Assistant Project Coordinator Resume Sample
Brittany Wiegand
6705 Augustine Cove,
Los Angeles,
CA
+1 (555) 516 1651
Work Experience
Executive Assistant / Project Coordinator
07/2015
-
PRESENT
Phoenix, AZ
- Coordinate Leasing Status Reports and Minutes on assigned properties as required by clients
- Manage transactions through Dealio
- Manage all listings on brokerage listing services including CoStar and Loopnet
- Create and maintain intranet sites for client and property purposes including, View the Space and Hightower
- Prepare site surveys, tour books and other marketing materials for clients
- Partner with brokerage team to help achieve team's production and operational goals
- Be able to edit, improve and produce marketing materials in lnDesign and PowerPoint
Executive Assistant & Project Coordinator
05/2010
-
06/2015
New York, NY
- Welcome, register and track all visitors to the building
- Upkeep of office contact lists, vendor maintenance lists and employee lists
- Upkeep of office supplies, including ordering, inventory and organization
- Manage breakroom supplies, including ordering, inventory and organization
- Coordinate with facilities to maintain facility standards
- Track incoming and outbound packages
- Coordinate daily mail delivery
- Assist with tracking new hire set-up as needed
Assistant Project Coordinator
06/2004
-
03/2010
San Francisco, CA
- Work with our graphic designer to complete projects on schedule
- Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, and submarket updates, market analyses, etc
- Produce timely and accurate of word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
- Prepare market surveys, tour books, proposals, summaries, abstracts and other relevant documents as needed
- Coordinate/manage mailings- partner with external printers, as needed
- Contact internal and external resources for information used to create surveys and reports used to win/maintain business
- Support brokers in utilizing Outlook, Client First and other, data entry and maintenance for the purposes of direct marketing and client relationship development
- Provide general administrative and clerical support, including answering phones, scanning, copying, mailing
Education
Western Carolina University - Asheville
1999 - 2004
Bachelor's Degree in Construction Management
Professional Skills
- Excellent computer skills, including knowledge of iOS, MS Office, Adobe Photoshop/Illustrator
- Experience in positions requiring analytical skills and a structured and disciplined approach
- Excellent interpersonal skills and sensitivity to cross-cultural issues
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and customers
- Strong interpersonal skills and peer relationships
- Be professional with strong interpersonal skills
- A multi-tasker with excellent organisational skills and attention to detail
How to write Assistant Project Coordinator Resume
Assistant Project Coordinator role is responsible for interpersonal, microsoft, organizational, administrative, organization, analytical, multitasking, telecommunications, procurement, compensation.
To write great resume for assistant project coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Assistant Project Coordinator Resume
The section contact information is important in your assistant project coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Assistant Project Coordinator Resume
The section work experience is an essential part of your assistant project coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant project coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant project coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Assistant Project Coordinator resume experience can include:
- Client-facing and teamwork skills
- People skills and conflict resolution
- Prior experience with expense reporting, scheduling travel, and calendar management
- Show a passion for continued learning and growing through the acquisition of new hard and soft skills
- Skills in AutoCAD, Excel, Word and Project for the design, drawing and management of construction projects
- Work independently, take initiative and anticipates needs, while also working effectively as part of a team
Education on an Assistant Project Coordinator Resume
Make sure to make education a priority on your assistant project coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant project coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Assistant Project Coordinator Resume
When listing skills on your assistant project coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical assistant project coordinator skills:
- Solid organizational skills, including multitasking and time-management
- Organize work effectively, conceptualize and prioritize objectives
- Excellent verbal and written communication skills and ability to interact with all levels of staff and management
- Very strong interpersonal skills and the ability to build relationships at all levels
- Working knowledge and skills associated with report preparation
- Outstanding oral, written and interpersonal skills
List of Typical Experience For an Assistant Project Coordinator Resume
1
Experience For Executive Assistant / Project Coordinator Resume
- Leading operational activities to deliver ongoing improvements in achieving an excellent product management function
- Experience conducting HIV behavioral research, including behavioral interventions
- Experience working with global health
