Administrator / Receptionist Resume Sample
Isabelle Miller
5087 Torrey Mission,
Phoenix,
AZ
+1 (555) 297 0293
Work Experience
Administrator / Receptionist
10/2015
-
PRESENT
Boston, MA
- Greet visitors in a courteous and professional manner; responsible for visitors’ registration, tracking of visitor’s badges, and ensure visitors are escorted to their destination by our employees
- Experience in providing AP, AR and administrative support in a fast paced environment
- Present a professional, welcoming first contact to all clients, visitors and Staff (via phone, in person, and e-mail)
- Answer, screen and forward any incoming phone calls while providing basic information when needed; disseminate messages for employees
- Manage conference group phone lines, distribute and add lines as needed
- Monitor visitor access and maintain a high level of security awareness
- Responsible for incoming and outgoing mail, shipping/receiving, and messenger services
F/T Badging Administrator/receptionist
07/2012
-
04/2015
Dallas, TX
- Coordinate transportation for clients or Executives, as needed
- Maintain the appearance of front desk and visitors’ table
- Manage supply requests: ordering office supplies, snacks, coffee and anything additional needed for the office
- Manage and organize the office supply closet
- Responsible for entering freelance hours, creating PO’s, and opening jobs as requested
- Good organizational skills (essential)
- Excellent timekeeping and interpersonal skills (essential)
Site Administrator / Receptionist
02/2010
-
05/2012
Detroit, MI
- High level of communication skills (essential)
- Computer literate and proficient in Microsoft Word, Excel and PowerPoint (essential)
- Able to work under pressure, and communicate effectively at all levels (essential)
- Proactive and able to work under minimal supervision (essential)
- Excellent accuracy and attention to detail (essential)
- Identify inefficiencies and areas of improvement with office processes
- Work closely with staff and agents to reinforce positive relations and to improve overall business communications/messaging
- Facilitate brokerage sales meetings and disseminate minutes to staff and agents accordingly
Education
José María Vargas University
2006 - 2010
Bachelor's Degree in Administration
Professional Skills
- Strong English grammar, spelling, punctuation, composition, drafting and proofreading skills
- Excellent computer skills, including Microsoft Outlook, Word, Excel, PowerPoint, and Access
- Proactive, self-motivated individual with excellent communication and interpersonal skills
- Proactive, self-motivated with excellent interpersonal skills
- Highly proficient computer skills including word processing and using applications such as Microsoft Word, Excel, Outlook and PowerPoint
- Highly developed interpersonal and communication skills both written and verbal. Familiarity with Microsoft office and Delphi is desirable
- Superior customer service skills to work with individuals within all levels of the organization
How to write Administrator / Receptionist Resume
Administrator / Receptionist role is responsible for microsoft, interpersonal, proofreading, procurement, finance, credit, training, database, purchasing, security.
To write great resume for administrator / receptionist job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrator / Receptionist Resume
The section contact information is important in your administrator / receptionist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrator / Receptionist Resume
The section work experience is an essential part of your administrator / receptionist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrator / receptionist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrator / receptionist position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrator / Receptionist resume experience can include:
- Computer skills to include MicroSoft Office and internet
- Experience providing administrative support and working with payables
- Maintain standing LOA file and ensure valid/current LOA’s are on file
- Experience and confidence in dealing with people and the ability to establish credibility to all levels of the organisation
- Hands-on experience in staff travel arrangements
- Or more experience as an Office Assistant / Corporate Receptionist / Administrator in a corporate professional environment is essential
Education on an Administrator / Receptionist Resume
Make sure to make education a priority on your administrator / receptionist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrator / receptionist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrator / Receptionist Resume
When listing skills on your administrator / receptionist resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrator / receptionist skills:
- Excellent computer skills Proficient in Microsoft Office including MS Excel
- Using the in-house database (Fireman) and other systems effectively to ensure maximum efficiency
- Experience of working within administrative office systems/practices and providing effective flexible administrative support to various areas
- Good understanding of data management, including collecting and processing
- Strong problem-solving, strategic and creative thinking, and decision-making abilities
- Demonstrable evidence of organising and handling data sets, of turning data into information and administrative output i.e. Word, Excel, etc
List of Typical Experience For an Administrator / Receptionist Resume
1
Experience For Site Administrator / Receptionist Resume
- Booking of Pool Cars
