Studio Coordinator Resume Sample
Lois Leffler
73614 Jermaine Shoal,
Houston,
TX
+1 (555) 878 2742
Work Experience
Senior Design Studio Coordinator
01/2016
-
PRESENT
Philadelphia, PA
- Provide dedicated executive support in a professional, confidential and organized manner
- Maintain calendars and schedule (both domestically and internationally) on and off-site meetings (including conference room logistics)
- Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
- Coordinate domestic & international travel arrangements providing detailed itineraries
- Process invoices using SAP
- Daily interaction across all levels of roles at the design center
- Manage & administer travel & entertainment expense reporting, P-Card reporting and invoice processing as needed in a timely manner, ensuring correctness
- Help with on-boarding new team members as needed (e.g. computers, AMEX cards, office space etc.)
- Cover other administrators on team when needed (e.g. out sick, on vacation etc.)
Studio Coordinator
04/2010
-
07/2015
Detroit, MI
- Manage meetings- coordinate and plan from catering to set up and clean up
- Manage the meeting room system as it pertains to guests as well as internal employee meetings
- Coordinate needs with PepsiCo offices (primarily in White plains) to assist in high level request
- Assist in office cleanliness and ordering of supplies
- Be part of the team that greets all guests to the office
- Place and track seasonal sample orders for marketing, photo and PR
- Build and maintain marketing photo log; provide updates on a weekly basis
- Create credit spreadsheets for all photo shoots
Design Studio Coordinator
06/2007
-
12/2009
Dallas, TX
- Follow-up with production to ensure samples arrive on-time
- Work with producer and creative project manager to determine number of monthly e-com shots (on model vs. laydowns) and plan accordingly
- Assist with booking e-com models, photographers, stylists, groomers, etc
- Organize and maintain photo closet, accessories, props; order styling and photoshoot supplies
- Assist with e-com styling (laydown and on-model) as needed
- A passion for branding, creative and marketing and understanding how it impacts the clients bottom line
- Studio environment. Constant walking and standing; frequent bending, stooping, climbing and reaching
Education
Hofstra University
2001 - 2006
Bachelor's Degree in Television
Professional Skills
- Strong written/verbal communication skills; ability to communicate effectively with confidence and professionalism
- Experience working with MS Office programs (Word, Outlook, Powerpoint) with intermediate to Advanced skills in Excel
- Strong problem-solving skills and ability to think under pressure
- Strong communication skills, both verbal and written; ability to communicate with various people in different departments
- Strong interpersonal and communication skills with the ability to communicate clearly, positively and concisely
- Strong communication skills to understand the brief of the work and translate that into what the design and presentation team can produce
- Presents a driven and self-motivated attitude to ensure excellent organization skills
How to write Studio Coordinator Resume
Studio Coordinator role is responsible for software, design, organizational, retail, finance, credit, training, database, mac, procurement.
To write great resume for studio coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Studio Coordinator Resume
The section contact information is important in your studio coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Studio Coordinator Resume
The section work experience is an essential part of your studio coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous studio coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular studio coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Studio Coordinator resume experience can include:
- Effectively monitor all work streams ensuring strict deadlines are adhered to
- Planning, organising and prioritising multiple projects to achieve strategic objectives
- Accounting, finance or HR coordination experience within a creative/tech company
- Operate the switchboard greeting all callers. Screen incoming calls to ensure that managers and employees are not pestered by bogus callers
- Experience working with consulting/strategy/brand
- Experience with Microsoft Windows operating system and applications including Excel
Education on a Studio Coordinator Resume
Make sure to make education a priority on your studio coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your studio coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Studio Coordinator Resume
When listing skills on your studio coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical studio coordinator skills:
- Good project management and organisational skills to ensure the jobs are running to schedule and following up when required
- Strong interpersonal skills with the ability to react favorably and resolve issues in a positive manner
