Administration Executive Resume Sample
Peyton Kuhn
1301 Ron Causeway,
Dallas,
TX
+1 (555) 888 3647
Work Experience
Administration Executive
08/2016
-
PRESENT
Phoenix, AZ
- Ensuring timely payments of CSA’s related to commission, Sales tax and Expenses
- To represent the company brand image and dedicate good service to visitors,
- To assist managing outsourced service (Maids, Messenger, Security guard) to be a
- Answers phones as directed, takes messages or fields/answers routine or non- routine questions. Works in cooperation with other Administrative Assistants to cover phones
- Calendar management and other tasks to help managers stay organized
- Walks through of corporate locations monthly interior and exterior in and out to ensure employee’s safety and maintenance of the building is kept current
- University graduates in Human Resources Management with 5 years’ relevant experience, preferably in retail frontline training
Executive Administration Assistant
06/2009
-
03/2016
Detroit, MI
- Well versed in Employment Ordinance, MPF Ordinance, Salary Tax Ordinance, etc in HK and Macau
- Highly organized & meticulous especially with numbers
- Highly resilient and is able to multitask
- Mature, diplomatic and possess a positive work attitude
- Resourceful, has initiative and is eager to learn
- Effectively bilingual in English and Cantonese
- Proactively establishes, and maintains highly organized filing system; files correspondence and other records for easy access and retrieval
Executive Assistant Administration
07/2004
-
05/2009
Houston, TX
- Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule changes
- Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes
- Works collaboratively with members of the Dean’s senior leadership team including the Deans for Resource Development, Academic and Clinical Affairs, Clinical and Translational Research, External Education, Graduate Education and Basic Sciences, Medical Education and the Chairs of the Basic Science and Social Science Departments
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for various service line VP’s and their departments. Maintains calendars and contact lists for each as instructed
- Acts as a liaison with other departments, facilities and outside agencies, including high-level staff such as CEO’s, Presidents, Sr. Vice Presidents, etc
- Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. as requested by the VP’s, and/or Manager of Office Services. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
- Process travel expense reports from VP’s
Education
Strayer University - Thousand Oaks Campus
1998 - 2003
Bachelor's Degree in Business
Professional Skills
- Strong working knowledge of all Microsoft applications, including Word, Excel and PowerPoint skills
- High level of demonstrated planning and organizing skills
- Strong grammatical, proofreading and verbal communication skills
- Good at work priority, problem solving and decision skills, and can work independently
- Strong Microsoft Office skills – powerview, word and excel
- Excellent Microsoft Office Suite skills (Excel, Word, PowerPoint, Outlook). Ability to type at least 60 WPM
- Sound analytical and problem solving/critical thinking skills. Works collaboratively and in a positive manner
How to write Administration Executive Resume
Administration Executive role is responsible for microsoft, interpersonal, government, powerpoint, excel, finance, retail, credit, training, database.
To write great resume for administration executive job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administration Executive Resume
The section contact information is important in your administration executive resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administration Executive Resume
The section work experience is an essential part of your administration executive resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administration executive responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administration executive position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administration Executive resume experience can include:
- Articulate; an effective communicator with clear and concise written and verbal communication skills
- Possess interpersonal, communications skills
- Excellent communication (oral and written) and negotiation skill
- Superior computer skills, particularly in Word, Excel and PowerPoint
- Project or team leadership skills
- Strong computer skill e.g. PPT, Excel, Word and etc
Education on an Administration Executive Resume
Make sure to make education a priority on your administration executive resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administration executive experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administration Executive Resume
When listing skills on your administration executive resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administration executive skills:
- Good organisational skills and able to follow up outstanding items, as necessary
- Effective interpersonal skills, ability to communicate professionally with a wide variety of individuals
- Excellent at multi-tasking and prioritizing deliverables
- Undertake proactive follow-ups on critical to-dos in order to effectively meet deadlines/commitments
- Basic to intermediate computer skills (Google apps, SAP, Concur)
- Administrative, time-management and organizational skills with the ability to multi-task
List of Typical Experience For an Administration Executive Resume
1
Experience For Executive Administration Assistant Resume
- Practical administrative/ secretarial/ reception/ service experienced
- Possess skill in spoken and written English
- To represent the company brand image and dedicate good service to visitors, candidates and messengers
- To cooperate with other departments to smoothly run day-to-day administrative works
- Experience of Administration, HR
- Learn to operate and perform in a large Administration organization in multiple
- Experience in administrative support functions
- Demonstrated ability to manage confidential material and documents
- Experience as an Executive Assistant or similar Administrative Assistant to someone in leadership (Director, VP, etc.)
