Operations Administrative Assistant Resume Sample
Jena Wiegand
3386 Brekke Lights,
New York,
NY
+1 (555) 366 7632
Work Experience
Association Operations & Administrative Assistant
05/2018
-
PRESENT
Phoenix, AZ
- Create and share Daily SBR report and weekly event calendar
- Able to run micros report
- Able to handle PO’s and checkbook for F&B department
- Gatekeeper of reward programs
- Respond to any reasonable task assigned
- Kronos Business Proxy
- Enter badge numbers
- Update pay rules when required
- Update schedules when required
SST Operations Administrative Assistant
12/2013
-
03/2018
Phoenix, AZ
- New hire set-up
- Request any paycheck corrections via service request
- Field initial questions from employees that use Kronos
- Supervisor timecard operations
- Review timecards for accuracy on a regular basis
- Correct missed punches; edit and enter punches
- Pay code edits
- All other Kronos support as needed
- %Operations Support and Special Projects
Operations Administrative Assistant
07/2008
-
06/2013
Chicago, IL
- Analyze Unifocus and Revinate surveys cases and demographics
- Gate keeper of F&B check book
- Printing of various Opera and other reports
- Cards writing and amenities from F&B Director
- In charge of manager’s schedule, comp day tracking, F&B meetings
- Able to do different audits like LRA and follow up
- Able to do different administrative needs
- Able to handle entertainment coordination
Education
University of Phoenix - St. George Learning Center
2003 - 2008
School's Degree in Business
Professional Skills
- Excellent time management, prioritization, and multi-tasking skills and experience
- Proven administrative and organizational skills with ability to manage workload and effectively prioritize
- Strong organizational skills and detail-orientated, ability to remain calm under pressure and juggle multiple responsibilities and priorities
- Excellent customer service skills, interpersonal skill and professional presence
- Strong can-do attitude, sense of urgency with problem-solving and troubleshooting skills
- Experience administrative responsibilities including planning, coordination, and professional communications skills
- Strong MS Office skills, including Outlook, Excel, Word, PowerPoint
How to write Operations Administrative Assistant Resume
Operations Administrative Assistant role is responsible for administrative, interpersonal, software, microsoft, organizational, excel, powerpoint, outlook, customer, computer.
To write great resume for operations administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Operations Administrative Assistant Resume
The section contact information is important in your operations administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Operations Administrative Assistant Resume
The section work experience is an essential part of your operations administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous operations administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular operations administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Operations Administrative Assistant resume experience can include:
- Excellent organizational, administrative and clerical skills
- High attention to detail, strong organization skills and ability to multi-task
- Proven experience as an administrative assistant,virtual assistant or office admin assistant (3-5 yrs experience)
- Effectively organize work and priorities
- Display strong computer skills
- Proficient in relevant computer software Word, Excel, outlook (or related programme) and internet access; good keyboard skills; speed and accuracy
Education on an Operations Administrative Assistant Resume
Make sure to make education a priority on your operations administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your operations administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Operations Administrative Assistant Resume
When listing skills on your operations administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical operations administrative assistant skills:
- Strong independent thinking skills
- Strong project management and meeting/event coordination skills
- Strong critical thinking and analytical skills and can work with little direction
- Strong problem solving and attention to detail skills are required
- Proficient in relevant computer software Word, Excel, outlook (or related programme) good keyboard skills; speed and accuracy
- Ability communicate and collaborate effectively at all levels of the organization; build trust and maintain strong business relationships
List of Typical Experience For an Operations Administrative Assistant Resume
1
Experience For Association Operations & Administrative Assistant Resume
- Strong experience in data entry (10-key)
- Experience with using Microsoft Office (especially Outlook and Excel)
- Assisting with meeting preparation: scheduling, printing, assembling and/or distributing materials (e.g., agendas, notes, presentations, etc.)
