Senior Administrative Coordinator Resume Sample
Stephany Shanahan
5984 Marcelle Stravenue,
New York,
NY
+1 (555) 993 0106
Work Experience
Senior Administrative Coordinator
11/2015
-
PRESENT
Dallas, TX
- Assists in making travel arrangements for event participants using knowledge of the area’s resources and accommodations as well as university partnerships with local vendors
- Intermediate level skills with MS Excel such as freezing/unfreezing panes, hiding/unhiding data, setting print titles & page breaks, linking workbooks, creating external links, re-directing links, customizing toolbars & menus, protecting a worksheet, filtering options, and chart formatting options
- Bachelors with at least 3 years relevant experience
- Assist in the development and maintenance of the department’s database, website, and internal purchasing requisitions
- Serves as the primary administrative point of contact for the Center and leads the administration of the Center by working collaboratively with others inside and outside the University
- Responsible for managing and coordinating the day-to-day workflow of the Center and maintaining the Center facility to ensure that it is in clean and good working order
- Composes and prepares correspondence, presentation materials, meeting materials and project/budget report summaries (i.e. monthly) for Center Manager, Faculty Director, and Governance Committee. Maintains strict confidentiality of all information and communications
Executive Senior Administrative Coordinator Id-eu
09/2013
-
10/2015
Chicago, IL
- Manages several active calendars of appointments; demonstrates significant independent judgment in identifying and prioritizing scheduling requests and resolving potential scheduling conflicts
- Arranges complex and detailed travel plans, itineraries, expense reports, and agendas
- Assures that the operations of the Center are in good working order, financial reviews and reconciliations are completed and discrepancies are resolved. Maintaining accurate records and knowledge of budget expenditures, and highlights status, opportunities and concerns
- Assists with developing and maintaining proposal budgets and reports for faculty research projects
- Assists with preparing and distribution of Center written communications and social media
- Maintain senior leader’s busy appointment schedule by proactively planning and scheduling meetings with internal and external participants to include all logistical needs
- Coordinate both domestic and occasional international travel itineraries
- Reconcile corporate credit card expenses and per diems for senior leaders according to company policy
- Prepare and edit correspondence, communications, presentations, and other documents for local site or assigned leader(s)
Education
University of Phoenix - Oregon Campus
2009 - 2013
Bachelor's Degree in Business
Professional Skills
- Proficient transcription skills. Demonstrated flexibility. Excellent customer services skills
- Excellent organizational skills; strong interpersonal, collaborative, organizational, analytical, and oral/written communication skills
- Excellent time management skills and the ability to work well under pressure while handling multiple, shifting and competing priorities
- Excellent written communication skills, including experience in editing, article writing, proposal and report preparation, and recruitment publications
- Excellent typing and accuracy skills; Ability to operate a fax, copier, scanner, desktop computer, laptop computer, personal digital assistant, and a telephone
- Strong analytical skills and excellent accounting practices
- Excellent communication skills (both written and oral) evidenced by experience in preparing reports and other business communications
How to write Senior Administrative Coordinator Resume
Senior Administrative Coordinator role is responsible for interpersonal, organizational, computer, microsoft, advanced, organization, communications, excel, customer, powerpoint.