2
Experience For Executive Assistant, Administration Resume
- Outlook and Office 365 experience
- Well organized and detailed-oriented with strong commitment to accuracy
- Handling employee's queries
- Facilitate the hiring process including scheduling interviews and when an individual is hired, requesting PCs, credit cards, systems access, etc
- Responsible in coordinating and communicating work. Supervise and extract output from various department employees in the organisation
3
Experience For Executive Assistant Administration Resume
- Able to compromising with positive attitude
- To ensure office environment and office equipment are well managed and monitored including office renovation
- To assist managing outsource service (Maids, Messenger, Security Guard) to be a representative for Administration Department
- To facilitate expat relocation and ensure the smooth transition and right benefits are provided according to the company policy
- To ensure facilities and building management are managed to meet internal & external stakeholders’ satisfaction
- Welcome and provide support to clients, vendors, consultants during on-site visits
- To assist in coordinating regional facilities requests and requirements to support the business
- General Administration, Courier Management, Handling Petty Cash for office use
4
Experience For Senior Professional Executive Administration Resume
- Interaction with Regional Category Lead (RCL) from the Indirect Purchasing team on contract negotiations with external service providers
- To handle Administration supports for Maersk Group of Company – Thailand making
- Vendor Management - Negotiation of price & releasing of payments
- Design and format reports, forms, correspondence, utilizing the team’s standards and with the highest possible quality
- Work on a variety of special projects as needed multi-tasking as necessary
5
Experience For Executive Director, Claims Administration Resume
- Administrative support for organising events and Seminars in India
- Support in achieving professional accreditation (site based personal only)
- Off boarding administration
- Absolute discretion when dealing with employee and client restricted and confidential data and matters
- Adept at Microsoft Office software programs including Word, Excel, PowerPoint and MS Outlook
- Comfortable using the Internet/Intranet
6
Experience For Executive Asst-gulf Coast Division Administration Resume
- Writes and routes confidential correspondence. Screens, handles or distributes incoming phone calls and complaints
- Able to multi-task handle with tight deadlines
- Details oriented with pleasant personality, service mind, “can do” attitude, and team player
- To take care of courier service for in-bound and out-bound shipments
- To organize meetings, special events and overseas trainings
- To assist on travel activities i.e. air ticket, visa , hotel accommodation
- Be responsible for office access control and access card
7
Experience For Executive Administration Resume
- Manage incoming calls for the Head of Core Operations. This includes taking messages and replying to callers who include but are not limited to JPM staff including senior/executive management and RPS clients (predominantly Corporate Plan Sponsors and their constituents). Ensure the staff's phone system and coverage protocols are in place
- Calendar management for the Head of Core Operations which includes: (i) scheduling internal/external meetings and appointments, (ii) coordinating conference calls (iii) securing conference rooms, (iv) preparing agendas, (v) staging the meeting room, (vi) ordering food and beverages, and (vii) ensuring communication links
- Participate in management team meetings and take notes as
- Coordinate travel arrangements (air, hotel accommodations and ground transportation); preparing detailed itineraries and assuring the accuracy and timely delivery of plans/tickets for the Head of Core Operations
- Facilitate expense reports by inputting and verifying expense documentation, submitting these for review and approval via expense management protocols as well as ensuring the timely submission through the expense reimbursement process
8
Experience For Hotel Administration Executive Resume
- Maintain department equipment (fax machines, copiers, printers, etc.), including the ordering and re-orders of all office supplies
- Assist with cross department overflow, special projects and coverage for the Reception Desk
- Assist Administration Department in Administration support for Maersk Line Myanmar
- Assist and handle day to day work as assigned and finish in a timely manner and consistent with professional standards
- Organize meetings, special events and overseas trainings
- Coordinator with Maersk Line IT
- Assist a procurement of office equipment and stationery
- Initiate to improve administration works and communication within the organization and across functions
9
Experience For Executive Asst Administration Resume
