Coordinator, Facilities Resume Sample
Rebeka Stanton
4958 Dickens Course,
Philadelphia,
PA
+1 (555) 549 0384
Work Experience
Senior Coordinator, Facilities
06/2015
-
PRESENT
Los Angeles, CA
- Driver’s license with a safe driving record and proof of insurance is required
- Maintains ‘hard files’ for facility related documentation especially compliance and regulatory documents
- Experience leading a University Housing facilities system
- Proven ability to utilize software programs in administrative management
- Valid Utah driver’s license
- Previous drafting experience with basic computer experience
- Experience working with various stakeholders in the planning and development of projects
- Collaborates on space planning activities including headcount projection requirements, seating map and enterprise space planning system (FM) updates, and customer interface support at multiple sites or an expansive site
Coordinator, Facilities
05/2009
-
02/2015
New York, NY
- Develops and presents monthly metric reports to monitor and evaluate department operational targets
- Maintains facilities files including drawings, permits, certificates and maintenance records to ensure compliance
- Provides oversight with scheduling and coordination of PM work orders including administering and monitoring planned and unplanned work order activity
- Provides oversight, support and direction to outside contracted service providers, as required
- Creates and enters facility requisitions with pertinent information and attachments
- Tracks and reconciles departmental invoices and payments
- Develops and manages budget tracking and reporting system including monthly over/under reporting
- Facilitates the capital and expense forecasting process
Project Coordinator, Facilities
05/2002
-
11/2008
Chicago, IL
- Manages vendor scope of work, proposals and inquiries
- Submits new vendor submission documents or current vendor revisions to Finance
- Manages the upkeep and improvement of facility interior architectural components and finishes; determines scope of work, material and equipment needed, anticipates next steps, and coordinates with impacted groups
- Participates in utility conservation or process cost savings and improvement initiatives
- Regularly reviews, prioritizes, coordinates and promptly responds to work orders and service requests
- Interfaces with R&D customers to provide guidance on facility business issues and to ensure all expectations are being met
- Maintains a positive relationship with all the members of the Facilities department and our site customers while promoting a positive team environment
- Primary support to all functions of the Shipping and Receiving area
- Oversees daily and some long-term operations of assigned area; Actively maintains up-to-date knowledge of area and acts as Subject Matter Expert and general point of contact within the area of specialty
Education
Argosy University - Salt Lake City Campus
1997 - 2002
Bachelor's Degree in Business
Professional Skills
- Handyman skills and experience working with HVAC or other mechanical systems
- At least two years' experience at an NCAA institution with event and facility management experience
- Experience in financial management and budgeting while identifying cost savings/avoidance
- Experience in feedback gathering methods and analysis of this data
- Strong understanding of facilities contract requirements and delivery
- Proven commitment to look after your own wellbeing and the confidence to speak up when others put themselves in harm's way
- Experience with project management, and working closely with maintenance teams
How to write Coordinator, Facilities Resume
Coordinator, Facilities role is responsible for database, integration, mechanical, design, training, printing, purchasing, security, shipping, reporting.
