Assistant, Executive Resume Sample
Luther Gorczany
5456 Abner Junctions,
Philadelphia,
PA
+1 (555) 458 4032
Work Experience
Assistant, Executive
11/2015
-
PRESENT
Detroit, MI
- Maintains full understanding and knowledge of office practices and acts as resource for department’s policies and procedures
- Passionate about T-Mobile’s employee base and how to engage and motivate teams
- College operations, organization, policies, and procedures
- Records retention, preservation, and recording
- Principles and methods of budget preparation and expenditure control
- Office management processes and procedures
- Correct English usage, grammar, spelling, punctuation, and vocabulary
- Preparing and processing purchase orders
- Effectively using interpersonal and communications skills, including the use of tact, diplomacy and confidentiality
Assistant Executive Director
09/2012
-
06/2015
Philadelphia, PA
- Effectively using organizational and planning skills, including the use of intense attention to detail and follow-through
- Compiling and organizing complex material, summarizing discussions and actions taken in report form
- Analyzing situations accurately and adopting an effective course of action
- Manage executive's schedule, arranging appointments, travel, meetings, conference calls, etc. Coordinate activities between departments and outside parties. Contact company personnel at all organizational levels to gather information on behalf of executive
- Plan, organize, and coordinate large team business meetings events
- A working knowledge of corporate policy is also required
- Manage executive's schedule, arranging appointments, travel, meetings, conference calls, expense reports, etc
- Upporting executive leaders and assisting less experienced peers
Assistant Executive Lounge Manager
01/2006
-
06/2012
Detroit, MI
- Expert level skills in Microsoft Office products such as Word, Excel and PowerPoint
- Prepares and presents periodic reports as required by regulatory agencies and the Company such as, but not limited to
- Previous experience identifying and implementing process improvements
- Manage and complete multiple high priority projects and activities with strict time sensitive deadlines
- Prioritize, multi-task, coordinate and schedule various tasks in a dependable and organized manner with little direction
- An in-depth understanding of the importance of executive day-to-day itineraries
- Interface with tact and diplomacy at all levels including executives, employees, customers and board of directors
Education
University of California, Riverside - Palm Desert Graduate Center
2002 - 2006
Bachelor's Degree in Business Administration
Professional Skills
- Strong organizational skills with the ability to manage, prioritize, and effectively meet deadlines while working on multiple assignments
- Excellent calendar management skills, multi-tasking abilities, strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
- Excellent typing, word processing and proofreading skills as well as a working knowledge of PC word processing, spreadsheet and graphic applications
- Proven skills at building and maintaining business relationships, multi-tasking and being graceful under pressure
- Excellent interpersonal/listening skills
- Excellent communication skills and the ability to concisely and confidently interact with high-level executives
- Customer-oriented with excellent interpersonal & communication skills
How to write Assistant, Executive Resume
Assistant, Executive role is responsible for powerpoint, communications, microsoft, organizational, interpersonal, organization, basic, research, word, excel.
To write great resume for assistant, executive job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Assistant, Executive Resume
The section contact information is important in your assistant, executive resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Assistant, Executive Resume
The section work experience is an essential part of your assistant, executive resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant, executive responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant, executive position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Assistant, Executive resume experience can include:
- Strong CMMS skills acumen
- Sound PC skills and fast learner in computer programs
- Interact effectively with all levels of employees including executive/senior staff, Board of Trustees, dignitaries and other special representatives
- Positive “can-do” attitude, confident and engaging interpersonal skills
- Expert level skills in Microsoft Office products such as Outlook, Excel, PowerPoint and Visio
- Proven ability to anticipate needs and prioritize tasks accordingly
Education on an Assistant, Executive Resume
Make sure to make education a priority on your assistant, executive resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant, executive experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Assistant, Executive Resume
When listing skills on your assistant, executive resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical assistant, executive skills:
- Excellent oral and written communications skills, excellent organizational skills with high attention to detail
- Good computer skills across suite of office computer programs including Microsoft Word and Excel, and experience with basic online research
- Strong organizational skills, including task prioritization with minimal supervision, and ability to complete required tasks by given deadlines
