Coordinator, Administrative Program Resume Sample
Harold D'Amore
602 Dulce River,
San Francisco,
CA
+1 (555) 907 8950
Work Experience
Coordinator, Administrative Program
04/2018
-
PRESENT
Los Angeles, CA
- Serve as a mentor and role model for youth with the aim of inspiring and motivating them to pursue higher education
- Assist the Academy Director in creating a safe, nurturing, inclusive climate that promotes the intellectual, social, physical, and emotional development of the youth
- Coordinate (site selection, transportation, tickets, meals, etc.) field trips to expose students to social, cultural and recreational opportunities in the greater Salt Lake City area
- Coordinate and ensure necessary staffing configuration and coverage levels by Directors and mentors for the summer academy
- Assist in implementing the detailed schedule for summer academy that includes class time, study time, workshops, fieldtrips, physical activity, leadership development, service learning
- Coordinate with the First Star team, advisory board, and community partners to support and advocate for participating youth
- Assists in the assessment of community needs to determine outreach activities
- Coordinates and oversees the distribution of program information to the public
- Prepares and conducts, research and cancer risk reduction presentations and participates in outreach activities
Coordinator, Administrative Program
12/2015
-
02/2018
Detroit, MI
- Strong preference given to candidates who have leadership experience in an NAEYC Accredited Early Childhood Program; ideally, having guided a program through the accreditation process at least one time
- Experience in a Montessori setting
- Demonstrated skills / experience in multi-age programming for children and families
- Demonstrated skills / experience in staff orientation, training and evaluation
- Demonstrated skills /experience in computer based documentation of programmatic operations
- Demonstrated skills / experience in program administration, including budgeting and grant writing / management
- Physical stamina necessary for daily interaction with young children, i.e., bending, lifting, and getting up and down off the floor
- Proficient in latest versions of Microsoft Office Suite with the ability to learn new software programs quickly
Education
Cornell University
2010 - 2015
School's Degree in Subject Area Related
Professional Skills
- Actively participates at a national level in program coordinators’ association (if one exists for the specialty), or other national meetings, e.g. involvement in the annual ACGME Coordinator program or other relevant graduate medical education committees
- Strong interpersonal skills including tact, diplomacy, and flexibility to work effectively with senior administration, faculty, and staff
- Excellent oral, written, and telephone communication skills and the ability to relate well to executives
- Enthusiasm, good sense of humor, and team building skills
- Related experience (2-3 years in mentoring, advising, or leadership development in a higher education setting)
- Experience with administrative effectiveness including supervision and support of students, implementation of training, and tracking outcomes
- Two years of experience working in community service, mentoring, tutoring, or elementary education
How to write Coordinator, Administrative Program Resume
Coordinator, Administrative Program role is responsible for software, events, education, database, training, payroll, finance, recruiting, printing, compensation.
To write great resume for coordinator, administrative program job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Coordinator, Administrative Program Resume
The section contact information is important in your coordinator, administrative program resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Coordinator, Administrative Program Resume
The section work experience is an essential part of your coordinator, administrative program resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous coordinator, administrative program responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular coordinator, administrative program position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Coordinator, Administrative Program resume experience can include:
- Strong interpersonal and teamwork skills; excellent verbal and written communication skills
- Work independently and as an effective member of a team. Demonstrated human relations, customer service, and effective communication skills
- Strong coordination and organizational skills to prioritize conflicting deadlines
- Excellent interpersonal communication skills, as well good written communication / documentation abilities
- Strong coordination and organizational skills / ability to prioritize work load
- Excellent coordinating, writing, editing, problem-solving, and critical thinking skills
Education on a Coordinator, Administrative Program Resume
Make sure to make education a priority on your coordinator, administrative program resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your coordinator, administrative program experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Coordinator, Administrative Program Resume
When listing skills on your coordinator, administrative program resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical coordinator, administrative program skills:
- Perform effectively under conditions of fluctuating workload with frequent workload changes and competing demands
- Evidence of strong interest in the needs of children and service to the community
- Work independently, analyze and make decisions related to job responsibilities. Demonstrated success in problem-solving and creative resourcing
- Experience in creating and maintaining partnerships and be able to find new ways to develop your network
