Administrative Assistant Marketing Resume Sample
Anita Nicolas
72259 Stephen Mill,
Philadelphia,
PA
+1 (555) 272 7147
Work Experience
Senior Administrative Assistant, Marketing
10/2015
-
PRESENT
San Francisco, CA
- Undertake daily administrative tasks to ensure the functionality and coordination of department’s activities
- Assist in staffing practice tests and marketing events
- Assist in scanning and processing practice tests
- Provides administrative support for the regional vice presidents. Prepares calendar and schedules meetings. Gathers information for meeting preparation, plans and organizes details of meetings. Prepares and distributes meeting packages. Prepares and types minutes as assigned. Makes travel arrangements. Participates in the planning and coordination of Hospital events
- Screens and prioritizes incoming calls, mail and visitors. Provides information whenever possible, researches and secures information, follows-up as needed
- Coordinates Advocacy activities in conjunction with the regional and national advocacy teams
- Adheres to budget guidelines for community events and sponsorships
Senior Administrative Assistant Marketing Partnerships
11/2009
-
06/2015
Chicago, IL
- Assist in direct mailing and preparation of promotional presentations
- Assist in the organizing, execution, and follow-up of events and digital campaigns
- Create and edit marketing collateral to augment Company's presence in local market
- Assist in scanning and processing marketing practice tests
- Schedule meetings and manage calendars
- Plan, coordinate, and set up virtual and in-person meetings, including confirming attendees, capturing meeting minutes, and following up on action items
- Prepare, edit, and proofread ad hoc and/or on-going business materials, e.g., presentations, reports, surveys, meeting materials, and business correspondence
- Properly code and facilitate approvals of check requests, purchase orders, invoices and purchase card transactions
Administrative Assistant, Marketing
05/2007
-
06/2009
San Francisco, CA
- Assists with logistical details of each event
- Coordinates and manages allocation of sponsorship finances
- Coordinates attendance at community events
- Assist with development and production of ads and other materials to be used at special events
- Develops and maintains good working relationships with event sponsors and partners
- Manages outside vendors research and recommendations
- Practices the Hospital Values and Core Behaviors: Integrity, Caring, Accountability, Respect and Excellence
- Undertake daily administrative tasks to ensure the functionality and coordination of department's activities
Education
Argosy University - Schaumburg
2003 - 2007
Bachelor's Degree in Liberal Arts
Professional Skills
- Strong communication skills and listening skills in general
- Proven proficiency in MS Office Suite, including strong PowerPoint and Excel skills
- Strong organizational skills and flexibility required
- Gatekeeper for the senior exec with good prioritization skills and resourcefulness and the ability to work well under pressure and time constraints
- Strong skill set working with office applications, including collaboration platforms, Google Apps, Word, Excel, PowerPoint, and Outlook
- Experience in budget processing and tracking, SAP experience an advantage
- Verbal and written communication skills in English are essential, working knowledge of regional languages an advantage
How to write Administrative Assistant Marketing Resume
Administrative Assistant Marketing role is responsible for general, languages, organization, reporting, finance, training, database, purchasing, design, research.
To write great resume for administrative assistant marketing job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative Assistant Marketing Resume
The section contact information is important in your administrative assistant marketing resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative Assistant Marketing Resume
The section work experience is an essential part of your administrative assistant marketing resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative assistant marketing responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative assistant marketing position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative Assistant Marketing resume experience can include:
- Excellent verbal, written, and organizational skills to communicate clearly and concisely in person, by phone or email
- Strong experience with high volume of calendaring maintenance, travel arrangements, expense reports using Concur, and special projects
- Experience supporting C- and Director-level leadership and managing daily office operations
- Recent experience providing direct administrative support to 1 or more executives (recent is within last 3-5 years)
- Excellent calendar/meeting management required
- Operate office equipment including: PC, calculator, copier and fax
Education on an Administrative Assistant Marketing Resume
Make sure to make education a priority on your administrative assistant marketing resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative assistant marketing experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative Assistant Marketing Resume
When listing skills on your administrative assistant marketing resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative assistant marketing skills:
- Excellent follow-through and attention to detail, customer service skills, organization and time management skills
- Prioritize tasks, exercise good judgement and response accordingly
- Effectively work and communicate with community visitors, hospital personnel, Board of Directors and vendors
- Communicate effectively with a variety of constituents
- Interact comfortably and effectively with employees of companies with which we do business
- Organizational and detail-oriented skills are essential
List of Typical Experience For an Administrative Assistant Marketing Resume
1
Experience For Administrative Assistant, Marketing Resume
- Proven ability to manage multiple projects and follow up on issues in a timely manner
- Invoice tracking & processing
- Knowledgeable about organizing large off-site events for 100+ participants
- Manage calendar and activities (Setting meetings, Call list, etc.)