- Basic computer programming and/or web authoring skills
- Strong ability to multi-task and prioritise whilst providing quality customer service to employees
- Computer photo-retouching and image development skills
- Communicate and interact effectively and professionally with all levels of the firm, clients and sub-consultants
List of Typical Experience For a Studio Coordinator Resume
1
Experience For Photo Studio Coordinator Resume
- Experience in professional administrative position
- Operate general office equipment (fax machine, photocopier, computer, printer) stationed between 3 & 4 feet high
- Related administrative experience
- Experience in a fast-paced, deadline-driven environment
- Prioritize, take ownership of tasks, and exhibit a high level of initiative and follow-through
- Ensuring the studio is aware of events happening within the studio and across the office, and inspiring participation
- Monitor budgets for Women’s Collection Design, charting departmental spending
- Handle the stress of dealing with the public and making decisions in a high-volume fast-paced work environment
- Manages studio analytics including studio equipment and prop expenses, and tracking reasons for re-shoots
2
Experience For Design Studio Coordinator Resume
- Assists photographer with styling of products and background/equipment arrangement during photo shoots
- Assists with organizing and maintaining both studios to ensure cleanliness and order
- Proactively follow up with merchandise and marketing teams to ensure seasonal deliveries are being shot on time
- Work flexible scheduling including early mornings, nights and weekends
- Flexible team player - sharing information and providing colleagues with assistance and support
- Assist in editing/retouching of shot images as needed
- Prepare meeting notes, transmittals and Work Authorizations
- Set up conference calls and/or GoTo meeting
- Greets buyers and explains the Studio browse process and supporting documentation
3
Experience For Global Design Studio Coordinator Resume
- Ensure the development, implementation and ongoing management of department process and programs
- Diary co-ordination for Principal and other Senior members of staff, involving high level client communication
- Manage the visitor NDA process ensuring that all visitors complete the correct NDA appropriate to the purpose of their visit
- Manages and schedules all traffic flow going into the three photo studios. Maintains and updates schedule with any changes or rushes
- Searches for and tracks down lost or missing samples/images
- Schedule all traffic flow going into the three photo studios. Maintain and update schedule with any changes or rushes
- Coordinate all studio processes, allowing the photographers the necessary time to shoot quality imagery for internal and external customers
- Assist Studio Managers as needed with coordinating facility schedules to maximize usage and efficiency
- Desire to work in a fast paced, ever changing environment
4
Experience For Nautica Studio Coordinator Resume
- Track and report studio spending against studio budget
- Develop and implement organized digital filing systems
- Office supplies ordering and management
- Manage printer and copier reporting and repairs
- Microsoft Office proficiency including Word, Outlook and Excel
- New hire onboarding, etc
- Prepare stock and ensure product is styled consistently with established style guides, so that minimal post production retouching work is needed
- Open packaging so that the product can be repackaged as new when completed
5
Experience For Studio Coordinator, On Figure Resume
- Very comfortable with technology and willing to learn
- Order office and break room supplies, ensuring supplies are stocked and orderly in all appropriate areas
- Assist with studio event planning and related communications to studio employees
- Update and verify seating chart and changes
- Collaborative approach to working with cross-functional teams
- Comfort working within white space environments
- Alpha Training Instructor Certification – Life Time Internal
6
Experience For Studio Coordinator, Still Life Studio Resume
- Maintain the Spotify Studios calendar bookings, including interaction with all team members who utilize the space
- Manage the vendor setup and invoicing process for all vendors and suppliers
- Highly organized, flexible, autonomous, self-starting problem solver
- Adobe Acrobat (to manipulate, edit, crop, reduce files size of existing PDF files)
- Tech savvy with an understanding of primary social media channels
7
Experience For Alpha Studio Coordinator Resume
- Work closely with the Photography and Retouching teams to ensure smooth delivery of work
- Ensure the Studio is running to exemplary standards of cleanliness and health and safety
- Manage the day to day work load and ongoing development of the Studio Assistant
- Microsoft Office suite BlueBeam (to manipulate, edit, crop, reduce files size of existing PDF files)
- Problem solving and solution orientated with a ‘Can-do’ attitude
8