To write great resume for senior administrative coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Senior Administrative Coordinator Resume
The section contact information is important in your senior administrative coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Senior Administrative Coordinator Resume
The section work experience is an essential part of your senior administrative coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous senior administrative coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior administrative coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Senior Administrative Coordinator resume experience can include:
- Manage the VP’s calendar by effectively prioritizing requests for meetings and resolving scheduling conflicts
- Excellent communication skills (both written and oral) allowing for result oriented and positive customer service with both internal and external constituents
- Demonstrated event planning skills
- Outstanding verbal communication and interpersonal skills with participants, Principal Investigators, and other team members
- Effectively communicate (verbally and in writing) with staff in a fast-paced work environment, while remaining flexible, resourceful and efficient
- Communications skills using the spoken word
Education on a Senior Administrative Coordinator Resume
Make sure to make education a priority on your senior administrative coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior administrative coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Senior Administrative Coordinator Resume
When listing skills on your senior administrative coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical senior administrative coordinator skills:
- Strong customer service skills along with demonstrated interpersonal skills to transact with a range of internal and external constituents
- Very strong organization skills, multi-tasking, and ability to shift priorities
- Excellent project management and priority-setting skills
- Superior customer service, organizational/project management skills and written/verbal communication skills
- Strong excel and good organization skills
- Manage calendars by effectively prioritizing requests for meetings and resolving scheduling conflicts
List of Typical Experience For a Senior Administrative Coordinator Resume
1
Experience For Executive Senior Administrative Coordinator Id-eu Resume
- Strong work ethic, good interpersonal skills, experience working with students and faculty
- Exemplary, demonstrated Project Management skills, with experience using some form of project management software would be extremely valuable
- Work on materials utilizing Word, Excel, Power Point, Access, Adobe Professional, and other software; strong skills with these programs required
- Excellent communication skills and ability to collaborate with faculty and staff from a diverse set of disciplines and backgrounds
- Apply analytical and critical thinking skills to issues resulting in professional and mature solutions
2
Experience For Senior Administrative Coordinator Resume
- Requests information and actions on behalf of VP and ensure that these requests are fulfilled efficiently and effectively
- Basic financial skills (mathematics and spreadsheets)
- Work requires the analytical skills to gather and interpret data
- Multi-task and prioritize, managing multiple projects and shifting priorities in a deadline-driven environment
- Highly developed donor/customer service skills
- Previous experience managing, monitoring, and maintaining budgets
- Advanced working knowledge of, and skill in, standard Moody’s applications including Outlook, Word, Excel and PowerPoint, PeopleSoft
- Experience using Microsoft office suite applications, managing multi-line phones,
3
Experience For Executive Senior Administrative Coordinator Id-eu Resume
- 7 – 10 years' experience in a similar fast-paced, demanding role supporting an office and/or management team
- Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration
- Very good working conditions. No unusual health hazards; requires no special precautions
- Assist the VP and AVP in tracking academic initiatives and priorities for Johns Hopkins
- Ensure good business understanding and show passion for customers to professionally support a customer group
- Experience working in a Pharmaceutical/Drug Development environment
4
Experience For Senior Administrative Coordinator Resume
- Large scale and high-level (VIP) event planning experience helpful
- Experience managing multi-line phones
- Experience working with Medicare and / or Medicaid Services and population
- Excellent attention to detail and sharp focus on keeping track of commitments and responsibilities
- Valid Driver's License and access to reliable transportation for running errands (costs reimbursed) an asset
- Related experience working in a corporate environment
- Intermediate knowledge of, and skill in, Microsoft Office Suite including Outlook, Word, Excel and PowerPoint
5
Experience For Executive Senior Administrative Coordinator Id-eu Resume
- Significant experience scheduling meetings through Microsoft Outlook
- Demonstrated computer competency at an intermediate or advanced level, including
- Mange time and balance multiple and fast changing responsibilities and priorities
- Prioritizing tasks and meet deadlines
- Multi-task, prioritize and manage expectations and conflicting deadlines
- Previous experience of setting up new processes/systems
- Experience working within a complex matrix environment
- Relevant working experience, preferably in large multi-national organization
6
Experience For Senior Administrative Coordinator Resume
- Administrative experience in a fast-paced work environment supporting Vice President or similar level
- Experience leading projects and/or cross functional teams
- Strong working knowledge of office administrative practices and policies
- Able to be flexible when responding to unanticipated needs and changes in priorities
- Demonstrated ability to thrive in a high volume, office environment supporting multiple executives