- Excellent organizational skills: ability to multi-task and manage concurrent projects in a fast paced environment
- Executive administrative experience or 5 years of administrative experience
- Expert level skills in Microsoft Office products such as Outlook, Excel, PowerPoint and Visio desired
List of Typical Experience For an Assistant, Executive Resume
1
Experience For Assistant Executive Director Resume
- Experience mapping and analyzing business processes and implementing support tools to improve existing approaches to optimize business results
- Upporting executive leaders and assisting less experienced peers
- Strong proactive approach, taking the initiative where appropriate, and looking beyond the immediate ask to anticipate a future need or requirement
- Experience developing and maintaining complex spreadsheets for multiple process groups
- Experience supporting executive leaders (i.e. Director, VP)
- Experience in developing communication vehicles for diverse teams
- Understanding of CAS, including the Service Tracking module, or similar systems
- Outstanding values including maintaining confidentiality required
- Handling traveling arrangements
2
Experience For Center Assistant Executive Director / NHA Resume
- Monitoring the portfolio’s debtor and WIP position
- Assist in the management of executive schedules using MS Outlook including the planning and arranging of meetings, travel arrangements and other events
- Schedule and coordinate all meetings using Microsoft Outlook, including managing meeting times and constituents across multiple time zones
- Acts as the back up for requesting maintenance through I-tenant and coordinating with the building management and maintenance staff if necessary
- Administers product sample and vehicle ordering and tracking for dealer meetings and marketing promotions
- Proficient in mapping and analyzing business processes and implementing support tools
- Support visitor’s requests. Visitor requests, badge requests, catering orders, conference rooms and reserved parking spaces
3
Experience For Assistant Executive Lounge Manager Resume
- Assist executives in booking travel (flight, hotel, car, etc.) and keeping abreast of itineraries
- Reduce time spent to report out data by collaborating with teams to create and manage dashboard reporting
- Partner with Planning, Procurement and Development staff on events, All Hands Meetings and coordination of meeting spaces
- Coordinates all Executive Business Review meetings, including travel, meeting agendas, activities, etc. Coordinates related materials, pre-reads, etc
- Assists with preparation and set-up of meetings as needed, including working with IT, Facilities or other internal partners
4
Experience For Assistant, Executive Administrative Resume
- Arrange all meeting logistics as needed, including the use and set-up of conference calls, webinars, video, etc
- Proficient in developing and maintaining complex spreadsheets for multiple process groups
- A keen sense of responsibility in managing other’s schedules
- Monitors day to day activities and work on Engineering, Plant Operations, Aesthetics and Grounds
- Registered Nurse or LPN with a Licensed Nursing Home Administrator Licensure
- Assists in drafting the facilitys Affirmative Action Plan (AAP) and ensures that all employees are trained in and adhere to the principles of the AAP
- Performs complex computer activities including spreadsheets
- Responsible for supporting Department Managers with confidential information
5
Experience For Assistant Executive Resume
- Acts as a representative of the company by properly managing flow of information and confidential data
- Support administrative office managers and others on filing, general office organization, workflow and event calendars
- Complete monthly expense report filing for team
- Preliminary handling of all requests for company contributions
- Coordinate events/meetings for National Development and Planning and Procurement Team
- Maintain strict confidence
- Plans, improves, and maintains owned and leased facilities and equipment
- Provides coordination and direction in the design, review, and specifications of construction and remodel projects with architects and administration
- Provides oversight as needed for contractors and project managers
6
Experience For Administrative Assistant Executive Resume
- Establishes and manages productivity targets
- Analysis of CMMS data and tracks critical and key performance indicators
- Ensures maintenance of physical structures, HVAC, mechanical, electrical systems, utility systems, and grounds are in operative and safe working condition at all time
- Serve as ‘front office’ for the department, managing the administrative needs of the department and helping to set upbeat tone for the team. (20%)
- Responsible for constant state of readiness to comply with DCRA, DOE, Life Safety preparedness, OSHA, and able to document requirements
- Specifically takes responsibility of portfolio procurement
- Very deep knowledge in one or more industry sectors
7
Experience For Senior Assistant, Executive Resume
- Maintains executive(s)’ calendar, makes all necessary arrangements for appointments and travel
- Update, manage and organize executives’ calendar, appointments and contacts; Interact with internal and external executives and assistants to coordinate required meetings and conference calls
- Plan, coordinate and ensure that the executives’ schedules are followed and respected; keep executives organized, on time and on track
