Document Coordinator Resume Sample
Sheridan Gulgowski
92623 Abbott Camp,
Phoenix,
AZ
+1 (555) 806 3870
Work Experience
Document Coordinator
02/2016
-
PRESENT
Los Angeles, CA
- Proficient use of DocuSign and general computer software
- File and record organization, maintenance and retention
- Prepare written responses to routine inquiries
- Uses, assists users and writes procedures in the Quality Stream Document Management system (DMS) for the corporate site
- Assists in training the various roles in the use of the Quality Stream DMS
- Assists DMS user in searching, writing, formatting documents and preparing required forms for submission to DMS
- Assists in managing records (scanning, indexing and filing records; and preparing records for archiving offsite)
Quality Document Coordinator
02/2010
-
09/2015
Los Angeles, CA
- Assists internal customers in locating records in the various electronic databases and secure network drives
- Responds to requests for records and documentation (paper and electronic)
- Assist in addressing legal hold issues for records maintained by the department for the corporate site
- Is knowledgeable and assists in ensuring department standards for paper documents, electronic documents and electronic signatures including document imaging and electronic storage requirements
- Develops and/or modifies SOPs and work instructions to standardize methodology in documentation and record control, to ensure compliance, to implement improvements, and to reduce errors
- Actively seek, communicate and assist in implementing quality process improvements as well as cost effective and safety improvements in the department
- Assist, as needed, in internal assessments of the Document Management Control area
- Works with QE’s to gather documents required for customer part approval. Submits documents to QE so documents can be submitted to the customer
Qualtiy Document Coordinator
03/2007
-
11/2009
Dallas, TX
- Works with ECN Quality Engineer in modifying or creating quality documents that support Request for Operation Changes as needed
- Interview (initial – HR, final – TL/STl/OM)
- Monitor, manage and distribute non-referral data to the appropriate individual(s) as needed, insuring that methods are utilized to ensure that the receiving staff member is alerted according to current company standard and practice
- Experience with SAP, Agile, Master Control, Documentum, or other electronic document management systems (EDMS)
- Experience in MS Office, Visio and PowerPoint required
- Knowledge and skills typically acquired through previous positions in fast-paced corporate environments which involved responsibility for similar work
- Compliance with cGMP guidelines, SOPs, and written procedures for all activities completed
- Submission of CofA’s via the Online Total Integration System (OTIS)
- Min. HS Diploma
Education
University of Management and Technology
2002 - 2006
Engineer's Degree in Business Administration
Professional Skills
- Excellent organizational skills; ability to manage multiple assignments
- Demonstrated written communication skills and computer literacy with a proficient knowledge of Microsoft Word, PowerPoint, and Excel
- Effectively communicate with computer, phone, drawings and written skills
- Good communication skills, including building consensus and handling conflict
- Possess good mathematic/accounting skills and have great attention to detail
- PC skills including windows-based environment
- Good communicationl skills: oral and written
How to write Document Coordinator Resume
Document Coordinator role is responsible for software, database, computer, medical, microsoft, excel, payroll, training, integration, auditing.
