Assistant, HR Resume Sample
Rigoberto Ryan
32119 Hallie Orchard,
San Francisco,
CA
+1 (555) 947 6593
Work Experience
Executive Assistant, HR
12/2015
-
PRESENT
Philadelphia, PA
- Responds to general inquiries and questions from
- Five (05) days a week working (Mon to fri) with fixed Sat & Sun off
- Eight and a half (8.5) hrs a day working
- Fabulous professional environment to get a good industry exposure
- Provide primary support for meetings/conferences to include: all meeting logistics, preparing agendas, collecting information, arranging live meetings/interactive software, conference calls, hotel accommodations, catering, room set up, and document preparation
- Complex calendar scheduling to include: coordinating scheduling and updating of executive and senior team member calendars
- Manage travel itineraries to include: coordinating travel, lodging, ground transportation and update on executive and senior team member calendars
- Manage expense and American Express reports through manual methods
- Approve and track supply orders for general office area
Executive Assistant / HR Coordinator
09/2010
-
10/2015
Phoenix, AZ
- Tracks all PTO ("paid time off") time for all team members
- Assists in facilitating training needs within the business, as appropriate
- Updates organizational charts with reflected changes
- Review, rank and move seasonal applicants through the hiring process utilizing an applicant tracking system
- Conduct phone screens for prospective seasonal candidates
- Schedule interviews for seasonal candidates with appropriate individual
- Coordinate the hiring and onboarding of seasonal applicants with HR Business Partners, Managers and Supervisors
- Work with Managers and HR Business partners to ensure that seasonal hiring projections are being met
- Communicate the status of applications to seasonal applicants
Seasonal HR Assistant
01/2005
-
03/2010
New York, NY
- Processes departmental invoices and expenses as appropriate
- Collect, compile and analyze moderately complex data, and coordinate projects and deadlines directly or through others
- Field phone calls and related inquiries on behalf of the department, sorting mail, etc
- Administrative tasks including filing, scanning, printing, and creating documents
- Maintain documents on appropriate file servers and repositories
- Provides support to team member on-boarding plans, including new hire paperwork, I9 verification, etc
- Ensures compliance related items are adhered to for the business (I-9, team member files, OSHA, employment posters, etc.)
- Assists and supports the recruitment and selection process by scheduling onsite interviews, creating interviewing agendas, greeting candidates, etc
Education
Ave Maria University
2001 - 2005
Bachelor's Degree in Finance
Professional Skills
- Strong analytical skills, good judgment, and problem-solving skills are essential
- Excellent time management skills; able to appropriately prioritize multiple tasks and work assignments
- Influencing skills and demonstrated engagement with members of the business
- Strong communication and interpersonal skills required; ability to establish and maintain effective working relationships with colleagues
- Excellent computer skills; ability to use Word, Excel, PowerPoint, and payroll systems such as Lawson and KRONOS
- Strong communication, interpersonal and organizational skills are essential
- Intermediate to advanced Spanish language skills (reading, writing, and speaking) with an emphasis on professional business language is required
How to write Assistant, HR Resume
Assistant, HR role is responsible for interpersonal, microsoft, analytical, word, teamwork, english, customer, case, business, training.
