Administrative Executive Resume Sample
Bertram Mitchell
453 Irwin Turnpike,
Los Angeles,
CA
+1 (555) 260 7239
Work Experience
Administrative Executive Assistant
02/2018
-
PRESENT
Dallas, TX
- Maintain accuracy of data in reports used for Fleet Management purposes i.e. Downtime Report, Invoicing Record Report, Service Info/Schedule Report etc
- Submission of completed invoices and job cards for consolidation & payment purposes
- Preparation of weekly KPI slides for Management review
- Ensure prompt payment for vendors
- Assist in relaying messages between hirers and other Fleet Executives liaise with different departments within Lion City Rentals regarding all rental matters
- Other related jobs as per assigned by Management
- Working hours: 9am - 6pm, 5 day work week
- More than 5 years secretarial or administrative experience
- Greets a variety of customers at all levels of the organization and community, receives and screens incoming calls, answers routine inquiries, and routes calls to appropriate individual in a courteous and efficient manner
Administrative Executive
05/2011
-
09/2017
Houston, TX
- Distributes, educates, and explains processes and paperwork to customers. Responds to requests for information and appropriately releases information based on policy, ensuring customer requests and work assignments are prioritized and completed correctly and efficiently
- Summarizes contents of incoming materials requiring knowledge of technical matters. Reviews and answers mail and inquiries on own initiative, and determines within established guidelines if executive action is required. Prepares, sends, sorts, and distributes mail
- Prioritizes and manages leaders' calendars to ensure business objectives are met. Schedules and confirms appointments, meetings, and travel arrangements. Uses judgment in matters affecting supervisor's calendar. Coordinates activities between departments and outside parties
- Independently investigates assigned problems, determining method of research, data, and information requirements as well as analysis techniques
- Tactfully handles difficult situations with staff and customers while remaining positive and professional. When needed, escalates issues to the appropriate staff member
- Support C Suite Executives
- Strong Outlook calendaring skills required
- Assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, headcount reports etc
Senior Administrative / Executive Assistant
01/2006
-
12/2010
Philadelphia, PA
- Process expenses for Executives using Concur
- Administers programs, projects, and / or processes specific to Transportation Team
- Manages executive’s schedule; Schedule appointments and meetings based on business priorities
- Schedule Deal Reviews for Transportation Sales Team
- Provides a wide variety of administrative and staff support services executive direct support
- Confirm attendees and manage the agenda/logistics of all meetings related to the Transportation team including setting up conference calls and web presentations
- Responsible for heavy calendaring, scheduling cross-functional, multi-person and multi-time zone meetings and being the point person for scheduling availability
- Organizes domestic and international travel arrangements
Education
Baker University - Overland Park Campus
2001 - 2006
Bachelor's Degree in Management
Professional Skills
- Strong verbal and written communication skills as well as excellent organisational skills and the ability to work to tight deadlines
- Prioritize, plan, organize and manage details in a fast-paced environment while exercising sound judgment and excellent problem solving skills
- Prioritize, plan, organize and manage details in a fast-paced environment while exercising sound judgment and excellent problem-solving skills
- Excellent interpersonal skills and the ability to build and maintain strong relationships
- Computer literacy is essential along with MS Office applications, strong MS Excel, PowerPoint skills and ideally SAP experience
- Proven organizational skills and ability to effectively manage calendars, international travel itineraries and phone calls
- Excellent communication, interpersonal and organizational skills with ability to drive projects in efficient and diplomatic manner
How to write Administrative Executive Resume
Administrative Executive role is responsible for interpersonal, organizational, microsoft, english, software, events, multimedia, travel, word, powerpoint.