To write great resume for document coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Document Coordinator Resume
The section contact information is important in your document coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Document Coordinator Resume
The section work experience is an essential part of your document coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Document Coordinator resume experience can include:
- Proven experience reading and understanding legal contracts/documents, agreements, leases, and financial reports
- Proven self-starter with experience coordinating multiple projects simultaneously, and completing assigned tasks accurately and on a timely basis
- Proven experience handling confidential information and correspondence and a familiarity with methods and approached to maintaining confidentiality
- Proven experience reading and understanding legal contracts/documents, agreements, leases and financial reports
- Proven experience handling confidential information and correspondence, and a familiarity with methods and approached to maintaining confidentiality
- To ensure the effective and electronic control of all SOP’s including the issuing of new SOP copies and collecting old copies for archiving
Education on a Document Coordinator Resume
Make sure to make education a priority on your document coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Document Coordinator Resume
When listing skills on your document coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical document coordinator skills:
- Very knowledgeable of file directory structure and adept at file manipulation. Good computer skills
- Understand and effectively communicate complex policies to customers and staff
- Effectively troubleshoot customer needs
- Communicate effectively with peers and management through verbal and written communications
- Pharmaceutical manufacturing experience
- Above average skill using Word, Excel
List of Typical Experience For a Document Coordinator Resume
1
Experience For Mortgage Document Coordinator Resume
- Related experience in a manufacturing or laboratory clerical position
- Establish, encourage and maintain effective working relationships with others
- Experience w/ Batch Records, Certificates of Analysis
- Demonstrated knowledge of business impact of compliance issues is required
- Working in conjunction with the CSR’s and Intake Coordinators to keep up to date information within the CPR systems databases to grant 100% accuracy
- Working knowledge of Renal & or Specialty Infusion
2
Experience For Quality Document Coordinator Resume
- Plans details of spacing and layout for importing and placement of artwork, working with established procedures and formats
- Interfaces with technical writing, editing, graphics, proposal, engineering and other organizations to accomplish required tasks in time allotted
- Management of lay outing with external agency or self-editing
- Assists in compiling proposal information requirements from all participating departments
- Monitors unbilled for tickets that are missing documentation and expedites obtaining documentation to ensure claims are billed in a timely manner
3
Experience For Appointment Document Coordinator Resume
- Supports the document process by coordinating documents for review, approval and publishing
- Coordinate content development for new or existing IFUs and management of change process
- Organization of cross-functional working groups to develop content
- Management of document storage to display at customer facing web sites
- Maintain standard operating procedures (SOPs) related to IFU
- Track budget vs actual spending on all active projects where new IFU or IFU updates are required
- Properly report land acquisition to Property Accounting
- Perform plant buyer and plant warehouse & shipping coordinator functions in their absence
4
Experience For Qualtiy Document Coordinator Resume
- Commitment to providing a superior level of customer and stakeholder service
- Proofreads original input and corrects errors before distributing to proposal team for review
- Manages archiving of hard copy and electronic files
- Can provide, communicate and implement ideas that improve safety, quality, delivery and cost in part processing
- Support in the GMP documentation system supporting QC Operations (methods and worksheets)
- Support for the administration of documentation related to the training management program
- Assists with audits in response to questions regarding documentation practices
- Broad-based knowledge and skills in Quality Assurance, Quality Systems, GMP Operations as well as a good working knowledge of related functions such as operations and laboratory operations is required
- Basic knowledge of FDA Quality Systems Regulations, CMDR and ISO13485 standards is required
5
Experience For HIM Document Coordinator Resume
- Detailed knowledge of FDA Quality Systems Regulations, CMDE and ISO13485
- Create documents in SAP DMS
- Management of translation process with external supplier and internal subject matter experts
- Coordination of document review and release
- Train associates on procedures related to IFU creation and e-IFU process
- Insure Land Acquisition documents meet Federal and State real property requirements
- Prepare and distribute Construction releases for capital projects
- Train Land Acquisition agents on Land Acquisition Data Base
6
Experience For Document, Coordinator Resume
- Perform basic clerical, administrative and office support activities for one or more supervisors in Human Resources, Sales or other department
- Assemble and compile basic data from established sources as directed
- Assist with schedule management; arrange appointments, travel, meetings, conference calls, etc
- Promote the adherence to DPP practices and encourage participation within teams
- Work with different areas of responsibility to ensure needs are met
- Maintain accurate material and reports and provide accurate status reports and other communications as necessary
- Facilitate other programs as required
- Review new loans passed from the Mortgage Department’s loan origination system to MISER for accuracy of information within prescribed time periods after loan boarding