To write great resume for coordinator, facilities job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Coordinator, Facilities Resume
The section contact information is important in your coordinator, facilities resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Coordinator, Facilities Resume
The section work experience is an essential part of your coordinator, facilities resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous coordinator, facilities responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular coordinator, facilities position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Coordinator, Facilities resume experience can include:
- Assists with evaluation of programs and makes recommendations for revisions to processes and procedures, with a focus on continuous departmental/process improvement; Assists with development of new programs
- Coordinates and manages various department and management calendars and schedules; Assists with planning, schedules and coordinates various meetings/seminars/events, including site selection and preparation, marketing and training materials, and general support
- Monitors and controls resources such as office supplies and equipment needed within the department; Submits requisitions and follows up with reconciliation documentation
- Estimating, budgeting and purchasing experience
- Working knowledge of the principles of effective supervision
- Good knowledge of the methods, materials, tools and equipment used in building, mechanical and electrical maintenance repair and construction activities
Education on a Coordinator, Facilities Resume
Make sure to make education a priority on your coordinator, facilities resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your coordinator, facilities experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Coordinator, Facilities Resume
When listing skills on your coordinator, facilities resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical coordinator, facilities skills:
- Strong communicator – good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
- Excellent verbal and written communication skills and computer proficiency
- Proven track record of managing office cleaning, preferably BICS experience
- Human relations skills that support collaboration, integration of concerns from others, and moving to a resolution
- Basic computer skills – Outlook, Word, Excel
- The ability to effectively deal with stressful situations
List of Typical Experience For a Coordinator, Facilities Resume
1
Experience For Senior Coordinator, Facilities Resume
- Demonstrates leadership, gives direction and mentors the JLL team on site to promote engagement and excellency in customer service and delivery
- Track own workload, prioritize daily tasks, and communicate delays or availability to Senior Manager
- Assists with entering and tracking the department or area (note takers/scribes) budget
- Promotes high level of satisfaction among client users by promptly responding to their service requirements. Assures prompt response by other team members and selected contractors
- Responsible locally for Building Management Systems, PPM Schedules, Task System, EHS and Quality Compliance
- Ensures compliance with JLL and client best practice, policies and procedures including statutory compliance, Quality and EHS compliance
- Run weekly and monthly reports on user training status
- Prepare, sign off on all training system user changes
2
Experience For Operations Coordinator, Facilities Resume
- Acts as go-to person in relation to all facilities/project/fit out/crisis management activities on site ensuring timely solutions and identification and removal of potential roadblocks
- Has ability to address minor technical repairs and is first point of contact relating to all building issues including out of hours escalations
- Maintains role as secondary contact for user relative to service requests ensuring all requests are actioned within agreed timeframes/KPI/SLA’s
- Develops a close working relationship with Client Key Stakeholders, Landlord, Managing Agents and all of the FM vendors to ensure that they fully understand the Client culture and become partners in delivering a high quality service
- Responsible for Health & Safety during events, including contractor supervision, reviewing of H&S documentation and working closely with the client Health & Safety Manager
- Monitors and ensures office housekeeping and cleanliness is delivered to highest standards and that JLL post room functions are delivered in a timely efficient and customer orientated fashion
3
Experience For Project Coordinator, Facilities Resume
- Communicates in an open, honest, transparent manner at all times with the ability to tailor the message to specific audience and their needs
- Supports Events, Food & Beverage, Amenities, On site Activities & Concierge Services and relevant service providers locally
- Adds value in terms of delivery and innovation