To write great resume for administrative executive job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative Executive Resume
The section contact information is important in your administrative executive resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative Executive Resume
The section work experience is an essential part of your administrative executive resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative executive responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative executive position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative Executive resume experience can include:
- Good communication, interpersonal & written skills
- Skilled in multitasking, organizing and prioritizing work
- Strong experience in crafting documents and presentations
- Work against tight deadlines, while collaborating effectively in a team environment
- Hands on Microsoft office ( word and excel skills, power point )
- Responsible for measuring and monitoring effectiveness of Care Continuum Management, including the Resource Center, via key performance indicators
Education on an Administrative Executive Resume
Make sure to make education a priority on your administrative executive resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative executive experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative Executive Resume
When listing skills on your administrative executive resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative executive skills:
- Solid proficiency in computer skills and software including Microsoft Office applications- Outlook, Word, PowerPoint, Excel, Visio
- Good influencing skills with the ability to multi task
- Good customer service, verbal and writing skills
- Strong relationship building skills are essential to the role
- Excellent MS Office skills in Word, Excel, Powerpoint, Outlook
- Good Vietnamese and English communications skills
List of Typical Experience For an Administrative Executive Resume
1
Experience For Administrative Executive Assistant Resume
- Strong ability to prioritize and organize work effectively, adhere to tight and established timelines
- Excellent communication skills; ability to prioritize, take direction, and work independently on projects
- Proactivity, flexibility, initiative, excellent organizational skills
- Demonstrated communication skills with a focus on customer service
- Perform work with limited direction and guidance. Ability to prioritize effectively and multitask, meet all deadlines and manage up
- Validated skills analytically with abstract problem-solving
- Compassionate. Excellent people skills
- Proven interpersonal skills and the ability to work as a team player
- Maintain substantive understanding of priorities and initiatives to help prioritize, manage and follow through on projects to bring them to completion
2
Experience For Administrative / Executive Assistant Resume
- General administrative and documentation of all SGS Academy training activities to ensure SGS Academy procedures are effectively being implemented
- Provides a wide range of administrative and support services to help managers and staff carry out their work more efficiently and effectively
- Extraordinary calendar management and interpersonal skills
- Extraordinary professionalism, soft-skills and being a standout colleague
- Interface effectively with all levels of a diverse workforce
- Advanced skills in MS Office Word, Outlook, Excel, PowerPoint, Access, SharePoint and Publisher
- Demonstrated ability to work independently and follow through on assignments with excellent attention to detail
3
Experience For Senior Administrative / Executive Assistant Resume
- Project management experience with assisting VP’s to-do list and seeing them through
- Experience in scheduling and coordinating meetings
- 7) Processes (VLP) Valid Legal Process request to provide subscriber, billing/toll, call detail records to the requesting party.]
- Possess a strong understanding of office procedures and practices
- Relevant experience, preferable gained from international and sizable foreign enterprises or joint ventures
- Possesses the attitude and confidence to provide excellent customer service
4
Experience For Human Resources & Administrative Executive Resume
- Identifies and participates in educational opportunities that would enhance effectiveness in the role
- Working experience in the office administration environment, preferably in training environment
- Seven (7) years experience in appropriate professional area or as an administrative assistant to senior management
- Experience in a similar assistant role
- Work well under pressure, handle multiple interruptions and adjust priorities throughout the day
- Proven administration background within a busy office environment
- Previous experience as an Executive Assistant required
- Someone with previous internship experience, preferably at a digital media company
- A strong communicator, both written and verbally
5
Experience For Administrative Executive Support Resume
- Work experience as an Administrative or Executive Assistant
- Administer departmental stationeries & other goods i.e welcome stationery pack, t-shirts, etc
- Legal office experience
- Demonstrated ability to pull together professional presentations and other documents rapidly
- Proven ability to multi-task and work well under pressure and deadlines
6
Experience For C-general Administrative Executive Support Resume
- Proven ability to handle sensitive information confidentially
- Scheduling (Microsoft Outlook) & coordinating meetings and events (e.g. catering orders, video conference coordination, other logistics)
- Maintaining knowledge as to the whereabouts of team members, how to reach them (e.g. redirecting requests to team members who are traveling or unavailable)
- Partnering and networking with other administrative assistants in order to manage calendars, obtain information, and solve problems
- Maintaining group calendars and meetings; assisting with travel arrangements, conference registrations and expense reports
- Planning and coordinating team meetings and events
7
Experience For Administrative Executive Director Resume
- Coordinating with various owners to ensure all dates related to corporate filings are tracked on VP calendar
- Working with external partners and vendors (e.g. outside counsel)
- Providing support and coordination for department-level activities (space planning, department-wide meeting/event planning, etc.)