- Assist in the preparation of documentation supporting management’s decision of the requested action and ensure documentation is properly prepared, executed and forwarded for Recording if required
7
Experience For Imaging Document Coordinator Resume
- Ensure finalized documentation is retained in loan files or delivered timely to Custodians for GSE’s
- Issues lot numbers per the production schedule
- Scans all batch records into appropriate systems in a timely manner, as soon as the review process is complete by MQA
- Coordinate the 3rd party review of batch records and investigations
- Knowledge of medical device quality systems include FDA, GMP & ISO
- Coordinate project activities with multiple groups and individuals
- Assists in the preparation and coordination of proposal documents ensuring proposals are prepared and completed in a timely manner and are in accordance with proposal requirements and quality standards
- Receives documents from authorized sources. Verifies for completeness and updates database location of controlled documents
- Works with QE’s as needed to gather and prepare data, documents, Paretos and information
8
Experience For Scientific Document Coordinator Resume
- For new parts or ECN’s, gathers and verifies material certs are correct, and if required, retains certs for customer part approval
- Able to work with computer programs needed to manage Quality Department documents. Word, Excel, Auto Cad, AX, customer web based portals, Master Files…
- Oversee the use of the electronic PLM and QMS systems for document control and training ensuring that it is appropriately maintained, supported and effectively used
- Provide regular updates to the management, on Systems and Processes; escalate unresolved issues in a timely manner
- Recognize challenges and escalate in a timely manner to resolve issues
- Manage and control the plant Standard Operating Procedures and Work Instructions. Assure documents are reviewed, updated, and approved on schedule. Maintain required hard copies of documents. Assure plant document retention policy is followed
9
Experience For Technical Document Coordinator Resume
- Print and close maintenance work orders. Issue preventive maintenance reports. Write purchase requisitions for required maintenance materials
- Issue daily production report, monthly work schedule, and staffing reports. Maintain plant organizational chart and phone lists. Maintain Process Safety Management program documentation, including MOC's and PSSR's
- As needed assist with retrieving completed production records during audits, for general review purposes, and studies (i.e. Reference Re-qualification’s, Protocols, etc)
- Processes and archives all real estate investment-related documents including, but not limited to, underwriting, due diligence, recommendations, reports, contracts/agreements and correspondence/side letters
- Serves as a first-line resource for team members to assist with processing system questions, complaints and problem solving/resolution
- Performs document audits and makes any necessary corrections and reports any problems or trends that indicate a gap in training or procedural documentation
- Works closely with real estate investment professionals to confirm all due diligence/underwriting tasks have been documented
- Seeks approval from department head for document disposition per ERG’s Books and Records Policy
10
Experience For Stability Document Coordinator Resume
- Processes/retrieves ad-hoc real estate investment data and/or reports from document archive system
- Provides email and document information to real estate investment professionals as needed
- Provides requested documents and reports to business partners as requested by real estate investment managers
- Interacts routinely with senior real estate investment professionals, including Investment Management, Structured Equity Investments, Asset Management, Construction Management, Mortgage Loan, business development, legal and compliance
- Computer skills, including SAP, Microsoft Word, Excel, Outlook, and Power Point
- Two (2) years of experience with financial aid
- Hands on experience with CPR+
- Actively participates in discussions and/or meetings concerning team processes
List of Typical Skills For a Document Coordinator Resume
1
Skills For Mortgage Document Coordinator Resume
- Able to communicate effectively at all levels with other Covance employees
- Effectively present information and respond to questions from groups of supervisor, engineers and managers
- Works with QA in preparing FAIR forms and placing the form in the customer master file prior to parts being submitted to QA for inspection
- Strong abilities in editing, formatting, and attention to detail
- Experience in a regulated portion of the biotechnology, biopharmaceutical, pharmaceutical industry or supporting industry
- Or more of experience using a GMP-compliant documentation system
2
Skills For Quality Document Coordinator Resume
- Experience working in a GMP/ISO environment
- Some college or 1-3 years manufacturing experience
- Experience in setting up operations systems
- Proven ability to “think on feet” in changing environment
- Experience working with general office equipment
- Numbers customer prints and places electronic print in the customer master file prior to inspection being started
- Experience in documentation, data entry, customer service and compliance
- GMP experience
- Experience with SOPs
3
Skills For Appointment Document Coordinator Resume
- Familiarity with Good Documentation Practices Familiar with fundamentals of document management and records management
- High attention to detail and strong commitment to quality
- Able to manage and track multiple activities and prioritize tasks as needed
- HS Diploma/GED & 5 years of office experience
- Experience in the capture and documentation of analytical data
- Experience with computer systems and Microsoft office applications or equivalent
4
Skills For Qualtiy Document Coordinator Resume
- Proven to be self-motivated
- Pharmaceutical industry experience
- Strong proficiency with Microsoft Excel, PowerPoint & Word
- Solve problems and make effective and timely decisions
- Administrative office experience
- As needed creates EQCP’s and links to AX/Share-point prior to production requirement