To write great resume for assistant, hr job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Assistant, HR Resume
The section contact information is important in your assistant, hr resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Assistant, HR Resume
The section work experience is an essential part of your assistant, hr resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant, hr responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant, hr position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Assistant, HR resume experience can include:
- Proficient computer skills in working with word processing programs and spreadsheets, and human resource information systems
- Work closely and effectively with the VP, HR to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
- Complex diary management: ensure all diaries are managed efficiently and effectively, scheduling meetings, and liaising with other PAs and senior managers
- Proficient typing and word processing skills (55 WPM)
- Work experience in a fast paced environment juggling multiple and changing priorities with critical eye for detail
- Valid Driver's License with good driving history
Education on an Assistant, HR Resume
Make sure to make education a priority on your assistant, hr resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant, hr experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Assistant, HR Resume
When listing skills on your assistant, hr resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical assistant, hr skills:
- Good writing skills (grammar, punctuation, sentence structure and composition)
- Solid judgment, tact, and diplomacy skills in dealing with internal and external customers
- Effective verbal and written communication skills that facilitate exceptional customer service and employee relations
- Good communication skills, self-confident and positive
- Excellent client relationship and organizational skills with the ability to communicate proactively and consistently with clients and potential candidates
- Strong skills in problem solving, process administration, and teamwork
List of Typical Experience For an Assistant, HR Resume
1
Experience For Executive Assistant, HR Resume
- Good analytical and judgment skills to identify and resolve problems
- Mathematical skills, including addition, subtraction, multiplication, and division needed to prepare statistical reports
- Sufficient manual dexterity to operate a PC, calculator, copier, telephone, and FAX machine
- Perform customer service functions by answering basic employee requests and questions, or triaging escalated issues to appropriate party
- Support scheduling for recruiting, in person and phone screens, as needed
2
Experience For Seasonal HR Assistant Resume
- Performs data entry in a variety of Human Resources software such as PeopleSoft, recruiting database iCIMS, BPM and Oracle Timekeeping
- Maintains all internal communication bulletin boards; including but not limited to company notices, and required Federal and State employment posters
- Arranges detailed travel plans and itineraries for corporate travel and submits invoices and expenses in Concur system for processing
- Support HR sub-functions in backup role; as well as, during audits and annual projects, as necessary
- Collect, verify and upload applicable documentation (social security card) for existing employee name changes, send to Payroll and update employee record(s)
- Assist CPO and other department leaders with day to day administrative tasks, projects, and planning
3
Experience For Administrative Assistant, HR Resume
- Plan team events, including off-sites and department meetings and coordinate recognition and performance awards
- In order to meet department deadlines and service commitments, creates and maintains accurate employee records using the HR applications (ICIMS and PeopleSoft)
- Maintains a professional demeanor especially during difficult and stressful situations
- Overtime work is required during ramp up periods
- Processes weekly associate payroll to include any requests for earned hours and time and attendance edits, and distributes checks
- Performs administration of Workers Compensation, including the completion of required forms, initial claim reporting and follow-up, and maintaining the OSHA 300 log. Assists the HR Manager in the new associate on-boarding process
- Updates and maintains associate employment records, processing any associate changes such as personal information, taxes, department and shift changes and pay rates
- Maintains and updates associate physical and electronic employment records in compliance with company standards, and Federal and State regulations
- Identifies, prepares and distributes documented Associate counselings to Department Managers for issuance, and tracks and conducts follow-up with managers to ensure counselings are administered and returned to HR
4
Experience For HR Coordinator / Assistant Resume
- Responds to associate inquiries on matters related to company programs and activities, and responds to management and associate questions regarding company policies and procedures
- Assists HR Manager with staffing needs such as fulfilling temp labor requests, posting open positions, prescreening applications, conducting criminal background checks and work history verifications
- Orders and maintains HR supplies and forms
- Read English language sufficiently to understand written assignments and procedures
- Prepare and modify slide decks, reports, memos, letters, meeting agendas, and other documents, using word processing, spreadsheet, database, or presentation software
5
Experience For Apprentices Program Assistant HR Resume
- Manage and maintain VP’s schedule; use Outlook/Google to reserve meeting space, respond to and create calendar requests
- Maintain off-site storage account and prepare year-end files for off-site storage
- Maintain confidentiality of all corporate, personnel, and research matters
- Process changes for employees: collect, verify, upload and send to Payroll to update employee record
- Coordinate Employee Recognition Service administration
- Administrative functions – calendar management, travel arrangements, expense reports for CPO and the VP, Total Rewards
- Arrange meetings for the CPO and others and manage department functional meetings, outings, celebration events, etc
- Review, track, and code invoices
- Act as a trusted partner to the Chief People Officer, VP Total Rewards and other department leaders
6
