Administrative Aide Resume Sample
Jonathon Durgan
958 Howell Mills,
Dallas,
TX
+1 (555) 103 5520
Work Experience
Administrative Aide, Senior Project
05/2017
-
PRESENT
Los Angeles, CA
- OPWDD IS AN EQUAL OPPORTUNITY/AFFAIRMATIVE ACTION EMPLOYER
- Assist with office modernization of various DFS regional offices
- Three years paid work experience in providing administrative and clerical support for a non profit board of directors
- Computer literacy with demonstrated proficiency in Word, Excel, Access, Outlook and Internet communication software. Willingness to develop necessary proficiency in software applications is essential (Millennium, EverTrue, etc.)
- Demonstrated ability to work in a complex and diverse department with the ability to work independently to meet deadlines while faced with many interruptions and competitive/conflicting priorities
- Commitment to quality customer service and team advancement
- Superior organizational skills with particular attention to detail
- Strong verbal and written communications skills to enable positive communication and coordination with a variety of staff, board members, and donors
- Multi-tasking ability to coordinate a number of varied programs and projects simultaneously in a fast-paced, high-profile working environment
Administrative Aide
04/2014
-
03/2017
Dallas, TX
- General responsibilities such as answering the phone, telecommunication services, distribution of department mail, IT service requests, Computer System Access Requests, maintaining departmental organization charts and training coordination
- Maintaining Lotus Notes meeting calendars
- Assist in developing non-technical business related presentations
- Commitment assignment and close out
- Assigning calculation and file numbers
- Preparing visit requests
- Preparing employee severances
Permitting Administrative Aide
07/2011
-
02/2014
San Francisco, CA
- Scheduling local conference rooms
- Preparing and overseeing process for new employee on-boarding, transfers and severances
- Perform formal unclassified document generation (internal memorandum, letter, transmittals)
- Prepare travel reservations/approval requests and process travel expense reports
- Scheduling facility conference rooms
- Generate document copies and scans
- Distribution of department paychecks
- Use Microsoft Office word processing, spreadsheet, calendar scheduling, presentation, accounting system, timekeeping program and other required software applications on personal computer
- Additionally, a demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required
Education
Indiana Wesleyan University - Kokomo Campus
2006 - 2011
Bachelor's Degree in Computer
Professional Skills
- Reporting skills / experience required
- Office experience. Experience providing a high level of customer service. Experience working with complex budgets
- Excellent Reporting Skills required
- Have excellent organizational skills and be able to work both independently and with others
- Proven experience with and proficiency with Microsoft Office products including Word, PowerPoint, and Excel is required
- Word processing skills and ability to type at least 45 words per minute
- Office experience. Experience providing a high-level of customer service
How to write Administrative Aide Resume
Administrative Aide role is responsible for word, software, travel, reporting, database, microsoft, payroll, mainframe, training, printing.
To write great resume for administrative aide job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative Aide Resume
The section contact information is important in your administrative aide resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative Aide Resume
The section work experience is an essential part of your administrative aide resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative aide responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative aide position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative Aide resume experience can include:
- Organizational, interpersonal and customer service skills are required
- Four years of education and/or experience in administrative work or related area
- Coordinate Executive Director’s schedule (i.e. prioritize and manage appointments, meetings, and related activities), invite and notify participants
- Experience with frequently used EB applications and tools such as CONCUR, Plateau, SWSNET, CITIS, Data Monster and Procedure gateway
- Calendaring meetings, including scheduling and coordinating meetings and conference calls, as well as preparing agendas and discussion materials
- Arranging visitor badging and coordinate hospitality for major milestone reviews
Education on an Administrative Aide Resume
Make sure to make education a priority on your administrative aide resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative aide experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative Aide Resume
When listing skills on your administrative aide resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative aide skills:
- Good typing and phone skills
- Good communication both verbal and written skills is required
- Work well under pressure to meet changing deadlines, perform with minimal supervision, and possess excellent organizational skills
- Experience with providing high quality customer service skills to a diverse public
- Office experience. Experience providing high level of customer service
- Fice experience. Experience providing a high level of customer service
List of Typical Experience For an Administrative Aide Resume
1
Experience For A/A Administrative Aide Resume
- Prepares correspondence relating to administrative activities for the purpose of presenting information, or resolving complaints or work related problems
- Interprets laws, rules, regulations, policies, for the purpose of answering inquiries, resolving complaints, or to resolve work related problems
- Check and verify training complete