- Calendar management, Meeting logistics, Expense reports
2
Experience For Senior Administrative Assistant, Marketing Resume
- Tradeshow logistics and event support as needed
- Lead registration for events, e.g., conferences and trade shows
- Act as liaison between the executive and all levels the organization and all external customers
- Scheduling requested meetings in a timely manner and providing participants with all relevant materials and information in advance; makes all necessary arrangements including reserving meeting room(s), providing guest list to reception, ordering food & beverage, and setting up dial-in number or WebEx link, etc
- Answers, scans and routes all internal and external phone calls for CMO
- Prepares and submits CMO expense reports via online SDOL monthly
- Reviews directors’ expense reports for VP’s signature
- Coordinates travel arrangements as needed, including preparing travel itinerary for CMO, ensuring that all aspects of the trip are accounted for (e.g. flight info, hotel accommodation, car or taxi info, meeting schedule and locations, contact numbers, etc.)
- Provides administrative support to directors as needed
3
Experience For Administrative Assistant, Marketing & Brand Resume
- Develop and maintain relationships with internal and external constituencies and communicate with people at all levels of the Association
- Demonstrated multi-tasking, problem-solving, and prioritization skills to handle multiple projects simultaneously while adapting to changing needs and schedules in a fast-paced environment
- Proficient with Microsoft Office Suite (e.g. Excel, Word, PowerPoint) and Google mail systems with the ability learn new software quickly
- Possess or be able to develop a general knowledge of database management manipulation
- Work independently and collaboratively to meet deadlines
- Possess the ability to bend, stoop, lift, and transport up to 20lbs
- Administrative Assistant Job Description
- Coordinate schedules, appointments, and establish agendas. Manage managers’ calendar with difficulty such as more attendees, multiple locations & time zones, and with impact on other meetings
4
Experience For Senior Administrative Assistant Marketing Partnerships Resume
- Coordinate phone, virtual and in-person meetings
- Run and interpret Run Business Objects reports as requested
- Answers and screens SVP’s telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries on own initiative and determines if action from SVP is required. Refers routine matters to appropriate person for action and follows up to ensure completion
- Schedules and maintains SVP’s calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting materials, charts and reports needed by Executive and Department
- Act as liaison for USA branding campaigns: coordinate requests and meetings with third-party vendors and internal departments
- Manages components of the President and CEO’s work schedule including, but not limited to, calendar management, arranging and confirming meetings, travel coordination, and correspondence
- Experience working with senior level executives of varying communication styles within and outside of the company, as well as experience with customers, vendors, and visitors
5
Experience For Administrative Assistant Marketing Resume
- Schedule meetings, arrange travel, and answer phones for SVP and Associate Director Marketing
- Proficiency with MS Office; Internet savvy
- Update weekly status reports and sales information on behalf of Epic artists
- Provide interns with projects that help them learn the workings of the department and the music business in general
- Provide organizational and administrative support to the President/CMO
- Coordinate travel, visas, schedules and other travel logistics
- Generate travel and expense reports
- Create and maintain global contact sheet for channel personnel
6
Experience For Administrative Assistant, Marketing Resume
- Create and update presentations, letters, and other forms of management reports and communications
- Maintain production database and resume file
- Has a global perspective and appreciation for cultural differences
- In Depth knowledge of the television/entertainment industry
- Administrative and organizational support for busy executive
- Travel arrangements, visa documentation and travel letters when needed
- Presentation / project help in PPT, XLS, DOC
- Internet and database research
7
Experience For Senior Administrative Assistant, Marketing Resume
- Support other associates within Marketing (below Director level) as time permits with tasks such as Purchase order requests, ordering supplies, large meeting coordination
- Proficiency with Concur or similar tool
- Proficiency with scheduling domestic and international business travel and accommodations (including passports, visas, etc.), preparing, reconciling and maintaining expense reports, and purchase orders required
- Self-starter with the desire and ability to take initiative