- Five years progressively responsible administrative experience
7
Experience For Executive Senior Administrative Coordinator Id-eu Resume
- Additional education can be substituted for experience
- Proof-read, prioritize, and handle multiple tasks
- Additional education can be substituted for experience to the extent permitted by the JHU equivalency formula
- Demonstrated ability to be proactive and work with little direction
- Highly organized with keen attention to detail and ability to prioritize multiple responsibilities
- Strong service orientation and ability to work collaboratively with both peers and senior level staff
- Experience with SAP or similar program
- Experience in accurate data entry
- Enior level administrative management experience
8
Experience For Senior Administrative Coordinator Resume
- Admininstrative experience
- Five (5) years of relevant executive or other high level administrative support experience
- Experience in a higher educational environment
- Proficiency with personal computers. Demonstrated knowledge of Windows, MS Word, Word Perfect, graphics and presentation software
- Administrative coordinator experience in a healthcare-related field
- Experience with the various steps of the RMF
- Experience with DIACAP and RMF within the NGA or Intelligence Community
- Excellent analytical thinking and decision-making. Ability to simplify and address complex processes and issues
9
Experience For Executive Senior Administrative Coordinator Id-eu Resume
- Demonstrated initiative and interest in the field of fundraising and philanthropy through taking on new responsibilities
- Demonstrated abilities in a variety of competencies required, including
- Demonstrated accuracy, attention to detail, professional demeanor, and presentation is necessary
- Some college or equivalent combination of education and experience is desired
- Five years of progressively responsible experience in administration
- Significant previous EA experience within a fast paced corporate environment
- Administrative support experience in a fast-paced work environment, required
- Demonstrated proficiency with office hardware (personal computer, USB drives and printers)
- Proof-read, prioritize, and handle multiple tasks Set and meet deadlines
10
Experience For Senior Administrative Coordinator Resume
- Flexibility; the ability to set priorities and work well under pressure to meet deadlines and have flexibility in working hours to meet the needs of executives
- Mature, independent & experienced
- Effective communicator in both oral and written formats
- Demonstrated ability to tactfully address and resolve difficult and multi-faceted problems
- Demonstrated report preparation
- Applicable experience required
List of Typical Skills For a Senior Administrative Coordinator Resume
1
Skills For Executive Senior Administrative Coordinator Id-eu Resume
- Some Project Management skills to effectively manage events/small projects on behalf of the team
- Exemplary communication skills (both written and oral) and interpersonal skills
- Manage the Vice Provosts’ calendars by effectively prioritizing requests for meetings and resolving scheduling conflicts
- Excellent typing and accuracy skills
- Detail oriented and highly organized with strong analytical, problem-solving, and critical thinking skills
- Excellent computer skills with standard office software (e.g. Excel, Word, Outlook, PowerPoint, Adobe)
2
Skills For Senior Administrative Coordinator Resume
- Organizational and time management skills sufficient to prioritize a high volume workload, handle multiple tasks, and meet deadlines
- Excellent writing, editorial, and verbal communication skills
- Strong computer literacy skills and ability to learn new software. Fully knowledgeable of all Microsoft applications
- Effective communication skills, tact, diplomacy and the ability to maintain the strictest confidentiality
- Has strong organizational skills, ability to complete tasks, be detail oriented
- Strong organizational skills, ability to complete tasks, be detail oriented, and have the ability to work with minimal supervision
- Demonstrated advanced computer skills, specifically Microsoft Office Suite and database technology
- A proven ability to work effectively in a fast-paced, and detail-oriented environment where multiple projects are in motion at all times
- Excellent computer skills with working knowledge of software applications such as spreadsheets, word processing, and graphics packages
3
Skills For Executive Senior Administrative Coordinator Id-eu Resume
- Advanced computer skills, including extensive experience with Microsoft Office (Outlook, Word, Excel, Power Point, etc.)
- Strong judgment, discretion, confidentiality and decision making skills with the ability to interact with all levels within the organization
- MS Office suite skills required; SAP experience desired (hiring and financials)
- Excellent administrative, organization, communication, interpersonal skills
- Very strong organization skills,
4
Skills For Senior Administrative Coordinator Resume
- Excellent oral communication skills in order to interact with students, faculty and all levels of administration and from diverse cultures
- Strong technical skills – Intermediate to Advanced levels of Microsoft Office Suite (Word, Excel, Access, PowerPoint) or equivalent
- Strong organizational skills, and the ability to multi-task
- Very strong organizational and analytical skills, problem solving abilities, and attention to detail
- Excellent computer literacy, word processing, spreadsheet, database, and presentation software skills (Word, Excel, Access and PowerPoint)
5
Skills For Executive Senior Administrative Coordinator Id-eu Resume
- Strong organization skills, project planning, and attention to detail
- Proficient event planning and meeting coordination skills
- Advanced MS Office Suite skills including Word, Excel, and PowerPoint
- Prior invoice and reimbursement experience
- Demonstrated abilities to take the initiative to respond to rapidly changing priorities
- Warm and inviting interpersonal and communication skills