- Assisting in the creation, formatting, and distribution of agendas, PowerPoint presentations, and other materials for both internal and external meetings
- Produce information by transcribing, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Assist the Bangladesh DoE in the preparation and development of the national GHG inventory, coordinating with sector leads and cross cutting issue coordinators
- Work with printers and sales & marketing counterparts from around the globe to execute packaging changes
2
Experience For Executive Assistant & Project Coordinator Resume
- Assist in resolving any administrative challenges
- Assist as needed with ordering lunch for meetings
- Compose and prepare correspondence, at times containing confidential information
- Draft team announcements or communications supporting HR initiatives as directed by the CHRO
- Provide timely submissions of all project reporting requirements
- Proactive forward planning of diaries to ensure travel plans and meetings are scheduled and updated and that any conflicts are resolved in a timely manner
- Coordinates schedules and meeting logistics, such as VTC meetings, LiveMeetings, Webex, teleconferences (TCs)
3
Experience For Project Coordinator / Brokerage Assistant Resume
- Prepares daily brief for the CEO and supporting documentation for each engagement
- Coordinates schedules and meeting logistics such as VTC meetings, LiveMeetings, teleconferences and off-sites (see below)
- Project and meeting management
- Schedule and attend internal meetings, and prepare internal meeting notes
- Gather project financial data and assist in the delivery of regular budget reporting
- Able to multi-task, work independently and efficiently in a fast-paced and challenging environment
- Assist with job setup, assignment creation, and dispatching of the assignments
- Utilize Sharepoint/Microsoft Project to track all projects according the pre-defined processes
- Provide general support to employees
4
Experience For Administrative Assistant & Project Coordinator Resume
- Communicating professionally and effectively with C-Suite and SVP level executives and their support staff to ensure that meetings are scheduled promptly and appropriately
- Coordinates departmental or system-wide project planning, through coordination and attendance of meetings & special projects, such as, Monthly Department Meetings, Infection Prevention / Safety / Regulatory Seminars & Quality Integration Meetings
- Establishes and maintains internal and external contacts as necessary serves as the liaison for running reports to support data requests, and exchange of information
- Composes responses to routine inquiries, delegates items to subordinate managers when appropriate. Transcribes, and types confidential correspondence, memos, minutes of meetings and other materials or documents
- Performs broad range of administrative details of confidential nature, to support department and/or organization that require initiative and judgment to make independent decisions and comprehensive knowledge of company policies, practices, and operations
- Working knowledge of Microsoft Project or other project management software
- Capable of placing data and analysis into a formal PowerPoint presentation
- An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
5
Experience For Executive Assistant & Signature Rehab Project Coordinator Resume
- Identify opportunities for process improvement, including but not limited to vendor management, industry research building and managing reports from various resources
- Help and ensure stakeholders understand and adhere to deliverables to the executive for weekly, monthly meetings
- Executive projects include but are not limited to: internal document management, meeting and resource scheduling, industry research, vendor management, internal meeting preparation, reporting via internal tools, deck preparation, etc
- Conducts research, creates, and compiles statistical reports at the direction of the executive team
- Reviews memos and correspondence from executive to check for spelling and grammar, ensuring that company format templates are followed, and recommends revisions
- Responsible for developing, managing, building, and analyzing various sources of data, and information, with high levels of confidentiality, business acumen, and customer service
6
Experience For Project Coordinator Assistant Resume
- Help executive prioritize meetings, and if needed 'stand in' with team member in meetings to help keep projects moving forward in absence of executive's presence
- Monitors HR budget and partners with leadership team and finance to track variances, evaluate potential investments, and identify cost-reduction opportunities
- Responsible for negotiating sponsorships, event marketing and event logistics, using outside-in thinking to develop partnerships in the community. Coordinates, organizes and evaluates site sponsored events and special projects that reach the organization’s target audience
- Communicate and coordinate with Climate Change Cell key staff including DoE designated sector coordinators and the Project Management Unit (PMU) to track and manage activity progress and to identify where upcoming collaboration and support is needed
- Maintain communications and coordination with related national and regional projects, and other international programs
- Provide regular written updates on implementation progress and schedule and other updates status to the EPA project team and participate in conference calls with ICF, EPA, and USAID Bangladesh