- Editing and formatting correspondence, spreadsheets and presentations
- Assisting with the maintenance of department-wide subscriptions and MCLE provider status
8
Experience For Project & Administrative Executive Resume
- Partnering with Accounts Payable to ensure timely payments and resolve payment issues for settlements and outside counsel/vendors
- Responsible to planning / control the general cleaning of the building with support of Internal / external cleaning sources
- Proficient in written communications including clear and concise writing, editing for spelling and grammar, and an ability to interpret information
- Schedule onsite and offsite meetings, prepare meeting notices, reserve appropriate meeting rooms, and arrange for equipment and catering as necessary
- Assists in planning, organizing and documenting the itineraries of business visitors
- Maintain department calendar by planning and scheduling meetings and coordinating department vacation schedule
- 6) Maintains daily outbound mail, packaging, inbound distributions, shipping, and receiving. [General Description Not Applicable
9
Experience For Lion City Rentals, Administrative Executive Resume
- Responsible for quickly and accurately revising, formatting, and proofreading documents in Word and in Excel
- Manage all meeting details: confirm attendees, prepare conference room and A/V equipment, organize PowerPoint presentations and meeting handouts,
- Handle all office services requests including but not limited to troubleshooting computer, I-phone equipment and telecom issues
- Provide support for copying, filing and mail
- Coordinate the on-boarding of new hires including the setup of email, phone, office space
- Manage all aspects of department travel, including booking flights, hotels and ground transportation
10
Experience For Senior Administrative Executive Assistant to VF Action Sports President Resume
- Work on multiple tasks with demanding or competing deadlines
- Proper training on secretarial work is an advantage
- Competent in process mapping tools such as Visio, Bizagi, ARIS
- Consults on establishing key performance indicators of initiatives
- Pursues a continuing program of self-development to remain cognizant of current trends and new methods within the profession and health care environment
- Coordinates activities with Administrative assistants, such as department team building and functions
- Composes correspondence, presentations, and reports using a variety of computer software
- Provides guidance to assistants and managers in the organization regarding administrative practices
List of Typical Skills For an Administrative Executive Resume
1
Skills For Administrative Executive Assistant Resume
- Visual recording skills
- Multi-task, attention to detail & great follow up Skills
- Excellent working knowledge of Microsoft Office, including Word, PowerPoint and Excel
- Experience in working and communicating with employees, leaders and customers
- Have experience in managing a venue or training facility
- Collaborates with ACMO,SVP, and other Care Continuum Executive Directors on creating and prioritizing initiatives for implementation
- Demonstrate strict confidentiality and sensitivity when handling critical information shared with management
- Experience planning meetings in a fast-paced environment
2
Skills For Administrative / Executive Assistant Resume
- Manage a busy calendar and workload. This includes working closely across departments to prioritize meetings and activities
- Experience working in an international environment
- Experience supporting senior leadership or high-level directors or multiple managers
- Collaborates with ACMO and SVP to determine the strategic vision and priorities for the system ensuring direct alignment with the business strategy
- Organizes executive’s time, taking into consideration priorities, available time, and other variables
- Reviews and prioritizes incoming communication and takes appropriate action without advance approval
- Manage a busy calendar and workload of VP and LED Leadership team. This includes working closely across departments to prioritize meetings and activities
- Position requires 3-7 years related experience
3
Skills For Senior Administrative / Executive Assistant Resume
- Work experience as a Senior Executive Assistant, Executive Assistant, Executive Administrative Assistant or similar role
- Position requires 1-5 years related experience
- Experience in a business or legal environment
- Experience as an Administrative and/or Executive Assistant
- 3 – 5 years of related administrative experience
- Related administrative experience
- Experience as an Administrative Assistant
- Schedules meetings & works to coordinate and prioritize meetings
4
Skills For Human Resources & Administrative Executive Resume
- Self-starter with a strong work ethic, positive attitude and a team player mentality
- Planning, managing and coordinating branch functions; including lunch and learns, training seminars, setting up meeting rooms, etc.