- Knowledge of administrative practices, methods, and procedures relating to administrative support areas
- Manage and control confidential documents including personnel, institutional, and historical documents
- Assist in developing job descriptions for staff positions, oversee personnel transactions, searches, and employment
- Support scheduling of classroom spaces
- Manage inventory control and ordering of office supplies
2
Experience For Permitting Administrative Aide Resume
- Coordinate new employee onboarding
- Maintain document and action tracking systems, manage status of work in progress and publish reports to department management
- Support meetings for the recording of minutes and action items
- Coordinate meetings and support booking of conference rooms
- Take on new tasking as directed by the department Manager
3
Experience For Administrative Aide-chino Resume
- Maintain Assignment logs for Complaints, Reasonable Accommodations and Counsel’s Office and report out once a month
- Researches, compiles data, prepares reports and correspondence
- Prepares budgets, monitors expenditures, and purchases materials
- Coordinates, monitors administrative matters such as tracking of legislation, processing of applications or case records, hiring of personnel, responding to complaints, or resolving work related problems
- Recommends, coordinates, and implements administrative practices and procedures to facilitate work processes and accomplish unit activities
- Maintains administrative records and files
4
Experience For Administrative Aide-fullerton Resume
- Assigns, monitors, and reviews the work of subordinates
- Attends meetings to provide or clarify information, facilitate processes, resolve problems, or to represent superiors in important administrative matters
- Operates standard office equipment such as personal computer using word, spreadsheet, database, and other related software, copiers, typewriters, and related equipment
- Knowledge of research and statistical methods and techniques
- Oversee and monitor the work of subordinates
- Coordinate and monitor administrative activities
5
Experience For Administrative Aide-item Resume
- Research and compile data, prepare written reports and correspondence
- Interpret laws, rules, and regulations
- Operate standard office equipment such as personal computers using word, spreadsheet, database and other related software, copiers, typewriters, and related equipment
- Responsible for greeting visitors. Maintains visitor sign-in book
- Answers incoming calls, screens callers and directs calls accordingly. Supplies information regarding the organization to the general public, clients and customers
- Maintains and updates information on Safety and Employment/Labor Relations bulletin boards
- Coordinates office supply order and distribution
- Coordinates conference room schedules
- Acts as Emergency 911 Desk Respondent
6
Experience For Administrative Aide-engineering Resume
- Processes OCRs for vendor invoices and submits for payment
- Maintains appearance of conference rooms/break areas/common areas
- Attends scheduled facility team meetings
- Encourages safe and secure work environment and practices
- Adheres to corporate security standards and policies
- Assists with facility project work
7
Experience For Administrative Aide, Box BND Resume
- Performs other responsibilities unique to the location
- Provide support to CCS administrators on various organizational matters
- Maintain an overview of departmental responsibilities, update and evaluate departmental policies and operational procedures
- Have the ability to complete tasks in a timely manner, taking into consideration deadlines, shifting demand for services, orientation and training responsibilities, and CCS and University requirements
- Serve as a liaison between departments, staff within the department, and/or outside agencies
- Be able to use a variety of computer programs and learn new computer programs as they are implemented
- Have the ability to complete and finalize communications and documents for Executive Director and other administrators and distribute them as needed
- Assist with developing departmental accounts; responsible for the fiscal management of the department’s budget; maintains an itemized record of expenditures
- Be able to maintain a smoothly functioning and efficient office
8
Experience For Administrative Aide, Senior Project Resume
- Be able to work efficiently, in a high-activity environment, with frequent interruptions
- Provide supervision to office support staff
- Answer phones, open and route mail, type and create correspondence, flyers, letters syllabi, and/or reports by typing from draft documents, and subsequently proof and edit the documents
- Directs calls and walk-ins to appropriate staff or departments
- Order supplies through various vendors
- Review and verify information on forms and documents submitted to the department
9
Experience For Administrative Aide-irvine Resume
- Enter participant data into appropriate systems
- Maintain participant data in appropriate system and perform checks on data accuracy and integrity as needed
- Provides general support for outreach and intake activities
- Develop and maintain spreedsheets
- Initiate and track service for department copiers and telecommunications equipment
- Process visit requests for department employees
- Mail and paycheck pickup and delivery
- Travel reservations and preparation of expense reports
- IT software and hardware requests
10
Experience For Administrative Aide Resume
- Employee severance and retirement preparation
- Maintain weekly department metrics
- Administer manager’s action item list
- Record and distribute action items for meetings
- Research EB Data Monster and provide detail and analysis to management
List of Typical Skills For an Administrative Aide Resume
1
Skills For A/A Administrative Aide Resume
- Office experience. Experience providing customer support
- Proper lifting skills and the ability to move boxes with a handtruck
