Assistant Operations Resume Sample
Marianne Labadie
79728 Tillman Brooks,
Chicago,
IL
+1 (555) 100 9420
Work Experience
Assistant Operations Director
04/2017
-
PRESENT
Houston, TX
- Provide support for projects involving information collection and consolidation using formal and informal networks as well as internal and external sources as needed
- Undertakes a wide range of complex administrative activities and resolves complex queries
- Integrate multiple data sources from Business Leaders, and aggregate into reports and presentations
- Assist General Manager on special projects to include dashboards, metrics, etc
- Answers the phones, greets customers/vendors at front desk, and announces any guests at the front desk with the highest level of professionalism
- Exhibits behavior that contributes toward an environment that encourages teambuilding, decision-making, problem solving, and continuous improvements
- Customer focused – think and act with customers in mind (internal and external)
- Maintain a high level of discretion, confidentiality and reliability
- Screen incoming telephone calls and visitors and make appropriate referrals
Senior Administrative Assistant, Operations
04/2013
-
02/2017
Houston, TX
- Enter/update, manipulate, and query data contained in a computerized database or mainframe, which includes printing requested reports according to a specified format
- Schedule and coordinate business travel for other employees, for example, make reservations for air travel, car rentals, overnight accommodations, and other related travel arrangements
- Plan and coordinate logistics, for example, business luncheons, employee training, birthdays, and retirement parties for immediate area of assigned department or cost center by making necessary arrangements
- Initiate calls and expedite service requests to Facilities, Security, and BTS
- Maintain operational inventory of office supplies and/or manage petty cash
- Global IT Infrastructure teams
- Local and external IT Staff
- Operations/administrative experience required
- Travel planning experience
Administrative Assistant Operations
07/2007
-
11/2012
Chicago, IL
- Receive, sort, and distribute incoming mail, interoffice mail, and pay checks
- Respond to inquiries concerning departmental operations and established policies and procedures or refer to appropriate personnel
- Schedule and maintain calendar of appointments, meetings, and due dates for other employees
- Schedule and maintain calendar for area conference rooms
- Establish and maintain alphabetical, numerical, and/or subject files including pulling and filing paperwork and documents as needed
- Liaison with internal/external customers regarding administrative issues related to, for example, purchasing, personnel, facilities, and operations
- Maintain and update supporting documents for assigned area, for example, organization charts and phone book as directed
Education
James Madison University
2002 - 2006
Bachelor's Degree in Related Field
Professional Skills
- Solid administrative skills including but not limited to typing, scheduling, organizing files, calendar management, conference room management, event management, etc
- Strong delegation skills, leadership, listening and relationship-building skills
- Strong customer service, communication and organizational abilities, including strong telephone skills
- Strong organizational skills with ability to set priorities and handle multiple tasks
- Strong analytical skills for planning, estimating, budgeting and monitoring project work
- Strong inter-personal and meeting management skills
- Excellent organizational skills and the ability to multitask required
How to write Assistant Operations Resume
Assistant Operations role is responsible for organizational, computer, basic, interpersonal, articulate, powerpoint, database, finance, training, procurement.
To write great resume for assistant operations job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Assistant Operations Resume
The section contact information is important in your assistant operations resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Assistant Operations Resume
The section work experience is an essential part of your assistant operations resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant operations responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant operations position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Assistant Operations resume experience can include:
- Good writing skills and basic math skills
- Excellent computer skills including Excel, Word, and PowerPoint, with an ability to adapt and learn new systems
- Strong computer skills including Word and Excel, with an ability to adapt and learn new systems
- Pleasant, clear, articulate speaking skills on the phone and in person
- Solid basic math understanding and skill
- Pleasant, clear speaking skills on the phone and in person
Education on an Assistant Operations Resume
Make sure to make education a priority on your assistant operations resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant operations experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Assistant Operations Resume
When listing skills on your assistant operations resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical assistant operations skills:
- Good time management skills, including the ability to multitask and work under tight deadlines
- Strong interpersonal and communication skills, and a positive team player
- An independent open minded team player with excellent communication and interpersonal skills with the ability to interact with all levels of employees
- Demonstrated organizational, planning and prioritizing abilities are required
- Actively seeks training to advance skills and knowledge
- Exceptional project management and written and verbal presentation skills
List of Typical Experience For an Assistant Operations Resume
1
Experience For Administrative Assistant Operations Resume
- Ensure that systems procedures are accurately followed: proper POS procedure, desk set up, File Organization, Member Check-in, Computer Check-in, Telephone Inquiry, Guest Registration, Master Appointment Book, Cash Handling, Member ID Cards, Fitness Assessment scheduling, etc