- Monitoring ongoing performance of initiatives and developing recommendations/identifying opportunities for performance improvement
- Coordinating, reviewing, and approving office supply requisitions
- Receiving and processing requests from clients
- Being the day-to-day point of contact for our clients’ HR and project teams for any and all scheduling needs
5
Skills For Administrative Executive Support Resume
- Supporting the consultants on all scheduling and selection related work
- Scheduling client selection interviews, meetings, coaching sessions and more
- Coordinating team resources, ensuring client deliverables are received on schedule
- Controlling office correspondence including regular mail, parcel pick-up and delivery, and overnight mail service
- Willing and able to work additional or flexible hours when needed
- Managing multiple busy schedules across multiple time zones
- Maintaining the highest standards of personal integrity and confidentiality of client information
- Working knowledge of company policies and procedures
6
Skills For C-general Administrative Executive Support Resume
- Willing to travel to Cikarang
- Providing cover for other administrative assistants as needed (includes front office/reception)
- Willing and able to help others maximize their engagement with the company
- Coordinating and facilitating internal team meetings, offsite meetings/events etc
- Setting up of new vendor, new hire’s payment account and uploading of invoices in Omniflow
- Purchasing of stationeries , pantry supplies and any other miscellaneous items, etc
- Designing filing systems
- Performs administrative support work such as answering phones, entering and retrieving electronic data, or sorting and distributing mail
7
Skills For Administrative Executive Director Resume
- Provide assistance with proof-reading documents; maintaining database files; assembling project support material; and ordering/organizing office supplies
- Keeps executive management informed by reviewing and analyzing special reports; summarizing information; identifying trends
- Be part of the growth story of one of the fastest growing startup in Singapore that’s revolutionizing the car rental industry
- Administer Lease / contract agreements including renewal of sourcing vendor etc
- Prepare outgoing mail and correspondence, including e-mails
8
Skills For Project & Administrative Executive Resume
- Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes)
- Investigate and visit local hotels as possible meeting sites for incoming guests, and make recommendations
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement and leases
- A recent graduate majoring in business, marketing, communications, PR, or related field
- Continuous follow up and communication with allocation/production teams regarding any shipping issues, and to ensure orders are shipped within given windows
- Highly proficient and professional in dealing with and coordinating events with all levels of the organization
- Technically competent in operating all types of office equipment (i.e., printers, copiers, phones, fax machines, teleconferencing equipment, etc.)