- Manage and facilitate the flow of information through the executive’s office and the company and keep other key executives in the company apprised of important dates, opportunities and events
- Ensure that the executives’ bios are kept updated along with updates for IMDB and Wikipedia
8
Experience For Administrative Assistant Executive Senior Resume
- The Administrator is responsible for the service aspects of the Agency cases throughout the case lifecycle (pre- and post-sale)
- Prepares annual budgets for approval by Senior Regional Management
- Serves as the facilitys Equal Employment Opportunity Coordinator
- Review and recommend approval for executive’s direct reports’ expense reports
- Manage the executive’s contacts file and periodically update various contact lists
- Successfully interact with a dispersed leadership team and administrative assistants
9
Experience For Al-assistant Executive Director Resume
- Provides secretarial services to the Executive and assigned staff
- Proficiency in Microsoft Word, Excel and PowerPoint, Outlook, WebEx, Visio, Video Conference
- Proficient knowledge of the business unit/department and product knowledge or processes
- Provides executive level support to an executive vice president, vice president or associate vice president by receiving, prioritizing, and responding to incoming correspondence, requests, reports and telephone, or email contacts
- Expedites the processing of documents or other items requiring action, assesses and works with other staff and community members to resolve issues from students, employees, and the public regarding college activities
- Organizes and maintains schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, equipment, location, information packets, and follow up action items
- Provide front desk reception for station, including answering and routing telephone calls, greeting and providing customer service to visitors
- Performs complex computer activities including word processing, data processing, scheduling processes and visual and graphic presentations
- Coordinates and maintains operating budgets. Receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events
10
Experience For Assistant Executive, SME Resume
- Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures, and/or recommending alternative solutions based on information gathered
- Maintaining an effective copy filing system
- Project Coordination - Demonstrates ability to provide support in the coordination of large projects
- Strong ability to take initiative and make quick decisions independently that align with business and executive needs
- Dealing with a wide range of contacts at all levels within the Company
- Actively involved in human resource, accounting, traffic and programming functions
- Attend to all general office administration needs and contribute to alternatives solutions in resolving general office administration matters
- Responsible for WOIA data entry and state reports
List of Typical Skills For an Assistant, Executive Resume
1
Skills For Assistant Executive Director Resume
- Strong ability to apply highly proficient and specialized skills that allow employee to function in situations that are varied, complex, and/or non-routine
- Strong, advanced level skills in MS Word, Excel and PowerPoint
- Computer literacy with basic PC and administration skills
- Communicate effectively with internal and external clients and to represent the executive in a highly professional manner
- Skill at anticipating executive and organizational needs
- Experience working with racially and culturally diverse communities, organizations, staff, and students
2
Skills For Center Assistant Executive Director / NHA Resume
- Proactive, well organized, attentive to details and strong sense of responsibilities in meeting deadlines
- Experience supporting executive leaders
- Experience to include direct support of executive leadership staff
- Experience with Power Point, Microsoft Word and Excel
- Experience in Microsoft tools: PowerPoint, Excel, Outlook & Word
- Three years experience as an administrative assistant to a dean, department chair, or similar position in a college or university setting
- Either entertainment industry or finance experience
3
Skills For Assistant Executive Lounge Manager Resume
- Self-starter and highly motivated individual who demonstrates ability to exercise sound judgment and attention to detail
- Rolling calls, maintaining calendars and contacts
- Maintaining a healthy and safe office environment
- Drafting of correspondence and data entry
- Scheduling meetings and conference calls
4
Skills For Assistant, Executive Administrative Resume
- Assist the League's television programming, including scheduling, commercial inventory, promotional content and monitoring the national landscape
- Coordinate meetings, All hands, including leadership off sites, speaking engagements, executive planning meetings, and external presentations
- Provides positive public relations and assists the Marketing Director with clients, events, outreach and closing sales
- Coordinate training that affects all employees (i.e. wellness screenings, computer training), as directed
- Coordinate new employee on-boarding with HR and IT in conjunction with the hiring manager
- Performs scanning, faxing and other document distribution services
- Special Projects handling, examples are Org charts, handling confidential and non-routine information with sensitivity