- Good organizational talent with high flexibility to deal with changing priorities
- Demonstrated track record of being detail-oriented and meeting deadlines in a job with a high volume of data and many moving parts
- Strong customer-service focus, with a personal ownership regarding quality, meeting deadlines, and problem-solving
- Demonstrate a customer-service mind-set, with a personal ownership regarding problem-solving and meeting deadlines
- Maintain and track our drivers’ valid standing with the Dept of Transportation
- Strong knowledge on office management
- Generating monthly safety reports
- Exhibit behavior that contributes toward an environment that encourages teambuilding, decision- making, problem solving, and continuous improvements
2
Experience For Administrative Assistant, Operations Resume
- Hold monthly safety meetings, documenting accidents/incidents, following-up on accidents/incidents
- The primary processor for closing and invoicing all customer orders
- Answer all incoming inquiries and obtain appropriate information to direct/transfer calls/guests
- General Administrative assistance (labels, mailings, mail merges, fax, scan, preparing packages for shipment)
- Document expediting and control for the projects
3
Experience For Assistant Operations Director Resume
- Prepares pharmaceuticals for future compounding and non-compounded pharmaceuticals
- Perform administrative tasks relating to procurement
- Follow-up and tracking of event survey comments, monthly neighborhood notices and OPS department responses
- Assists Director of Operations with miscellaneous administrative tasks relating to projects and departmental follow-up
- Assist system-wide employees with procurement processing
4
Experience For Administrative Assistant / Operations Analyst Resume
- Designated as the requisition creator for Operations Department purchasing
- To provide IT support by working closely with IT Service Desk on day to day IT needs such as printers, server, internet etc
- Monitor employees’ training requirements and completions
- Be resourceful and motivated to make contacts in the larger Flowserve organization to get information and resolve issues by collaborating with others
- Coordinate and/or conduct local safety training
- Coordinate various building maintenance functions such as pest control, alarm system, elevator, HVAC, etc
- Back up for sending acknowledgements to the customer
- Answers all incoming calls for the facility in a courteous and professional manner
- The job is generally performed in an office setting
5
Experience For Management Assistant Operations Resume
- Current pharmacy technician license (CPhT) or certification of training as required by individual State Pharmacy Regulations
- Financial and Accounting Management
- Manage / track multiple billing accounts for charge outs
- Identify, manage and track risks, working with stakeholders to seek mitigations
- Troubleshoot issues by providing the transparency needed to successfully manage problems and make informed decisions
- Creation of purchasing requisitions
- IT Data backup and immediate problem solving
- Current pharmacy technician license or certification of training
- Order and maintain all supplies
6
Experience For Student Assistant Operations Resume
- Supervise point-of-sales (POS) operations and file daily and weekly club revenue report
- Handle and file new employees’ documents and certificates
- Format PowerPoint presentations into client ready documents
- Conducts daily walk-through’s of the property to ensure physical assets are in best possible operating condition. Respond rapidly to any operational issues uncovered in property inspections
- Plan, coordinate and manage extensive travel arrangements to include transportation, lodging, dining, conference rooms, etc. As well as negotiate favorable terms with lodging and catering vendors
- Dependable, reliable attendance and a strong work ethic
- Performs and coordinates administrative tasks for Site Manager
- Provides back up for receptionist
- Reconciles temporary labor, pre-employment, return to work invoices
7
Experience For Assistant Operations Manger Resume
- Maintains customer complaint database; blocks stock on initial complaint
- Files and scans raw material COAs
- Provides data entry support for maintenance system
- Document transmittals between Customers (Internal and External)
- Main contact between the Customer's Document Control department and Contract Administrators
- Stocks pharmacy with appropriate drugs and supplies and orders pharmaceutical supplies
8
Experience For Team Assistant Operations Resume
- Receives and routes telephone calls, arranges shipment dates, and assists in referral intake as needed
- Maintains patient files, generated prescription paperwork/labels, and clinical paperwork
- Creates communication notes based on patient contact
- Packs and ships pharmaceuticals to patients
- Perform administrative tasks relating to various department projects. To include administrative tracking and reporting, internal communications, contractor communications relating to compliance with policy and file management
- Performs administrative tasks relating to recurring Operations meetings; Contractors Meeting, Transportation Meetings and weekly Operations meetings. Schedules meetings, creates agendas and completes and circulates minutes
- Tracks, follows-up and schedules safety testing and training; respirator, lift training and other safety-related monitoring for Operations staff
9
Experience For Assistant Operations Engineer Resume
- Provides coverage for Business Center, during events as needed
- Support and maintain a high standard of productivity in the department
- Assist with the development of construction RFP (Request for Proposals) documents
- Work closely with Facilities to monitor project management of construction projects
- Schedule and organize complex activities such as meetings, travel, conferences and department activities for members of the department
- Offer new ideas and suggestions for improvement. Identify and implement new practices and processes that are "best in field."