- Support or conduct in-person meetings as needed to ensure continuous implementation and drive follow up actions
- A commercial and business orientated knowledge is appreciated
7
Experience For Clinical Project Coordinator & Clinical Trials Assistant Late Phase Research Focused Resume
- Provide extensive calendar management including organising regional / global video conferences, tele-presence and WebEx meetings, across various time zones, to assist with prioritisation and enable team activity and engagement
- Work with management to ensure all meetings are prioritised correctly, arranged and prepared for. Publish agendas, attend meetings and take notes/record action items to distribute to participants
- Extensive, proactive coordination of global travel for various team members including, schedules, visas and accommodation
- Coordinates travel plans (domestic & international) for Chief of Staff
- Flexibility and patience for multiple changes
- Manages the Executive Committee and Governance Committee calendars
8
Experience For Assistant VP-economics Project Coordinator Resume
- Process and submits T&E expenses on a monthly basis
- Back-up administrative support for the CEO
- Supports the Office of the CEO
- Works with IT and Security to manage daily logistics brief
- Coordinates travel plans (domestic & international) and CEO use of corporate jet
- Travels with the CEO within the US and provides seamless logistics
9
Experience For Student Assistant & Project Coordinator for Group Development Resume
- Shadows the CEO throughout the business day
- Available to provide some administrative support to the EA of the CEO (e.g., assist with Concur expense report entries)
- Project management of the two ExCo off-sites – June and December – working closely with meeting planning and other contributors under the direction of the Chief of Staff
- Project management of the January Leadership Summit, a 250 person top executive annual meeting, working closely with a cross functional team of leaders led by the Chief of Staff
- Prepare agendas, meeting notices, and minutes. Serve as recording assistant as requested
10
Experience For Project Coordinator & Executive Assistant Resume
- Self-Confidence: Faith in one’s own ideas and ability to be successful; willing to take an independent position in the face of opposition
- Manage tasks in coordinating across different product areas and regional teams to ensure features are language and country-ready
- Provide day-to-day tracking of gaps and highlight those issues to PgM country launch managers
- Support creating better documentation around our processes & resources
- Create and maintain various documents using MS Word, Excel spread sheet development and PowerPoint presentations
- Prepares and manages preparation for smaller 1-2 day ad-hoc workshops
- Prepare the CEO of Signature Rehab’s expense reports
List of Typical Skills For an Assistant Project Coordinator Resume
1
Skills For Executive Assistant / Project Coordinator Resume
- Demonstrated experience in complex project and relationship management
- SAS or SPSS skills
- Experience: Three years of office/administrative experience
- Proven work experience as a Project Coordinator Assistant or similar role
- Independently uses considerable judgement in setting priorities and proposing alternatives to requests as cited above
- Desire to take the initiative and be pro-active in managing projects. (Experience in managing projects is advantageous)
- Assist leadership in prioritizing upcoming meetings and to-do’s
- Three or more years of experience in a non-profit fund raising environment
2
Skills For Executive Assistant & Project Coordinator Resume
- Experience in a similar role at a manufacturing facility
- Three (3) years of experience working in a similar capacity in the design and construction industry
- Experience working with health care professionals in resource-limited settings
- Experience coordinating federally funded grants
- Experience preparing IRB submissions
- Experience working and comfortable/thrives with a certain amount of chaos / ambiguity and across time zones
- Strong proficiency with Microsoft Word/Excel/PowerPoint/Project, email/electronic scheduling
- Experience working in an administrative capacity within a publicly-traded company
3
Skills For Project Coordinator / Brokerage Assistant Resume
- Position requires 3 years previous administrative assistant experience, preferably in a nonprofit setting
- Creative and critical thinking for UX site experience
- Experience supporting Executive level roles and/or project administration
- Extensive experience supporting Leaders at a senior level
- Have the objectivity to maintain a realistic balance among multiple and competing priorities
4
Skills For Administrative Assistant & Project Coordinator Resume
- Skilled in MS Project, Primavera, AutoCAD
- Demonstrated ability to be flexible, highly organized and thoughtful in a fast paced environment
- Maintain a strong customer-service focus with all interactions across the business
- Manage multiple stakeholders and priorities
- Experience in a large high-volume corporate environment or law firm
- Project management experience or a related field in an agency environment
- Experience in project management, from conception to delivery
5
Skills For Executive Assistant & Signature Rehab Project Coordinator Resume
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced, decentralized environment
- One (1) to two (2) years management/supervisory or project management experience required