Experience For Design Studio Coordinator Calvin Klein Shoes & Accessories Design Resume
- Update staffing reports
- Occasionally lift and/or move up to 35 pounds
- Climb ladders and stand on hard floors for long periods of time
- Manage the studio’s quarterly budget
- Manage the fittings that occur throughout the year. This includes; booking models, and stylists, coordinating travel for those involved and managing the ‘fitting’ budget
- Prepare expense reports using Concur for Men’s & Women’s Design staff
- Coordinate international travel plans for Men’s & Women’s Design staff with travel agency
- Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources to facilitate supervisors’ review
9
Experience For Photography Studio Coordinator Resume
- Manage the Executive’s calendar and answers calls
- Schedule all meetings for Women’s Collection Design
- Communicate with Licensee on Design’s behalf; coordination and follow up on Design’s schedule, prototype and sample shipments
- Liaising closely with each department in AMC Networks and Studios’ scripted and unscripted divisions, and in particular the production, finance, business affairs and creative affairs departments to facilitate information flow for production and development of future and existing AMC properties
- Assist The VP’s of Design and Brand Merchandising with phone/email correspondence, as well as calendar management
10
Experience For Studio Coordinator Creative Services Resume
- Prepare expense reports using concur Women’s Design and Brand Merch staff
- Coordinate all travel plans for Women’s Design and Brand Merch staff
- Keep the studio on track to complete the day’s work
- Assist with copies, scans, set distribution - coordination with ARC
- Construction Administration Coordination: Log-in, log-out shop drawings & submittals / Maintain SubmittalLog, Gensler copies / Return submittals to sender after review (GC, Owner, Client, etc.)
- Organise Internal and External meetings
- Making travel arrangements for all studio members via our travel agency, ensuring travel forms are completed and invoices signed off in a timely manner, including ensuring that HR have the individuals on Gensler travel insurance policy
List of Typical Skills For a Studio Coordinator Resume
1
Skills For Photo Studio Coordinator Resume
- Time management skills are critical
- Able to effectively communicate with all levels of the agency
- Strict attention to detail and a high level of organizational skills are required to keep product and SKU relationship maintained
- Strict attention to detail with a high level of organizational skills
- Previous experience of 2-3 years, preferably abroad, in photographic studios / creative production companies / creative retouching lab
- Good knowledge in photo retouching and color control
2
Skills For Design Studio Coordinator Resume
- Experience directing on camera talent desirable
- Proficiency in Microsoft Office 2010 (PowerPoint, Word, Excel and Outlook). Some Accounting experience helpful
- Experience working in a fast-paced agency environment
- Outwardly demonstrates a positive, helpful and ‘can do’ attitude to work, always embracing tasks with an enthusiasm and drive to get things done
- Ensure alignment on priorities and direction by partnering with sales team and Project Managers
- Ensure products are cleaned to remove surface dust, fingerprints and other imperfections prior to shooting
- Good network of talents: photographer, videographer, post production, equipment rentals
- Previous experience with Sony FS5 or Sony mirrorless systems
3
Skills For Global Design Studio Coordinator Resume
- Experience with motion graphics and animation desirable
- Experience in professional administrative position
- Handle multiple deadlines, organize/prioritize tasks, and be pro-active in follow-up with technical staff
- Professional experience in an administrative capacity
4
Skills For Nautica Studio Coordinator Resume
- Experience and/or education in interior design is highly desirable
- Experience handling sensitive material with discretion and confidentiality
- Strong proficiency in MS Office, including Excel and PowerPoint
- Experience managing external suppliers i.e. printers would be desirable
- Experience in professional administrative position
- Experience in a professional administrative position
- Previous experience supporting in a similar role,
5
Skills For Studio Coordinator, On Figure Resume
- Manages operation and engagements of NY Innovation Studio in partnership with Director, Client Experience
- Assess and adjust photography studio priorities based on needs of the business
- Be the main studio contact for requests and develop strong partnership with cross-functional teams to communicate product distribution needs
- Enthusiastic self-starter who can remain calm and effective under pressure
- A proven record of proactive performance with limited supervision
- Assemble, disassemble and prepare products in efficient and effective manner to keep productivity high in the photography studio
