Marketing Administrative Assistant Resume Sample
Curtis Simonis
65432 Baumbach Road,
Phoenix,
AZ
+1 (555) 414 5162
Work Experience
Senior Marketing & Administrative Assistant
03/2017
-
PRESENT
Phoenix, AZ
- Provides advanced administrative support generally to the marketing line of business or natural work team leader as well as a department or group of professionals. Including consistently
- Participate in off-site marketing events
- Works closely with partners, administrative professionals, regional and national marketing teams
- Creating advanced presentations without the aid of a template,
- Receiving and responding to advanced correspondence
- Coordinates travel, meeting preparation and calendars
- Tracking and coordinating Continuing Professional education
Senior Marketing Administrative Assistant
12/2009
-
10/2016
Boston, MA
- Undertaking daily administrative tasks to ensure the functionality and coordination of department’s activities
- Experience as an Administrative Assistant
- Strong proficiency in MS Word, Excel, PowerPoint, Project, and Outlook
- Self-starter with excellent anticipation skills, problem solving, follow-up
- Proficiency in MS Word, Excel, PowerPoint, Project, and Outlook
- Agenda management and travel arrangements
- Follow-up on relevant issues and keeping the manager up to date
Marketing Administrative Assistant
03/2006
-
08/2009
Dallas, TX
- Manage the MarCom team email inboxes and provide prompt responses to inquiries/requests in a concise, clear, and timely manner
- Manage the employee photos process and the consultant bio process to ensure updates to the various databases/sites per service level agreement
- Coordinate various integrated communication and marketing activities in support of business development, sponsorships, recruiting activities, etc
- Track the department’s budget and the firm’s media mentions, preparing analysis reports on demand
- Process invoices and credit card reconcilements, and maintain database to ensure accurate budget tracking
- Maintain the archiving system/process for company publications and other materials related to marketing
- Provides administrative support to local sales/marketing staff
- Provides skilled technical assistance to department management and personnel
Education
Friends University
2002 - 2006
Bachelor's Degree in Marketing
Professional Skills
- Good communication skills; strong grammar and punctuation skills
- Outstanding communication skills including writing, proof reading skills, and speaking
- A strong work ethic, strong interpersonal skills; self-starter
- Writing ability, strong organizational skills and ability to handle multiple tasks
- Self-starting, proven team player, capable of prioritizing own work and handling multiple priorities/problems simultaneously
- Strong creative/strategic thinking and problem solving skills
- Strong critical thinking skills and attention to detail. Solid marketing and financial aptitude
How to write Marketing Administrative Assistant Resume
Marketing Administrative Assistant role is responsible for organizational, interpersonal, microsoft, organization, software, planning, english, printing, procurement, auditing.
To write great resume for marketing administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Marketing Administrative Assistant Resume
The section contact information is important in your marketing administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Marketing Administrative Assistant Resume
The section work experience is an essential part of your marketing administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous marketing administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular marketing administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Marketing Administrative Assistant resume experience can include:
- Strong communication skills for dealing with outside vendors, franchisees, company restaurants and internal departments
- Excellent multi-tasking and time management skills required
- Excellent English and German skills required
- Strong communication abilities; appropriate interpersonal skills required to interact with Rockwell Automation Management
- Team-player with strong communication skills
- Being familiar with the unique aspects of executive’s department and responsibilities to effectively process incoming information
Education on a Marketing Administrative Assistant Resume
Make sure to make education a priority on your marketing administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your marketing administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Marketing Administrative Assistant Resume
When listing skills on your marketing administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical marketing administrative assistant skills:
- Strong organizational skills and good use of judgment
- Effectively prioritize time sensitive material in an effective manner
- Strong organizational, time management and problem solving skills
- Japanese(strong verbal and writing skills)
- Strong communication skills, both verbally and in writing, with all levels of individuals
- Exceptionally strong PC based software skills
List of Typical Experience For a Marketing Administrative Assistant Resume
1