- Basic understanding of member-led nonprofits
5
Skills For Assistant Executive Resume
- Proactively coodinates Board meeting logistics and materials for all Board members
- Order supplies, stationary and maintaining consumables stock for the Company
- Manage courier services and mailing activities, when required
- Review team correspondence, records and reports to select routine matters for processing
- Prepare internal or external customer presentations using MS PowerPoint, Word, or Excel, as directed
- Creates and updates word processing/excel spreadsheet documentation
- Play an active role in the league's core messaging strategy and communications plans
- Produce and enhance the League's on-demand content to promote core messaging points
- Serve as the on-site contact for television partners during regular season and championship events
6
Skills For Administrative Assistant Executive Resume
- Maintain and expand league partnerships for digital content designed at maximizing the exposure of the League to target audiences
- Manage the organization and scheduling of League PSAs to Ivy League Network broadcasts and television partners
- Build relationships in our community
- Keeps Regional Director of Operations informed of activities, needs and problems
- Available for consult and response to community needs, which could mean evenings, nights and weekends, seven days per week
- Ensure the provision of appropriate services to meet resident needs
- High energy and sense of humor
7
Skills For Senior Assistant, Executive Resume
- Assists with on-boarding and off-boarding employees, completing forms, facilitating paperwork, obtaining badges, ordering hardware/software, and coordinating with Human Resources
- Coordinates internal and external client meetings, conferences, and professional training
- Assists with sales tax and property tax mailings and maintains associated tax calendar schedules
- Assists with sales and property tax electronic tax payments and online filings on a monthly basis
- Extracts invoice copies from SAP for tax audit support as needed
- Owns, manages, and organizes the SharePoint site, BA Web, and other software tools
- Understands Tax and Treasury Policies and Procedures
- Maintains Sharepoint and ensures documents are current and timely
- Creates manuals and documents policies and procedures
8
Skills For Administrative Assistant Executive Senior Resume
- Administers, updates, circulates, images, and files signature cards
- Handles KYC, BSA, CIP, and Patriot Act matters with financial institutions
- Recommends, implements, and maintains process improvements
- Manages and tracks Departmental expenses and makes cost conscious spend decisions
- Manages on and off site storage records
- Produces and enhances communication materials
9
Skills For Al-assistant Executive Director Resume
- 2837 NW 41st St Ste 310 , Gainesville, FL 32606-6826 USA
- Strong knowledge of the business to be able to make decisions that could have major implications on the management and operations of an area within a department
- Respond to complex NCAA and Ivy League rules interpretation questions from institutional compliance personnel, researching precedents and submitting inquiries to NCAA as needed
- Assist with processing Ivy League and NCAA violations
- Prepare educational materials for institutional compliance staffs, coaches, student-athletes and other constituents
- Assist with Compliance Reviews at Ivy League institutions
- Update and maintain back end of compliance web site, and compliance databases
10
Skills For Assistant Executive, SME Resume
- Assist Associate Executive Director in managing the Ivy legislative process, including producing reports, updating and researching in the database and drafting legislation
- Staff coach group meetings, including presenting information related to legislation and governance to coaches groups as needed
- Coordinate the updating process of the Ivy League Manual annually
- Assist Associate Executive Director in coordinating League participation in NCAA governance, including committee nominations, educating committee representatives, and proposing NCAA legislation
- Serve as liaison to coaches groups to facilitate annual meeting and operations
List of Typical Responsibilities For an Assistant, Executive Resume
1
Responsibilities For Assistant Executive Director Resume
- Experience supporting executive leaders
- Attend relevant product and skill courses and passing on relevant points to other staff
- Develop good working relationships with all internal customers and stakeholders
- Business and financial acumen with a strong Fee and P&L understanding
- Demonstrated ability to provide support in the coordination of killing dragons limb by limb, and not become paralyzed by the size of the beast
2
Responsibilities For Center Assistant Executive Director / NHA Resume
- Skilled at organizing administrative processes and systems
- Experience in fields of marketing, multimedia and technology
- Experience with live video production and operation of audio/video production and streaming equipment
- Progressively responsible experience in administrative positions, including at least two years in an executive office
- Experience supporting an executive level position
- Support and maintain travel and expenses with priority on error management and consistency in the provision of accounting focus
- Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly
- Processing insurance quotations, new business, endorsement and renewals
