Admin Specialist Resume Sample
Frederic Hansen
6928 Harber Mount,
Phoenix,
AZ
+1 (555) 934 7602
Work Experience
Admin Specialist
04/2017
-
PRESENT
Philadelphia, PA
- Uses a variety of word-processing software to type letters, reports & presentation materials
- Maintains established databases, generates reports from such data
- Maintains supervisor's calendar, arranges appointments, meetings & travel itineraries
- Answers telephone inquires, takes & relays messages & greets visitors
- Establishes/maintains departmental filing system
- Accurate and timely data entry to support Heat Ticket acknowledgement and closures, MS Dynamics acknowledgement and closures, iTrack/iCash maintenance, BIRS/BAMS/Variances record keeping
- Administrative support for one or more branches, including but not limited to preparing various reports, answering phones, correspondence and other documentation
- Consolidating data from various reports into a single created report demonstating trends in the data with 100% accuracy
Regional Admin Specialist
11/2013
-
12/2016
Chicago, IL
- Kronos daily maintenance of employee time exceptions and labor transactions
- Respond to HEAT/MS Dynamics issues within 24 hours of receipt
- Maintain employee files in a secure manner
- Assist management with record keeping of attendance and disciplinary actions
- Filing and record keeping in compliance with government regulations and company rules
- Assist with claims issues/resolution as needed
- Special projects as assigned my management
- Reporting to various departments and locations within the organization in a timely, professional manner
Senior Admin Specialist
03/2010
-
06/2013
Chicago, IL
- Track deadlines and gather information to meet deadlines
- Screens telephone calls/visitors, refers to appropriate staff member
- Document that policies and procedures of that department are being followed in a consistent manner
- Know and understand all job functions of the department
- Update department worksheets as needed
- Report Safety, Quality, or Maintenance issues to the appropriate personnel in a timely manner
- Wear Personal Protective Equipment (PPE): N95 Respirator, lab coat, safety shoes, safety glasses, bump cap, hearing protection, hair net, beard net, and nitrile gloves
- Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations
Education
University of Phoenix in Walker - West Michigan Campus
2005 - 2010
Bachelor's Degree in Administration
Professional Skills
- Excellent communication skills, both oral and written, and telephone skills
- Strong verbal and written communications skills along with the ability to effectively interact with a diverse group of faculty, management, staff and students
- Good interpersonal skills; solid written and oral communications skills
- Proven excellent communication and written skills
- Extremely strong interpersonal abilities & great communication skills at all levels, with the ability to show empathy & understanding
- Demonstrated computer proficiency with database manipulation and presentation preparation skills
- Strong organization, communication, and decision making skills
How to write Admin Specialist Resume
Admin Specialist role is responsible for english, interpersonal, research, computer, organization, powerpoint, database, microsoft, excel, communications.
To write great resume for admin specialist job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Admin Specialist Resume
The section contact information is important in your admin specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Admin Specialist Resume
The section work experience is an essential part of your admin specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous admin specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular admin specialist position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Admin Specialist resume experience can include:
- Excellent keyboarding, grammar, spelling and proofreading skills
- Good English and Chinese language skills both in written and oral
- Good computer skills, email, Word, Excel, etc
- Good cross functional communication and interpersonal skills
- Outstanding computer skills with the ability to apply knowledge of MS Office (Word, Excel, PowerPoint and Outlook)
- Possess highly specialized technical skills including keyboarding, data entry, Microsoft Word, Excel, Power Point
Education on an Admin Specialist Resume
Make sure to make education a priority on your admin specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your admin specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Admin Specialist Resume
When listing skills on your admin specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical admin specialist skills:
- Expert level written and verbal communication skills, strong decision-making ability, attention to detail, and outstanding organizational skills are important
- Work collaboratively with others and demonstrate team building skills
- Excellent Organizational Skills – file keeping, prepared for meetings, etc
- Possess good communication skills and computing knowledge
- Good organizational and communication skills. Ability to manage multiple tasks with limited direction and attention to details
- Strong computer skills to include MS Office Suite, Word, Excel and PowerPoint