- Arranging corporate travel, including scheduling transportation (ground and air) and arranging lodging and meeting accommodations
- Updating and communicating overtime through hotlines, visual postings and trackers when necessary including executing Call Em Alls to associates
2
Experience For Seasonal Operations Administrative Assistant Resume
- Performing general office functions such as scanning, faxing, and copying
- Scheduling customer appointments, updating dispatch statuses, reporting and information reconciliation when needed
- Onboarding/Offboarding management of new and departing RBMs and Section Head
- Managing calendars, scheduling meetings and organizing daily tasks
- Answering telephone calls and providing accurate and detailed messages
3
Experience For SST Operations Administrative Assistant Resume
- Submitting requisitions and ordering SWAG, supplies and other items for on-site events through COUPA to maintain appropriate inventory
- Processing queries from multiple Operations business units
- Scheduling of field personnel
- Preparing documents in Microsoft Word, Excel and PowerPoint
- Processing expense reports; and
- Assisting on special projects on an ad hoc basis
- Contacting outside agencies to verify confidential information
- Reporting functions for field operations as needed
- Communicating clearly with the grocery warehouse
4
Experience For Deposit Operations Administrative Assistant Resume
- Provide general Operations Admin support as needed (mail, filing, printing, assembling books, etc)
- Reconcile daily work of assigned sales and service coworkers in keeping with region standards. Responsible for handling and creating bank deposit
- Coordinate directly with Operations & HR Manager on scheduling interviews, creating agendas, setting up new hire desks, special projects etc
- Responsible for recording daily meeting minutes and posting
- Assist with AP invoice processing, employee expense report review and submission; timekeeping review and temp labor hours reporting
- This is done daily depending on volume. Task is to manage service entry sheets and execute system receiving against a purchase order for various services
5
Experience For Mountain Operations Administrative Assistant Resume
- Work environment is office and manufacturing plant setting
- Confirm; schedule; and re-schedule services for the customer. And assist our customer service center in trouble shooting scheduling issues
- Work with Headquarters Human Resources (HR) to ensure compliance including preparing HR manuals and employment contracts
- Computer literate, with working knowledge of accounting packages
- Compose and type routine correspondence, make copies and prepare outgoing mail and correspondence, including email and faxes
- Execute daily maintenance of timekeeping and attendance system including entry of missed punches, paid time off, and attendance occurrences
- Track periodic operations training and maintain appropriate training rosters and logs
- Responsible for entering production scheduling into system and creates production orders
- Assist with planning for training
6
Experience For Operations Administrative Assistant Resume
- Coordinate recruiting; interview scheduling, and New Hire Indoctrination (NHI) of new employees
- Job consist of wrapping loads which requires putting Load invoices and manifest together along with credit pickups as they are closed by Warehouse
- Primary back up and support for making and controlling labels
- Serve as the primary contact for HireGenics for all temporary staffing needs
- Work directly with department heads on temporary staffing needs
- EH&S record keeping assistance
- Create and maintain training records (EH&S, FSQR, Production, etc.)
7
Experience For Association Operations & Administrative Assistant Resume
- Assist in the maintaining of adequate inventories of all required supplies
- Support orientation and training of new hires
- Coordinate with Siemens Talent Acquisition’s team the staffing and interview processes for potential new employees
- Primary greeter for VIP’s and other visitors to our gated facility, main line monitoring
- Proficient in attending to detail
- Creates and distributes center-wide communications, promotional materials, and others notifications of upcoming events and activities
8
Experience For Seasonal Operations Administrative Assistant Resume
- Willingness to develop a thorough understanding of clients’ business and industry
- Cover colleagues during holiday
- Assist with the development of sales presentations, coordinating the various teams and resources
- Answers incoming calls and correspondence and responds independently when possible
- Manages catering orders and set up
- Work with operation managers and technicians on scheduling services out of the 670 on a daily basis
- Work with operations on rerouting of technician schedules
- Organizes office moves, space planning, furnishings, computer equipment, supplies, etc. for Ops Management
9
Experience For SST Operations Administrative Assistant Resume
- Reconcile balances between checkbooks and accounting database monthly
- Manage purchase orders for the procurement of equipment and supplies and/or services, according to requisite specifications for the project
- Assist in managing field sub-contracts
- Lead the update and tailoring of the Finance and Operations manual for the Zambia office
- Manage personnel files and coordinate the implementation and maintenance of a personnel filing system
10
Experience For Deposit Operations Administrative Assistant Resume
- Track staff schedules including, vacation days, and ensure sufficient coverage when needed
- Diploma in Business Administration, Accounting, Finance, or a similar area of study
- Control expenses receipts for accounting
- Coordinate incentive events and monitor timelines ensuring deadlines are met
- Decorate site, offices and organize activities areas for projects according to the different seasons