- Typing and/or distribution of - snagging lists, letters, faxes, emails, reports and any other project correspondence using Microsoft Word and Email
- Assisting marketing and business developers with the production of presentations and assessment of tender documentation using Microsoft Word and Excel
6
Skills For Studio Coordinator, Still Life Studio Resume
- Providing support to the Video Team through efficient planning and scheduling of requests and projects
- Managing resourcing and scheduling for the Creative Department Team as required
- Understanding of basic sound and lighting principles
- Arranging and booking business development lunches
- Monitoring and updating of our client relationship management database
- Purchasing card/expense reporting
- Working knowledge of Windows, MS Office and Mac OS
7
Skills For Alpha Studio Coordinator Resume
- Managing the studio’s quarterly fabric and research budgets
- Making complex international travel arrangements for all studio members
- Completing expenses for Studio Leaders/Principals
- Typing and distribution of project-related correspondence
- Building maintenance liaison for and necessary equipment upgrades and repairs
- Learning Coordinator for the office
- Typing and/or distribution of - snagging lists, letters, faxes, emails, reports and any other project correspondence
8
Skills For Design Studio Coordinator Calvin Klein Shoes & Accessories Design Resume
- Meeting co-ordination for clients and teams along with the physical set up of these meetings such as IT, conference calls and refreshments
- Oversee and improve the upkeep of the studio including straightening and organizing common areas and meeting rooms
- Assist Principal with administrative aspects of projects including proposals, contracts, meeting notes, setting up project files and project filing
- Manage studio event planning and related communications to studio employees, including taking photos of events
- A passion for branding, creative and marketing and understanding how it impacts the client’s bottom line
- Facilitate the weekly Operations meeting organising the agenda and confirming attendance
9
Skills For Photography Studio Coordinator Resume
- Assists Studio Photographers, and other members of the creative marketing team in suggesting and implementing process improvements
- Liaise with facility management vendors, including cleaning, catering and security services
- Mechanical understanding of using basic hand tools such as screwdrivers, mallets and drills; comfortable with assembling product
- Receive incoming mail, deliver or notify recipients, process outgoing mail or deliveries for the studio
- Support HR Business Partner and Recruiter with scheduling interviews and onboarding activities
- Photo studio knowledge including product styling
10
Skills For Studio Coordinator Creative Services Resume
- Oversee the maintenance and upkeep of studio gear/instruments including piano tuning, guitar setup, etc
- Liaise with photographers and videographers to ensure smooth interaction/timing during sessions
- Meticulously update and manage all booking in and tracking systems
- Provide support to Design Team: filing, typing memos and correspondence
- Ensure the smooth operation of Spotify’s NYC Recording Studios, supporting both music and spoken word recordings
- Manage the Studio crew gear ordering process, liaising closely with Finance throughout
List of Typical Responsibilities For a Studio Coordinator Resume
1
Responsibilities For Photo Studio Coordinator Resume
- Design and aesthetic skills
- Presentation skills - the ability to clearly explain complex equipment to visitors
- Meet or exceed expectations set for customer experience scores
- Able to identify and resolve problems in a clear, effective way
- Experience in video/film/creative production
- Supporting Project Managers: Assist with staffing, project administration, presentations, proposals and award submittals, and client management
- Manage departmental billing and processing by maintaining all photo studio invoiced and expense reports
- Assist in budgeting by tracking photo studio actuals and quarterly accruals
2
Responsibilities For Design Studio Coordinator Resume
- Co-ordination of internal and registration of external events in conjunction with studio members and marketing department
- Practice Area co-ordination, presentations depending on which Studio the PA Leader sits in
- Assist in verifying Design Studio Coordinator’s paperwork
- Assist Design team with maintaining appearance of Design Studio showroom
- Review, distribute and/or act upon incoming departmental mail
- Participate in staff meetings, type meeting notes
3
Responsibilities For Global Design Studio Coordinator Resume
- Maintain Director’s calendar, screen incoming calls and check emails as requested
- Supports creation of scalable, repeatable client engagements through operationalizing content delivery
- Manages, tracks and assembles Studio reporting requirements for internal audience