- Experienced with new technologies and passion/curiosity for information technology (from smart phones, tablets, and other gadgets to audio-video equipment)
- Providing administrative support including scheduling meetings, booking travel, and reporting time and expenses
- Providing direct executive support including arranging travel, expense management and scheduling meetings
- Serving as an extension of supported executive by fielding outreach and communication and managing workflow
- Generating quotes and supporting documentation
- Directing and supporting efforts of other departments in the APQP process
6
Skills For Project Coordinator Assistant Resume
- Initiating and coordinating sample production
- Locating and acquiring art assets
- Designing and implementing processes to enable greater efficiency in support of all Compliance and Supply activities globally
- Maintaining calendars and daily schedules in a proactive, forward-thinking fashion for the supported executive
- Working both under specific direction and independently to fulfill and anticipate scheduling and workflow needs for supported executives
7
Skills For Clinical Project Coordinator & Clinical Trials Assistant Late Phase Research Focused Resume
- Monitoring and evaluation progress of works at site. Comparison between planned and actual progress
- Reviewing consultants and contractors works programme for compliance to scope and contract requirements
- Preparing Weekly and Monthly Reports
- Providing day-to-day administrative support to the Vice President , Executive Compensation
- Reporting and analytics under VP guidance: business process and management reports
- Escalating service issues to management when necessary
- Marinating relationship with various National Account Vendors
- Cataloging and File Management
8
Skills For Assistant VP-economics Project Coordinator Resume
- Monitoring Bug quality and follow up
- Getting language/surface ready for launch
- Responsible in assisting the Planning Manager in preparing all scheduling and planning activities/ matters
- Coordinates meetings and manages logistics including reserving meeting rooms, audio/visual equipment, catering and other resources for small meetings
- Contact customer regarding costing, quoting, samples, APQP
- Capable of interacting/interfacing Cross Functional Teams for the multiple component the Project
9
Skills For Student Assistant & Project Coordinator for Group Development Resume
- In Program, Project management role within the tech industry or working with Product/Engineering organizations
- Project related work including project tracking or project management in a large complex matrixed environment
- The ability to communicate graphically through hand sketching to convey possible solutions to problems, detail out building conditions, etc. is desirable
- Schedule & coordinate board meetings (meeting planning, agendas, minutes, conference calls
- Prepare materials for all SVP for Student Enrollment & Engagement meetings including setting up teleconference site for remote attendees
- Manage financial transactions for the SVP for Student Enrollment & Engagment including reconcilation of the SVP’s purchasing card
- Drive operations, marketing, and associated engineering teams to launch Assistant in new locales/languages
- Assists with the convening and planning of retreats, events, and major system launches, e.g., eCare
10
Skills For Project Coordinator & Executive Assistant Resume
- Multitask between multiple phone lines, Project Managers giving verbal job information, and tracking information relayed from the other PCs
- Proactive response rate to issues (real or impending)
- Project Planning & Coordination
- Assists in preparing cash flow and manpower histogram
- Extremely proactive and willing to get their hands dirty
List of Typical Responsibilities For an Assistant Project Coordinator Resume
1
Responsibilities For Executive Assistant / Project Coordinator Resume
- Coordinate the CEO of Signature Rehab, Senior Rehab Team and potentially leaders from select ancillary businesses’ personal business as it interacts with professional responsibilities, as requested
- Skill in establishing and maintaining effective working relationships, conflict management, and oral and written communication skills
- Advanced skills in Microsoft Office applications (Word, PowerPoint, Excel),
- Prioritizes and manages multiple projects simultaneously and follow through in issues in a timely manner
- Basic knowledge of construction methods, general project management and some retail knowledge or experience would be highly desired
2
Responsibilities For Executive Assistant & Project Coordinator Resume
- Knowledge of outdoor sports and recreation, basic design experience and artistic ability
- Skill in organization, evaluation and presentation
- Experience administrative support
- Experience with all applicable computer software
- Multitask, prioritize, adapt to change, and work well under pressure in an entrepreneurial environment
- Maintain the SVP for Student Enrollment & Engagement’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
- Proficient in working with email in Outlook (PC and Mac), including shared calendars
3
Responsibilities For Project Coordinator / Brokerage Assistant Resume
- Work flexible hours, as needed; occasional evening and weekend availability