- Advise new, transfer, and continuing students and their families, linking them to campus opportunities to enhance their academic experience
- Work with the University of Utah Reading Clinic to provide quality and effective tutoring strategies
List of Typical Experience For a Coordinator, Administrative Program Resume
1
Experience For Coordinator, Administrative Program Resume
- Demonstrated ability to work effectively in a team environment comprised of functional and technical individuals
- Demonstrated ability to collaborate effectively with multiple constituencies, specifically students, community partners, staff, and board members
- Outstanding interpersonal and intercultural skills
- Communicate effectively with internal and external customers in person, on the phone, and in writing
- Exceptional organization and time management skills with extreme attention to detail
- Work across cultures, collaborate and interact effectively and diplomatically with persons at all levels of organizations
- Moderate to advanced computer skills in Microsoft Outlook, Word, and Excel
- Experience recruiting, leading and motivating volunteers
2
Experience For Coordinator, Administrative Program Resume
- Experience in using or maintaining student systems software (such as PeopleSoft, Banner)
- Experience in curriculum and/or advising in a higher education setting
- Experience with HTML/creating and maintaining web pages
- Experience with CANVAS and/or learning management systems
- Work independently and prioritize conflicting deadlines
3
Experience For Coordinator, Administrative Program Resume
- Experience working independently to accomplish tasks
- Use logic and reasoning to prioritize tasks
- Post-college project/event management experience, preferably in a corporate setting
- Work experience in an academic environment
- Prioritize to ensure balanced and efficient workload
- Strong connections to the academic community
4
Experience For Coordinator, Administrative Program Resume
- Program coordination work experience in higher education
- Experience with curriculum management technologies (such as Kuali or Digarc)
- Previous experience with University of Utah (or other public higher education) curriculum and graduation requirements
- Demonstrated ability to work independently, and analyze and make decisions related to program content
- Experience and/or interest in education
- Monitors department quality and effectiveness and researches continuous improvement methods
- Assess and evaluate program effectiveness and success
- Collecting, managing, and analyzing both qualitative and quantitative data to produce tables, charts, and maps for reports
- Drafting memos, emails, presentations, talking points for internal and external audiences
5
Experience For Coordinator, Administrative Program Resume
- Understanding and comfort with various types of computer software
- Enduring commitment to social justice and civic engagement required
- Marketing and Outreach 25%
- Preparing reports for Analysis/ Database and CRM 20%
- Maintaining campus web presence for CollegeSource products and all other advising technologies
- Attending assigned meetings to facilitate a presence for advising technologies as well as a campus contact person for users
- Create a safe, respectful environment that facilitates learning and is encouraging and engaging, as well as culturally appropriate, for youth participants
- Participates in local and national professional associations by serving on planning committees and presenting at conferences and seminars
6
Experience For Coordinator, Administrative Program Resume
- Coordinates on-campus recruiting activities for employers and manages ongoing relationships with their HR/recruiting teams
- Work with a diverse population including, communicating with people from diverse cultural and ethnic backgrounds, socio-economic, educational levels
- Assist families in developing an action plan with clear goals and monitor their progress in achieving goals
- Support testing and proctoring program for medical students as follows
- Support the Foundational Sciences unit in the delivery of Team-based Learning assessments and expansion of the Team-based Learning initiative
- Coordinates seminars and meetings including event organization and preparation, scheduling,
- Responsible for coordinating building maintenance with facilities and basic maintenance for
- Develops and prepares advising materials, such as training manuals, brochures, handouts, general information summaries and newsletters
7
Experience For Coordinator, Administrative Program Resume
- Manage recruitment, selection, training, supervision, motivation, and evaluation of staff including graduate assistant(s), and undergraduate student leaders
- Assist in the creation and editing of all of fice marketing and web materials
- Comfortable taking direction from multiple supervisors on a variety of projects
- Proficiency with various software programs, including MS Office and Adobe products
- Advises staff, students and others regarding departmental policies, goals and related technical issues
8
Experience For Coordinator, Administrative Program Resume
- Advises staff, students, and others regarding program policies, goals, and related technical issues
- Tracks internal computing needs of office
- Participates in diverse administrative projects according to department needs
- Participates in monthly staff meetings and career development training
- Assist with preparation and formatting of appropriate figures or tables for the grant submission
- Assist with scheduling grant preparation meetings and timelines
- Schedule pre-submission reviews with the New Proposals Working Group or other appropriate pre-review