- Handles confidential and non-routine information and explains policies when necessary
8
Experience For Administrative Assistant, Marketing & Brand Resume
- Seamlessly coordinate executive and the product teams domestic and international travel
- Play active role supporting the product teams. Including, but not limited to, problem solving, onboarding of new team members/contractors, invoice processing and office supply maintenance
- Acts as a resource for all levels of the company to seek immediate resolutions to satisfy both internal and external customers
- Process expense reports. Ensure all tracking codes are accurate and entered into the Chrome River accounting program for effective billing and bill back requirements
- Manage the Marketing section within the corporate intranet site. This includes continued refinement, editing and posting of documents as well as innovative practices and solutions to ensure that the intranet functions as a strong sales and marketing resource for corporate office, field and property sales and marketing associates
- Organize weekly calls with department leaders, produce agenda, set up conference call requirements, take notes and track action items, post meeting feedback and ensure that each call has a leader/facilitator
9
Experience For Senior Administrative Assistant Marketing Partnerships Resume
- Assist in organizing monthly / quarterly marketing educational boot camps and coordinate all guest room, transportation, meeting room, and catering needs for each group
- Provide key support for and marketing meetings including the annual sales and marketing conference and the mid-year leadership training meeting and any other educational meetings or programs as directed
- Provides administrative support to the VP Marketing; Director, Consumer Marketing; Director, Consumer Insights; and Consumer Marketing department
- Support Sr. Vice President and Vice President, Marketing including
- Organizes and distributes advertising and marketing materials
10
Experience For Administrative Assistant Marketing Resume
- Reviews and routes incoming voice mail
- Assists with ad hoc requests for marketing campaign-related recaps, photos, videos, ads, or other assets
- Prepares reports, presentations, summaries, or replies to inquiries, selecting relevant information from a variety of sources
- Coordinate frequent travel
- Research tasks and support
- Maintain, manage and report CRM Database information
- Maintain and manage documents on SharePoint and internal network
- Conference and event support/coordination
List of Typical Skills For an Administrative Assistant Marketing Resume
1
Skills For Administrative Assistant, Marketing Resume
- Experience supporting C- and Director-level leadership and managing daily office operations
- Collaborative team player who is able to operate in a fast paced team-oriented setting
- Experience in using technology to improve work efficiency
- Five years administrative/business experience preferably supporting business executives
- Experience with coordinating departmental budgets and perform mathematical calculations as needed
- Excellent knowledge of Microsoft Office (Word, Excel, Outlook and PowerPoint)
- Excellent proficiency with Microsoft Office Applications (Word, Excel, PowerPoint)
- Independent, proactive judgment is required to plan, prioritize and organize diversified workload
- Previous experience in a professional environment required
2
Skills For Senior Administrative Assistant, Marketing Resume
- Relevant work experience with a multinational company in a responsible assistant role
- Bending, stooping and twisting required periodically
- Marketing copy approval routing
- Reporting on Marketing department activities
- Generating Purchase Orders and Processing invoices
- Requesting quotes from suppliers when necessary
- Coordinate internal and external meetings, as directed. Ensure that all meeting logistics/needs are met including preparation of meeting agendas
3
Skills For Administrative Assistant, Marketing & Brand Resume
- Provide support for some marketing activities including local events and the preparation of marketing materials and online activities
- Prepare outgoing mail and correspondence, including e-mail and faxes
- Have a willingness to be flexible in staying late and working at offsite events if needed
- Provide heavy scheduling/coordination of product pipeline meetings involving cross-functional leaders and teams
- Sales and marketing projects including but not limited to
4
Skills For Senior Administrative Assistant Marketing Partnerships Resume
- Manage the flow of incoming and outgoing materials
- Has the attitude to get a job done, persistence, reliability, networking, creative problem solving and self-motivation essential
- Direct support for designated Marketing Executives (also support marketing department as needed)
- Interview schedules, on-boarding new employees
- Internal marketing campaign development
- Coordinate content to produce the quarterly Board Meeting report for ownership/key stakeholders
