Document Control Coordinator Resume Sample
Werner Crona
26903 Gibson Fields,
Los Angeles,
CA
+1 (555) 824 0959
Work Experience
Document Control Coordinator / Administrator
06/2015
-
PRESENT
Houston, TX
- Word, Excel, Flow Chart, Frontpage
- HTML transit, conversion, VIP Content (Intranet Software)
- Photo Shop ( Visual Aid Software)
- Knowledge of Company and Department policies and procedures
- Plan and monitor the activities of one or more areas
- Some construction related experience so as to be familiar with the basic terminology used
- Good organization skills and a willingness to learn
- Verify, accept and scan Material Test Reports
- Scan in Data book documentation for ex: X-ray read sheets, Paint reports, completed vessel files, completed tanks files, skid/piping document packages, hydro charts, etc
Document Control Coordinator
01/2009
-
05/2015
Philadelphia, PA
- Create databooks for vessels and tanks as needed
- Create name plates for vessels
- Create vessel and tank follower documentation
- Release drawings to shop ensuring they are the latest revision, update as needed when revisions are made
- Maintain all NDE documentation
- Maintain radiography films and related documentation
- Schedule customer/third party inspections
- Create Non-conformance reports as needed and ensure they are resolved
Project & Document Control Coordinator
02/2005
-
10/2008
Dallas, TX
- Order supplies needed for Quality and shop
- Maintains Document Control System compliance
- Maintained the internal audit schedule and ensure it stays on schedule
- Achieve an average score 1.0 or greater on the Quality Skills and Versatility Matrix (relative to position)
- Complete Internal Auditing Training and at least 1 internal audit
- No major audit findings in the documentation control system during external audit
- Set and maintain internal audit schedule, maintain all documents related to internal audit
Education
Towson University
2001 - 2005
Engineer's Degree in Animal Science
Professional Skills
- Strong verbal and written communication skills. Proficient proofreading and editing skills
- Strong computer skills, including Word and Excel skills, SharePoint or other Collaboration Platforms and commenting tools such as Bluebeam
- Strong computer skills – general computer knowledge and skills, PLM/SharePoint/CAD
- Possess strong interpersonal skills, with the ability to communicate effectively with all levels of staff including technical and non-technical personnel
- Excellent organizational skills, sufficient to multi-task in an extremely fast-paced environment with changing priorities
- Possess strong interpersonal skills, with the ability to communicate effectively with all levels of the organization
- Outstanding and professional interpersonal, verbal and written communication skills with the ability to work effectively as part of a team or independently
How to write Document Control Coordinator Resume
Document Control Coordinator role is responsible for microsoft, computer, interpersonal, organizational, organization, excel, software, word, general, analytical.
To write great resume for document control coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Document Control Coordinator Resume
The section contact information is important in your document control coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Document Control Coordinator Resume
The section work experience is an essential part of your document control coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document control coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document control coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Document Control Coordinator resume experience can include:
- Excellent oral and written communication skills are essential, as are strong interpersonal skills
- Excellent interpersonal and organizational skills required. Ability to deal effectively and harmoniously with people at all levels of the organization
- Self-starter with strong attention to detail; strong interpersonal skills
- Outgoing, detail oriented, good organizational skills, ability to work independently, ability to work collaboratively with others, self-actualized
- Operate efficiently and effectively in a fast paced environment
- Solid organizational and document management skills
Education on a Document Control Coordinator Resume
Make sure to make education a priority on your document control coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document control coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Document Control Coordinator Resume
When listing skills on your document control coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical document control coordinator skills:
- Excellent written, listening and interpersonal communication skills
- Excellent computer skills including MS Work and Excel as well as Bluebeam
- Excellent communication and organizational skills, both orally and written including written reports and summaries, and presentations
- Capable of both written and verbal effective communication skills including presentations as assigned
- Skills in effective communication, written and verbal
- Excellent computer skills in Microsoft Excel
List of Typical Experience For a Document Control Coordinator Resume
1
Experience For Quality Document Control Coordinator Resume
- Excellent attention to detail, analytical skills, interpersonal skills, ability to multitask
- Excellent benefits package, including company matching RRSP
- Experience in Engineering, Construction Management, or a related field
- Participate in the validation and implementation of system upgrades/updates
- To continually seek performance improvement in support of overall QMS effectiveness
- Proven ability to work with a wide range of disciplines connected with the successful completion of projects
2
Experience For Document Control Coordinator / Administrator Resume