- As needed creates MFG part print and links to AX/Share-point prior to production requirement
- Understanding of records management and filing systems
- Willing to ask questions and investigate issues
5
Skills For HIM Document Coordinator Resume
- Ordering sites (Parameds.com, Accurint.com, Milliman.com)
- Proficient in using all Mail Indexing tools by passing weekly tests given by the trainer
- Works with QA in compiling and arranging data as a result of any SPC charting or capability studies
- Full understanding of the Mail indexing terminologies
- Use standard office equipment including copiers, fax machine, ten-key adding machine, multi-line phone system
- Full understanding of the Mail Indexing process
- Performs continuous keyboarding work requiring the ability to make repetitive motions of the wrists, hands and/or fingers
- Participates in reviewing and editing of proposal documents
6
Skills For Document, Coordinator Resume
- Coordinate with outside services as needed in obtaining new or revised standards. Co-ordinate the internal review and posting of these documents
- Be granted access to federal aid databases, meaning cannot be in default on any federal loans
- Adjust quickly to changing job demands
- Knowledge and expertise to Mail Indexing functions
- Able to follow the Mail Indexing process
- Data-enter index values for each document using computer applications
- Uses various software applications to view JH Life NB documents (applications and supporting documents) and data-enter index values for each document
7
Skills For Imaging Document Coordinator Resume
- An understanding of Health and Safety policies, Company Policies and Procedures and GxPs
- Knowledge of GMP compliant Quality Systems pertaining to pharmaceutical products
- A thorough understanding of Danfoss policies and procedures
- Self-directed in completing projects. Asks questions to assure project, assignments and tasks are completed in a timely manner
- Insure recording of Land Acquisition documents to courthouses statewide
- Compile report and distribute all Land Acquisition 1099 data to accounting
- Reviews Danfoss procedures to coordinate and plan any specific training needs
8
Skills For Scientific Document Coordinator Resume
- Archive all batch records and associated documentation following site applicable archival SOPs
- Maintains proficiency in performance of all applicable Manufacturing/Quality, etc. SOPs for this area
- Knowledge of Oracle and computer systems used in product development and manufacturing
- Proficient in Microsoft Excel, Microsoft Word & Adobe Acrobat and including scanners
- Analyzes and maintains the contents (hard copy and/or electronic copy) of the configuration management library, notifying the appropriate personnel of updates
- Ensure efficient processing of change orders and documents in the electronic PLM and QMS systems
- Ensure that users are trained in the electronic PLM and QMS systems and that the organization is making valuable use of its capabilities
- Provide training and guidance in the areas of responsibility for internal customers
- Manage controlled document and record archiving area and associated electronic systems
9
Skills For Technical Document Coordinator Resume
- Maintain Quality Metrics for document control and employee training activities and implement process improvements
- Drive, track and maintain employee Quality training
- Our Values and a bias towards action and teamwork
- Extensive knowledge of Land Acquisition documentation and processes
- Learn new software applications that are applicable to the job
- Knowledge of geography of the state of Georgia and its public land system
- Awareness of the electric network components - generation, transmission, and distribution
10
Skills For Stability Document Coordinator Resume
- Exceptional knowledge and proficiency of Microsoft Office (Outlook, Word, Excel) and data management applications
- Able to work both autonomously and with a team
- Able to follow defined procedures and communicate procedures to others
- Familiarity of SAP PLM is desirable
- Familiarity with ISO-13485:2016 and 21 CFR Part 820 is desirable
- Familiarity with the other JH NB Life functions
- Able to manage and use the team’s blog site, job aides and trackers
- Possess strong communication skills and be able to have consistently positive interpersonal interactions with students, families, agency representatives, faculty, and staff
List of Typical Responsibilities For a Document Coordinator Resume
1
Responsibilities For Mortgage Document Coordinator Resume
- Demonstrated strong, professional social interaction skills on the telephone and in person
- Demonstrated ability to work well under minimal supervision and coordinate with team members as necessary
- Communicates system archiving issues and possible solutions to Electronic Records Archivist and manager
- Resolves system/production issues through detailed research and collaboration with Electronic Records Archivist and technical support staff
- Recommends appropriate process and system changes to manager and Electronic Records Archivist
- Recommends updates to the Books and Records section of the Compliance Manual, as appropriate
- Possesses proficient proofreading and editing skills, demonstrating a strong use of the English language to include exemplary knowledge, in verbal and written format, of the elements of grammar, punctuation, diction and spelling proficiency
- Strong, professional social interaction skills on the telephone and in person
2
Responsibilities For Quality Document Coordinator Resume
- Works well under minimal supervision and coordinates with team members as necessary
- Demonstrated strong analytical skills including identifying, defining and resolving client problems/issues, collecting or interpreting data to establish facts, draw valid conclusions and provide effective and creative resolutions
- Tracks documentation for completion by patient/physician, verifies for accuracy and completeness once returned
- Works with Reimbursement department to resolve any intake, authorization or documentation issues as appropriate
- Manages the change control process for 7+ document types. (i.e. SOPs, SWI, Job Aids, etc.)