- Proactively manages spend and budget locally in line with JLL/FB policies and procedures including the processing of PO’s, invoices, budgets, service charges, rates, rent, insurance and local taxes etc. as applicable
- Look for trends and work with appropriate resources to provide resolution. Research and recommend ways to improve efficiencies and cut expenses. Report ‘red flag’ issues as appropriate
- Demonstrate a proactive and helpful approach with all team members and tasks
4
Experience For Coordinator, Facilities & Office Services Resume
- Provide back-up to fellow FC’s and work order system queue monitor when absent from office
- Assists in moving associates’ office and set up of new office space through coordination with IT and outside vendors (as necessary) on minor issues/projects related to construction and office moves
- Use creative thinking to identify new and better processes and designs
- Accept direction and additional responsibilities from Global Real Estate & Facilities as necessary
- Convey a positive and professional attitude towards staff members, clients, and vendors
- Balance customers’ needs with University and UIT standards, architectures, and goals
5
Experience For Coordinator Facilities Management Resume
- Partners with team to deliver consistent, timely and high quality support
- Aware of the line-of-business strategy and objectives to assist in solving facility operations issues and supporting workplace efficiencies. Analyzes data and recommends options for team to consider
- Provides insight and support for the building life cycle management, which could include infrastructure planning, facility repairs and maintenance; critical date management; and/or occupancy planning
- Supports team as they partner with Lines of Business (LOB) to support assigned locations which could be mission essential (i.e. switches or data centers) or people-centric (i.e. Corporate Campus, Regional Business Offices (RBOs), Area Headquarters, Regional Headquarters and other admin facilities [does not include call centers nor retail])
- Prepares databases and tools to support the teams mission
6
Experience For Coordinator Facilities Resume
- Coordinate with Senior Manager to determine daily/weekly tasks and responsibilities
- Run reports on service tickets for Senior Manager
- Provide ad hoc support to Senior Manager as needed
- Report and escalate issues to the Senior Manager as needed
- Assists cross-functional team members with submissions of requisitions and contracts as needed
- Assists in identifying new and improved ways to manage current operational processes for the department. Monitors administrative procedures to improve efficiency of the unit’s work flow
7
Experience For Refrigeration Coordinator, Facilities Servies Resume
- Monitors the status of current projects to ensure staff’s compliance with established deadlines and project guidelines
- Assists in the team’s project deliverables by conducting appropriate follow-ups on behalf of team members and recommending solutions and contingency plans when project plans are stalled or behind schedules
- Coordinates and prepares team’s payrolls as necessary
- Prepares and schedules daily, ‘special’ truck driver routes. Coordinates usage of CPS Warehousing and Distribution services with municipal agencies and private companies
- Coordinate contractor training program and participation of vendors/contractors
- Coordinate large scale or departmental training activities as required
- Act as Dept Administrator for Compliance Wire
8
Experience For Coordinator, Facilities & Event Management Resume
- Add, remove and update user information
- Prepare required documentation for Facilities SOP revisions
- Coordinate and manage the required annual curriculum review
- Engage with campus customers to fully understand and document their Unified Communication needs and business requirements; and determine which UIT products meet those needs within the customer’s budget
- Relevant project coordination, administration, facilities experience
- Support the qualification and / or validation of facilities equipment and utilities
- Coordinate with vendors as needed in relation to corporate inventory and assist with maintaining related documentation
9
Experience For Project Coordinator, Facilities Management Resume
- Assist with training of other administrative staff where appropriate
- Physical requirements: occasional lifting of file boxes up to 25 lbs
- Oversee schedule and communicate the office move with users and vendors
- Coordinate computer moves and activation of data ports with the IT group
- Communicate timely office move updates and changes to users
- Coordinate new key requests with Locksmith
- Initiate and track purchase orders for new furniture and equipment
- Coordinate with furniture movers (internal and external) as needed for timely completion of moves
10
Experience For Coordinator, Facilities, CRE Resume
- Maintain tools and documents required for new hire and move/add/change needs
- Participate in process improvement initiatives for the facility team and organization