List of Typical Experience For an Admin Specialist Resume
1
Experience For Regional Admin Specialist Resume
- Organize and communicate effectively
- Experience with arranging/managing travel using the Egencia travel application
- Strong ability to clearly communicate issues to all team members
- Manage and operate Physical Therapy CPI Web 2.0, the online clinical evaluation program
- Coordinate clinical evaluations for each clinical experience and pair students with clinical instructors
- Strong sense of responsibility; Able to work independently and under pressure
- Five years and above relevant experience in MNC
- Good at MS office/POWERPOINT, EXCEL and WORD
- 2~3 years of experience in the positions related to Administration
2
Experience For Mobile Admin Specialist Resume
- 6 months office/administrative, customer service, or retail experience
- Providing varying levels of support to Management
- Processing a wide range of member administration request, including handovers, member web requests, weekly and monthly task lists and other ad hoc requests
- Maintaining spreadsheets as required
- Assisting in KL Horizon car park access card maintenance coordination for AP employee
- Processing e forms & Invoices for MY05
- Willing to learn and work in a deadline-oriented environment
3
Experience For Senior Admin Specialist Resume
- Working knowledge of Siemens telephone system or other similar office system
- Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements
- Assist in Coordination of Meeting, Training or Conference –Meeting Room / Training room & Cafeteria area for internal and external meeting/training
- Provide general support as needed, including creating slide decks, coordinating travel arrangements, and preparing and tracking expense reports, etc
- Arrange programs, events or conferences by issuing & tracking information or invitations, coordinating speakers and controlling event budgets
4
Experience For Functional Admin Specialist Resume
- Monthly expense handling & reporting of working meal, and keep the expense be controlled & saving
- Maintains office equipment, including coordinating internal help desk tickets and/or vendor support as needed
- Take charge of meeting organize, team building event organize, etc
- Arrange and coordinate special meetings and events as requested; assist with planning and implementation of TIDE team-building events
- Monthly report preparing & reporting
- Maintains manager's calendar & serves as focal point for scheduling & coordinating manager's time
- Arranges for teleconferencing equipment & other equipment needs & catering services
5
Experience For Workforce Admin Specialist Resume
- Knowledge of accounting principles including debit and credit functions
- Display flexibility in adapting to changing conditions
- Deal with the office stationary management, meeting room management, client reception, etc
- Establish, organize and coordinate the maintenance of department records, ensuring complete accuracy and confidentiality
- Use of MS Office and basic knowledge of corresponding software applications, especially outlook
- Yearly printing material purchase
- Responsible in generating regular operational reports and metrics
6
Experience For Lead Admin Specialist Resume
- Multi-task and keep multiple projects moving forward simultaneously with attention to detail
- Be the Point of contact between AP and office building management
- Actively updates the OCC internal instant messaging portal (jabber updates)
- Assist with grant application process, including sponsored programs applications, biosketches, and other essential paperwork
- Perform out-of-the-box thinking, collaborate with others
- Dormitory leisure area management, dormitory activities continuously holding for dormitory employee satisfaction improvement
- Contacts appropriate agencies/vendors to secure information needed to complete processing
- Handles complaints from members & the public, referring the complaint to appropriate staff and/or takes or recommends action to resolve the issue
7
Experience For Senior Dept Admin Specialist Resume
- Refers substantive questions requiring content knowledge to others
- Coordinates administrative & logistical arrangements for conference rooms, conference calls & other meeting events
- Distributes meeting notice & agenda
- Researches issues & attaches supporting documentation to assist manager and/or refers mail to appropriate staff member
- Manages an ongoing task tracker for the office
- Arrange and participate in conferences and meeting
8
Experience For Maintenance Control Admin Specialist Resume
- Recommend agenda items, prepare meeting materials, and record minutes for meetings
- Thorough understanding of how financial transactions are completed in multiple TFS systems
- Proficiency with various software packages, including Adobe, Microsoft Word, Excel, Access and Power Point, and other desktop tools
- Provides general administrative and clerical support to the office and staff
- Schedules rooms/space as needed for office events and gatherings
- Takes overflow calls and messages; assists or refers callers as needed; greets, assists and escorts visitors and delivery personnel, as needed
9
Experience For Trust Admin Specialist Resume