Experience For HR Project Assistant Resume
- Develops proficiency in policy and procedure interpretation and responds appropriately to customer inquiries and service tickets
- Researches appropriate solutions and work with necessary parties, such as Human Resources, HR Shared Services, HRIS, SRI Payroll and IT team to resolve issues
- Develops supportive relationships with functional areas across the company and other HR team members in order to support the HR Shared Services team
- Assists Teammates with their workloads and acts as a team player
- Single point of contact with Communications to drive HR’s communication plan
- Organising travel plans: managing travel schedules and arrangement of flights/hotels/transfers and required visas where necessary. Providing itineraries and suggesting efficient ways of travelling/ planning meetings
- Proficiency in MS Office: Outlook, Excel (advanced), Word, and PowerPoint
- Manage HR service providers’ database
- Ensure data integrity in HRIS (PeopleSoft) systems. Daily maintenance of HRIS systems: entering new employees, issuing time cards, and updating employee information, Benefits Enrollments, etc
7
Experience For HR Assistant / Coordinator Resume
- Attendance tracking: coordinate with managers to ensure employees are on the correct schedule pattern and crew sheets. Completing and distributing daily and weekly reports to CS managers and corporate office. Compiles all new-hire data and enters into PeopleSoft
- Related administrative experience
- Producing offer packs for joiners, ensuring that the correct paperwork is sent and received back, completed in a timely manner
- Posting job adverts on external in-country recruitment websites
- Arranging interviews and administration of interview notes
8
Experience For Executive Assistant / HR Coordinator Resume
- Support our Training section with update of training matrices, update and upload of training certificates and various ad-hoc tasks
- Responsibility for the ensuring the New Starter process is followed
- Complete document management, newsletter distribution and info-board posting
- Create PR/POs for local and manufacturing supplies
- First point of contact for employees and managers concerning HR related questions
9
Experience For Qr-HR Assistant Resume
- Confidential in dealing with sensitive matters
- Able to multitask and feel comfortable in a fast paced and changing environment
- Telephonically files Worker’s Compensation claims
- Review Gross Pay Registers for accuracy and follow-up as needed
- Performs HR Information Systems functions for all hourly employees
- Acts as DC Receptionist
- Strong attention to detail, strong experience with various databases, and Microsoft office experience (i.e. excel specifically) and understanding that this is a fast paced/ high volume environment
- Responsible for advertising all job vacancies including on NB website and proactively sourcing potential candidates using LinkedIn
- Support our Global HR Services (GHRS) team with administration of various personnel data in our HR system (SAP HR), update the APMM calendar for anniversaries, clean-up projects and data checks, send out recurring reports e.g. for consultants and work permits and create a monthly overview of the email categories
10
Experience For HR Assistant, Operations Resume
- Support our Manning section with various ad-hoc administrative tasks, such as personnel movements, pulling CVs and storing of documents
- Manage SIEPR’s Undergraduate Research Program under supervision of Finance/HR Associate, including communicating with faculty and undergrads re. job openings, selection and hiring process, timecard processing, terminations, etc
- Manage goods receipt in SAP for invoices of local suppliers
- Previous HR administration experience
- Strong oral and written English and French and/or Spanish required
- Experience in a multicultural international environment
List of Typical Skills For an Assistant, HR Resume
1
Skills For Executive Assistant, HR Resume
- Technically – we need someone with good financial management, obviously computer literate with fabulous PowerPoint, Excel, Word Outlook and internet skills
- Exceptional people skills including communicating with groups and individuals
- Interpersonal & Team Working Skills
- Prior experience in customer support (preferably helping people with a similar type of process)
- Solid experience using email (preferably Outlook) and web-based tools for communication and relationship management (such as Salesforce)
2
Skills For Seasonal HR Assistant Resume
- Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position
- Advanced skills in Microsoft Power Point required
- Excellent customer service orientation as well as a strong ability to multi-task
- Intermediate computer skills; ability to use Word, Excel, PowerPoint, and payroll systems
- Highly IT literate, with advanced Excel skills
- Experience to be able to operate and support cross functionally (All HR sub-sets and Finance)
- Receiving incoming mail, faxes, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority
- Outstanding communication and coordinate ability, detail and logical mind. Smart, strong learning agility
3
Skills For Administrative Assistant, HR Resume
- Experience or capability to learn multiple applications including PeopleSoft, recruiting database iCIMS, BPM and Oracle Timekeeping
- Manage the executive calendars, helping to prioritize meetings and competing demands on executive availability
- Make the right decisions quickly by relying on experience and judgment, even without complete information or under pressure
- Previous experience of an administrative role, ideally in a fast-moving environment, would be adventageous
- Experience in a similar HR/Recruiting role
- Previous experience working with PeopleSoft and/or Kronos
- We are seeking a resourceful individual that can operate in a fast paced environment and handle multiple projects under strict deadlines
4
Skills For HR Coordinator / Assistant Resume
- High discretion with experience managing extremely sensitive/confidential information
- Experience with MTRS reporting
- Experience handling confidential material professionally and within defined laws
- Proficiency in Microsoft Excel and other Microsoft products. Experience with customer relationship management (CRM) and/or applicant tracking systems (ATS)
- Experience with balancing tasks along with ad hoc requests in a deadline sensitive environment
5
Skills For Apprentices Program Assistant HR Resume