- Effective organizational and communication skills, both written and verbal who can communicate well with staff at all levels in the Company as well as external stakeholders
- Provides hands-on resolution of all field emergencies, outages and issues related to Facilities on a 24/7 basis
- Inputs blanket work orders in AIM system for every vendor as needed
- Sets up new vendors in both Infinium and AIM systems and gathers required documentation
- Provides the overall maintenance and coordination of all facility related items to include maintenance, repairs, and oversee vendor coordination. Works with vendors on correct methodology for invoice submission
- Develops customer request tickets in the AIM system and prioritizes workload to meet customer needs
- Assists with the coordination of space planning, internal office moves, office supplies, project management, preventative maintenance and repairs. Assists in minor repair projects
List of Typical Skills For a Coordinator, Facilities Resume
1
Skills For Senior Coordinator, Facilities Resume
- Highly developed negotiation, engagement and communication skills that promote win:win relationships across all levels
- Exceptional and innovative problem resolution skills
- Experience working in a diverse environment with diverse populations (students and staff)
- Experience working in call center facilities
- Experience working with systems furniture
2
Skills For Operations Coordinator, Facilities Resume
- Strong knowledge of Adobe Acrobat Pro
- Printing out plans for Telecom team and walking the space to confirm wiring locations
- Parking – tracks and reports on parking privileges contracted through premises leases
- Assisting with campus space planning initiatives
- Meeting and event set up and break down when available
- Providing a high level of customer service to internal and external customers through approachable and proactive attitude
3
Skills For Project Coordinator, Facilities Resume
- Willing to work overtime hours when necessary
- Procure building materials, parts and equipment for repairs such as millwork, plumbing, electrical, flooring, and medical equipment
- Acts as liaison with building management office for staff parking
- Coordinate, maintain and administer all other training and certifications not in training system as required
- Oversee Bitek orders for phone changes, new wiring installation, new data ports and removal of old wiring
- Act as initial point of contact for internal/external requests requiring moves, additions, or changes to existing or new workspaces
- Coordinate new hire onboarding such as – workspace, badging, and keys
- Develops a thorough understanding and working knowledge of the major systems and equipment in the site
- Establishes working relationships with key personnel and leverages understanding of interrelationship of departments
4
Skills For Coordinator, Facilities & Office Services Resume
- Perform training for personnel working with the CMMS
- Provide input to the five (5) year capital planning project and benchmarking
- Assists with space preparedness and readiness – access, security and life safety for new space as well as existing space
- Liaises with building management and outside vendors on facilities issues/projects related to HVAC, construction, etc
- Knowledge of electrical wiring desired
- Proficiency with various web-based software applications including Microsoft Office Word, Excel, PowerPoint, SharePoint, etc
- Capable of managing multiple process deadlines simultaneously
5
Skills For Coordinator Facilities Management Resume
- Software proficiency including MS Word and Excel
- Coordinate repairs, maintenance and minor facility upgrade projects from beginning to end in accordance with practice standards
- Approve, pay, and track expenditures for existing hospital facility repair projects
- Coordinate repairs with PetSmart Facilities, Contracted Services and PetSmart suppliers, ensuring all are completed on time and to practice standards
- Provide regular updates to Field Leadership regarding repairs and projects
- Read and follow SOP’s for the site and Manufacturing
- Maintain equipment records including new equipment forms and system life cycle documentation
6
Skills For Coordinator Facilities Resume
- Maintain all incoming new equipment
- Participate in maintaining maintenance and calibration Purchase Orders
- Maintain and support all equipment being sent to vendors for maintenance or calibration
- Work closely with Quality Control, Manufacturing, Materials Management and Quality Assurance to ensure Facilities activities do not impact plant schedules
- Facilitate daily and weekly work planning meetings with Maintenance, Operations, and other departments
- Monitor general and GMP cleaning activities along with site pest control
- Review and maintain accurate cleaning and pest control records
- Assist with contract administration and compliance management including audits and surveys for needs assessments
- Oversee general housekeeping of all TriNet office space in Bradenton