- Manage outsourced service (Maids, Messenger, Security guard) to be a representative for Administration Department: to cooperate and to provide convenience to all employees
- Handle courier service for in-bound and out-bound shipments
- Assist Business Contingency Plan for Maersk Line Myanmar
- Scan invoice for Maersk Line Myanmar agency vendors
- Record tracker sheets for scanned invoices and manual payments of Maersk Line Myanmar agency expenses
10
Experience For Administration Specialist Executive Assistant Resume
- Handle petty cash expenses and reimbursement
- Assist Thailand/Myanmar HR for any local assistances
- Liaison with Tenants for sublet tenancy/lease matters
- To communicate with all country facility/admin managers to verify lease data (eg, building and addresses, annual rent, lease duration, etc) and to update Real Estate inventory tracker data
- To manage Real Estate approval transactions (new leases, renewal, termination)
- To ensure the necessary deposit payments are refunded at end of tenancy termination
List of Typical Skills For an Administration Executive Resume
1
Skills For Executive Administration Assistant Resume
- Developing good working relationships with other Assistants across regions and divisions
- Previous experience in organizing and/or planning Company events
- Working experience in this field
- Quickly understanding Managers? key stakeholders and priorities to enable proactive response and ability to pre-empt requirements
- Experience of working at the ground level
2
Skills For Executive Assistant, Administration Resume
- Experience of handling Domestic Inquiry
- Working experiences
- Effective reporting and control mechanisms
- Manage calendar requests, address conflicts and prioritize activities
- To cooperate with other Departments to smoothly run day-to-day administrative
- Experience as an executive administrative assistant
- Excellente maitrise informatique (MS Office Suite, MS Word, MS PowerPoint, MS Access, MS Outlook, et Internet)
- Excellente communication (écrite et orale)
- Autonome et capable de prioriser et gérer plusieurs taches simultanement
3
Skills For Executive Assistant Administration Resume
- Capable d’établir et de maintenir d’excellentes relations avec ses collègues, managers et clients
- Five (5) years of experience as an administrative assistant or executive assistant
- Represent the company brand image and dedicate good service to visitors, candidates, and messengers to provide satisfied and accurate answers to all calls
- Cooperate with other Departments to smoothly run day-to-day administrative works
- Arranging all internal and external meetings (including booking conference calls, meeting rooms, and AV)
- Preparing, printing and collating all meeting documentation, as required
- Managing very busy schedules in Outlook, ensuring there are no clashes and using initiative to find resolutions and workarounds
- Devising and maintaining processes to facilitate a highly organised environment, ensuring Managers can be as efficient as possible
- Tracking outstanding actions and information requests on behalf of Managers, chasing responses and updates when required
4
Skills For Senior Professional Executive Administration Resume
- Implementing/maintaining filing systems, as relevant
- Handling air-tickets booking and hotel accommodation
- Intercepting and resolving queries and issues wherever feasible to minimise impact on Managers
- Providing administrative support for any ad hoc projects, including offsites, onsites, team events, etc
- Working with buddy to ensure consistent Assistant coverage during holidays and sickness
- Working with hiring managers/HR to on board new hires
- Understanding of the legislative framework surrounding Occupational Pension Schemes
- Preparing quotes for the sales team
5
Skills For Executive Director, Claims Administration Resume
- Organising internal company events
- Maintaining expense reports and claim reimbursements
- Handling of Union applications and payment
- Scheduling of interview appointments
- Collating agendas for key meetings
6
Skills For Executive Asst-gulf Coast Division Administration Resume
- Attending meetings to take minutes and capture actions, as required
- Ensuring itineraries are organised in advance of business trips, along with any visas and country specific information/policies, as relevant
- Processing expenses in a timely manner within Firmwide policy
- Ensuring handover notes are kept up to date for ease of coverage
- Managing space/desk moves for the team
- Ordering of Pantry / Stationery Orders
7
Skills For Executive Administration Resume
- Working within occupational pensions schemes
- Producing concise reports for consideration by Committees/Boards
- Working within a legislative environment
- Manage the administrative on-boarding process for new hires and for those leaving the group (e.g. procuring IDs, security access, hardware, tools, etc.)
