/ TR's, Argos, and ServiceNow
7
Responsibilities For Staff Assistant Resume
- Experience creating press releases, public calendar postings, and/or marketing
- Experience working in a non-profit, university or museum setting
- Highly skilled in arranging complicated travel including international travel and group travel arrangements
- Previous experience working in a medical office setting
- Two or more years of experience working in a gallery or art museum setting
- Experience in art handling, installation, and cataloging
- Reviews the effectiveness and efficiency of operations, business practices, trends, and issues relating to the department functions and practices
- Works closely with the Support Services Director on team priorities, biweekly team meetings, and retreats
8
Responsibilities For Staff Assistant Resume
- Two (2) + years of relevant experience in an office or technology support
- Two years’ experience in document management, preferably for a legal dept. or office
- Computer skill knowledge (including operating systems, word processing, electronic mail, Internet and spreadsheets) required
- Effective interpersonal/communication, organizational, and the flexibility to handle multiple tasks and deadline pressures are critical
- Works independently and prioritizes work appropriately
- Provide logistical support for annual fellows retreat; two multi-day field experience trips a year for fellows
- Relevant administrative or event-focused work experience
- Manages property accounting systems and NDSS database systems to ensure appropriate availability, validity and access
9
Responsibilities For Staff Assistant Resume
- Customer service orientation with the ability to project a strong caring and customer service attitude
- Identifies priorities often working with multiple tasks and deadlines
- Demonstrated ability to clearly communicate verbally and in writing
- Experience with advancement databases &/or email marketing
- Balances competing deadlines and priorities
- Previous experience in events administration, knowledge of data base software applications, and working with audio-visual equipment is highly desired
- Possess a valid driver’s license allowing operation of cars in Massachusetts
- Experience working in a higher education environment or similar environment
- Experience working in an academic environment desired
10
Responsibilities For Staff Assistant Resume
- Meet deadlines, work on multiple projects, and manage changing priorities
- Skilled with basic office equipment, including printers, copiers, and telephone systems
- Previous experience working with/for Utah State University and/or the U.S. Military
- Excellent customer service attitude and professionalism in interfacing with all levels of personnel within and across multiple organizations and centers
- Tactfully manages numerous deadlines and shifting priorities with poise
- Experience working with the Banner student information system
- A competitive salary of $17.75 - $21.00 depending on experience
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