7
Skills For Refrigeration Coordinator, Facilities Servies Resume
- Provide building tours when necessary
- Interaction with local fire Marshal to maintain safe working environment
- Coordinate with Iron Mountain Document Storage for pickups/deliveries and review invoices for accuracy. Coordinate document shredding services
- Keep the area around the building picked up and free of TriNet items, e.g. pallets, trash
- This is a camp-based position at the Fort Hills
- Participates as a member of the global Facilities & Office Services team
8
Skills For Coordinator, Facilities & Event Management Resume
- Responds to all afterhours access requests at One Queen St. E. and 151 Yonge St. locations
- Supports multiple initiatives at once with varying degrees of ownership while working closely with colleagues in Facilities and Office Services and across other departments
- Independently researches and pursues information relevant to departmental initiatives and projects
- Acts as an advisor on security support and administrative matters to colleagues locally and in CPPIB’s global offices
- Works alongside and acts a back up to other members of the Facilities & Office Services team for all facility maintenance and repairs
9
Skills For Project Coordinator, Facilities Management Resume
- Assists with internal moves
- Responsible for AUS and background checks compliance by external suppliers and service providers; conducts annual renewal. Liaises with global offices to ensure global compliance
- AUS – ensures compliance by external suppliers and service providers
- Participates in the new hire process; greets all new hires on Day 1 to issue CPPIB identification/access cards; coordinates with the building security team for base building programming on the access cards
- Work is performed in an office environment utilizing a computer and computer equipment such as a keyboard, mouse and computer monitor
- Highly proficient computer skills in Microsoft Office Suite – Word, Excel, PowerPoint and Outlook with extensive background in database systems. Innate ability to learn new software, such as enterprise business, building management, security, and maintenance management systems
- Strong working knowledge in facility management systems such as CMMS (Computerized Maintenance Management Systems), Security access control /camera systems, and/or computer training systems
- Knowledge of building systems including life-safety, lighting, mechanical, electrical, and plumbing
10
Skills For Coordinator, Facilities, CRE Resume
- Close visual acuity to perform an activity such as: preparing and analyzing data and figures, viewing a computer terminal, and/or extensive reading
- Familiarity with building utility systems and lab equipment
- Basic knowledge of local, state and federal building codes
- 10 -15% travel to multiple Celgene sites providing project and operational oversight
- Collaborate and build positive relationships with cross-functional teams (CFT) to drive continuous improvement in support of our day-to-day activities while accommodating high-risk, urgent work
- Provide work completion and schedule updates to facilities partners, the scheduler and the appropriate trades to achieve desired results
- Exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body
- Demonstrated ability to read blueprints and diagrams
- Three years’ experience in facility management
List of Typical Responsibilities For a Coordinator, Facilities Resume
1
Responsibilities For Senior Coordinator, Facilities Resume
- Awareness of general accounting practices including budgeting, invoicing, purchase orders, and accounts payable
- Works with Facilities Specialist updating monthly employee/department locations and processing related space reports
- Software proficiency including MS Word, Excel, and PowerPoint
- Assists with new and renewed ID badges required for Facilities vendors
- Works cross functionally to assist the Facility Supervisor with the installation and implementation of janitorial, landscaping, pest control, and other outsourced services
- Monitors NOC alarm box and dispatch P2 alarms as required
2
Responsibilities For Operations Coordinator, Facilities Resume
- Establishes and maintains databases for facilities equipment and vendors
- Maintains mailroom processes, supplies and mail delivery. Manages and assists UPS Campus Ship users across the region. Reviews UPS reports for cost reductions and educates users
- Reviews and manages utility issues from the Ecova system
- Inputs PO request via NPR system and routes for approval
- Communicates with employees on facility policies and procedures
3
Responsibilities For Project Coordinator, Facilities Resume
- Manage hospital facilities repair planned costs of approximately $250K annually
- Manage major maintenance, repair and minor capital improvement projects nationally (i.e., millwork change-outs, rodent infestations, various equipment, décor and signage roll-outs, oxygen delivery system installs, painting communications, re-lamping, etc.)