- Lead by example; "walk the talk."
10
Experience For Assistant Operations Lot Manager Resume
- Proficient in Microsoft Office Applications especially with Words, Excel and PowerPoint
- Provide administrative support to the Director, Operations and various other Supply Chain departments
- Provide assistance to frequent guests and other local departments
- Maintain confidentially of office
- Manage and prepare a variety of reports for the Supply Chain Organization
List of Typical Skills For an Assistant Operations Resume
1
Skills For Administrative Assistant Operations Resume
- Effectively communicate with owners, hotels and co-workers
- Strong administrative and project management background with 5-10 years of previous experience
- Demonstrated strong attention to detail; ability to work under pressure to meet deadlines
- Communicate effectively; to articulate ideas and issues clearly
- Demonstrates in-depth understanding of invoicing requirements and schedules during the month for all customers
- To consolidate employees’ status reporting for payroll processing which includes working hours, overtime claims, allowances claims, etc
2
Skills For Administrative Assistant, Operations Resume
- Experience working in an administrative capacity in a health clinic or other clinical setting
- Demonstrates understanding of MSDS and how to locate them
- Work experience to include working at a convention center, special events, hotel, hospitality or a related field
- Or equivalent combination of training and experience
- Expertise and proven track record in managing complex, multifunctional projects
- Experience in a warehouse or purchasing environment
- Highly organized and able to juggle multiple priorities
- Strong ability to manage multiple projects and responsibilities through a complex, relationship-based organization with ease
- Evidence of company IT Hardware, mobile phones + tariffs for the whole facility
3
Skills For Assistant Operations Director Resume
- Very good knowledge of Czech and English (both written and spoken)
- Experienced user of MS Excel, PowerPoint and Project
- Flexibility to adjust to changes in schedule, priorities, and perform multiple tasks simultaneously
- Administrative assistance experience
- Demonstrated ability to follow departmental and company procedures accurately and efficiently
- Organize and prioritize large volumes of information and calls
4
Skills For Administrative Assistant / Operations Analyst Resume
- Provide excellent customer service for internal and external inquiries
- Excellent English ability both in oral and written
- Pulling supplies for orders, sweeping floors, checking in orders, packing orders for shipping
- Booking of travel, accommodation, meeting rooms and refreshments
- Updating work orders related to outsourcing - change of make items to buy items
- Covering holiday, and lunch time on to the reception desk
- Tooling cost control update
- Tracking and Measurement
5
Skills For Management Assistant Operations Resume
- Fulfilling customer's contractual requirements
- Tracking of fixed assets
- Capable of utilizing business systems in order to obtain correct freight pricing, partial billing, and progress billing
- Responsible for maintaining all SOX related information for GM signature and filing each document for auditing purposes per Flowserve's policies
- Support job buying / quoting activities during spikes / vacations
6
Skills For Student Assistant Operations Resume
- Fully capable of interacting with both internal and external customers, setting up new accounts, order maintenance and filing
- Responsible for ongoing projects documentation, being accountable from its beginning to its end
- Quickly gain a clear and comprehensive understanding of operations, systems and ways of working
- Utilizes/exhibits systemic thinking; gets results by using systems and processes
- Responsible for conducting physical inventory and daily cycle counts. Restocks the pharmacy picking areas
- Maintain organization of filing area as well as daily filing into job folders
7
Skills For Assistant Operations Manger Resume
- Manage incoming customer visits and phone inquiries. As well as assist in arranging services for Flowserve personnel and visitors
- Displays an understanding of pricing and quotations contract review for financial accuracy
- Responsible for data entry including labor reporting and payroll information
- Assist in training and monitoring other personnel within the workplace to ensure adherence to the established standards
- Processes daily outgoing / incoming mail and faxes
8
Skills For Team Assistant Operations Resume
- Continually monitor project initiative progress and success, capturing and acting on lessons learnt
- Assists in the planning and implementation of promotions and merchandising
- Work Closely with Project Managers and with local operations areas: Engineering, Manufacturing, Quality Control, Archive, etc
- Maintains inventory levels by placing orders and/or receiving drugs/medical supplies
- Administrative monitoring of building permits, licenses and certificates
- Quick study, analytical, makes decisions using thorough the use of data and process, then moves quickly to action
- Apply past learning to solve new challenges
9
Skills For Assistant Operations Engineer Resume
- Provide Administrative support and resolving administrative problems
- Responsible for maintaining the stock in the warehouse area in a clean and organized manner
- Monitors security badge system for all personnel, including visitors
- Responsible for purchasing office and shop supplies as well as coordinate outside vendor services
- Assist in resolving vendor, delivery, quality and invoices discrepancies
- Applies understanding of order entry and contract review
- Provide support to Manager on requested work tasks and running daily, weekly, monthly reports