- Works in tandem with marketing team members to develop and produce proposals
- Supply ordering and other administrative tasks, as needed
5
Skills For Administrative Assistant Marketing Resume
- Manage the input of Direct Marketing and Opex budgets
- Assist with department budgeting
- Assist with disseminating updates and announcements to various audiences
- Support marketing team with project work as needed
- Coordinate large scale internal and external facing events
- Manages CMO’s calendar; creates a daily agenda and provides supporting documents for all meetings
- Performs and maintains departmental filing system
- Proficient in Google Mail & Apps
- Learn and design new procedures to maximize efficiency of processes
6
Skills For Administrative Assistant, Marketing Resume
- Provide general administrative assistance for the department (e.g. organizing, processing mail, faxing, ordering and stocking office supplies and ensuring proper functioning of office equipment). Prepare disbursements for signatures and forward to appropriate divisions within Marketing as necessary for follow up and response
- Provide cross-coverage of administrative support, as needed. Work collaboratively with all administrative support, as assigned
- Serve as administrative liaison among the divisions of Physician Marketing, Marketing Communication, Contact Center, Creative Services, Entity Marketing Departments and the CMO’s office
- Have a sense of urgency and demonstrate professionalism over the phone
- Are extremely organized and detail-oriented, has the ability to prioritize tasks, meet strict deadlines
- Self-motivated, proactive, and resourceful
7
Skills For Senior Administrative Assistant, Marketing Resume
- Able to work in a very fast and energetic environment
- Hunger to learn overall operations of a record company and the ability to quickly administrate and/or fulfill day-to-day requests is essential
- The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously and balance work load between Product Managers and overall team
- Competent written, verbal and mathematical skills
- Set priorities based upon criticality and importance within the department and as part of the company’s overall directive
- A valid driver’s license and current automobile insurance is required
- The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously
8
Skills For Administrative Assistant, Marketing & Brand Resume
- O 1 to 3 years of related work experience, preferably as an administrative assistant in a related field or industry
- At least four years of related administrative support experience
- Able to set priorities, organize tasks, and work independently. Ability to multi-task
- Experience in administrative support
- Experience in a marketing department or advertising agency
- Experience providing high level secretarial and administrative support in a fast paced environment
- Typing meeting agenda / minutes, org chart updates, distribution list maintenance
- Work typically performed in a temperature-controlled environment
- Sits, stands or walks for extended periods of time
9
Skills For Senior Administrative Assistant Marketing Partnerships Resume
- Spends long periods of time at desk or computer terminal
- Uses calculators, keyboards, telephone, and other office equipment in the course of normal workday
- Use Microsoft Word, Excel, and PowerPoint
- General administrative support- order such as
- Compile information and create VP/SVP presentations in Microsoft Power Point/ Keynote if needed
- Organize and maintain file system, and files correspondence and other records
- Answer and screen manager’s telephone calls, and arranges conference calls
- Coordinate and arrange meetings, prepares agendas, reserves and prepares facilities, and records minutes of meetings
10
Skills For Administrative Assistant Marketing Resume
- Order and maintain supplies, and arrange for equipment maintenance for team
- Assist and coordinate with other departmental requests and meetings, as needed ie. Human Resources and Finance partners
- Manages heavy calendar activity for executive with the ability to handle constant changes within very tight timeframes
- Helps ensure there is a positive relationship with our partners
- Works with Diageo support departments like IS, Facilities to ensure Marketing office is running smoothly. Meet with Facilities, IS management to resolve issues as needed
- Answers emails/invitations on executive’s behalf. Also is the central contact for Marketing Department inquiries from Diageo and outside the company. Sends out all major communications to the Marketing/Innovation departments
- Assist with various aspects of international marketing for TV platform projects including
List of Typical Responsibilities For an Administrative Assistant Marketing Resume
1
Responsibilities For Administrative Assistant, Marketing Resume
- Content creation and coordination of marketing materials (awards submissions, project sheets, website content, brochure updates, industry publications, ads, etc.)