- Office experience. Experience providing high level customer service
- Proven experience with and proficiency with Microsoft Office (including Outlook, Word, Excel and Powerpoint) tools is required
- Fice experience. Experience providing a high level of customer service
2
Skills For Permitting Administrative Aide Resume
- Office experience. Experience providing a high level of customer service
- Office experience in a fast-paced, executive-level environment. Experience providing a high level of customer service
- Office experience. Office experience to include customer or student service
- Office experience; experience in equipment rental facility
- Advanced experience in computer applications, including Microsoft products for charting, powerpoint and document preparation
- Typically possesses three or more years of experience tracking the progress of projects, tasks, or assignments using a system such as Microsoft Excel
- Possess a strong working knowledge of Microsoft Office applications, specifically Word, Excel, and PowerPoint
- Experience using Foxit Phantom Pdf or comparable
3
Skills For Administrative Aide-chino Resume
- Experience using Outlook email and calendar application
- Experience managing calendars in Microsoft Outlook
- Proven ability to be highly organized and methodical in daily work execution is required
- Proven ability to develop weekly and monthly work plans and maintain cognizance of multiple work items at one time is required
- A demonstrated ability to concurrently complete multiple assignments
- ) experience in Railroad operations understanding of basic operations
4
Skills For Administrative Aide-fullerton Resume
- ) experience in computer applications Mainframe and MicroSoft products for chart and graphics processing and document preparation
- ) experience working in an administrative position or clerical position within UPRR
- Experience in administration service
- Administrative experience
- Five years office administrative experience
- Proven ability to interface professionally with outside organizations (NAVSEA, BMPC, NSWC and Newport News) is required
- Have the ability to prioritize assignments
- Calendaring appointments including coordinating, scheduling, and planning meetings and conference calls using MS Outlook or an equivalent application
- Checking and verifying correct training assigned / example: VP gets different annual training than a Welder
5
Skills For Administrative Aide-item Resume
- Participating in meetings, taking summary notes and distributing notes and minutes, and following up on decisions and actions taken at meetings
- Processing, submitting, and tracking supply orders and repair/maintenance orders, purchase request, contracts, and invoices
- Working in proprietary client system and database to track employee's corporate training and specialized training by title, job type, seniority, etc
- Checking and verifying training completion
- Preparing complex forms, listings, informational and statistical reports, and ensuring data is formatted appropriately according to College guidelines
- Handling and distributing classified data
- Answering phone and taking messages
- Maintaining manager Outlook meeting calendar
6
Skills For Administrative Aide-engineering Resume
- Communicating department management delegation information and maintaining records
- Collecting and organizing professional development plans for department employees
- Assisting in new employee on-boarding, employee internal transfers and employee severances
- Managing department tools including vacation calendar, organization charts, and Outlook group address books
- Updating and disseminating Department Instructions
- Performing classified document packaging and distribution
- Maintaining and administering Microsoft Access Database of addresses for classified distribution
- Providing assistance to the Regional Administrative Services
- Working knowledge with MS Excel, Power Point, Word and Access
7
Skills For Administrative Aide, Box BND Resume
- Working knowledge with Concur, SharePoint, EB Commitment Report Processes and CITIS
- Working knowledge of Electric Boat's Policies, procedures, and program instructions
- Processing labor record corrections for employees
- Maintaining the department supply inventory
- Performing formal classified document generation (internal memorandum, letter, transmittals, technical reports, conference reports)
- Preparing visit requests and process security clearances for offsite visits
- Typing speed of at least 45 words per minutes required
- Updating College websites, shared network drives, social media, and other communication-based forums
- Manage the onboarding of new employees including managing departmental seating and obtaining necessary resources
8
Skills For Administrative Aide, Senior Project Resume
- Contract manager for OTDA’s trucking contract including ongoing Minority and Women Business Enterprise (MWBE) contract monitoring
- Assist in reviewing, designing, and controlling agency forms
- Assists in planning various aspects of special projects and essential programs, to include scheduling and coordinating meetings
- Assist in planning various aspects of special projects and essential programs, including complex scheduling for meetings/events
- Assist in reviewing and revising policy and procedures manual
9
Skills For Administrative Aide-irvine Resume
- Assist in reviewing and revising MWBE contract language
- Assist in reviewing and revising Equal Employment Opportunity (EEO) reports
- Any one or any combination totaling five (5) years (60 months) from the following categories
- Sets up, monitors, records, and provides staff assistance for board meetings, including evening or weekend meetings
- Check and verify correct training assigned (for example: VP gets different annual training than a Welder)
- Coordinates and/or schedules any special conference room requests (i.e. projectors, video teleconferencing, easels, catering, etc.)