- To document and improve the department’s business processes, including tollgate processes, staff onboarding processes, event management processes, etc
- Manages executive’s calendar, proactively addressing scheduling conflicts, sets and maintains schedule of appointments and meetings
9
Skills For Lion City Rentals, Administrative Executive Resume
- Monitor building access cards and parking registration
- Bend, lift, open and move product and related office items varying in weight
- Administratively supporting the practice team and managers
- Comfortable working with C-level members
- Schedules meetings, prepares agendas, records meeting minutes, coordinates complex travel arrangements, and welcomes and hosts visitors
- Self-motivated and at ease working independently
- Self motivating and result driven
- Broad understanding of HR policies, practices and procedures
- Coordinate schedules, travel arrangements, reimbursements and expense forms utilizing various software programs
10
Skills For Senior Administrative Executive Assistant to VF Action Sports President Resume
- Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio and Sharepoint
- Familiar with Adobe products including Acrobat and InDesign
- Manage Department’s inventorized & fixed assets by ensuring proper documentation of new / transferred & condemned assets
- Coordinate and assist with organizing quarterly employee meetings
- Provide support and project work to Lighting team as a whole
- Responsible for maintaining company vehicle registrations and licenses
List of Typical Responsibilities For an Administrative Executive Resume
1
Responsibilities For Administrative Executive Assistant Resume
- Answers and screens Executive’s telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries on own initiative and determines if Executive action is required. Refers routine matters to appropriate person for action and follows up to ensure completion
- Schedules and maintains Executive’s calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting materials, charts and reports needed by Executive
- Human Resources, Payroll, Accounts Payable and Receivable experience
- Heavy management of VP calendar; prioritize and schedule (and reschedule) meetings
- Proven abilities around
- Administer Lease / contract agreements including renewal of sourcing vendor, etc
- Phone support for to field phone queries with professional responses; direct callers to appropriate staff and/or message taking
2
Responsibilities For Administrative / Executive Assistant Resume
- Be the first contact for admin task such as booking hotel , ground transportation & general secretarial tasks
- Assist in drafting correspondence, memoranda and other substantive legal work product
- Set up new vendors, manage existing vendors
- Assist with internal and external event planning, set up and execution
- Assess circumstances and problem solve with minimal supervision, exercising common sense and diplomacy
- Speaks clearly and eloquently, representing the office in a professional manner
- MS Office training an asset
- Meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion
3
Responsibilities For Senior Administrative / Executive Assistant Resume
- Maintain ATRRS reporting system
- Coordinate classroom set up/requirements with visiting instructors
- Receive incoming calls and visitors; direct accordingly
- Coordinate new hire orientation program, general facilities briefing and office tour
- Facilitate and control in facilities management, cleanliness, manage outsourcing cleanings and maintenance to ensure safe environment for employees
- Assist with the planning of team meetings; Arrange internal meetings with business partners, MD’s direct reports/team, and others as required
- Proficient in all Microsoft Office applications including Excel, Word, Outlook and PowerPoint
- Serve as executive secretary to the Managing Director and Sales Director
- Self-motivated and requiring minimal supervision
4
Responsibilities For Human Resources & Administrative Executive Resume
- Work flexible hours at times (i.e., working before 8am, after 5pm, and occasionally on weekends)
- Responsible for travel, meeting and event organization in cooperation with external parties if needed
- Prepare visitor programs, entrance and leaving of employees, support new employees with administrative tasks
- Act as contact person for general request involving assigned team, such as moves, office set-up/allocation, etc
- Manage database and filing system
5
Responsibilities For Administrative Executive Support Resume
- Diploma in Business Admin, Communications or Computer Studies
- Certification in ARIS or a BPM software
- Familiarity with SingTel impact and financial systems and internal processes, is an advantage
- Competent in MS Word, Excel & PowerPoint., Photoshop
- Possesses the willingness to learn and excel
- Accurate and fast in data entry
- Knowledge of MS Excel and Words
6
Responsibilities For C-general Administrative Executive Support Resume
- Work location : Bukit Batok Transmission Center
- Administration or operations management
- Possesses the willingness to learn and strive for excellence in all areas
- Executes, delivers, and drives established initiatives as appropriate
- Removes roadblocks for implementation of strategy for Care Continuum Management as necessary
- Provides efficient administrative support for Sembcorp Power Department and
7
Responsibilities For Administrative Executive Director Resume