- Determine correct approach/process for each repair
- Interview, evaluate and select contractors for all repairs and maintenance
- Oversee assigned repairs and projects to ensure completion by Banfield maintenance technicians and/or outside vendors
- Facilitate repairs with Openings, Commercial, Asset Protection, Hospital Maintenance, Design and Construction, Operations, Help Desk and others as needed
- Provide call support, create and assign work orders for medical equipment team
4
Responsibilities For Coordinator, Facilities & Office Services Resume
- Travel when needed to assess facility conditions and perform vendor quality control
- Respond to all facilities repair inquiries from hospitals and Field Leadership
- Minor travel to hospital maintenance regions
- Plan, schedule, issue, perform, and close corrective, preventive maintenance, and calibration work orders
- Coordinate maintenance work and project activities
- Maintain Computerized Maintenance Management System (CMMS)
5
Responsibilities For Coordinator Facilities Management Resume
- Perform CMMS audits and maintain system metrics
- Maintains inventory of critical spare parts
- Escort and monitor corrective, preventative maintenance and calibration technicians in GMP and general facilities areas
- Act as a liaison with vendors and contractors
- Plan facilities changes for plant, office and production equipment layouts, working toward economy of operation, maximum use of facilities and equipment and compliance with laws and regulations
- Assist in all facility services including physical security, waste removal, recycling, central services, office furnishings and office equipment, garment services, and janitorial
6
Responsibilities For Coordinator Facilities Resume
- Ensure manufacturing and all labs and lab personnel are supported to meet business needs, including: lab gasses, equipment service contracts, and safety equipment
- Experience as a maintenance scheduler or coordinator
- Three years of experience in facility management
- Participate in planning and execution of facility improvements
- Demonstrated understanding of systems needed to manage a GMP facility such as: HVAC, electrical, process systems, plumbing/piping, pneumatics, automation, general maintenance, pest management, both interior and exterior
7
Responsibilities For Refrigeration Coordinator, Facilities Servies Resume
- Coordinate building and equipment moves, adds, and/or changes approved by functional leaders and facilities management
- Assign and dispatch work requests in accordance with department standards
- Lead weekly construction and facilities project calls as well as maintain a monthly report on metrics and status of projects
- Ensure customer satisfaction and service metrics are met with internal and external customers
- Oversee janitorial services and other outsourced facility services
- Assist in development of policies and procedural manuals that support facilities
8
Responsibilities For Coordinator, Facilities & Event Management Resume
- Coordinate with senior Facilities Department staff to get the right people onsite to solve problems
- Be the POC for the nightly guard service
- Interact/coordinate with TriNet employees, property management, building engineer, café operators, furniture installers, janitors, electrician, plumber, carpet cleaner, data cabling vendor, movers, coffee/water service vendor, document shredding vendor, etc
- Maintain white noise system in Bradenton
- Support the day to day operations of facilities to ensure efficient operations
- Support the FM in small projects to completion meeting desired outcomes balancing customer expectations, enterprise financial performance and excellent quality delivery
9
Responsibilities For Project Coordinator, Facilities Management Resume
- Support the FM with management of 3rd party vendors to ensure work is complete, quality levels are met, and full value is delivered
- Coordinating with internal and external groups and/or agencies to efficiently address logistical issues concerning the uses of campus facility resources. This includes scheduling rooms and providing security/maintenance/audio-visual and hospitality support
- Set-up and operate technical equipment (microphones, tape recorders, sound systems, lighting, etc.) needed for an activity or event
- Provides set up/tear down meeting room/special events support
- Assure that special set-up requests are completed in a timely manner
- Supervise hourly and work study staff
10
Responsibilities For Coordinator, Facilities, CRE Resume
- Executes daily request for work completion
- Implements moves, adds, furniture changes for realignments and ergonomic equipment
- Supervises janitorial staff and conducts janitorial inspections
- Active member of the Call Center Safety Committee, e.g. safety inspections, MSDS maintenance
- Provides limited handyman services (repairs and maintenance of the facility to include critical equipment) and oversees and/or assists in vendors management
- Source, purchase and maintain inventory levels for office, janitorial and facility supplies
- Maintains a database of all building vendors and handles vendor billing and expenses. Enters data into Facility Management program and Asset Management program for monthly updating
- Assists in preparing budget and accounting expenses. Tracks all expenditures, verifies receipts and payments; reconciles invoices and questions unanticipated budget analysis; performs other tasks necessary to track and/or report on budgetary developments
- Communicate with department, campus, and contractors to provide an effective flow of information in regards to project elements
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