3
Responsibilities For Assistant Executive Lounge Manager Resume
- Liaising with clients to ascertain their precise event requirements
- Coordinate details, presentations, meeting minutes, etc. for business team and other large meeting events
- Assist with the underwriting of new business and renewals in accordance with the organization’s policy and underwriting guidelines
- Provide first-level information on new-hire orientation, company benefits, and seating arrangements
- Ensure timely communication with relevant stakeholders in respect to processing queries
- Where appropriate, identify and escalate queries / risks to the relevant Senior Underwriter / Manager, Underwriting
4
Responsibilities For Assistant, Executive Administrative Resume
- Conferences (Mobile World Congress – world’s largest gathering for the mobile industry)
- Attention to detail and a tolerance for working on multiple projects simultaneously
- A ‘can-do’ attitude, nothing is too large or too small
- Extensive expertise in nonlinear video editing, particularly the Adobe Creative Suite (Premiere, After Effects, PhotoShop, Illustrator) and/or Final Cut Pro
- Proficient using Google Apps/Gmail and Microsoft Office applications
- Upporting executive leaders
- Work under pressure and manage multiple projects, while supporting multiple managers
- Possess the utmost of integrity in the discreet handling of confidential information
- Manages advisory committee database
5
Responsibilities For Assistant Executive Resume
- Understand and follow the organization's administration policies
- Monitor the cleanliness and tidiness of the office’s general area
- Book meetings and organize events
- Maintain data in relevant computer systems and other databases
- Basic knowledge of administrative processes
- Supports senior leader by performing advanced-level administrative work of complex nature including planning, coordinating, organizing and producing work that requires a high level of independent judgment and discretion
6
Responsibilities For Administrative Assistant Executive Resume
- Anticipate needs of the business and executives, take the lead and plan all scenarios
- Provides administrative and clerical support to VP/General Manager and other station personnel, including local & national sales, production, web, and news departments
- Be able to conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals and groups, make decisions without supervision, and make decisions that impact the results of co-workers
- Proficiency in Microsoft office products, including Excel, Word and Powerpoint and have the ability to quickly learn a number of other industry related computer programs
- Support senior leaders by performing advanced-level administrative work of complex nature including planning, coordinating, organizing and producing work that requires a high level of discretion and confidentiality
- Manage executive's schedule, arranging appointments, travel, meetings, conference calls, etc. Coordinate activities between departments and outside parties. Contact company personnel at all organizational levels including EVP’s to gather information on behalf of executive
- Project management and tracking
7
Responsibilities For Senior Assistant, Executive Resume
- Facilitate all communications for the office of the Vice Chairman
- Help prepare materials to be presented to Lionsgate’s Board of Directors, investors and potential partners
- Company specific and industry wide research
- Complete and track expense reports for executives
- Handle communications to/from the executives such as phone calls and emails
- Manage special projects and prepare reports, as assigned
- Provide office support services (prepare FedEx’s or UPS shipments, order office supplies, filing, scanning, shredding, coordination of service calls for office machines etc.)
- Provide meeting support (video conferencing set up, scheduling, organization, preparation including ordering meals and refreshments)
8
Responsibilities For Administrative Assistant Executive Senior Resume
- Greet and host daily office visitors or customers
- Discreetly manage sensitive and confidential information
- Work extended hours on an as-needed basis for project or business requirements
- Serves as onsite Human Resources coordinator
- Completes FCC reports in a timely manner
- Upload station contracts (vendor, personnel)
9
Responsibilities For Al-assistant Executive Director Resume
- Software systems associated with HR, News, Sales
- Motivated self-starter who is extremely organized and detail-oriented
- Manage the day to day responsibilities of the Ivy League Network
- Oversee the Ivy League visual identity to foster uniformity across league office and institutional content
- Serve as the direct contact with the League's Ivy League Network platform provider
10
Responsibilities For Assistant Executive, SME Resume
- Serve as the direct contact and cultivate relationships with the League's Multimedia Directors
- Oversee the Ivy League Network's Twitter account and serve an active role in the overall social and digital content strategy
- Serve as a primary media relations contact for select sports as needed Prepare and design select presentations for Ivy League staff and League administrators
- Collect, organize, analyze and distribute television ratings and viewership reports to key internal audiences
- Oversee the live production of League championships and additional events
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