Experience For Marketing & Administrative Assistant Resume
- Top-tier problem-solving skills with the ability to achieve results
- Excellent time management and organizational skill set
- Excellent Executive support experience
- Experience reviewing project lead generation services databases
- Demonstrate ability to review literature and collateral pieces
- Previous switchboard or phone experience
- Capturing and sharing stories, while ensuring these messages are being advertised to appropriate social media outlets
- Assisting and support the head office marketing team with marketing activities in Asia
- Translating and formatting marketing material for the local market
2
Experience For Marketing / Administrative Assistant Resume
- Assisting with the production and distribution of marketing materials and literature
- Maintaining and implementing records management systems on a daily/monthly basis
- Working with teams in several countries
- Coordinating attendance at exhibitions and conferences in the region
- Supports advisors by typing correspondence, sending documents, developing spreadsheets and updating contacts
- Basic budget and accounting practices including expense tracking and reporting
- Assists in the logging, distributing, and filing of materials to be created by the department as well as social media filing
3
Experience For Senior Marketing & Administrative Assistant Resume
- Responsible for entering production for Marketing Referral Program and preparing respective Team Members’ monthly reviews for Marketing Manager
- Responsible for maintaining/tracking promotional collateral inventory and ordering office supplies
- Assist in preparing marketing status reports and attend marketing update calls with clients
- Produce marketing materials such as strategic presentations, flyers, signage, brochures, and listings following branding requirements at all times
- Provide support in areas of typing, expense reports, confidential correspondence, ordering office supplies
- Provide support for the cataloguing and digital asset management of all marketing communication materials through Zonza
4
Experience For Ishares Marketing Administrative Assistant Resume
- Administrative responsibility for processing legal documentation including notarization
- Maintains constant inventory of marketing collateral (flyers, maps, marketing books) for advisors
- Processes listing and closed deal paperwork in conjunction with the research analyst and Marketing & Research Manager
- Uses various sources to create mailing lists to distribute marketing materials
- Develop, implement and maintain complete filing system including historical archive of key projects
- Receive, fulfill and ship requests for marketing collateral, demo kits and other marketing materials
- Assist the Vice President of Marketing in scheduling meetings with surgeon consultants
- Plan meetings and take detailed minutes during those meeting
- Schedules and maintains CMO’s calendar ensuring attendance at meetings, conference calls, travel, speaking engagements and other events
5
Experience For Marketing Administrative Assistant, Temporary Resume
- Drafts marketing operational procedures for all national sales and marketing offices
- Compiles reporting on all referral (POR – Property Owner Referral, NOR- NonOwner Referral and PPOR Pending Property Owner Referral) lead collection initiatives
- Assist with writing/proofreading communication for referral program updates
- Answers department process and status check inquiries via phone/e-mail, including instructing on where to find and how to complete forms
- Processes invoices for signature, file copies, and forwarding to Accounting
- Gather ongoing competitive and vendor marketing materials
6
Experience For Senior Marketing Administrative Assistant Resume
- Assist in coordinating events and programs to support efforts to the level necessary within the Marketing Department
- Coordinate and administer conference calls, meetings and scheduled appointments for Regional VP of Marketing and Director of Marketing
- Coordinate the transfer of information between departments when necessary (i.e. creating property newsletters or updating company information boards)
- Excels in time management, multi-tasking and balancing multiple projects at one time in a fast paced environment
- Assists with the planning and execution of marketing events, promotions and player events as requested
- Monitors media for interesting family entrepreneurship stories and opportunities for IFE to contribute to an on-going story or connect with the protagonists
- Manage multiple listings and ongoing deals including property files and client databases
- Assist with internal marketing campaigns and marketing support Company-wide
7
Experience For Marketing Administrative Assistant Resume
- Stay abreast of online marketing developments and trends
- Flexibility to work varying schedules to reflect the business needs of the hotel and oversight of events
- Support managing assest per team request (tickets, hydration and others)
- Manages Optimum’s attendance tracking in accordance with HR policies
- Guide peers in the application of marketing standards, visual identity guidelines and execution and monitor compliance across division