- Knowledge, understanding, and compliance with the Company’s policies and procedures
List of Typical Skills For an Operations Administrative Assistant Resume
1
Skills For Association Operations & Administrative Assistant Resume
- Good organizational, written and verbal skills needed
- Good interpersonal skills; able to work with various levels of company personnel
- Manage time effectively, set priorities and meet deadlines given
- Demonstrated experience with internal and external stakeholders at varying levels of an organisation
- Document processing knowledge and skills are highly desired
- Certificate IV in Business, or equivalent demonstrated experience working in a similar environment
- Advanced customer service skills and focus
- Work effectively independently and without continual supervision
- Exceptional Customer Relationship skills and focus
2
Skills For Seasonal Operations Administrative Assistant Resume
- Proven ability to organize, manage, and plan several concurrent initiatives with varying priorities
- Intermediate Microsoft Word and Microsoft Excel required. Microsoft PowerPoint skills highly are highly desirable
- Administrative Assistant with 2+ years' experience or equivalent related experience
- Advanced level of Microsoft Office skills. Excel, Word, 10-key
- Strong Excel spreadsheet experience required
- Advanced computer skills in the Microsoft Suite to include, Word, Excel, PowerPoint, and Microsoft applications to include Outlook, OneDrive, and SharePoint
- Team player, works effectively with many different kinds of personalities
- Intermediate to advanced skills in Excel and MS office
- Strong ability to prioritize various tasks
3
Skills For SST Operations Administrative Assistant Resume
- Negotiation skills to work out prices with clients and contractors
- Demonstrates strong attention to details
- Demonstrated excellent attention for detail and grammar
- Experience in Data Entry including but not limited to Payroll, Billing, Purchasing and Reporting
- Experienced with filing, organizing, and general paperwork demands
4
Skills For Deposit Operations Administrative Assistant Resume
- Experience working with and handling confidential and sensitive information
- Experience working and functioning in a team environment
- Establish and maintain effective communication and working relationships with co-workers, shift coordinators, supervisors, managers, etc
- Work independently, but also a strong team player, willing to help when and where needed
- Strong, solution-driven background in manufacturing and operations
- Strong knowledge of Microsoft Office products, especially Outlook calendar scheduling
- The ability to work independently in an executive office environment, managing many priorities against tight deadlines
5
Skills For Mountain Operations Administrative Assistant Resume
- Develop and maintain effective working relationship
- Screens, directs, and responds to incoming calls, mail, e-mail, and personal inquiries to prioritize and ensure appropriate level of response
- Create good working relationships with team members for collaboration on tasks and responsibilities
- Assists in the maintaining of adequate inventories of all required supplies, plants and hard goods
- Experience working in an office environment (preferably in regulatory affairs)
- Excellent comprehension in reading legal documents in one or two languages (in addition to English)
6
Skills For Operations Administrative Assistant Resume
- Secure the best terms for goods and services supplies regarding cost, quality, timely delivery, supplier credibility, and customer service
- Work independently, takes initiative, and responds to rapidly changing priorities in a multi-tasked environment
- Strong interest in Finance, Marketing and/or Design
- Experience working with Oracle and SharePoint
- Five year experience with accounting functions
- Experience booking travel
7
Skills For Association Operations & Administrative Assistant Resume
- Experience using Kronos
- Certificate IV in Business, or equivalent workplace experience desirable
- Experience in SAP not essential but would be an advantage
- General administrative experience required
- Manage multiple priorities, projects and tasks and continue to meet deadlines in a fast-paced environment
- Two (2) or more years of Coordinator experience
8
Skills For Seasonal Operations Administrative Assistant Resume
- Two (2) or more years of administrative support experience
- Administrative support experience. Preferably from a large, national or decentralized organization
- Proven ability to learn new applications to meet business requirements
- Strong knowledge of refinery organization structure is highly desired
- Excellent proficiency in Microsoft Excel, Word and PowerPoint
- Previous experience in an administrative assistant capacity required
9
Skills For SST Operations Administrative Assistant Resume
- Strong work ethic and pride in their work
- Strong verbal and written communication, instincts, and common sense
- Demonstrates initiative and willingness to learn and improve work environment and operational performance
- Manage multiple tasks and priorities simultaneously
- Excellent team player and have a sense of ‘ownership’ in all tasks assigned
- Proven proficiency in Microsoft Office Word, Excel, PowerPoint, Outlook
10
Skills For Deposit Operations Administrative Assistant Resume
- Experience with Microsoft ERP software highly desirable
- At least two years of experience in a similar role
- Adhere to company good manufacturing and safety policies, procedures, and work rules
- Demonstrates flexibility and is adaptable to change
- Demonstrates initiative and is self-motivated and enthusiastic
List of Typical Responsibilities For an Operations Administrative Assistant Resume
1
Responsibilities For Association Operations & Administrative Assistant Resume
- Experience in a Customer Service role within the Packaging Industry