- Interact effectively with all levels of management within the organization
- Strong skill with Microsoft Outlook, Word, Excel and PowerPoint
- Demonstrated administrative experience, preferably in an academic setting
6
Skills For Senior Administrative Coordinator Resume
- Prior experience providing administrative support to an executive
- Office management including delegation, time management and organizational skills
- A strong focus on providing excellent customer service for both internal and external clients
- Team management experience, or experience acting as a mentor for junior team members
- Five years’ related experience. Additional education can be substituted for required experience
- Communicate in a highly professional level - clearly, appropriately, and effectively with all levels
- Interact effectively with faculty, staff and students from a variety of diverse backgrounds
- Demonstrate excellent customer service with the ability to diffuse difficult situations involving internal and external customers
7
Skills For Executive Senior Administrative Coordinator Id-eu Resume
- Skilled in organization with demonstrated attention to detail
- Managing the CIO’s calendar, travel, project and task list, while resolving issues and prioritizing those which require the CIO's immediate attention
- Experience processing accounts payable/receivable, purchasing, preparing journal entries, reconciling accounts
- Experience managing, coordinating and booking travel for multiple team members
- Demonstrates critical thinking for problem solving
- Skilled in gathering and reporting information
- Resolve scheduling conflicts and prioritize meeting requests
- Composes complex correspondence requiring understanding of Jhpiego’s mission, priorities and VP’s role
8
Skills For Senior Administrative Coordinator Resume
- Relevant experience in a fast-paced, collaborative environment, including supporting a team in an administrative capacity
- Proven track record of being reliable, prepared, responsive, eager to learn and encouraging
- Technologically savvy-experience with basic web search, and cloud-based document sharing (DropBox), instant messaging (Skype for Business)
- Experience with Social Media platform and creating content and dashboards
- Demonstrates proficiency and expertise with word processing software, spreadsheets, relational databases and graphics packages; knowledge of SAP helpful
9
Skills For Executive Senior Administrative Coordinator Id-eu Resume
- Work in a dynamic, fast-paced environment, and quickly respond to changing priorities
- Excellent at identifying ways to improve the efficiency of work flow and email management
- Experienced with learning new systems
- Experience providing administrative support at the executive level
- Experience working on a wide variety of special projects and special assignments
- Demonstrate initiative, flexibility and being a team player
- Experience working in a business, professional office or health care environment, or equivalent, is required
10
Skills For Senior Administrative Coordinator Resume
- Intermediate MS Office experience.
- Knowledge of office administration, record keeping systems, effective scheduling and administrative support services
- Attention to detail strongly desired
- Demonstrates a can-do approach
- Five years progressively responsible secretarial experience including executive level secretarial responsibilities
- Strong A-Level results (or equivalent)
- Oversee electronic registration and validation of the Phi Beta Kappa membership process with their national office
List of Typical Responsibilities For a Senior Administrative Coordinator Resume
1
Responsibilities For Executive Senior Administrative Coordinator Id-eu Resume
- Working in collaboration with the Executive Specialist, manage the follow-up to important action items requiring the Sr. VP’s attention with respect to correspondence, special events, and other operations
- Oversee incoming correspondence and requests for the SVP’s attention; route matters and correspondence to other staff members as appropriate; prioritize items that need immediate attention
- Manage the CDO’s calendar by effectively prioritizing requests for meetings and resolving scheduling conflicts
- Demonstrated communication skills both written and oral. Alpha-numeric office filing systems; arithmetic and algebra sufficient to design statistical reports
- Excellent organizational skills and ability to expertly assist with calendar management, travel arrangements, event coordination, etc
- Highly developed organizational and leadership skills; exceptional personal initiative and attention to detail
- Prioritize workloads as needed to meet competing deadlines
2
Responsibilities For Senior Administrative Coordinator Resume
- Establish and maintain effective and cooperative working relationships with individuals at all levels in the organization, students, and public
- Demonstrated knowledge of modern office practice, grammar, spelling, punctuation and proper English usage
- Prioritize telephone messages. Triage and direct, calls and messages coming into the Divisional Office and handle as appropriate where necessary
- Create and manage an effective communications plan utilizing social media appropriate for various target audiences and constituencies
- Edits, proofs, and formats documents at an advance skill level
- Demonstrated computer competency, including knowledge of Microsoft Office Professional software
- Maintain the Director’s calendar bases on knowledge and goals and priorities, schedule appointments, arrange meetings, make travel arrangements
- Demonstrated computer competency and proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint)
- Exercise effective communication in a variety of formats to relay time sensitive materials
3
Responsibilities For Executive Senior Administrative Coordinator Id-eu Resume
- Operates personal computer to access email, electronic calendars and other office support software
- Securing spaces by researching and negotiating contracts with outside vendors
- Meeting preparation including room set up/catering/logistics/room re-set