- Process invoices and expense reports on a routine and timely basis and provide processing instructions to others
- Event related support including invitations, registration and direct contact with guests
- Literature Requests - enter, fulfill and deliver to Shipping
- Coordinate with marketing team members, the US legal team, US leadership and external parties to review, execute and store contracts
8
Experience For Marketing & Administrative Assistant Resume
- Manage new marketing advertisements, brochures and other collateral through the global approval process (RAPIDS)
- Complete all Sunshine Act documentation for the marketing department
- Manage the brand and trade marketing activities to reach the objectives agreed with the Sr. Brand Manager
- Manage the relationship with advertising agencies and other appropriate partners
- Capable of recommending to the Sr. Brand Manager decisions that balance opportunities with risks
9
Experience For Marketing / Administrative Assistant Resume
- Adapt fast to changing environment
- Assists with travel and prepare expense reports for the Senior Leaders in the Marketing and Sales department
- Responsible in adhering to Bluegreen Rewards SOPs and information flow to field
- Bluegreen rewards redemption procesing
- Shares primary responsibility for answering director and managers’ phones and any other frontline responses
- Process and distribute creation requests when marketing consultants/coordinator are unavailable
10
Experience For Senior Marketing & Administrative Assistant Resume
- Schedules meetings and meeting rooms
- Upload marketing materials to online libraries, internet groups and social media sites
- Prepare correspondence, forms, meeting minutes as needed
- Support the team in execution of cross-business marketing projects
- Proactively seeks out ad hoc projects to support the marketing organization
- Support other marketing campaigns and events as directed
List of Typical Skills For a Marketing Administrative Assistant Resume
1
Skills For Marketing & Administrative Assistant Resume
- Strong time management, prioritization and project management skills
- Coordinate all activities for the CMO including screening calls/visitors, setting up conferences and meetings, and emails to effectively prioritize workflow
- Strong analytical, persuasive, and interpersonal skills
- Strong interpersonal/teamwork skills
- Strong attention to detail, organizational, and data management skills (Microsoft Excel)
2
Skills For Marketing / Administrative Assistant Resume
- Excellent administrative, organizational and time-management skills combined with a precise attention to detail
- Excellent communication skills to work with associates, VPs, vendors etc
- Communicate effectively one-on-one and maintain composure under stressful and/or possibly agitating situations
- Detail-oriented, highly organized and process management skills to manage a wide range of incoming requests and responsibilities
- PC Skills (word, excel & ideally powerpoint)
- Advanced Microsoft Office Skills (Outlook, Excel, PowerPoint)
- Meticulous organizational, attention to detail, analytical and grammatical skills
- Experience 1-3 years administrative support experience, real estate background would be a definite asset
- Demonstrated 3+ years office experience desired
3
Skills For Senior Marketing & Administrative Assistant Resume
- Detail oriented self-starter with a high level of organizational skills
- Exceptional interpersonal skills and be committed to professionalism
- 2 – 5 years prior administrative experience in Real Estate
- Advanced experience utilizing sorting and filtering in Excel
- Strong business writing and proof-reading ability
4
Skills For Ishares Marketing Administrative Assistant Resume
- Operate basic office equipment including a copy machine, fax, and binding machine, computer and all appropriate printers
- Marketing/branding experience
- Experience working in a sales and marketing fast paced environment
- Experience in administrative or marketing within an industry setting
- Experience in constructing ‘internal’ memorandums, agendas, meeting minutes
- Experience in an administrative position supporting a C-Suite executive, preferable in a marketing department or ad agency
5
Skills For Marketing Administrative Assistant, Temporary Resume
- Establish and maintain good working relationships with outside vendors
- Experience working for a well established brand
- Strong interest/aptitude in Marketing and Consumer Communications
- Marketing and office experience
- Organize and prioritize administrative responsibilities to support the Marketing department
6
Skills For Senior Marketing Administrative Assistant Resume
- Related administrative experience in a large size business supporting multiple management or executive level management
- Strong knowledge of Microsoft Office – including Word, Excel, PowerPoint, and Outlook
- Complete process for invoice good receipts, including upload in the system and approval follow up
- Experience with managing detailed schedules
- Deliver a service level which creates an atmosphere that makes our guests want to return, giving each guest a positive, memorable experience
- Two (2) years of administrative experience, preferably within a Marketing department.