- Effective professional relationships through teamwork and collaboration
- Thoroughness and strong attention to detail
- Excellent English and Mandarin required
- Excellent communication ability both in written and verbal
- Min 5 years’ experience as an HR administrator/generalist
6
Skills For HR Project Assistant Resume
- Experience in an administrative support role
- Proficiency in Microsoft Office and strong HR Systems knowledge
- Hands on experience with an HRIS or HRMS
- Administrative experience with Executive members
- Previous experience with a HRIS database is not essential but would be adventageous
- Previous experience with Sterling (criminal background checks)
- Demonstrated ability to make independent judgment
- Project work on employee onboarding experience
- Extensive employee relations and investigation experience
7
Skills For HR Assistant / Coordinator Resume
- Providing on-boarding administrative support, and arranging for in-house and external training activities
- Acting as first point of contact – hosting visitors, liaising with members of the Senior Management Team etc
- Acting as an informed source of company policies and procedures by answering routine questions or routing to appropriate employee(s) for answers
- Sitting in place at computer for long periods of time with extensive keyboarding/dexterity
- Providing administrative support in the areas of employee recruitment, hiring, retention, and evaluation
- Accepting ART forms from the assigned service site(s) and reporting Worker’s Compensation claims to the Third Party Administrator (TPA)
- Assisting the onboarding process
- Creating and maintaining personnel files
8
Skills For Executive Assistant / HR Coordinator Resume
- Managing existing projects to ensure seamless execution and achievement of HR plans
- Helping team members with business presentations and reporting projects
- Maintaining alphabetical, numerical or subject filing systems via e-File (electronic) and hardcopy as required
- Sitting for long periods of time in an office environment
- Working knowledge of HR database systems (SAP, Workday)
- Requesting information from law enforcement officials, previous employers, and other references in order to determine applicants' employment acceptability
- Maintaining employee door badges
- Setting apppointments for employee interviews
- Filing of employment related documents
9
Skills For Qr-HR Assistant Resume
- Providing clerical and administrative support to Human Resources executives
- Working proactively with a variety of areas of the team/business
- Supporting a regionally-based awesome team to ensure collaboration
- Assisting the team to implement new project plans/objectives for the year
- Partnering with other members of Human Resources team to handle employee relations
- Handling general coordination of Human Resources responsibilities
10
Skills For HR Assistant, Operations Resume
- Ensuring timely updates to queries, requests for updates, and resolution
- Assisting with preparing business expense reports on VP and Director’s behalf utilizing Concur application
- Creating charts and graphs for presentations
- Managing calendar and travel for VP and Director
- Typical EA jobs ie. Arranging meetings, following up with meeting notes, expense filing, travel organization – hotels, flights, visas; and more
- Cope with an exciting and constantly changing environment that includes various ways of working and cultural diversity among stakeholders
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
List of Typical Responsibilities For an Assistant, HR Resume
1
Responsibilities For Executive Assistant, HR Resume
- Scheduling appointments; maintaining up-to-date appointment calendar; ensuring that the VP and Director are informed at all times of scheduled commitments
- Processing and reviewing employment applications in the ATS in order to evaluate qualifications or eligibility of applicants
- Verifying and processing transactions for SIEPR’s department and individual PCards
- Assists Recruiters with sourcing candidates, evaluating candidates' resumes against position requirements and scheduling interviews with candidates
- Work on leveraging technology, developing and implementing social media tools to enhance awareness of Citi’s brand on university campuses
- Maintain both incoming and outgoing post for the Studio including parcels and recorded deliveries
- Process incoming and outgoing mail & DHL
2
Responsibilities For Seasonal HR Assistant Resume
- Responsible for new hire’s “first day” onboarding process, including completed employment paperwork & I-9 documentation & verification
- Project work on timekeeping and recording systems
- Carry out structured problem solving and ethical based decision making
- Deliver change -initiating and leading activities that have business or cost impact
- Assists with monitoring and restocking of office supplies and materials
- Explain recruiting process to candidates, hiring managers and set expectations for application completion
- Receive and screen incoming telephone calls by eliciting necessary information to allow timely and accurate responses
- Creation and processing of Personnel Action Forms (PAF) for your assigned service site
3
Responsibilities For Administrative Assistant, HR Resume
- Work independently and in a team setting, with minimal supervision
- Maintain the highly confidential nature of recruiting work
- Responsible for reports on attrition, PTO, employee phone numbers, etc. utilizing HRIS system
- Collaborate with departments campus wide for assistance with job postings, applicants, and resume gatherings (including use of M-Box)
- Opens and distributes incoming departmental mail. Identifies returned mail by employee’s name and forwards it to the employee’s facility
- Process SIEPR’s undergraduate research assistant hires, timecard processing, terminations, etc
- Maintains/manages CD meetings or training session’s calendar; sets and confirms appointments
- Assists HR Manager in setting up interviews with consultants and between consultants and CD advisors
4
Responsibilities For HR Coordinator / Assistant Resume
- Supports HR Managers with the HR process (staffing, CD, Mobility)
- Document creation and editing
- Initiate direct mail and calling campaigns
- Provide technical, operational and customer service support to Recruiting team members as needed
- Provide overall support to the Antwerp staff
- Support visitors to facilitate their stay (hotel, transportation, lunch, etc.)
