Administrative Services Coordinator Resume Sample
Freddie Lynch
368 Delta Shores,
Chicago,
IL
+1 (555) 643 9950
Work Experience
Associate Administrative Services Coordinator
10/2016
-
PRESENT
Los Angeles, CA
- Monitor and maintain tracking systems for the Area Office as identified by the Area Administrative Manager (AAM) including those systems related to the allocation, authorization and payment of services and administrative support costs
- Review, process and monitor employee transactions including but not limited to: overtime/compensatory time; travel reimbursements; weekly payroll/time and attendance; personnel transactions; out-of-state authorization and travel arrangements for employees and clients
- Assist AAM in Contract Management including annual renewal process
- Assist AAM in Facilities Management activities
- As requested, supervise clerical staff
- Coordinate revenue activities in the Area Office including but not limited to Title IV-E RMTS collection; SSI/TII applications, benefits and eligibility and personal needs disbursements
- To these applications
- Perform other administrative functions as required
Administrative Services Coordinator
07/2010
-
07/2016
New York, NY
- Cataract counseling & making appointments for biom & surgeon
- Mail information to patients requesting materials
- Speak to walk-in patients who asks about our LVC program & advise them about next steps
- Counsels potential candidates schedules evaluations if appropriate
- Follow-up with patients who are doing monovision trials
- Schedules all appointments for pre-ops, post-op & monovision patients
- Pulls “shadow” charts for all upcoming appointments with Optometrists & Surgeon and distributes
Supervising Administrative Services Coordinator
09/2004
-
01/2010
New York, NY
- Procures and maintains all credentials and privileges as needed
- Secures and verifies Laser time with the Laser Center
- Enters all LVC time needed on Master including LVC evaluations, surgery time
- Creates & Maintains Evaluation and Surgery Schedule for the program
- Makes “shadow” chart and copies of original office visits
- Ensures all consents, lasik/prk/enhancements for patient have been signed, instructions, prescriptions & maps given
- Counsels patient regarding payment options; completing loan application on-line when needed
- Registers & Records payment in Health Connect for premium lens & LVC
- Maintain data base & statistics for all procedures
Education
Rockhurst University
1999 - 2003
School's Degree in Management
Professional Skills
- One year of experience coordinating activities that demonstrates proven skills and knowledge level
- Strong PC skills and demonstrated ability to use excel spreadsheets to format and maintain data
- Demonstrated initiative, problem-solving skills, follow-through on commitments
- Proper phone etiquette and excellent customer service skills
- Excellent customer service and interpersonal skills and tact
- Strong communications skills and the ability to work in a fast paced, stressful environment
- Demonstrated initiative, problem-solving skills and follow through on commitments
How to write Administrative Services Coordinator Resume
Administrative Services Coordinator role is responsible for organizational, customer, purchasing, finance, credit, training, database, procurement, auditing, security.
To write great resume for administrative services coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative Services Coordinator Resume
The section contact information is important in your administrative services coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative Services Coordinator Resume
The section work experience is an essential part of your administrative services coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative services coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative services coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative Services Coordinator resume experience can include:
- Experience supporting a senior leader in an administrative capacity
- Experience working in a Managed Care and/or Sales organization
- Oversee the Regional President’s calendar, schedule appointments by balancing priorities & plan travel arrangements
- Provider and staff scheduling and payroll experience required
- – Medical Secretary experience. Knowledge of ICD-9 and CPT coding
- Manage and prioritize email, alerting the RVP of any critical items
Education on an Administrative Services Coordinator Resume
Make sure to make education a priority on your administrative services coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative services coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative Services Coordinator Resume
When listing skills on your administrative services coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative services coordinator skills:
- Schedule and coordinate travel arrangements across multiple time zones considering meeting times and competing priorities
- Several years of experience managing large teams, preferably managing people who are providing remote support
- Coordinate and create company-wide, client, and senior-level travel. Process expense reports, which includes collecting, scanning and consolidating receipts
- Previous scheduling experience, knowledge of UHW scheduling process and CBA, and TIME
- Manage the calendar of the RVP by scheduling and prioritizing meetings and appointments across multiple time zones