- Provide ongoing communication to prospective students and applicants
9
Experience For Coordinator, Administrative Program Resume
- Establish, build, and assess relationships with Community Partners regarding programs, Program Directors, and annual goals
- Schedules dates and times for summer, fall, and spring orientation
- Supervises and trains ambassadors/graduate assistants to perform in their role and responsibilities during orientation week
- Administers the orientation budget each semester, ensuring that expenses do not exceed revenues
- Research possible community and state resources while staying abreast of criteria requirements which best fit the family’s situation
- Complete training and participate in workshops
- Assist the Academy Director in preparing detailed reports on each family
- Support student development by supporting the success of all programs and projects within the Bennion Center
- Program Development/ Training
10
Experience For Coordinator, Administrative Program Resume
- Acts as a liaison and information resource to student organization advisors, new and existing student organizations, and University college/departments
- Meets with and advises new and existing student organizations
- Supervises one graduate assistant for student organization training and ULEAD Student Ambassadors
- Provides ongoing support for student organizations through regular phone and email communication
- Execute logistical and project management tasks (such as scheduling) for internal and external events
- Assists with outreach and marketing efforts to increase utilization of products by both students and academic departments
- Oversees the day-to-day administrative details associated with running the program
- Coordinates Team-based Learning (TBL) sessions
- Support program partners to develop and implement impactful, culturally relevant programming and to build relationships with youth
List of Typical Skills For a Coordinator, Administrative Program Resume
1
Skills For Coordinator, Administrative Program Resume
- Strong writing/editing/proofreading skills
- Excellent organizational skills with an eye for details
- Work effectively with a broad range of people from varying backgrounds
- Develop strong effective training for student tutors in partnership with the community partners
- Regularly track and assess elementary student progress to demonstrate the effectiveness of the program and identify areas which need improvement
- Strong time management as well as the ability to prioritize tasks
- Be responsible for making decisions (in partnership with program managers) related to running the programs in an effective and conscientious manner
2
Skills For Coordinator, Administrative Program Resume
- Think through the consequences of a decision prior to making it. Ability to determine appropriate involvement to team and senior administration
- Identify and continually improve processes by identifying potentially more effective methods of operations
- Experience and/or understanding of the America Reads or literacy programs
- Experience with various technological applications including Word, Excel, and Outlook
- Assists in monitoring program quality and effectiveness
- Identify continually improve processes by identifying potentially more effective methods of operations
- Able to establish priorities and manage multiple activities to meet office, health sciences, and university deadlines
3
Skills For Coordinator, Administrative Program Resume
- At least two years’ admissions experience in a higher education environment
- Demonstrated ability to work independently, meet deadlines, find creative solutions and troubleshoot technical challenges
- Monitors program quality, effectiveness, and researches improvement methods
- Collecting, managing, and analyzing both qualitative and quantitative data
- Succeeding in a customer-facing, service-oriented position
- Drafting memos, emails, presentations, and talking points for internal and external audiences
4
Skills For Coordinator, Administrative Program Resume
- Working with an online application and/or Salesforce, Qualtrics, and social media
- Working with an online application and/or database/CRM system
- Coordinating outreach and marketing efforts to increase utilization of products by both students and academic departments
- Maintaining individual resident files in accordance with ACGME and GME standards
- Conducting videoconference calls for meetings as required
5
Skills For Coordinator, Administrative Program Resume
- Assists in devising and implementing program marketing strategies. Assists with writing and reviewing marketing materials. Proofs catalogs and website
- Assist with training the campus community on using products including updating and distributing training materials, as needed
- Capable of coordinating efforts and collaborate with a variety of individuals having conflicting agendas
- Organizes and builds new and existing content, updates, and sub-pages keeping information current. Includes writing original content
- Interact with groups of diverse cultural, economic and religious backgrounds while practicing active listening to determine what is being communicated
6
Skills For Coordinator, Administrative Program Resume
- Develops relationships with instructors through programming, observing, and providing feedback
- Oversees the operation of the T. Benny Rushing Mathematics Center, including supervising the staff
- Oversee the planning, organizing and execution of local and national career conferences, networking, and employer events
- Support in pursing certification through Training Administration of Graduate Medical Education (TAGME)
- Maintains and reconciles monthly financial statements and completes other accounting-related activities (prepare purchase orders, billing requests, etc.)