- Previous document management experience required
- Standing, walking, reaching, stooping, bending/stooping, pushing/pulling, and lifting up to 50 lbs. on an occasional basis
- Participating in planning for information systems and in reviewing their implementation to ensure that records are scheduled for appropriate disposition
- Coordinating the development of electronic records retention schedules and resolving conflicting requirements
- Advising and training personnel concerning the development and implementation of disposition instructions
3
Experience For Project & Document Control Coordinator Resume
- Updating, formatting, printing for signatures
- Researching, retrieving, and delivering record and/or boxes as requested
- Maintaining all hard copy documentation including external origin documents
- Distributing and updating all controlled documents
- Supporting Management during regulatory agency and customer audits and visits
- Interacting with Computers — Using computers and computer systems to enter data or process information
4
Experience For Field Document Control Coordinator Resume
- Developing procedures for the development, implementation, and maintenance of the electronic records retention schedules
- Working knowledge of PCs and Microsoft Office product
- Assisting R&D Department with various tasks and projects, as needed
- Working knowledge of MS Office, SharePoint, ERP
- Erfaring med QA af In Vitro Diagnocstic, Medical Devices og/eller pharmaceuticals
- Erfaring med dokumenter og change control
- Erfaring med elektroniske IT/Quality Management systemer
- Erfaring med Agile system er en fordel men ikke et krav
- Expediting urgent ECO’s
5
Experience For Document Control Coordinator Resume
- Understanding of ISO 9000 requirements
- Receiving, recording and distributing vendor documentation
- Working knowledge of quality expectation in order to prepare Certificates of Analysis
- Uploading documentation to Client’s system
- Ensuring company information is safeguarded and controlled at all times
- Understanding of drawings and specifications
- Converting manual document review and release processes to their respective electronic workflows
- Scanning, filing, photocopying, report preparation and drafting of letters and correspondence as required
- Maintaining document control system, including archiving records according to the records retention policy
6
Experience For Quality Document Control Coordinator Resume
- Updating, formatting, printing for signatures and issuance of documents
- Providing support to TIS personnel for reporting and addressing issues with ECO’s in process
- Participating in and assisting with inspection readiness activities
- Supporting QA by providing administrative support
- Archiving, and scheduling off-site pickup and storage of records
7
Experience For Document Control Coordinator / Administrator Resume
- Performing data-entry, and reconciling legacy and active files
- Interfacing with the Project Team on Document Controlmatters and training all applicable project staff in the use of the documentmanagement system
- Requesting and monitoring compliance documents within the Catalent Kansas City organization
- Creating Document change orders (ECO’s), ensuring the changes and justifications are properly documented and required approvals are obtained
- Creating reports and monitoring open ECO’s
- Training new users on the document change process, fostering compliance
- Ensuring GxP-regulated documents are filed systematically and are easily retrievable
- Reviewing controlled documents submitted through the document change control process for the format, style, and completeness
8
Experience For Project & Document Control Coordinator Resume
- Manifesting documents and records
- Performing quality control review of documents
- Scanning documents and records
- Reviewing documents for accuracy, completeness and adherence to regulations and procedures
- Coordinating the periodic review and revision of procedures
- Supporting on-site regulatory audits, through preparation and presentation of required documentation
- Providing additional document control related tasks as necessary
- Monitoring — Monitoring/Assessing performance of self, other individuals, or organizations to make improvements or take corrective action
- Physically capable of standing, stooping, kneeling, climbing, reaching, twisting and bending with or without reasonable accommodation
9
Experience For Field Document Control Coordinator Resume
- Filing, organizing and making room for incoming documents
- Perform engineering documents function by creating and updating material master, IPS, CPS and BOM into SAP system
- Capability of reviewing and evaluating of Machine Division specifications, procedures, and manufacturing processes
- Handle documents, mostly in pdf form, in scanning, filing, and transmitting
- Assist with and support department with ECO’s (Engineering Change Orders) and ECR’s (Engineering Change Requests) and engineering documents
- Perform engineering documents function by release and update IPS , CPS and material specification and drawing into system
10
Experience For Document Control Coordinator Resume
- Assist with establishing and maintaining appropriate document control systems
- Scanning Documents: Scans documents to PDF using the OCE machine and reproduces as required
- Assist in the creation and updating of Standard Operating Procedures and forms specific to the document control processes
- Clearly communicate readiness with Master Data and Drafting utilizing the weekly change sheet report from SAP
- Compile weekly and monthly outstanding submittals log and shop drawing log
List of Typical Skills For a Document Control Coordinator Resume
1
Skills For Quality Document Control Coordinator Resume
- Relevant work experience, including 3-5 years of prior document control experience