- Collaboration + Influencing
- Development of proposal budgets
- Annual review/update of critical department efforts
- Reviewing material prepared for leader to ensure typographical accuracy, format, conformance with procedures and internal consistency. Ensures proper approvals have been obtained for various types of correspondence
- Maintain calendars for multiple executives including scheduling and confirm meetings that are internally and externally across different regions and complex time zones
- Assist and coordinate various internal offsite events/activities for the team
- Communicate extensively internally and externally
- Maintain a log to track projects and their status
2
Responsibilities For Senior Administrative Assistant, Marketing Resume
- Manage complex meeting schedules, organize and prioritize work flow, review and analyze requests and inquiries and liaison with other staff and outside clients as appropriate
- Coordinate extensive international travel arrangements and act as liaison for communicating key information between leadership and teams during periods of travel
- Handle expense account management for leadership team
- Handle confidential and time sensitive materials
- Preparation of presentation material and creation of other visual support tools
- Gather and analyse information required for administrative reports
3
Responsibilities For Administrative Assistant, Marketing & Brand Resume
- Take minutes in meetings where required
- Coordinate project and/or development team facility needs and liaising with facilities staff to create new spaces and purchasing of items for these teams and/or spaces
- Review, assess, route, answer, and monitor follow-up action items on correspondence
- Coordinate and monitor key dates and deliverables for the leadership team on major projects
- Liaise with clients, suppliers and staff
- High-level user of MS-Office product suite, especially MS-Excel and MS-PowerPoint
- Work in a multi-cultural and multifunctional environment
4
Responsibilities For Senior Administrative Assistant Marketing Partnerships Resume
- Capable to deal with stressful situations
- Willingness to learn and learn from others
- Coordinates meetings and maintains department schedules
- Maintains department files, offline and online
- Coordinates communication within department
5
Responsibilities For Administrative Assistant Marketing Resume
- Acts as liaison with other departments
- Updates department weekly and monthly status reports
- Coordinates with external agencies and vendors
- Requests and manages fixed assets and product-related inventory
- Maintains competitive and industry information
- Reviews, evaluates, and fulfills product placement requests
- Supports sweepstakes and promotions
6
Responsibilities For Administrative Assistant, Marketing Resume
- Works on special projects, as needed
- Actively seeks and fills gaps in the HR, IS, and Facilities in areas like new employee hires and new programs to ensure smooth transition
- Provides guidance and mentoring to admin staff in the department. Ensuring 40 hours of learning are met and P4Gs are completed by all admin. Works with Marketing Sr VPs and VPs as needed for new admin hires/interviewing candidates etc
- Prepares materials needed by executive for meetings, conferences, correspondence, appointments, telephone calls, etc
- Reads outgoing correspondence for executive approval and alerts writers to any conflict with the correspondence or departure from policies or executive’s viewpoints; gives advice to resolve problem
- Provides overall guidance on corporate policies and procedures staying abreast of policy updates and changes
7
Responsibilities For Senior Administrative Assistant, Marketing Resume
- Handles details of a confident nature, and performs administrative functions based on the understanding of company policy. Highly anticipates executive’s views and philosophy, in all aspect of the role/business
- Handles work of a personal nature for executive
- Manage written and verbal communications in English and Spanish if beneficial
- Reviews sponsorship requests
- Organizes department events
- Assist in developing presentations, reports, and other written materials. Ensure that all correspondence, presentations, written materials, etc. are prepared in a timely and appropriate manner for review and distribution to meet established deadlines. Prepare concise, accurate and well-organized documentation of encounters as well as letters and memos
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