7
Skills For Coordinator, Administrative Program Resume
- Assists the program director in submitting the rank order list to the National Resident Matching Program (NRMP)
- Manages travel including registering trip, early and final travel reimbursements for program director, associate program director and residents
- Provide billing services including generation and application of appropriate CPT codes for services rendered to contracted clinic clients on a monthly basis
- Manages travel including registering trip, early and final travel reimbursements for program director, associate program director and housestaff
- Works with the Department, Deans Office and other College staff to improve processes related to hiring, purchasing, research and customer service
8
Skills For Coordinator, Administrative Program Resume
- Contributes to the writing and editing of program related publications and promotional or educational materials
- Assist with preparation of biosketches and Other Support documentation for key research personnel, including formatting and required content
- Coordinates all marketing and information materials used during orientation
- Coordinates vendor scheduling and billing
- Manage time wisely, balancing regular office hours, case management and resource research while meeting deadlines and timetables for regular reports
- Coordinates and implements yearly student organization registration process, including reviewing reactivation submissions
- Assists with responding to email and phone inquiries regarding curriculum tools
- Assists with producing and distributing manuals/handbooks for housestaff
- Coordinates the distribution, tracking and filing of housestaff, faculty and rotation evaluations in E Value
9
Skills For Coordinator, Administrative Program Resume
- Processes summative evaluations for housestaff completing the program or transferring out of the program
- Develop and implement residency processing procedures, according to policy and industry best practices
- Lead the planning, implementation, and assessment for the Peer Mentor Institute, a campus-wide one-day training for student leaders
- Assist in the creation and editing of all office marketing and web materials
- Support the student Site Team Leaders by providing professional and administrative training and continual assistance with program issues and development
- Visualize an event from beginning to end while at the same time know what steps to take to get everything done
- Source and negotiate with vendors and suppliers and manage all aspects of the vendor relationship (including catering)
- Assists department with business planning and goal setting
10
Skills For Coordinator, Administrative Program Resume
- Capable of explaining issues in a concise manner to staff and faculty
- Capable of determining appropriate team involvement use of resources when answers to a problem are not readily apparent in vague circumstances
- Make appropriate decisions following standard office policies and past precedents
- Completes annual GME Census Survey through GME Track to populate program’s listing on FREIDA
- Maintains accurate and easily retrievable records of resident training
- Reviews the required policy and document packet with interviewee including interview packet checklist and J1 visa forms
- Verifies applicant eligibility including program selection policy, Educational Commission for Foreign Medical Graduates (ECFMG) and visa requirements
List of Typical Responsibilities For a Coordinator, Administrative Program Resume
1
Responsibilities For Coordinator, Administrative Program Resume
- Evaluations/Credentialing: Tracking and filing of evaluations in E Value; monitoring duty hours and residents’ board eligibility status; semi-annual resident reviews and portfolio assessment
- Conducting regular trainings for the academic advising community on how to best utilize the CollegeSource product suite and other advising technologies with students, and updating and distributing training materials as needed
- Investigating the need for new technologies in the campus advising community and assisting in the implementation, release, and support of new technologies that impact student retention and graduation
- Experience working with first-year and/or transfer students, faculty , administrative staff, and student groups
- Support the implementation of CMC, Layers of Medicine, and Evidence-based Medicine into the clinical curriculum
- Monitor program quality and effectiveness, identify areas for improvement for CMC Program Manager, faculty and deans
- Build a strong team of Site Leaders and create a community of practitioners to share best practices and support one another
2
Responsibilities For Coordinator, Administrative Program Resume
- At least two years’ experience
- Coordinating with the Associate Director to ensure superior service to prospects, applicants and enrolled students
- Perform general clerical tasks such as: filing, copying, scanning, faxing, shredding, ordering office supplies, running errands, etc
- Assists our outreach and marketing efforts by recommending and participating in tabling events and social media, web, email,
- Assist with developing timelines, reviewing research opportunities and summarizing sponsor requirements
- Coordinates the distribution, tracking and filing of resident, faculty and rotation evaluations in E Value
- Processes summative evaluations for residents’ completing the program or transferring out of the program
3
Responsibilities For Coordinator, Administrative Program Resume
- Takes primary responsibility for answering the department phone and responding to department emails; handles calls and
- Schedule meetings and rooms, as directed, working with other executives, faculty, staff, and other professionals, both on and off-campus