- Effective and personable written and verbal communication skills
- Strong organization skills – ability to manage and execute multiple workstreams with attention to
- Solid written and oral communication skills- ability to communicate concisely
- Organized individual with good communication skills
2
Skills For Document Control Coordinator / Administrator Resume
- Excellent oral and written communication and people skills with all levels of the organization
- Strong MS Excel, Word, Outlook, and PowerPoint skills
- Excellent computer skills – Microsoft Word, Excel, PowerPoint, and Outlook
- Demonstrates attention to detail, including demonstrated typing accuracy
- Accurate typing /Word processing skills
- Intermediate to advance skills using Computer and Microsoft Professional Suite including Word, Excel, PowerPoint, & Access
3
Skills For Project & Document Control Coordinator Resume
- Prior experience in a manufacturing organization
- Superior problem solving, time management and organizational skills with a commitment to process improvement
- Have the ability to effectively present information and respond to questions from co-workers, managers, contractors and customers
- Exceptional organizational skills are mandatory
- Collaboration skills – need to be able to work well with others and solve issue and breakdowns
- Document control experience or related experience
4
Skills For Field Document Control Coordinator Resume
- Exceptional verbal/written communication, analytical skills
- Demonstrate good judgement, be self-motivated and be safety conscious
- Computer skills with systems such as Microsoft Office and others as needed
- Prior experience with ISO and IATF standards
- Achieve an average score 2.0 or greater on the Quality Skills and Versatility Matrix (relative to position)
- Proficient computer skills - MS Office
- Effectively drive completion across functional boundaries
- Tracking, follow-up and implementation of, including but not limited to, ECOs, validation records, batch records and notebooks
5
Skills For Document Control Coordinator Resume
- Engineering Change Management experience in an ERP environment
- Aid in managing the dispositioning of nonconforming product while upholding good documentation practices
- Knowledge of the construction process, ability in planning, organizing and implementing work priorities to ensure the orderly flow of construction
- Knowledge of and skill in using computer software and hardware applications, including Microsoft products (Word, Access and Excel) and the Internet
- Intermediate or advanced skill using current office technology and applications, including Microsoft Office and SharePoint
- Previous experience working with business systems and defining related codes
- Experience in managing complex record keeping operations
- Basic office filing experience and understanding
- Process ECR/ECOs, ensuring completion of all required supporting action/documentation prior to final issue
6
Skills For Quality Document Control Coordinator Resume
- Recent experience in Document Control working at another Engineering/Construction firm
- Processes ECR/ECOs, ensuring completion of all required supporting action/documentation prior to final issue
- Form creation and workflow routing experience
- Responsible for file validation and document controlling
- Experience working in an ASME certified shop environment an asset
- Experience working in a similar position
- Experience of technical writing or document control support
- Five years’ experience in a quality or manufacturing environment
- Problem solving experience: 9Step and/or 8D(SCAR)
7
Skills For Document Control Coordinator / Administrator Resume
- Experience acting as lead for TS16949 and ISO
- Experience in a similar position involving Document Control activities
- Perform hands-on work and be effective working extensively with production employees
- Strong command of the English language, to include punctuation, sentence structure, and technical editing
- Experience in corporate communications to include: report preparation, formatting and delivery
- Proven technical writing competency
- Experience in a manufacturing role
- Demonstrate critical thinking and ability to execute goals set by the organization and Department Manager
8
Skills For Project & Document Control Coordinator Resume
- Experience managing documents, inventories, and files
- Experience in SAP and document control handling
- Experience of technical writing or document control support
- Experience using Microsoft Office Suite (Word, Excel, Outlook)
- Previous experience working in QA documentation
- Experience with electronic documentation or training management
9
Skills For Field Document Control Coordinator Resume
- At least 30 wpm typing skill
- Experience applying knowledge of regulatory affairs
- Intermediate skill level in spelling and grammar
- Experience in managing technical documentation
- Document Control/Management Systems software experience is a place
- Good technical aptitude and background – needs to be able to communicate and work with engineers
- Word processing experience or training (MS Word)
- Clerical/secretarial experience or training in office environment
- Good vision, hearing required. Correction acceptable
10
Skills For Document Control Coordinator Resume
- Demonstrate ability to use current MS Office components (Word, Excel, Outlook) as well as Adobe PDF
- Applicable experience required
- Experience with Microsoft Office (Excel, Word, Access, Outlook)
- Previous ISO quality system documentation experience helpful, but not required
- Supports and demonstrates a well-organized, safe and clean workplace
List of Typical Responsibilities For a Document Control Coordinator Resume
1
Responsibilities For Quality Document Control Coordinator Resume