- Experience managing projects)
- Experience in automated office environment
- Strong competencies in Microsoft Office Suite (Outlook, Work, PowerPoint, Excel)
- Maintain good customer relations both on the phone
- Willing and able to work flexible hours as required by project demands
2
Responsibilities For Seasonal Operations Administrative Assistant Resume
- Willing and able to promote safe work practices and maintain strict adherence to safety rules and regulations
- Representing Lord Abbett and the Operations Department in a positive and professional manner
- Ordering office supplies, maintenance of basic office equipment, Phone Systems,
- Following up on vacation approval requests as required
- Support Employee Recognition program by planning and organizing as needed
- Proficiency in document control and maintaining filing systems
- Able to use sound judgment when addressing challenges and solving problems
- Accustomed to adhering to deadlines and performing under pressure
3
Responsibilities For SST Operations Administrative Assistant Resume
- Non-physical in nature with intermittent periods of sitting or standing
- The ability to work in a fast paced environment with littel supervision, asking questions as they arise and raising issues to Management timely
- Under direction from the Supervisor, assures the accurate and timely processing of E-Docs and Mailing
- In charge of preparing and turning in to TQM coordinator required mail exchange documents
- Works with customers, managers and sales reps to resolve billing problems
- Assists with the orientation and training support of new hires
- Provide overall organization and consistency in the assigned operating area
- Maintain Department vacation schedule/tracking
- Database management as it relates to data collection and entry, including Excel spreadsheets (pivot tables) and development of PowerPoint presentations
4
Responsibilities For Deposit Operations Administrative Assistant Resume
- Conduct pre-employment testing for union candidates
- Track temporary employee attendance to get approval on weekly sign in sheets and reporting records to HR, finance personnel and the temp agencies
- Post operational memos and town hall meeting notes on the board
- Coordinate training schedules based on safety and compliance needs
- Create reports and charts utilizing Excel, Word, and PowerPoint
5
Responsibilities For Mountain Operations Administrative Assistant Resume
- Create and maintain a vacation scheduling plan for Operations Leadership
- Produce correspondence, reports, meeting notes, lists and other business communications in a timely, accurate and confidential manner
- Maintain calendar and scheduling
- Coordinates the day to day administrative needs of Operations Management resolving routine matters proactively when possible on behalf of Operations Management
- Work with various departments at Verisk 3E in ensuring proper regulatory information dissemination in various company product lines and services
6
Responsibilities For Operations Administrative Assistant Resume
- Need to remain calm during crisis and the high pressure of an event in progress
- Photoshop, Illustrator, photoshoot, video editing knowledge preferable
- Track, generate, and distribute performance coaching documents for various policies for the Operations department
- Professional handling of confidential information
- General working conditions – exposed to adverse conditions 10% or less of time
7
Responsibilities For Association Operations & Administrative Assistant Resume
- Inbound and Outgoing phone calls
- Microsoft Office applications including Word, Excel, Outlook and Power Point
- Issues fuel cards and pin numbers to company personnel requiring them
- Provide high-quality operations administration support, under minimal supervision, to the VP of Special projects and entire Project Engineering team
- Issue and perform final check for all types of correspondence or deliverables including procedures, memos, and correspondence accordingly
- Initiate database setup, email filing system, project set up tasks and project SharePoint sites
- Update the project procedures manual on a regular basis, ensuring it is up-to-date; update distribution lists and organizational charts
8
Responsibilities For Seasonal Operations Administrative Assistant Resume
- Input customer information into accounting system
- Coordinate with payroll on issues relating to drivers
- Assist in planning and execution of distribution center engagement events and community programs
- Assist managers with records keeping related to programs and compliance
- General Purchasing- enters Purchase orders into SRM system
- Answer billing questions
9
Responsibilities For SST Operations Administrative Assistant Resume
- Open to available shifts including but not limited to Nights/Weekends
- Flexible schedule required working nights, weekends, holidays based on business needs
- Aptitude for independent problem-solving
- Reliability and enjoys working in a fast-paced environment
- Work is conducted either reviewing written documentation or computer-based entries for a significant part of the day
- Employee work schedule creation in MS Excel, maintaining vacation requests, FMLA, meetings, trainings, transfers, holidays, outages, etc
- High levels of communication/engagement between varying Business Units Managers, Supervisors, Equipment Operators, HR, Nurse, Safety Team
- Schedule meetings, order special lunches, run errands, arranging travel, special projects,
10
Responsibilities For Deposit Operations Administrative Assistant Resume
- Significant knowledge (2+ years) working with Microsoft Office software (Word, Power Point, Excel, Outlook)
- General reporting needs
- Administrative support for Capital Projects & Spending
- Access training completion records in LMS and track completion of new hire orientation
- Administrative support for Sourcing & Logistics
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