- Maintains or arranges for maintenance of office equipment; includes coordination of help desk and vendor support, as needed. Provides follow-up calls when needed to address customer concerns
- Tracks, organizes, orders, and restocks office supplies
- Schedules rooms or other spaces in COE offices or other locations for meetings or other business events and keeps office calendars up to date. Coordinates and places lunch or catering orders, prepares meeting materials, and sets up rooms for work-related events
- Coordinates purchase of and payment for general office expenses including shipping and mailing, supplies, client/employee relations expenses, and subscriptions. Includes setting up new A/P accounts, coordinating payment of invoices that are not on procurement card, and reconciling the procurement card with receipts and invoices
- Organizing/Planning meetings and special events like customer visits
- Coding of invoices on NextProcess
10
Experience For Admin Specialist Resume
- Coordinates employee recognition activities including performance, birthday and anniversary emails
- Assists COE leaders in preparing their travel and expense forms, consolidating receipts, reconciling credit card statements, making copies, and sending faxes, as required
- Provides back-up support as needed including customer callbacks and follow-up
- Launch and execute reward/recognition/incentive programs
- Support work of Director in administrative and managerial tasks
- Assist in procurement and IT related issues
- Any other related admin jobs when required
- Fields and screens incoming telephone calls, letters, and/or visitors; answers routine questions, and furnishes information, when possible, to save the RVP’s time
- Assist in Communicating and resolving outstanding customer complaints that come to the Regional Office via phone, letters, CCIC, or Corporate; Contact DMs or appropriate Store Manager’s to get resolution
List of Typical Skills For an Admin Specialist Resume
1
Skills For Regional Admin Specialist Resume
- Good communication skill, hardworking and willing to help
- Meticulous recordkeeping skills
- Effectively solve problems using considerable judgment which results in practical solutions
- Prior work experience in the utility industry
- Great time management skills & a self-start attitude
- Work effectively with a highly diverse group of students, staff, instructors, volunteers and the external community
2
Skills For Mobile Admin Specialist Resume
- Demonstrated ability to prioritize multiple projects and tasks under limited supervision
- Express oneself clearly and effectively in oral and written form
- Willingness to learn new tasks and/or skills
- Demonstrated ability of strong attention to detail (QA, compliance, re-work, etc)
- Efficiently and effectively handle administrative responsibilities when assistant dean is traveling
- Advanced Excel skills with ability to run pivot tables, develop graphs and V-Lookup
3
Skills For Senior Admin Specialist Resume
- Effectively interface with multiple people across a department (e.g. managers, supervisors, employees) and external customers
- Good English communication and Administration skill
- Good computer skill in MS office application, Word, Excel, PowerPoint
- Good communication and work management skill
- Good PC skill and fair English
- Working knowledge of common organization-specific and other computer application programs. Experience using IFIS, Microsoft Word, Excel, Power Point, and EPIC
4
Skills For Functional Admin Specialist Resume
- Manufacturing Solder experience (J-STD-001 or equivalent)
- Processing all administrative actions by set deadlines. Complete all priority handovers / tasks and respond to all correspondence within 24 hours
- Experience assisting management in maintaining files, creating project plans and meeting agendas, and following up on action items from meetings
- Experience coordinating travel, booking meeting rooms, managing calendars
- Experience creating reports and manipulating data using database applications
- Experience in greeting customers, answering telephones and routing customer requests
- Previous experience making and reconciling purchases using a company-issued credit card or account
- Experience working in a Manufacturing/Food industry/Warehouse
5
Skills For Workforce Admin Specialist Resume
- Experience with analyzing and evaluating records management systems and to recommend improvements
- Experience in Invoice processing (PO and Non- PO) or Payment processing in Accounts Payable process
- SharePoint experience and knowledge of basic accounting and financial data tracking
- Experience with coordinating administrative roles such as travel, financial, calendaring
- Experience assisting with or coordinating projects
- Assists in the planning team’s recurring activities and new projects based on customers’ requests and priorities
- Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails
- One year and above working experience in related field in multi-national companies
6
Skills For Lead Admin Specialist Resume
- Establish and maintain an effective working relationship with co-workers
- Demonstrated attention to detail and the ability to achieve thoroughness and accuracy when working on budget, payroll, events and other tasks