- Oversee the executive’s calendar and scheduling appointments by balancing priorities
List of Typical Experience For an Administrative Services Coordinator Resume
1
Experience For Associate Administrative Services Coordinator Resume
- Experience supporting a team in an office environment
- Ensuring that their team is meeting quality service expectations, proactively identifying issues and suggesting remedies
- Assisting in the hiring and onboarding process for administrative staff
- Working with the ASM to implement the strategy for administrative support out of Nexus
- Overseeing the day to day operations of their team
- Continuous improvement in the quality of administrative support through training, teaming, systems, and processes
2
Experience For Guidance Center Administrative Services Coordinator Resume
- Perform testing of pentacam, topography, keratometry & lensometry as needed for LVC patients and others on the request from other surgeons as well
- Coordinate & schedule patients to receive Intacs order, testing & delivery
- In the absence of the Dean’s assistant, serves as secondary scheduling contact for the Dean’s schedule/calendar
- Works on various other projects as required by the Director of Finance & Accounting or SPA Administration
- Responsible for handling the first line of response via phone or email for general inquiries from internal and external constituents
- Working with operations managers, traffic client email requests and work orders. Help manage production schedule to insure smooth workflow
3
Experience For Supervising Administrative Services Coordinator Resume
- Schedule appointments and make meeting arrangements
- Cancel & Reschedule all patients related to LVC when doctors cancel schedules
- Obtains authorization for Credit Card Charges
- Enters information onto payment log
- Copies Health Connect for “shadow” & BDG
- Distribute post-op surveys to 1wk. Post-op patients
- Schedules and coordinates meetings on behalf of SPA Administration
- Maintains letter and other templates for SPA correspondence
- Manages telecomm issues and requests
4
Experience For Administrative Services Coordinator Mso Resume
- Collects, prepares and tracks computerized operating reports and summaries such as: attendance records, budget expenditures, production, utilization of services and statistical records of performance
- Manage all entries into the MAG billing and administrative database, MAGDA. Assist with monthly billing including accuracy double check and invoice delivery
- Partnering with the NAMR Administrative Services Manager team (ASMT) on various projects and initiatives; lead Regional projects, as applicable
- Efficient management of resources devoted to the support of NAMR SAs
- Communicate and interact with individuals in all levels of the organization, industry and community
- Request access for new associates, make changes upon terminations
- Experienced with the use of personal computers including spreadsheet, database, word processing, and presentation applications to compile, maintain, and present information
5
Experience For Administrative Services Coordinator Resume
- Respond to staffing requests emailed into the staffing inbox by preparing requisitions, notifying both the recruiter and hiring manager, and storing documentation in online files
- Experience in travel arrangement, expense reports and meeting coordination
- Respond to general inquiries from candidates emailed in to the staffing inbox
- Process invoices for background checks, recruitment materials, job fairs, newspaper ads and other expenses as needed
- Reconcile purchase cards of recruiters and manager
- Manage the daily operations of the Child Development Laboratory programs in the absence of either, Director or Associate Director
- Coordinate human resource needs for the Child Development Laboratory programs in cooperation with and under the guidance of Departmental Business Office human resources personnel. Serve as liaison with University SHR in regard to specific qualifications and testing requirements for the civil service teacher positions
- Responsible for management and coordination of computerized records of children and their families as required by State of Illinois licensing regulations and NAEYC accreditation
- Monitor, evaluate, and revise records and reporting functions required for monthly billing of tuition and fees
6
Experience For Associate Administrative Services Coordinator Resume
- Organize, manage, and evaluate computerized records and reporting functions as required by the USDA Child and Adult Care Food Program
- Provide administrative support for the Clinic and Medical Directors in the PMHP. Responsibilities include but are not limited to maintaining calendars and schedules (personal/departmental); meeting preparation and organization of materials, and follow-up
- Coordinate and assists with departmental filing, tracking, data entry, and the communication of provider leave requests
- Track and manage the process for timely collection, completion, and transfer of patient clinical forms to the appropriate/requesting party via mail, fax, or email
- Input staff attendance information into the Kronos payroll system in a timely and accurate manner
- Process departmental expenses using Workspace purchasing system and forward all related paperwork to the appropriate departments (i.e. Accounts Payable, Finance, etc.)