- Detail-oriented individual with excellent verbal and written communication skills
- Document control experience or related experience
- Three (3) years of experience in Document Controls
- Experience in electronic document file management and web based document management software
- Prioritize, manage time well, and be task oriented
- Take initiatives to improve the effectiveness and/or efficiency of quality systems
- Experience with Microsoft Office (Excel, Outlook, Word, PowerPoint) required
- Assist management with approval or rejection of finished goods work orders
- Determine disposition of finished goods and release or reject as appropriate
2
Responsibilities For Document Control Coordinator / Administrator Resume
- Experience in a highly regulated industry such as medical, dental, or aerospace
- Serves as document control subject matter expert and has strong knowledge of the EDMS, MasterControl, software
- Prioritize and organize a busy workload
- Experience in document control
- Experience with communication between departments and companies
3
Responsibilities For Project & Document Control Coordinator Resume
- Customer service or administrative experience
- Experience in creation and/or modification of CAD drawings, labels, publications
- Experience with and/or technical knowledge of electronic and mechanical components
- Experience in assessment of and implementation of new or improved Document Control processes which integrate with SAP
- Experience of knowledge of SAP and SharePoint
4
Responsibilities For Field Document Control Coordinator Resume
- Previous experience as a team member of Quality Compliance
- Experience with Oracle, Agile, MasterControl
- Experience in a documentation related position, preferably in a FDA and/or regulated environment
- Demonstrated ability to analyze business processes and adjust workflows for increased efficiency
- Act independently and prioritize
- Experience with drawings required
5
Responsibilities For Document Control Coordinator Resume
- Scanning, copying, filing, and distributing data according to project procedures
- Logging, tracking and maintaining records
- Outstanding customer services- working with internal and external parties
- Working knowledge of Electronic Document Management Systems required
- Uploading documentation to vendor via Jacobs’ file transfer tool
6
Responsibilities For Quality Document Control Coordinator Resume
- Proficiency with electronic document management programs and applications (scanning, copying, archiving, storing, and transmitting)
- Some reaching, bending, stooping required. Occasional extended periods of standing
- Responsible for organizing, revising, and warehousing all formal documents within the GLX department
- Review all electronic documents submitted to document control for correct formatting, spelling and clarity of text before releasing as approved documents
- Information collection — Observing, receiving, and otherwise obtaining information from all relevant sources
7
Responsibilities For Document Control Coordinator / Administrator Resume
- Received and verifies accuracy of incoming drawing packages
- Updates drawing revisions for all “common use” drawing sticks
- Create new packaging configuration in WinPack for new or existing part numbers
- Assist teams with proper formatting and proof reading of job instructions, forms, visual aids and procedures
- Post Engineering Pack Sheets to Intranet after revised by Engineering
- Create, review, and revise documentation procedure according to standard operating procedures
- Administrative support including data entry, word processing, and spreadsheet entry
- Communicate with Engineers regarding any issues/findings in the Engineering Orders and request corrections, follow up and confirm corrections were implemented
8
Responsibilities For Project & Document Control Coordinator Resume
- Capable of frequent standing and walking and regularly lift up to 20 lbs
- Distribute monthly report pertaining to deviation activity, including deviations over 30 days old
- Collaborate with the statewide training team, regional managers and staff to ensure up-to-date training is obtained and properly documented
- Manage the retrieval, scanning and archiving of records in accordance with records retention requirements
- Manages employee training in the My Learning
- Participate and contribute to efforts seeking and launching new innovative document control systems
- Lead the loading, formatting, verification and distribution of Plexus bill of materials
- Assist in vetting, testing and implementation of department initiatives as required
9
Responsibilities For Field Document Control Coordinator Resume
- Review of Master Manufacturing Records (MMRs), Production Batch Records (PBRs), Reprocessing Approvals, Planned Deviations, and Document Change Requests
- Performs scanning, filing, retrieval, and distribution of documents
- Computer literate with working knowledge of Microsoft Office (including Outlook, Word, and Excel)
- Assist in gathering and tracking information as needed for proposals
- Responsive and proactive in claiming, processing and the daily completion of electronically assigned tasks
- Proficiency in creating documents and following protocols for approvals and revisions
- Develop/structure BOM during a new launch
10
Responsibilities For Document Control Coordinator Resume
- Modify and/or revise BOM/Specification data based on Engineering request
- Interact with various support groups, including, Material Planners, Business Teams, Engineers (SQE, ME, QE, PE, CE)
- Provide input and assist in the preparation of charts and trending data as needed
- Foundational understanding of CAD and be able to identify equipment, P&ID, and be able to recognize different drawings
- Supports Change Control System metrics to allow for monitoring of trends, etc
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