- Working knowledge of a broad range of operational systems and procedures related to production, warehousing, quality (ISO), purchasing and administration
- Assisting with coordinating large scale events
- Working knowledge of payroll and accounting system functionality
- Working knowledge of SAP related to travel reimbursements and shopping cart
4
Responsibilities For Senior Administrative Coordinator Resume
- Creating reports, high quality presentations and analytical material including scorecards, key initiatives and business drivers
- Maintaining calendars to ensure time-critical issues such as group meetings, project reviews, etc. are identified and adhered to
- Processing expense reports and travel reimbursements
- Assisting with purchasing office supplies, coffee and beverages
- Managing multiple tasks
- Lifting at times
- Work with marketing and communication on designing, sourcing and executing the content and delivery of high impact documents
- Prepare meeting and travel arrangements including generating itineraries and gathering materials to be presented in an organized and timely fashion
- Organizes executive and team meetings, including event planning, scheduling of conferences rooms and catering arrangements
5
Responsibilities For Executive Senior Administrative Coordinator Id-eu Resume
- Maintains employee contact listing and listing by Department, including temporary staff listing
- Assist the SDOD in communicating with donors, faculty, administrators, and staff including drafting correspondence and documents
- Analyze, organize and execute day-to-day operations, including managing a work study student and delegating tasks as needed
- Provide thorough and detail-oriented planning and support for executive-level meetings and special events including, but not limited to planning and logistics
- Coordination of major divisional activities and social events including developing program agendas and producing publication materials
- Oversees and administers OneCard inventory including replacing lost/stolen cards, master keys, working with ONITY system and other associated tasks as needed
- Prepare international and domestic travel arrangements including: booking flights, accommodation, arranging meetings and preparation of itineraries
6
Responsibilities For Senior Administrative Coordinator Resume
- Expertise in organizing meetings, managing inbound calls, conference call setup, and coordinating phone calls with remote located team members
- Displays flexibility in adjusting to the fluctuating needs of the department and nursing program
- Analyze operation practices, such as record keeping systems, creating new systems or revising established procedures
- Grant preparation, including NIH grant applications or other funding grants
- Assists with the management of the University Master Calendar as well as coordinating all facility scheduling and events
- Sets up, maintains and manages functional implementations or upgrades of 25Live and Social Tables, designing and documenting business processes
7
Responsibilities For Executive Senior Administrative Coordinator Id-eu Resume
- Support assigned client groups with placing temporary hires through appropriate temporary staffing agencies
- Perform basic administrative tasks related to staff relations, such as calendaring, document preparation, filing, etc
- Prepare a variety of correspondence, reports, spreadsheets, and other documents, ensuring proper format, grammar, spelling, and punctuation
- Reviews incoming invitations to determine importance and routing
- Reviews, analyzes and culls all incoming material and data and summarizes the content to brief the VP regarding important issues or conflicts as they arise
8
Responsibilities For Senior Administrative Coordinator Resume
- Manages GECO internship program including recruitment and mentoring of GECO interns
- Assist with organizing GECO-related events, conferences and meetings including presentations and meals
- Manage conflict-free calendar of numerous high-level meetings and appointments and disseminate corresponding meeting materials
- Assist Division Director and Credentialing Administrator with gathering documentation for Faculty promotions, reappointments, offer letters, and Observers
- Assist with operations pertaining to maintenance of files and systems for LMU’s vehicle fleet including
9
Responsibilities For Executive Senior Administrative Coordinator Id-eu Resume
- Be functional in the use of social media (e.g. LinkedIn, Facebook, Twitter, etc.) in purposing and re-purposing various forms of content
- Ensures Leadership are prepared for upcoming appointments by gathering materials necessary
- Receive and screen telephone calls, messages, mail and visitors; answering questions and furnishing information as appropriate
- Coordinate and work on special projects as requested, including working collaboratively with staff to ensure projects meet deadlines
- Work as a member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals
- Proficiency in word processing, data bases, spreadsheets, and desk-top publishing applications
- Expertise with Excel, Word, email packages, Word Press, Google calendaring, text messaging and electronic interaction required
- Budget and training tracking
- Work independently and proactively while maintaining a customer service oriented attitude in a fast-paced and changing environment
10
Responsibilities For Senior Administrative Coordinator Resume
- Assist department heads with tracking and monitoring actual costs associated with their department’s budget
- Help prepare the Director of Student Services for meeting by providing additional communication, documents, agendas, etc
- Community members inquiring about access to services or programs. E.g. Banks wishing to have access to our students at Summer Intensive
- Oversees the ordering of office supplies and equipment, conference room scheduling and work space assignments, support the records management program
- Displays flexibility in adjusting to the fluctuating needs of the Lab
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