- Experience with processing international travel
- Experience working in clinical settings
- Professional experience in a higher education or research oriented setting
- Experience interacting regularly with internal and external executive level staff
- Canteen management with daily audit, monthly meeting, quarterly vendor audit etc. to make sure the safety food and good service to be provided
- Experience specializing in Admin position
- Establish and maintain effective working relationships with city employees and the public
7
Skills For Senior Dept Admin Specialist Resume
- Working experience in similar position in multi-national company
- Experience in related area
- Assist HRBP on data collection, consolidation, analysis and HR reporting
- Relevant general administration experience
- Demonstrated ability to perform within a team environment and add to the overall success of the team
- Demonstrated proficiency in Banner
8
Skills For Maintenance Control Admin Specialist Resume
- At least five years of directly related administrative experience
- Demonstrated proficiency with Destiny One noncredit registration system
- Experience in an academic institution
- Demonstrated knowledge of records management techniques and practices
- Experience with specifications for supplies and equipment used in the creation and maintenance of records
- Experience in the organizational and operation of state and local government and its functions
9
Skills For Trust Admin Specialist Resume
- Able to prioritize, multi-task, and work independently and as a team member with little or no supervision
- Experience with Administration of MyTime at a Business Unit level
- Demonstrated ability to resolve escalated issues when traditional methods fail in order to solve unique problems
- Able to demonstate and understand confidentiality of all information through previous experience
- Previous experience in a HR/ Legal environment
- Establish effective systems for information retrieval
10
Skills For Admin Specialist Resume
- Respond to all oral and written communication by effective use of the telephone, email, and distance video communication (Skype, Zoom, etc.)
- Demonstrate proper telephone techniques and etiquette
- Demonstrate willingness to learn computer software as necessary
- Experience processing Public Information Requests; and
- Be creative and resourceful in finding effective solutions to problems and situations
- Experience working in a faced-paced human resources or legal environment
List of Typical Responsibilities For an Admin Specialist Resume
1
Responsibilities For Regional Admin Specialist Resume
- To plan, organize, control and direct the various facilities management activities of the Company such as purchasing, inspection, deliveries, storekeeping and property control
- Work with Denali to ensure branches that have Due Back devices are shipping them back in. Monitor daily reporting on this and get with PSM’s to ensure responsiveness
- Experience with adding/modifying SharePoint items in lists or libraries. Experience with Adding/modify SharePoint pages within an existing site/site collection
- Effectively supporting club staff via incoming admin calls, ensuring that lost calls on the admin line are kept within or under target
- Experience with processing invoices, timekeeping, and other administrative functions in Maximo
- Demonstrated flexibility to work and learn in changing conditions
- Self-motivated and proactive, a good team player
2
Responsibilities For Mobile Admin Specialist Resume
- Clerical requests from Academia section of department (Administrative specialist, Faculty) to assist with creating folders, filing, copying etc
- General accounting and HR requests as needed such as IRIS entry, generating spreadsheets, filing and creation of folders
- Assignment of a wide variety of diverse general office functions such as ordering supplies, filing and answering phones
- Supervise student assistants including determining work assignments
- Provide training and support for student assistants and new administrative specialists working directly for department heads
3
Responsibilities For Senior Admin Specialist Resume
- Company PDA management, and company cellphone No management including PDA purchase and keep company telephone recording
- Assists with the management and training of various software systems for research development implemented to UT campus and UT system faculty and staff
- Composes correspondence including e-mails, memos, letters, agendas, itineraries
- Provide accurate and timely handling of requests for payment research, customer overpayments, account maintenance and corrections to monetary transactions
- Investigates and resolves returned bank items, process various reports and reconcile appropriate banking statements
- Research and process all NSF checks received on all accounts including notification of proper department of NSF such as Paid in Full
- Flexibility to work in a schedule-driven environment with shifting demands
4
Responsibilities For Functional Admin Specialist Resume
- Assist the Director and Assistant Director of Clinical Education with managing of university affiliation agreements
- Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management