- Co-ordinating and booking all travel, including flights, hotels, currency, taxis etc. within the Firmwide Expense Policy
- Be familiar with SSP-Self Supplies Procurement system and well-handling to support office administration tasks on purchasing and procurement
- To follow-up on all outstanding punchlist on building matters
8
Skills For Hotel Administration Executive Resume
- To be responsible for full scope of all reception works, travelling arrangement, building and maintenance related and admin documents
- Supervision of office equipment, housekeeping, front office, meeting rooms, Interior decorations, pantry management, office stationary and carpentry etc
- Assist in new employee onboarding by coordinating all necessary equipment, forms, access, and supplies
- Organize and maintain complex and changing daily calendars/schedules for 2 VPs
- Make complex travel arrangements including, air, hotel, ground transportation and visas
- Coordinate, prepare and reconcile expenses using Concur Expense System
9
Skills For Executive Asst Administration Resume
- Manage and keep current all team contact lists, org charts, distribution lists and PTO tracking
- Assist and support teambuilding and employee engagement activities
- Manage SVP’s calendar and all related planning and activities
- Maintain executive calendars, coordinate and arrange large and/or recurring meetings, luncheons, travel, etc. as assigned
- SAP invoice and reconciliation processing
10
Skills For Administration Specialist Executive Assistant Resume
- Passionate about helping our internal clients
- Highly organised and capable of multi-tasking to meet deadlines
- Handle a preventive & maintenance of office environment in promoting “Happy Work Place”
- Facilitate expatriation and repatriation and ensure the smooth transition and right benefits are provided according to the company policy
- Document filing for vendor invoices/payments and tax documents
- Liaison with Building Owners, Real Estate Advisors and/or Legal Advisors on tenancy/lease matters
- To organise and minute monthly meetings with building owners (where applicable)
List of Typical Responsibilities For an Administration Executive Resume
1
Responsibilities For Executive Administration Assistant Resume
- To monitor and supervise move management/renovation workflow and to align RBU facilities with other relevant functional groups, eg. Security, HSE, IT, Operations, etc
- Possess good supervisory and interpersonal skills
- Have service mind and interpersonal skills
- Execution of selected priorities
- Vendor Management - Negotiation of price & releasing of payments. Process, monitor all vendor bills related to facility and administrative services
2
Responsibilities For Executive Assistant, Administration Resume
- Follows established guidelines for reporting a significant medical error or an unanticipated outcome in the patients care which results in patient harm
- New Hire administration including creation of employee ID, issuance of medical sticker, fingerprint registration etc
- Liaise and arrange with vending machine vendors on machine maintenance and items replenishment
- Responsible to review the maintenance / service contract of equipment e.g. fingerprint machine and vending machine
- Arrangement for office equipment servicing
- Independently draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures
3
Responsibilities For Executive Assistant Administration Resume
- Analyse and problem solving
- Successful arrangement on meeting, travel plan
- Ensure the updates are actioned and reflecting
- To implement office space optimisation report for the region (for main offices)
- To assist in implementation of APAC synergies
- Any other general administrative matters as requested by Administration and Services Manager
- Bachelors in Business Studies or equivalent
- Proficient in English and in Microsoft office
4
Responsibilities For Senior Professional Executive Administration Resume
- Arranges programs, events or conferences by procuring facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets
- Provides ad hoc assistance related to department projects to other initiatives
- Fluent in English and Hindi (Both oral and written)
- Manage relationship among corporation as well as contracted travel agency
- Manage relationships with vendors of direct travel like airline, car rental and hotel etc (where necessary)
5
Responsibilities For Executive Director, Claims Administration Resume
- Develop travel management process and workflow and monitor the process along with tools
- Oversee the operations of contracted travel agency
- To communicate and cascade HR’s travel policy and ensure compliance in all aspects of travel procedures
- Acts as intermediary between contract travel agency and Human Resources for deviation or exceptions to the travel policy (if any)
- To assist and handle for the day to day work as assigned in timely way and consistent
6