- Maintain electronic case management files using automated financial, accounting, personnel, and other file management systems
10
Skills For Administrative Aide Resume
- Support hiring by helping candidates to interviews
- Knowledge of correspondence formatting,
- Assist in updating MWBE public website, bulletin boards, and social media platforms
- View and assist in keeping the Director’s calendar appointments and schedule meetings/appointments as needed
- Able to work within a small team of 3-5 in addition to working independently as needed
- Attention to detail is important in order to keep accurate records of corporate and specialized training
List of Typical Responsibilities For an Administrative Aide Resume
1
Responsibilities For A/A Administrative Aide Resume
- Assists in the training of lower level staff or student workers
- Able to work 2nd Shift - 12:00PM - 8:00 PM (at times later depending on business need)
- A team first attitude and be willing and capable to work well with other team members
- Enter data using database applications such as Access
- Process and distribute formal correspondence between Electric Boat and external customers
- Maintain and produce department reports on a regular basis for use by departmental management
- Maintain the department Manager’s calendar
- Be able to safely handle Classified information
- Champion, develop and maintain processes to streamline the team’s work and reduce administrative overhead
2
Responsibilities For Permitting Administrative Aide Resume
- Support the department manager in a variety of administrative roles
- Support the department staff in a variety of administrative roles
- Perform formal unclassified document generation (internal memoranda, letters, transmittals, technical reports, conference reports)
- Prepare travel reservations / approval requests and process travel expense reports
- Pick-up and distribution of department mail
- Provides technical support by: processing actions relating to the budget, personnel, or purchasing to include purchase requisition and submitting the actions for the supervisor’s approval
- Knowledge of: office support procedures and practice; English usage to include spelling, grammar, writing styles and formats; basic mathematical computations; record keeping principles and procedures; and, PC hardware and skill in using PC software and office applications
3
Responsibilities For Administrative Aide-chino Resume
- Draft written correspondence, interact with the public and staff, and manage multiple projects
- Provides registration to customers through the provision of class/appointment registration, payments, and class/appointment reminder mailings and/or calls. Preparation of deposition spreadsheet to deposit payments
- Accurately schedules patients in the Cerner or other Electronic or manual scheduling systems and communicates clearly and timely with program staff on schedule changes and other patient details/needs
- Maintains community benefit documentation and marketing activities tracking by recording in excel spreadsheets, scanning for electronic filing and communication with staff on sheet submissions
- Makes copies of registration forms and faxes for patient registration and performs filing activities as needed
- Maintains order forms for all supplies and files in appropriate binders. Responsible for inventory orders and organization of supplies
- Accurately records phone messages and refers calls to appropriate individuals if unable to complete caller's request, i.e. registration and maintains confidentiality of reports and information
4
Responsibilities For Administrative Aide-fullerton Resume
- Providing direct administrative, technical, and secretarial functions including managing and maintaining the dean’s schedule and calendar (include setting up meetings, making room reservations, etc.)