- Organize meetings, conference rooms, badges, lunch, dinner
- Help Legal with documents, proxies, contact with Elegis
- Act as office building responsible contact (including periodic meeting, communication to EE, reporting of issues, Baloise contract & services Harvest Management
5
Responsibilities For Apprentices Program Assistant HR Resume
- Follow-up on office supplies stock, request offers, order accordingly and check invoices
- Coordinate local vendor data sheets
- Assist IT and contact with local suppliers (mobile phones, phone, etc)
- Follow up on invoices and credit notes, update invoice list; Support to visitors to facilitate their stay (hotel, transportation, lunch, etc.)
- Perform administrative tasks within HR
- Create employment contracts, letters and memos
6
Responsibilities For HR Project Assistant Resume
- Update HR systems with payroll mutations
- Coordinate and execute personnel administration for dedicated accounts
- Maintain personnel/ confidential files for employees
- Extensive knowledge of French or Spanish labor laws
- Processing, verifying, and maintaining documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and classifications
7
Responsibilities For HR Assistant / Coordinator Resume
- Remain positive and professional in fast-paced environment
- Interact and communicate at multiple levels
- Investigates and uploads documentation for Worker’s Compensation claims into case management system
- Directs and receives calls and visitors at the site as back up to Receptionist
- Manage agreements and contracts with outside consultants and contracts; establish PO’s and work agreements per J&J Company Policies
8
Responsibilities For Executive Assistant / HR Coordinator Resume
- Post and maintain job openings in eRecruit
- Complete reference checks for new employees
- Post positions on Higher Ed jobs website
- Assist with Diversity Recruitment Plan execution for various job openings
- Schedule job interviews and prepare interview materials for Consultants
- Complete I-9 Employment Verification forms for students and employees
9
Responsibilities For Qr-HR Assistant Resume
- Monitors completeness, maintains and updates staff file databases (HROnline, PDOnline, Staffing Online, Training Online) for multiple offices (Casablanca, Luanda and Lagos)
- Registers and updates Alumni database and organize Alumni meetings
- Prepares Employee contracts for newly hired people
- Coordinates travel for all HR business trips as requested (proactively setting up all aspects of travel, inc. car service, late arrival notices to hotels, etc., where appropriate)
- Coordinates meetings for the whole office
- Executes logistics for local and regional training and arranges HR meetings (CD committee, local HR events and HR meetings): Room booking, arranging food for meetings, proactively ensuring that executives are prepared for meetings, …
- Supports BST Managers in screening CV's for BST recruiting
- Supports HR Managers with the Career Development committee preparation
- Initiates FD feedbacks and monitor feedback completeness
10
Responsibilities For HR Assistant, Operations Resume
- Distributes communication throughout facility both on employee boards, electronically, and via US Mail
- Review companies security camera when requested
- Other office related tasks as assigned by the SR HR Manager
- Provide clerical and administrative support to Human Resources executives
- Communicate with public services when necessary
- Conduct initial orientation to newly hired employees
- Provide day-to-day support to 3 Directors including: complex calendar management for internal and external meetings, managing heavy domestic and international travel arrangements, and completing expense reports
- Support HR team projects that require cross group collaboration & coordination Identify ways for the HR team to work even closer together, including technology platforms and knowledge management
- Project work on the HRIS system
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