- Assisting the business with project specific assignments such as PowerPoint presentation creation, research/data gathering, event coordination, creation of paper and electronic materials for the compensation committee (Board of Directors), and the facilitation of executive contract and comp review processes
- Competency with website maintenance, report writing
- Communicate with architectural and engineering consultants to convey university CADD information for projects designed by outside consultants
- Prepare documents using Microsoft Word and Excel
4
Responsibilities For Administrative Assistant & Project Coordinator Resume
- Knowledge of project production, design and planning methodologies
- Administrative support in a corporate setting at least six of which have included support of senior executives
- Provide timely written and / or verbal communications to critical stakeholders and management regarding key deliverables
- Adaptable and flexible to a changing work environment
- Compose, edit & finalize correspondence (letters, moms & reports using MS Word)
5
Responsibilities For Executive Assistant & Signature Rehab Project Coordinator Resume
- Outgoing and proactive
- Be creative and enjoy working within a fast paced environment that is results-driven and globally oriented
- The ability to spend a majority of the work day sitting
- Taxonomy and Tagging
- Track the launches by surface/language
- Administrative support functions for including, but not limited to: organizing, prioritizing and summarizing the content of incoming materials, correspondence, communications, email, specially gathered information and documents
6
Responsibilities For Project Coordinator Assistant Resume
- Maintain calendars and schedules anticipate, prepare and compile materials for meetings and conferences on own initiative perform follow-up as directed
- In Executive’s absence, ensures the timely communication of requests, issues, complaints, problems and other actions items
- Time management for VP: manage calendar and task list
- Trip management for VP and select leadership team members: bookings and expense reports
- Meetings management for VP and select leadership team members: setup, equipment, participants, minutes, follow up tasks
7
Responsibilities For Clinical Project Coordinator & Clinical Trials Assistant Late Phase Research Focused Resume
- PowerPoint and other media type presentations under VP guidance
- Supports the Chief Clinical Officer with assigned projects and meets negotiated deadlines, demonstrating initiative and independence in completing tasks. Frequently completes tasks prior to deadlines and anticipates needs; consistently recognizes ways to offer additional support, completing tasks to satisfaction
- Manages and maintains calendar, requiring interaction with both internal and external executives and assistants as well as consultants, to coordinate a variety of complex meetings
- Reviews, summarizes and analyzes a complex of highly sensitive and confidential information
- Organizes confidential files and documents; prepares responses to requests under supervision of the Chief Clinical Officer
- Assists in the preparation and formulation of presentation materials, correspondence, and agendas
- Communicates with internal and external executives to take instructions, obtain information and prepare reports
- Drafts routine documents and correspondence under the supervision of the Chief Clinical Officer
- Completes special projects and other assigned tasks on an as needed basis
8
Responsibilities For Assistant VP-economics Project Coordinator Resume
- Often in the absence of the Chief Clinical Officer, gathers and compiles relevant information on a timely basis, requiring considerable attention to detail and follow-up
- Coordinates complex national and international travel; processes invoices and expenses for payments; monitors discretionary funds
- Maintains office and Board files and systems to enable the easy retrieval of documents and correspondence
- Build Websites and other AEM-based content
- Great knowledge of AEM from a content creation standpoint
- Video and file conversion
9
Responsibilities For Student Assistant & Project Coordinator for Group Development Resume
- Assist in planning and defining scopes in partnership with senior Project Managers, Account, and Specialty leads; participate in the development of Statements of Work
- Use project management tools to help create and manage project timelines
- Work with Resource Management and other project managers and producers to coordinate internal staff and freelance resources according to established staff plans
- Communicate hours and tasks budgeted to team members
- Maintain project status documentation and provide project status on a regular basis to the team(s)
- Raise scope creep to your supervisor and account lead; manage SOW change order procedures as warranted
10
Responsibilities For Project Coordinator & Executive Assistant Resume
- Balance a sense of urgency with calm and confidence at all times
- Take initiative and exemplify a “get things done” mentality
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Project (or other similar project management tool) is required
- Take overflow vendor calls and record all pertinent information
- Accurately maintain the schedule board
- Contact technicians to determine assignment status and technician availability
- Update the PCs on the events/status of multiple assignments in various cities to answer questions pertaining to the assignment status and technician availability
- Assist with updating and tracking the following
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