7
Experience For Guidance Center Administrative Services Coordinator Resume
- Oversee and assist with the ordering, track, and organizing of supplies to include departmental keys, pagers, and miscellaneous equipment to meet the needs of the department
- Assist with special projects including coordinating and preparing the onboarding process of new providers and staff (credentialing, Electronic Health Record (EHR)/systems set-up, departmental orientation, assignment of provider offices and identifying common rooms/spaces)
- Previous experience working in an administrative support role
- Assist clinicians prepare and enter documentation of patient care into the EHR to include editing, formatting, clinical note diction, etc
- Process application packets and correspondence for extern/interns, residents and trainees for the department. Coordinate matters regarding externs, residents, students, and visitors with Johns Hopkins and outside entities as required
- Gather, track and maintain Crisis Prevention Institute (CPI) certifications and expirations for the PMHP. Responsible for coordinating trainings, reserving training sites, and timely notify staff to ensure compliance
- Route documents and other information to external agencies and other internal departments (i.e. checks, documents, etc.)
- Provide backup care center and prescription line coverage as needed
- Monitor PMHP environment to help ensure safety procedures are observed and the professional appearance is maintained. Coordinate request(s) and follow-up on repairs and other maintenance needs for PMHP equipment and environment
8
Experience For Supervising Administrative Services Coordinator Resume
- Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel)
- Coordinates all components of fellows, trainees, and CHGME residents onboarding, including processing requisitions, registration packets, appointments, benefits, payroll, visas, orientations, etc
- Works closely with KKI HR and Finance staff to process payroll and benefits, JHUSOM staff to process appointments and visas, and KKI NDM Coordinators to process fellows in the ACGME programs
- Coordinates the exit packets for all trainees and provide the Facilities Office with a current list of trainees eligible to park in KKI facilities
- Develops trainee orientation materials and conducts/co-conducts individual and group orientations
- Coordinates the trainee exit and certificate of training process, including the trainee follow-up information and survey project (mini, 1-year, 5-year, and 10-year surveys) and works closely with the NIRS Coordinator in maintaining the database of current and former trainees
- Communicate with BSC MRR Team to effectively manage project assignment
9
Experience For Administrative Services Coordinator Mso Resume
- 1+years of leadership experience
- Develops and reviews payroll for terminating trainees in a timely manner and resolves all payrolls discrepancies
- Attends the Training Administration and Advisory Committee meetings and works closely with the Director in coordinating the work of the committee, including Core Curriculum and Special Presentations
- Assist all trainees in the resolution of problems associate with payroll, benefits, parking, IDs, visas, etc
- Collaborates with the Manager to develop and maintain comprehensive policies and procedures for the responsibilities of the position and provides backup coverage for the Administrative Services Coordinator I as needed
- Maintain sales materials and compliance documentation
10
Experience For Administrative Services Coordinator Resume
- Create and maintain reports in excel with 100% accuracy
- Intermediate proficiency in Microsoft Office Programs; ability to produce sales reports in excel
- Capacity to maintain confidentiality and work independently in support of the Medicare Sales department
- Enter purchase related information into RQC/XM (KKI Workspace). This includes staff reimbursement requests and purchase requests
- Assist in all aspects of CARD conferences and other CARD trainings and events
- Conduct payroll-related activities for CARD staff
- Organize and prepare materials for VIP visits to CARD as well as maintain correspondence with VIPs
- Backup playroom attendant to monitor patients while parents/families meet with providers
- Provide administrative assistance to the CARD business operations managers as needed
List of Typical Skills For an Administrative Services Coordinator Resume
1
Skills For Associate Administrative Services Coordinator Resume
- Coordinate notetaking process for up to 350 notetakers a semester, including, but not limited to: solicitation of open positions, hiring of notetakers, problem-solving hiring issues, auditing for quality, teaching students how to upload and retrieve notes from
- Customer service experience and general office experience
- Travel within state of FL with a valid driver’s license
- Post Secondary Education and/or equivalent work experience
- A combination of at least three years of progressively responsible classroom and/or administrative experience is required
- Experience in an administrative or similar role
2
Skills For Guidance Center Administrative Services Coordinator Resume
- Motivated self starter with excellent time management and organization
- Experience with Microsoft Outlook and internet research
- Experience with a professional services firm, ideally in a supervisory role
- Participating and contributing to regional projects and initiatives, as appropriate
- Ordering Dept. Supplies/ Schedule Changes
3
Skills For Supervising Administrative Services Coordinator Resume
- Working collaboratively with the ASM and other ASCs to identify process and people improvements
- Organize meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Back up to the prescription line. Taking messages off the line from families, mailing and following up with MD’s for signatures and
- Acts as building manager and building emergency coordinator. Responsible for building access, Work Order documentation and associated functions
- Manage multiple calendars, and be proficient in Microsoft Excel for extrapolating data and creating reports
- Proficient with the use of PC, including spreadsheet, database, word processing, presentation apps to compile, maintain, and present info
4
Skills For Administrative Services Coordinator Mso Resume
- Oversee and facilitate all aspects of meeting and event planning (register, assemble and distribute materials, set up web-based meetings.)