- High level of comfort using computers and the internet is required. Experience with email and social media (Facebook, Twitter, YouTube and similar) is desired
- Experience with Concur Reimbursement / Travel
- Manage and balance multiple priorities in deadline-driven environment
7
Skills For Marketing Administrative Assistant Resume
- Previous experience in the financial services industry (Asset Management)
- Experience with Concur Reimbursement/Travel
- Organize and prioritize work and manage time to meet desired production deadlines
- Resilient, positive disposition, with the ability to establish and maintain effective work relationships
- Administrative experience in the Timeshare Industry
- 6 months of administrative experience in industry or academia
- Experience as Administrative Assistant
8
Skills For Marketing & Administrative Assistant Resume
- Multi-task and prioritize in a high-risk and high-volume department
- Experience in a fast-paced environment
- Experience in an office environment
- Administrative assistant experience for VP or above
- Research and compile market reports and competitive analysis on specific submarkets in a clear and effective manner
- Able to prioritize tasks and work in a high paced environment
- Strong work ethic with the ability to deal with confidential data in a discreet and professional manner
9
Skills For Marketing / Administrative Assistant Resume
- Non-profit experience helpful
- Managing the administration of the team including meeting scheduling, managing calendars, travel and expense reports, etc
- Handling of expense reports, invoice payments, scanning and electronic filing of documents; preparing correspondence, reports and agendas
- Reporting out and providing service to a variety of roles including senior level executives on behalf of the team
- Preparing and maintaining documents including: Request for Information, Letter of Intent, and Request for Proposals
- Marketing Collateral Coordination (25%): Assist with marketing literature and promotional item ordering, maintenance, distribution/fulfillment
- Working with colleagues in graphic design, sales, marketing and communications specialties
- Acting as the public face for the executive and responding to internal and external contacts of the organization with professionalism and integrity
10
Skills For Senior Marketing & Administrative Assistant Resume
- Maintaining discretion and a keen understanding of the personnel as well as the organizational and legal impacts of the information handled
- Processing and checking expense reports and coordinate meetings
- Working knowledge of the Adobe Creative Suite including InDesign
- Advertising Coordination (20%): Assist with advertising placements, invoices, electronic product directories
- Working with business colleagues across various positions, specialties and countries
- Marketing or Communications department or related agency
- Seeking someone who can work 20 hours per week!!
- Willing to Travel when necessary
- Anticipating materials and technology resources as needed for meetings
List of Typical Responsibilities For a Marketing Administrative Assistant Resume
1
Responsibilities For Marketing & Administrative Assistant Resume
- Experience in hospitality, marketing and/or some college in hospitality
- Previous administrative experience in professional environment
- Maintaining Marketing Promotional Item inventory - quoting costs, maintaining inventory
- Updating and maintaining Marketing inventory
- Assist in other office functions including, but not limited to, filing, answering telephone, pulling owner profiles, and assembling owner collateral materials
2
Responsibilities For Marketing / Administrative Assistant Resume
- Manage calendars including critical dates, deadlines, meeting preparation and scheduling of appointments
- Oversee hotel, MTPG, The Café and Barista Counter (4 total entities) social media campaigns, including content creation, scheduling and tracking
- Grow into creating and managing press releases as directed by the Marketing manager, DOS and/or GM
- Thorough understanding of PC, including word processing, spreadsheets, graphics, presentations and database software
- Attends and prepares committee meetings, including recording and distributing minutes,
3
Responsibilities For Senior Marketing & Administrative Assistant Resume
- Sales Support including marketing packs and client database management
- Assist with legal requests related to the product marketing division’s customer interactions
- Coordinate appropriate opening of Vendors for company suppliers control
- Management of Marketing files
- Manages marketing reports and tools which are used to build the brand and sales
- Manages the administration of the marketing budgets
- Develops reports and presentations on Industry Trends and marketing initiatives results
4
Responsibilities For Ishares Marketing Administrative Assistant Resume
- Develops, analyzes and reports Consumer Research Surveys for Marketing
- Updating the company website and social media accounts
- Be an ambassador of the Marketing Dept. and liaise between VPs and team
- Manages own Senior Marketing Staff’s calendar and daily schedule
- Ensures files are kept current and organized (incl. marketing archive)