- Coordinates office activities and operations to secure efficiency and
- Interacts with executive, administrative and line management personnel, external customers and vendors
- Schedules meetings and appointments, plans events and makes travel arrangements
- Interface with all levels of staff, management, customers, consultants and vendors. Provide a high level of responsiveness and service
- Coordinate and organize quarterly employee meetings
- Support the preparation of Management and Board of Director presentations
- Efficiently execute all administrative tasks including, but not limited to; document preparation, employee correspondence, purchase order and invoice processing, expense reporting and documentation compliance, record maintenance, filing, copying, and faxing
8
Responsibilities For Project & Administrative Executive Resume
- Apply technical expertise using Microsoft Office applications in order to streamline workflow and output
- Provide support and project work to LED Products Management team as a whole
- Back-up support to other Executive Assistants as needed
- Coordinate the deployment of the Laureate Advantage Courseware across INTI
- Coordinate the deployment of the Laureate One Campus courses across INTI
9
Responsibilities For Lion City Rentals, Administrative Executive Resume
- Manage the deployment and provide support for the online modules for students across INTI
- Roll out and provide support for various internationalization initiatives across INTI
- Coordinate the Semester Abroad Program (SAP) across INTI and all its related activities
- Support any other task undertaken by the Senior Manager, Internationalization and Student Development
- Arrange travel, flights, car services, etc
- Maintain product and office supply inventory
- Special projects as assigned such as correspondence and PowerPoint presentations
10
Responsibilities For Senior Administrative Executive Assistant to VF Action Sports President Resume
- Maintain department vacation schedules
- Maintain facilities properties - administer the regular maintenance office and schedule Service AC, photocopier / Phone etc
- Administer and analyze the monthly security report
- Support HR Manager for other general procurement tasks like stationary , pantry supplies, general maintenance etc
- Administer the general insurance tasks (weekly claimant / registration / complaint)
- Responsible to monitor and analyze the daily/regular absent report and discuss with HRA Manager
Related to Administrative Executive Resume Samples
Administration Executive Resume Sample
Work Experience
• Ensuring timely payments of CSA’s related to commission, Sales tax and Expenses
• To represent the company brand image and dedicate good service to visitors,
• To assist managing outsourced service (Maids, Messenger, Security guard) to be a
• Answers ph...
Professional Skills
• Strong working knowledge of all Microsoft ...
• High level of demonstrated planning and or...
• Strong grammatical, proofreading and verba...
Executive Administrative Resume Sample
Work Experience
• Business travel arrangement in line with corporate travel policies, including prior approval, booking airline tickets, car services, hotels, itineraries; preparing documents for business travel (e.g., visas, new/amended passports)
• Maintaining the executive’s schedule and calendar
•&nb...
Professional Skills
• Demonstrated planning and prioritization s...
• Write professionally, have excellent comma...
• Proven communicator - excellent written an...
Executive Administrative Assistant Resume Sample
Work Experience
• Minimum5-7 years experience in an administrative or office management role or similar
• Crocs is a growing company operating in 129 countries, delivering over 250 fresh styles of clogs, flip flops, sandals, toning shoes, boots, and colorful licensed products, selling 40 million pairs of shoes annua...
Professional Skills
• Excellent communication skills including p...
• Strong team work skills; and a strong abil...
• Possess strong organizational skills, abil...
Avp-risk Resume Sample
Work Experience
• Review and effectively challenge management’s risk reporting
• Liquidity Risk Methodology & Limits
• Liquidity Risk Oversight
• Strategic Infrastructure and Change
• Enforcing a firm-wide controls framework that ensures the he...
Professional Skills
• Institute an early warning system that ide...
• Excellent and proven oral and written comm...
• Strong leadership, collaboration, problem ...
Risk Mgr Resume Sample
Work Experience
• Tighter controls around achievement of our cost targets
• Appropriate resource allocation decisions are made
• Better governance of RtB resources used to support our CtB programmes
• Identification and assignment of roles and responsibilities across all...
Professional Skills
• Demonstrated strong writing, editing and c...
• Build productive relationships at all leve...
• Build productive relationships at all leve...
Banking Executive Resume Sample
Work Experience
• Composes letters and memoranda from verbal direction or knowledge of bank’s policies, procedures, and functions. Initiates responses to correspondence for senior executive or own signature
• Builds and manages a high performing team of directors, analyst and digital product management professionals...
Professional Skills
• Able to demonstrate broad experience of de...
• Up to 3 years' experience within financial...
• Thorough knowledge of general office proce...