- Provide small amounts of copying, collating and distribution of materials, as needed
- Responsible for physician onboarding
- Proficient in conducting internet research/searches
- Manipulate, analyze and compile Regional Sales data and present findings to RVP using Excel and PowerPoint
- Take notes, summarize findings and next steps during virtual and in-person meetings
- Develops registration materials and trains end users in the trainee onboarding process and maintains all relevant forms and materials on the KKI Intranet
- Provides coordination, training and support for unit
5
Skills For Administrative Services Coordinator Resume
- Arrange catering and clean up after meetings
- Pay rate is $18.24 per hour
- Hours are 40 hours a week
- Ability of type 45 wpm
- Anticipate needs/be proactive
- Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, and Excel.
- Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel, Outlook
6
Skills For Associate Administrative Services Coordinator Resume
- Proficiency in Microsoft Office Programs to include: Word, PowerPoint and Excel
- Proficiency with Microsoft Suite (excel, word, PowerPoint),
- Familiarity with DCF policies and procedures
- Familiarity with DCF and State Systems such as DOCDIRECT, DATA MART AND FAMILYNET
- MS Office (PowerPoint, MS Excel, MS Word and Outlook)
- This is a 10 hour x 4 days a week. position
- Located at the Downey medical center. 9333 Imperial Hwy
- Responsible for MD Schedules/
7
Skills For Guidance Center Administrative Services Coordinator Resume
- Communicate professionally with market leaders and other internal and external stakeholders in person, over the phone and via email
- Schedule, plan and manage in-person meetings with up to 80 attendees
- Create and edit PowerPoint presentation for use by the RVP in regional and national sales meetings
- Function as the Regions Well Being Champion, coordinate and drive Associate Engagement and Well-Being initiatives across the region to include presenting to audiences of various sizes
- Experience analyzing data and providing administrative support to a senior leader, including calendar management, travel, expenses, meeting notes and meeting planning
- High level of emotional intelligence, ability to effectively communicate with all levels
- Highly proficient in Microsoft Office Programs (Outlook, Word, PowerPoint, Excel
- Produce presentations for all levels of audiences
8
Skills For Supervising Administrative Services Coordinator Resume
- Capacity to maintain confidentiality and work independently
- Travel to in-person meetings
- Proficient in Microsoft Office - Word, PowerPoint, Outlook & Excel
- Support Administrative Services team. Includes but is not limited to
- Deliver health and wellness talks
9
Skills For Administrative Services Coordinator Mso Resume
- Update the SharePoint site
- Highlight Key Contributions Here
- Good communication/interpersonal skills including the ability to work with all organization levels as a team member to ensure that key information is on schedules, requirements, resources is communicated to management in a clear and timely manner
- Create reports of all items received, as well daily reports as needed (receiving, picking, packing, can’t finds)
- Provide assistance to internal and external questions, communicating and interpreting staffing policies and practices
- Manage the relocation program for new hires and existing employees, ensuring compliance with the various policies and requirements of the program
- Work directly with recruiters and HR compliance to ensure adherence to federal, state and local laws, ensuring the accuracy of recordkeeping
- Coordinate the statewide process for reporting surplus/junk furniture and other assets to the Commonwealth’s Operational Services Division (OSD)
- Manage all non-drawing (manuals, reports, etc.) documentation in P8 for generation as needed
10
Skills For Administrative Services Coordinator Resume
- Maintain system administration and maintenance of various programs including Success Factors (START), CQ and SAP
- Research staffing related complaints, identify the issue, problem solve and respond to the individual
- Communicate/interact with individuals at all levels of the organization, industry and community
- Instill customer service focus
- Assist in new hire process
- Assist pickers with expired material, can’t finds and RF scanners issues
- Knowledge of company and departmental policies, procedures, practices as well as applicable federal, state, and local governmental laws and regulations
- Proficient with personal computers including spreadsheet, database, word processing, and presentation applications to compile, maintain, and present information