- Set up and maintain Confluence (library intranet) pages for various groups chaired or reporting to the Associate Deans
- Assist with tenant meetings and relay appropriate information consistent in messaging that support REA’s commitment to superior customer service
- Drafts verification of training forms
- Coordinates semi-annual resident reviews with program director or associate program director, including portfolio review
- Processes Moonlighting Authorization Forms
4
Responsibilities For Coordinator, Administrative Program Resume
- Assist residents with Federal Occupational Health credentialing
- Works with the CFDC Steering Committee to set tuition and salary increases as well as any programmatic changes
- Advises staff, university students and others regarding program policies, goals and related classroom issues
- Prepares reports, financial statements and records on program status and progress for Steering Committee and the Center for Child Care and Family Resources
- Coordinates learning lab activities with FCS department advisors
- Assists the Director to promote sustainable growth within the department by assisting with the development of standardized policies/procedures
5
Responsibilities For Coordinator, Administrative Program Resume
- Develops an in-depth understanding of our programs
- Advises DCC and TIC staff regarding coordination of TIC projects
- Be self-motivated to seek out new families, and develop a trusting relationship with families
- Capable of determining appropriate team involvement and use of resources
- Assist with updating ACGME Annual Program Review (ADS) with Program Director
- Act as teaching assistant for MBA Career Courses
- Compile, sort, and organize confidential data for database entry and filing
- Enter information into databases and assist with basic troubleshooting and routine software updates
- Prepare letters of recommendation, verification of training, and loan deferment forms and prepare forms for semi-annual housestaff reviews
6
Responsibilities For Coordinator, Administrative Program Resume
- Play an active role in supporting all New Student Orientation programs, Sophomore Rise, Welcome Week, New Student Welcome, and Block U Class Picture
- Counsel and provide guidance to prospective students seeking information about the MRED and MSF programs
- Processes procurements for residents using their book and travel fund
- Maintains accurate and easily retrievable records of housestaff training
- Facilitate recruitment of new faculty members. Assist in the onboarding and orientation of
- Event Planning 20%
- Prepare agendas, attend meetings, and take minutes
7
Responsibilities For Coordinator, Administrative Program Resume
- Prepare correspondence, presentations, document templates, etc
- Keep abreast of pertinent library, campus, and national events, policy and procedure changes, issues, etc
- Prepares reports and records on program status and progress for management and outside agencies
- Provides additional general office and clinical support such as answering phones and responding to calls, greeting and directing visitors/patients, and opening and processing mail
- Assists with producing and distributing annual rotation schedule and changes including entering and updating in E Value
- Schedule and track attendance for inpatient and outpatient experiential learning opportunities (ELO) and mentor-mentee 1:1’s
- Tracks and collects evaluations from clerkship coordinators and out-of-state institutions; communicates changes to evaluation process and ensures timely collection, accuracy, and filing of evaluation forms; enters grades in system and corrects discrepancies
- Liaises with website hosting company (Rampart Hosting) to maintain and expand web services
8
Responsibilities For Coordinator, Administrative Program Resume
- Organizes and builds new and existing content, updates, and sub-pages keeping information current
- Uploads on-demand content and continuing education activities
- Track internal computing needs of office
- Oversees online INS elections and surveys
- Assists the Associate Director in the preparation of the educational programs’ budget
9
Responsibilities For Coordinator, Administrative Program Resume
- Maintains residents’ scholarly activity data for GME office and ACGME annual update
- Monitors residents’ board eligibility status
- Monitors resident duty hours, runs monthly duty hour violation report and reports violation and action plan to the GME office
- Maintain current faculty bio sketches, MBM CV’s, professional memberships, etc
- Hires, orients, supports, supervises and evaluates all CFDC staff and substitutes
- Develop a team atmosphere that supports children, families, staff and university students
- Writes and / or edits program related reports and publications: Parent Handbook, Staff Manual, monthly / quarterly reports to The Center for Child Care and Family Resources on campus, funder reporting
- Attends and participates in UAEYC, NAEYC and related professional meetings and conferences
10
Responsibilities For Coordinator, Administrative Program Resume
- Maintains program growth, development, and waitlist to assure that CFDC is fully enrolled
- Cross trains in other department roles and supports the team as necessary
- Manages inside sales and associated outreach efforts and processes
- Oversees daily coordination of TIC Projects (initial/comprehensive consultations, services)
- Works closely with TIC team to implement new projects
- Prepares reports, financial statements and records on TIC status, projects and progress for management and outside agencies
- Oversees daily departmental operations and coordinates departmental activities
- Develops and implements department goals and objectives
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