- Maintain department head and conference room calendars, assist with coordination of events, assign visitor parking passes
- Platform Admin, including library management, stationery/materials purchase, etc
- Attends meetings, records minutes and distributes meeting notes
- Provide administrative assistance to the Operations team and consultants as necessary in a fast-paced and changing client service environment
5
Responsibilities For Workforce Admin Specialist Resume
- Activity/meeting organization Support
- Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software
- Keep things running: Coordinate, schedule, and plan meetings, travels itineraries, events, and activities; oversee supplies inventory and assets
- Keep Sutherland aligned: Ensure compliance to standard procedures and policies; maintain proper filing of papers and documents
- Accounts payable by keeping files for capital expenditures, order office and safety supplies
- HR liaison for Blytheville; keep up with employee attendance, occurrence write ups, and maintaining a line of communication with South-East HR team
- Verification of receipts vs. invoice payments
6
Responsibilities For Lead Admin Specialist Resume
- Equipment’s, UPS, Fire and Safety equipment and PAC across pan India facilities and offices of BCG
- Visit to other locations including new office projects & build out sites to ensure smooth working and proper execution of works comprising of electro-mechanical equipment’s and ensure the monitoring and making of AMCs as per schedule
- Diagnose breakdown problems and carry out quality inspections on jobs. Develop and implement best practices in facility engineering services and ensure the compliance of best standards like zero down time for all equipment’s, safety, introduction of energy conservation and green measures
- Education- B.Tech/B.E. – (Electrcial/ Mechanical)/Diploma in Electrical Engg. ( Electrical / Mechanical) with 3 to 5 years’ experience
- Facilities Management, Administration and Office Management
7
Responsibilities For Senior Dept Admin Specialist Resume
- Coordination for visa/air-ticket/invitation letter/travel insurance, etc
- Traffic accident / breakdown of the shuttle bus
- Severe traffic jam caused by the extreme weather events
- Interruption of the house/apartment usage
- 1) PURCHASE ORDER SUPPORT
- Abide by all UT policies and procedures within all aspects of the position
- Arranges national and international events and travel for Associate and Assistant Vice Chancellors and international official guests of UT, which includes coordinating and processing visas, contracts, and other required foreign, state, and federal travel documents in a timely manner
8
Responsibilities For Maintenance Control Admin Specialist Resume
- Coordinates and schedules meetings, prepares itineraries, coordinates calendars and communicates international events effectively to faculty, staff and others on campus, within UT system, and other entities internationally
- Manages and updates reports required for Global Partnership metrics
- Arranges set-up of international speakers for events that includes arranging conference room, AV set-up, conference call bridges, presentation recordings and catering orders
- Processes travel authorizations and expense reports in IRIS for foreign travel approval and reimbursement
- Assists Director of Research Development with management of various UTHSC research awards presented to UTHSC faculty
- Manages and updates reports required for Research Development metrics
- Serves as backup to other Compliance and Administrative offices: Office of VC Research, Research Integrity Office, Office of Clinical Research, Grants and Research Agreements, Electronic Research Administration, Research Compliance, and Institutional Review Board
- Vendor sourcing and performance monitoring per SLA
9
Responsibilities For Trust Admin Specialist Resume
- Processes routine invoices, enters time reports for the departments within the Office of Research
- Provide coordination between travelers and travel agencies
- Be responsible for company travel related compliance
- Research lease exchange and perform required to clear exchange items
- Research financial transactions in multiple TFS and third party systems such as Retail Host, Lease Host, ITC, CDS, CRS, TSO, lease Exchange, Lease Suspense, CDS Exchange, FastData (3rd Party), OSCAR, Chase _-Vault (3rd Party), Bank of America Direct (3rd Party), Lockbox accounting, Collections Host and Bank 800 (Central Collections Bank)
- Research and perform required financial transactions on NSF's, Dealer Reserves, Reinstatements, etc
- Debit dealer reserve as required for early payoffs and repossessions - conduct research for DSSOs and dealers into reserve debits as requested
- Contacts customers and/or dealer personnel directly as needed
- SWAT for business continuity
10
Responsibilities For Admin Specialist Resume
- Greets callers & visitors
- Answers questions & provides information on department policies, procedures & protocols
- Keeps manager apprised of important/relevant matters
- Serves as liaison between manager & his/her direct reports & others within & across the organization unit to receive & disseminate information
- Briefs manager on matters to be considered before meetings & appointments
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