- Communication and interpersonal skills including the ability to work with all organizational levels as a team member, to ensure that key information on schedules, requirements, and resources is communicated to management in a clear and timely manner
List of Typical Responsibilities For an Administrative Services Coordinator Resume
1
Responsibilities For Associate Administrative Services Coordinator Resume
- Assigns and directs work and trains new colleagues
- Coordinates administrative support functions and/or activities
- Identifies and resolves problems and issues
- Send event communications electronically and/or print. Handle follow-up correspondence with panelists, experts, clients and staff
- Handle senior level calendar management needs through Microsoft Outlook
- Cover switchboard as needed
- Create purchase requisitions for approval
- Supervise regional EAs (15+ member department)
- Manage regional EA assignments to support NAMR SAs
2
Responsibilities For Guidance Center Administrative Services Coordinator Resume
- Actively work with NAMR SAs to define and manage expectations and to understand needs for administrative support services
- Ensure appropriate coverage of NAMR SA support needs; manage schedule to cover for longer planned leaves or extended vacations
- Coordinate all administrative support processes and work cooperatively with offices across the region and inter-related departments
- Support the broad development needs of a large team
- Hold regular team meetings to update the group on relevant issues from the BST Leadership Team meetings and other items of interest
- Approve weekly timesheets and expenses and track and manage overtime
- Schedule, plan, and arrange various affiliation events throughout the calendar year
- Maintain familiarity with regional program policies and norms
3
Responsibilities For Supervising Administrative Services Coordinator Resume
- Lead the on-boarding process for new Senior Advisors and EA’s by developing/enhancing program materials and educating each group to properly align expectations
- Manage overall performance and development of their team
- Maintains and tracks department operating budget expenditures in a timely manner. Provides budget status reports as requested by the Senior Director. Works with and applies a wide range of University and Corporation policies and procedures. Prepares and processes purchase
- Coordinates large scale, complex projects. Ensures that project needs are identified, detailed plans are outlined, projects are initiated and coordinated, and work is delegated or assigned
- Coordinates travel arrangements, transportation, lodging, conference registration, travel authorizations, and processes all travel and expense reimbursement requests. Provides logistical support for special events, as assigned, including communications, hospitality, facility reservations, and scheduling
- Researches information and prepares various University/Corporation personnel forms; maintains and submits attendance and absence reports for staff, as well as payroll documents
4
Responsibilities For Administrative Services Coordinator Mso Resume
- Trains and supervises student assistants; determines the methods and procedures by which student work is to be accomplished; completes Performance Evaluations or verifies that Performance Evaluations have been completed by direct supervisors. Runs monthly student timekeeping reports as needed for payroll processing
- Research provider information and claims information using online websites/internal applications
- Call provider offices & hospitals to request medical records. Call members to identify date & provider of HEDIS service
- Record progress, data entry in abstraction tool (Inovalon QSHR software)
- Coordinate with Administrative Lead and Medical record reviewers to manage caseload
- Monitor Rightfax, email inbox, SFTP, scan medical records, send fax requests to providers, prepare and sort received mail
- Daily use of Microsoft Excel to manage various projects and report to leads on progress and barriers
5
Responsibilities For Administrative Services Coordinator Resume
- Perseverance to find the correct information to retrieve the medical record
- Certified Medical Assistant is beneficial but not required
- Right Fax, Adobe Standard, and Microsoft Office Suite (especially Microsoft Excel)
- Handle facilities issues
- Lift 10-15lbs
- Track facility maintenance issues
6
Responsibilities For Associate Administrative Services Coordinator Resume
- Proficiency in Microsoft Office Programs, e.g. Word, , Excel, Outlook, etc
- File expense reports
- Job Level: Executive
- 15950 McGregor Blvd
- Glassdoor: 66%3of 5
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