- Has understanding of regulatory compliance in order to be aware of accident prevention
10
Skills For Assistant Operations Lot Manager Resume
- Actively participates and completes all company sponsored training as scheduled
- Capable of identifying PPE and what application it is used for
- Complies with Marriott Hotel Holding GmbH and Marriott International Hotels Limited Regional Office policies and procedures
- Manage multiple expenses for billing
- Provide payroll, billing and human resources support
- Coordinate multiple levels of account activity pertaining to security officer records
List of Typical Responsibilities For an Assistant Operations Resume
1
Responsibilities For Administrative Assistant Operations Resume
- Handle the disbursement of petty cash funds and prepare breakdown for accounts payable to reimburse the account
- Coordinate all meetings for the Supply Chain staff or other employees, as needed
- Coordinate travel arrangements for the Supply Chain staff
- Provide backup phone coverage for Administrative Coordinator
- Manage the Director, Operations calendar which includes multiple locations across different time zones
2
Responsibilities For Administrative Assistant, Operations Resume
- A personal style that builds relationships through collaboration, and is helpful, approachable, and professional
- Track and follow-up with customers about past-due invoices, and provide updates to Flowserve’s regional Finance organization
- Over 3 years of relevant office experience required, preferably in mechanical repair or services, and including experience in basic office accounting tasks, including invoicing and tracking expenses
- Ability maintain organized, current paper and online files so that paperwork can be located quickly
- Have an eye for detail to accurately enter data and to consistently follow instructions in order
- Have a personal style that is helpful, approachable, and professional
3
Responsibilities For Assistant Operations Director Resume
- Multi-task short-term and long-term projects, and stay calm in the face of deadlines and multiple demands
- Education with focus on Office Management
- Knowledge on tools for administration and travel
- Open minded, friendly attitude
- Maintain equipment calibrations, schedule calibrations with the third-party calibration lab
4
Responsibilities For Administrative Assistant / Operations Analyst Resume
- Maintain the calibration database
- Order and distribute safety supplies
- Lift up 50 lbs required
- Handles credits and all aspects of accounts receivable
- Creates financial production report extracted from Business ERP system
- Perform basic contract review on a per job basis
- Process all orders, quotes and correspondence in a timely manner
- Back up for payroll entry in ADP
- Maintain compliance with all Flowserve SOX policies and procedures
5
Responsibilities For Management Assistant Operations Resume
- Helps to optimize the overall efficiency of the IT services delivered to the end users
- Organisation sensitivity & Integrity
- Be able to hold a high level of professionalism and respond in a calm and polite manner at all times
- High level of proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
- Current pharmacy technician license (CPhT)
- Knowledge of Marriott International Key Brands and Strategies
- Flexibility dependent on business needs
- Assist with the design and preparation of various reports
- Design and upload of online tools: MGS, TEAMS, PGI, and others
6
Responsibilities For Student Assistant Operations Resume
- Coordinates venue, agendas, conference calls, and minutes for meetings
- Maintains timesheets, diaries and schedule appointments / meetings for managers
- Responds promptly to requests for help and information
- Develop and own the project initiative plans, risk logs and other relevant project tools assigned
- Proactively manage the completion of project tasks to ensure deadlines are met
- Develop presentations, reports and other deliverables to a high standard
- Prepare concise reports and updates for a range of stakeholders
- Identify issues and form hypotheses
- Formulate, propose and implement recommendations
7
Responsibilities For Assistant Operations Manger Resume
- Ensure stakeholders receive the assistance or resources required to implement the recommendations
- Manage relationships with discipline and program stakeholders to ensure project outcomes are met
- Gain alignment among functional stakeholders
- Provide processes and communication tools and templates that create accountability and drive results
- Ensure deliverables meet needs and can be implemented and sustained in the Market
- Share project management best practices with key stakeholders
- Support the team to develop deliverables to a high quality
8
Responsibilities For Team Assistant Operations Resume
- Creation of new material codes
- Update routings to run annual cost roll process
- Purchase order status update
- Cooperation with certain indirect suppliers
- Purchases as requested
- Shop floor IT support
- Independant, communicative, responsible person
- Maintain daily calendars for holiday and movement
9
Responsibilities For Assistant Operations Engineer Resume
- Maintain ground transport logs
- Manage the Emergency Evacuation Roll call list
- Provide administrative support to Chemical Management team
- Administrative support to the sales department
- Administration of the mobile phone account
10
Responsibilities For Assistant Operations Lot Manager Resume
- Maintenance of organisation charts
- Updates all Customer logs, Job logs, and Work-in-Process (WIP)
- Main support for General Manager and office staff
- Processes payroll entry in ADP system and receipt entry in ERP system
- Welcomes each visitor into the facility in a courteous and professional manner
- Updates all facility communications (i.e.. display monitor, display boards)
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