- Works with BUILD Editorial team and Post-Production team to manage all promotional assets and graphics used during live interviews
- Serves as supplemental assistant editor for asset preparation and clipping needs
- Set up the photo shoots and the spaces, according to the schedule of activities
- Flexibility on working times
4
Responsibilities For Nautica Studio Coordinator Resume
- Knowledge of operation, maintenance, and troubleshooting procedures for
- Monitor all employees and Principal phones where applicable
- Update Principal and Senior Management contacts in CRM
- Fluent in written and verbal English essential, Arabic an advantage
- Operates in a dynamic, fast-paced environment and makes real-time decisions that directly impact the execution of QVC’s 24/7 programming to over 95 million U.S. homes
- Assist Design Staff in scheduling appointments
5
Responsibilities For Studio Coordinator, On Figure Resume
- Greet homebuyers, notify Design Staff of appointment or visitor arrival
- Copy, collate and/or file documents
- Resolve issues with homebuyers, either in-person or on the telephone
- Set up and maintains buyers’ files
- Ensure photo editors’ output is delivered on time and is named correctly
- O Operates in a dynamic, fast-paced environment and makes real-time decisions that directly impact the execution of QVC’s 24/7 programming to over 95 million U.S. homes
6
Responsibilities For Studio Coordinator, Still Life Studio Resume
- Act as the Studio’s main point of contact for all international deliveries and shipment, e.g. when receiving corporate gifts for employees managing distribution and preparing Customs and Excise letters for shipping equipment overseas, working with production for sign-off
- Liaising closely with the HR team, arrange serviced apartment accommodation through the Company’s supplier Go Native for international assignments for employees coming to the London studio
- Facilities Team, Operations Team, Finance Team – all employees
- Collect timesheets from studio members for Studio Director’s review and approval
- General assistant work for Studio Directors: phones, calendars, meeting and event coordination, travel arrangements (domestic and international), phones, copying/scanning, supplies, etc
- Maintain a clean, organized studio space, both physically and digitally
- Occasional back-up coverage for other Admin members
7
Responsibilities For Alpha Studio Coordinator Resume
- Proficiency with Adobe Illustrator, Photoshop, InDesign
- Work overtime on an as-needed basis
- Schedules and confirms buyer appointments
- Maintains studio lot files
- Answers telephones in a prompt and courteous manner
- Prepares buyer files for final appointments
- Proactively seeks out ways to create greater efficiencies, problem identifier and solver
- Build, manage and report the department budget and understand fiscal goals
- Ensure all studios and the prop closet are clean, organized and have the necessary supplies
8
Responsibilities For Design Studio Coordinator Calvin Klein Shoes & Accessories Design Resume
- Collaborates with sales team, Account Managers, and Project Managers to organize, order, and return products
- Set up and manage messengers for products to/from set
- Manage Photo Shoot Calendar
- Provide administrative support to the photo team
- Friendly and professional communication etiquette
- Learn computer interfaces and systems quickly
- Day-to-day running of the studio: Staff whereabouts, arranging studio meetings, staffing, timesheets, time off requests etc Support the onboarding of new hires into the studio
9
Responsibilities For Photography Studio Coordinator Resume
- Flexibility to work occasional overtime
- Acts as NY Studio representative and liaison for broader Innovation Center global footprint and Innovation & Strategic Partnerships PMO organization
- Coordinates client engagement agendas, meetings, logistics,and post-briefings
- Partners with Visa IT, Design, and Facilities to ensure Studio readiness for engagement and effective ongoing operation (e.g. content for state of the art content management system)
- Leads procurement efforts from supplier enablement to contract execution and SOWs executing contracts
- Supports ongoing team related to Travel & Procurement
10
Responsibilities For Studio Coordinator Creative Services Resume
- Leads Hospitality efforts for client engagements and events
- Based at the Reception desk – meet and greet visitors. Ensure visitor details are recorded accurately and ILM staff are made aware of their guests arrival
- Responsibility for the appearance of the Reception area ensuring that it is kept clean and tidy at all times. Reception seating is kept tidy and that a high standard of cleanliness and tidiness greets all visitors to the Studio. Liaise with the Facilities team to assist in doing this
- Manage the daily post deliveries and collections – sort and email employees of post to be collected
- Act as the Studio’s main point of contact for all international deliveries and shipments
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