- Providing exceptional inter-departmental cross-functional support and assistance
- Assist the team by undertaking drug testing and acting as a ‘competent other’ where required following training
- Assist the team by undertaking initial assessments with service users following training where appropriate
- Answer incoming calls during office hours
- Control drug test and administration stock levels and place orders via purchasing
- Administer GTRS (Global Technical Request System – an internal tracking system)
2
Experience For Office Administrator / Receptionist Resume
- Answer phones, greet clients and provide positive front-desk presence
- Experience in basic accounting / finance including invoice preparation, processing accounts receivable invoices, checking expense claims, assisting project managers with budget tracking
- Competent in taking minutes of meetings and producing office memorandums
- Learn quickly and adopt office policies and processes
- Self-motivated, well-organized and attention to detail
- Availability within 1 month preferable
- As first point of contact within the service, ensuring all visitors receive a friendly and efficient service and that all calls and visits are dealt with promptly and courteously
- To check files in line with contractual obligations of the service
- Preparation of statistical data and reports as required
3
Experience For Project Administrator / Receptionist Resume
- To check and validate data recorded on the web-based database on a regular basis to ensure it meets quality and performance standards, ensuring that data is accurate and exported to deadline
- To undertake remedial work on incorrect data to improve outcomes
- Maintain health and safety records for designated sites
- Supporting and coordinating all aspects of the Administration process for product testing, such as creating and chasing quotes, typing observations and formatting reports to send to clients
- Assist with warehouse functions such as light packaging and organization as needed
- Raise/process invoices, purchase orders and credit notes
- Assist with payment enquires
4
Experience For Warranty Administrator & Receptionist Resume
- Ensure calls are redirected accordingly
- Greets visitors and guests in a professional and timely manner
- Works with various vendors to provide material information to sales staff
- Works with customers to enter and expedite orders
- Assists the sales team with various functions such as processing factory inquiries, billing, entering debit requests and setting up new customers for the branch
- Very limited travel as required
- This job description is not intended to be an exhaustive list of all requirements and responsibilities and as such, is subject to change without notice based on the needs of the business and/or department
- Provide administration support for the various departments as required
- Extensive local and International travel arrangements for Executives, flights, hotels, transport
5
Experience For Office Administrator & Receptionist Resume
- Work flexibly in a busy environment with an established team and processes
- Prepare mails and manage correspondences
- Omani national available immediately for a one month tenure
- Greet and Welcome all the guests
- Make the guest feel at home
6
Experience For F/T Badging Administrator/receptionist Resume
- Make sure nobody enters the office without the receptionist knowledge
- Create PO for all non-trade procurement
- Data entry for Human Resources
- Manage Visitor and Contractor access to site
- Be responsible for the area Standards (Reception, Visitor PPE room)
7
Experience For Cage Administrator / Receptionist Resume
- Review Security systems and report failures to Facilities team
- Manage Employee badge provision
- Safe Contractor database updates (ensure contractors are inducted to site)
- Support general Office Administration as required
- A ‘can do attitude’ and willingness to learn
8
Experience For Junior Administrator / Receptionist Resume
- Commitment to superior client service
- In an office administration role, preferably in a related industry
- Advanced knowledge of Windows and MS Office
- Change gears quickly and jump into projects with excitement
- Intermediate abilities with Microsoft Suite
- Familiarity with SAP would be an asset
9
Experience For Administrator / Receptionist Resume
- Dynamic, vibrant, confident and a professional personality
- Perform in a team oriented environment
- Flexible benefits scheme
- A great place to work!
- Control Postal Budget
List of Typical Skills For an Administrator / Receptionist Resume
1
Skills For Site Administrator / Receptionist Resume
- Previous experience of working in a busy reception in a large company including dealing with large visitor numbers and VIP’s
- Good standard of Secondary Education - 5 GCSE’s or equivalent
- Previous experience within a customer service based role, preferably banquets, event management or reception operation
- A Diploma in Hospitality, Tourism or 1 years experience in office administration
- Customer friendly attitude with good phone techniques
2
Skills For Office Administrator / Receptionist Resume
- Manning the Reception desk and completing associated tasks, including directing incoming calls and visitor arrival/departure
- Screening all incoming calls, post, emails and responding to or directing as appropriate
- Coordinating in-house Fire Testing training events, approx. 6 times per year
- Scanning, emailing, and saving documents to Google Drive
- Ensuring that all security protocols are followed (issuing visitor passes etc.)