- Coordinating the administrative, technical, and secretarial functions of the Access Unit, including determining proper workflow, setting priorities, establishing filing and record keeping systems, and ensuring compliance with established policies and procedures that are in line with College protocols, and administrative requirements
- Prioritizing responses and routing information, answering phones, opening mail, typing formatting, editing, and creating correspondence (emails, memos, reports, flyers, letters, and presentations)
- Maintaining and researching information contained in College manuals, budgets, personnel files and other administrative and management files; and ensuring confidentiality where appropriate
- Representing office and unit management at committee meetings, work groups, etc
- Skill in using PC software and office applications. Providing lead supervision, which includes training and evaluating professional, paraprofessional/technical and/or clerical staff
5
Responsibilities For Administrative Aide-item Resume
- Knowledge of: office support procedures and practice; English usage to include spelling, grammar, writing styles and formats; mathematical computations and techniques needed to collect, organize, and report information/data in a narrative or statistical format; record keeping principles and procedures; and, PC hardware
- Draft, edit, and revise written correspondence, positively interact with the public and staff, and manage multiple projects
- Provides registration to Health Connections customers through the provision of class/appointment registration, payments, and class/appointment reminder mailings and/or calls. Preparation of deposition spreadsheet to deposit payments
- Accurately schedules Get Connected to Health and Nutrition Clinic patients in the Cerner Scheduling System and communicates clearly and timely with program staff on schedule changes and other patient details/needs
- Maintains green/blue sheets for community benefit and marketing activities tracking by recording in excel spreadsheets, scanning for electronic filing and communication with staff on sheet submissions
- Maintains order forms for all Health Connections and Get Connected to Health supplies and files in appropriate binders. Responsible for inventory orders and organization of the Health Connections pantry supplies
- Accurately records phone messages and refer calls to appropriate individual if unable to complete caller's request, i.e. class registration and maintains confidentiality of reports and information
- Intermediate experience in Microsoft Word to include run and record Macros; creating mail merges, sorting and filtering them; and creating and formating complex tables and managing table data
6
Responsibilities For Administrative Aide-engineering Resume
- Intermediate experience in Microsoft Excel to include creating and modifying macro commands; using mathematical, logical statistical and financial functions; and creating, modifying and formatting charts
- Office experience. Experience providing a high level of customer service
- Experience in maintaining web pages
- Three or more years of experience performing thorough administrative, secretarial, and clerical functions
- Experience with case management systems such as G Stars, Sales Force or CaseWorthy
- Experience in budget and report preparation
- Develops systems for record keeping, retrieval and storage of information
- Demonstrated experience compiling information and entering data into computer applications. Researching, coordinating, and finalizing moderately complex assignments
- Experience answering calls and routing appropriately
7
Responsibilities For Administrative Aide, Box BND Resume
- One (1) or more years of experience performing administrative, secretarial and clerical functions
- Three years of supervising other employees
- Knowledge of scanners, copiers, other basic office equipment
- Knowledge of Montgomery College management, fiscal, and personnel policies and procedures
- Three years of budget management
- Office experience in a fast-paced, executive-level environment or equivalent combination is required. Experience providing a high level of customer service
- Experience with advanced Microsoft Word, Excel and PowerPoint is desirable
- Expert in Microsoft Word, Excel, and Power-point
8
Responsibilities For Administrative Aide, Senior Project Resume
- Integrity and maintain confidentiality with regard to personnel and company sensitive matters
- Complete work accurately and in accordance with company policies, procedures and program instructions while meeting schedules - attention to detail is essential
- A team attitude and a demonstrated ability to work well in a team environment and with other organizations
- General administrative work experience and office responsibilities
- An eagerness to learn and grow as an employee, and take on new challenges in preparation for future opportunities
- Provides administrative and technical support to professional staff
- Greets guests, answers telephone inquiries and provides information, assistance, and advice to various constituencies and individuals
- Researches, organizes and maintains legislative and other materials for board members and staff
9
Responsibilities For Administrative Aide-irvine Resume
- Drafts and/or edits written materials, such as correspondence and summaries of information for public dissemination
- Maintains logs, journals, files, and other permanent board and legislative records
- Maintains an e-mail list for electronic dissemination of materials
- Files, copies, and maintains records
- Use/learn CONCUR Travel Reservation/Expense Report tools, CITIS and other web-based or distributed system applications is required
10
Responsibilities For Administrative Aide Resume
- A willingness to adapt as position requirements change and capable to work well with other team members and other organizations
- Demonstrated computer abilities including a thorough knowledge of MS Word functions, working knowledge of MS Power Point, and experience preparing spreadsheets in MS Excel
- Advanced user in Microsoft Word, Excel, and Power Point
- Knowledge of MS Word and Excel software
- Physically able to lift/wrap/move boxes up to 50 lbs to prepare them for distribution
- Administers the probations and traineeships for the Office of Operations and tracks for completion. Reviews reports to identify potential issues and brings it to supervisor’s attention
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