- Updates agendas and prepares meeting materials, food for meetings
- Provide daily, weekly, or monthly marketing reports for management. Complete any report analysis requested by management
- Manage wave allotments and percentages for IPC/In-House marketing
- Other Administrative (15%): Assist with safety data sheets, surveys, promotions, expense reporting, and other administrative tasks
5
Responsibilities For Marketing Administrative Assistant, Temporary Resume
- Order catering for office meetings and lunch and learns
- Handles expense report approvals, making sure the information submitted is accurate. This requires the ability to be detail oriented
- Represent the hotel on all social media outlets including Facebook, twitter, tripadviser, etc
- Create and launch promotions to bring in business
- Complete engineering qualification forms/packages and related documents
- Positive attitude, attentive to one’s communication tone, and accepting of change
- Proficient with Microsoft Office including Word, Outlook, and PowerPoint
- Maintain calendars, schedule appointments, coordinate conference calls, prepare presentation overheads and communicate meeting details
6
Responsibilities For Senior Marketing Administrative Assistant Resume
- Manage incoming calls, screen and distribute mail, maintain departmental files and order office supplies
- Knowledge of: Internet software, Spreadsheet software, and Word Processing software
- Capable of traveling by car and airplane/has the ability to drive in all weather conditions
- Ability and willingness to learn additional company specific accounting practices
- Comfortable interacting with internal and external audiences in fast paced and/or unfamiliar environments
7
Responsibilities For Marketing Administrative Assistant Resume
- Desire to know current travel trends and best marketing practices
- Desire to know digital marketing, SEO, SEM, e-mail campaign management and other general projects. Projects
- 3 – Essential Training, Knowledge, Licenses and /or Certifications
- Manage the Vice Presidents’ calendars, reviewing meetings, prioritizing requests for time and interacting with other company Executives and their Assistants to coordinate a variety of executive meetings
- Pulls data and runs searches on behalf of advisors in external and internal databases
- Routinely send out email blasts of corporate research publications and property information for advisors
- Prepare accurate and timely budget control reviews (spent, budget, available). Ensure all accounts reflect reality and errors are corrected on time. ( Monthly)
- Prepare purchase orders, obtain required approvals, and give follow up until orders are fulfilled
8
Responsibilities For Marketing & Administrative Assistant Resume
- Coordinate all the logistics related to visitors’ accommodations, transfers, etc
- Handle all travel arrangements with travel agency (itineraries, tickets, transfers) Arrange hotel reservations, car rentals, meetings for all members of Andina Marketing Team
- Support marketing teams in the coordination of events inside & outside de office. Support includes venue reservations, catering, confirmation calls, support material and other logistics related to the event, per request of Marketing associate
- Keep Key contact telephone lists updated
- Proactively manage busy calendars across multiple time-zones, anticipate necessary background material, directions and other items required, schedule meetings, and ensure manager arrives to meetings on time
- Coordination of administrative cost savings for company policy deployment
- Continuous, proactive preparation of Optimum’s monthly management meetings. Including managing calendars, agendas & meeting minutes. Required to maintain the highest level of confidentiality
- Manage Optimum’s Balanced Scorecard, including: compiling results, preparing quarterly Board reports, and conducting W/SW/NW in monthly management meetings
9
Responsibilities For Marketing / Administrative Assistant Resume
- Think strategically and anticipate project needs
- Facilitate and drive cross-team collaboration with diverse groups in a cross functional organization
- Flexible, organized and ability to manage multiple, deadline-oriented projects simultaneously with little supervision
- Desire to learn about the broadband and communications industry
- Support coordination, preparation, and production of Proposals & Qualifications packages
- Help draft written content for project descriptions, resumes, project awards submittals, PR/publicity, website and social media updates
- Database maintenance: contacts, project data, and business development activities
- Miscellaneous admin support as required
- Fully proficient in Microsoft Office programs
10
Responsibilities For Senior Marketing & Administrative Assistant Resume
- Provide phone coverage and route calls when necessary
- Schedules meetings/conference calls, manages conflicts, accepts invitations
- Recaps and tracks status of meetings and next steps
- Schedules, arranges and prepares for travel (itineraries, reservation documents)
- Track and maintain respective Team Member’s performance management status and attendance log
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