- Preparing listing presentations for agents in time sensitive environments
- Ensuring LOA’s are correctly completed with proper authorization
3
Skills For Project Administrator / Receptionist Resume
- Working proactively to ensure KPIs are achieved
- Ensuring that all visitors and clients are provided with “world class” customer service
- Organising couriers local as well as international
- Typing speed of 80 wpm
- Assisting Comptroller with Data entry
- Scheduling meetings on occasion
- Keeping the kitchen stocked
4
Skills For Warranty Administrator & Receptionist Resume
- Keeping the closet stocked with toiletries
- Scheduling maintenance for the office (electrician, plumber, appliance repair people) as directed
- Greeting visitors and handling phone calls and inquiries
- Managing meeting room calendars in Outlook
- Liaising with clients and Technical Officers on aspects of product testing
- Coding of Payables electronically
- Reception cover including meeting and greeting all clients, visitors and guests
5
Skills For Office Administrator & Receptionist Resume
- Maintain and manage the meeting room system, assuring all meeting rooms are set up appropriately
- Assist with the Reception desk as required and other associated tasks, including directing incoming calls and visitor arrival / departure
- Assist the team by undertaking drug testing and acting as a ‘competent other’ where required
- Support for training and continual professional development including reimbursement of fees
- Liaise with Fed-Ex, UPS, USPS, etc for all incoming and outgoing packages
- Coordinate events - book meeting rooms, catering, restaurants
- Handle all incoming and outgoing courier
6
Skills For F/T Badging Administrator/receptionist Resume
- Responsible for greeting guests and/or clients and directing them to the correct person
- Answer and direct all incoming calls to main reception line
- Process and distribute all incoming mail
- Manage internal communications including office updates and newsletters
- Oversee planning and logistics associated with events and meetings
- Enjoy providing high level of client and customer service with a focus on the overall team
- Able to work independently as well as part of team; supporting multiple teams and levels (internal and external)
- Comprehensive working knowledge of MS Office Suite and other standard applications/software programs and databases
- Work independently, or as a team member, while maintaining focus and productivity
7
Skills For Cage Administrator / Receptionist Resume
- Take electronic notes during meetings
- Professionally administer all incoming office calls in a courteous and friendly manner
- Work well under pressure and meet tight deadlines without compromising the quality of work or safety
- Make them seated in the meeting rooms or call the respective sales person
- Get their details in the incoming register and give them the visitor pass
- Make sure they are entering the office along with one of our employee
- Assist Operations manager in the travel arrangement (TA preparation getting it signed, upon request arrange the travel etc.)
- Manage and initiate on boarding processes for new staff and agents
- Ensure the smooth running of the reception areas
8
Skills For Junior Administrator / Receptionist Resume
- Proficient in archiving
- Handle all incoming fax
- Solve problems and identify areas for improvement within the office environment
- Health insurance reimbursed up to an agreed amount
- Corporate Dental discount with local dental practice
- Support for and fostering future personal and professional development in areas including business management, project management, business development and technical engineering
- Proactively advise and obtain from Assistants’ new LOA’s prior to expiry
- Ensuring letter of authorizations (LOA’s) are correctly completed with proper authorization
- Provide administrative support to member(s) of the Manager team as needed, including calendaring and scheduling management, travel arrangements, and time and expense reports
9
Skills For Administrator / Receptionist Resume
- Welcome all guests to the office and coordinate with host
- Maintain general reception area and main conference rooms
- Maintain and order necessary office supplies from appropriate vendors
- Field internal and external general office inquiries
- Assist as needed with facilities management inquiries for office
- Take notes, requiring intense concentration over lengthy periods, analysing and interpreting sometimes complicated information which is also sensitive/disturbing/highly confidential, such as note taking at Child Protection conferences
10
Skills For Site Administrator / Receptionist Resume
- Deliver timely and efficient financial administrative support to a team or across teams with an awareness of team requirements
- Deliver a flexible administrative service to a diverse range of internal clients to a high standard. To include: creation of sometimes complicated documents in specialist ICT software, electronic filing systems, report writing, organisation of events/courses
- Experience working in a similar role within a professional environment
- Specific administrative support in Human Resources, Facilities, HSE, and Quality functional areas
- General administrative support to the business
- Occasional PA support to the General Manager
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