Responsibilities For Executive Asst-gulf Coast Division Administration Resume
- Process, monitor all vendor bills related to facility and administrative services
- Plans, organizes, and manages executive level calendars to ensure optimal time management. Exercises discretion in the coordination and prioritization of all calls, meetings, and other activities
- Independently composes and prepares correspondence, reports, spreadsheets, etc. accurately and professionally. Collects and prepares information and presentations for use in executive meetings
- Schedules and coordinates all aspects of executive meetings including meeting logistics, catering, materials and equipment, etc. Prepares and distributes agendas, minutes, and performs follow up as required
- Coordinates all aspects of executive team's travel including preparing itineraries, booking travel and completing travel expense reports
- Manages office communication including phone and email. Uses a high level of confidentiality to handle, screen, and ensure appropriate response and follow-up
- Ensures hospital-wide files, policy and procedure manuals, protocols, and reports for various hospital, state and Federal organizations are maintained and available. Ensures integrity and regulatory compliance of departmental documents including but not limited to patient complaint logs
- Facilitates and handles highly confidential information, requests, complaints and communications with staff, physicians, and customers. Exercises good judgment and discretion, problem resolution and communication
7
Responsibilities For Executive Administration Resume
- Supports hospital wide improvement in meeting core measures, patient safety and service excellence goals
- Plans, organizes and executes projects, as needed
- Organization Policies & Process Improvement
- Continuously evaluates administrative operational procedures and recommends changes as appropriate to ensure service delivery to meet stakeholder needs
- Critical thinking, service excellence and good interpersonal communication skills, ability to work with all levels of management, outside clients and vendors, ability to read/comprehend written instructions, ability to follow verbal instructions, PC skills/Proficient in Microsoft Office - Excel, Word, PowerPoint, etc.; keyboard skills of 60 wpm
- Administration of Medical Claims and Cab Charges
- Maintenance of inventory for smocks and safety shoes
- Arrangement of wreath/gifts, courier services (Local/Overseas)
8
Responsibilities For Hotel Administration Executive Resume
- Administration of E-directory, New Hire Form and Thales Information Management System (TIMS)
- Application / Cancellation and Transfer of corporate mobile phone lines with SingTel
- Assist in shuttle bus arrangement
- Possess at least GCE 'O', 'A' level or ITE Office / Business related studies
- Able to manage teams (reception)
- Proficient in MS Office (Excel & Words) application is mandatory
- Extensive verbal and written interaction with internal colleagues and external parties
- Create, format, type, edit, proof, and finalize reports and presentations with great attention to detail using extensive experience with Microsoft Excel, Word and PowerPoint
- Coordinate and maintain appointment schedules and calendars. Proactively take responsibility for calendar management utilizing good judgment and initiative
9
Responsibilities For Executive Asst Administration Resume
- Coordinate employee office moves and transfers
- Demonstrate the ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion with an ability to work independently under general direction, prioritize work and ask for further clarification when necessary
- Work with junior and senior level technical staff and leadership make certain their needs are addressed in a timely, professional manner
- Work autonomously to manage projects and maintain communication with interested parties
- Monitor expenses and expense reporting as directed with a responsibility to budget adherence; review and coordinate approval of all expenses including processing accounts payable invoices
- Maintain the Delhi office expenses statement and engage with finance team for any explanations or briefings
- To assist Business Contingency Plan for Maersk Group of Company-Thailand
- Multi-task and manage own workload
- Knowledge of international travel regulations, customs and currencies
10
Responsibilities For Administration Specialist Executive Assistant Resume
- Capable de travailler à la fois en équipe et indépendament
- Capable de respecter des délais serrés
- Capable de travailler indépendament et de gérer son temps efficacement
- Only candidates that meet all of the below requirements need apply
- Confident and friendly personality - someone who is assertive but approachable and able to liaise with people at all levels to achieve work goals
- Pro-active, ‘can do’ approach - able to extract information from busy managers
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