- Provides recommendations to internal customers on how to improve document structure
- Independently reviews documents and accesses the level of cGMP, document control system integrality and end user risk
- Converts documents provided by customers in various software formats
3
Responsibilities For Appointment Document Coordinator Resume
- Coordinates with the Corporate Reproduction department in support of proposal preparation and production activities
- Coordinates the creation of proposal covers and spines with the Graphic Artist
- Serves as ISO Quality Record coordinator and participates in quality audits
- Distribute various payroll documents on a daily basis
- Processes and archives all real estate investment-related documents, including, but not limited to, underwriting, due diligence, recommendations, reports, contracts/agreements and correspondence/side letters
4
Responsibilities For Qualtiy Document Coordinator Resume
- Processes/retrieves ad hoc real estate investment data and/or reports from document archive system
- Recommends updates to the Books and Records section of the Compliance Manual as appropriate
- Demonstrated strong verbal and written communication skills with ability to convey information to internal and external customers at all levels in a clear, accurate, focused and concise manner
- Read, interpret and understand the use and application of production blueprints and specifications
- Adhere to BTD’s employee safety manual
- Frequently moves around the office to access file cabinets, office machinery, etc. While accessing file cabinets, frequently uses upper extremities to reach by extending hands and/or arms in any direction
- Proficient in Microsoft Office; Outlook, Word, Excel, PowerPoint, SAP
5
Responsibilities For HIM Document Coordinator Resume
- Knowledge of the design and implementation of GMP-compliant documentation
- Knowledge of electronic data and documentation systems
- Knowledge of GMP and GLP requirements
- Read technical literature and documents and extract important concepts
- Use MS Excel to perform calculations and interpret results/data
6
Responsibilities For Document, Coordinator Resume
- Write reports, specifications, and business correspondence
- Read, understand and abide by company procedures. Ability to define problems, collect data, establish facts, draw valid conclusions and report on findings
- Interface with governmental agencies, management and union leadership
- Knowledge in CPT codes, ICD 9 or ICD 10
- Your knowledge of the Agricultural Industry would be a benefit (but not essential)
- Works to streamline processes and harmonize with best practices
- Responsible for the regulatory compliance of all functions within their scope
- Ensures that any work performed within the Division is carried out to the required standards, and that all study work is conducted in compliance with applicable regulatory requirements, specifically those regulations specified in the study plans, protocols, or work agreements
7
Responsibilities For Imaging Document Coordinator Resume
- Enters data for each document
- Conducts research on pre-determined websites on demographics
- Handles attachment of case requirements
- Handles Rx and MD searches
- Reviews the policy for quality
- Supports other JH Life NB teams when the need arises
8
Responsibilities For Scientific Document Coordinator Resume
- Entrepreneurial spirit that prefers fewer boundaries
- Willingness to make decisions, take responsibility and accept accountability
- Drive the DPP philosophy
- Work successfully in a team environment, and familiarity with Microsoft Office software
- Rebalances work as volumes dictate between various systems
- Conducts research on pre-determined websites on demographics to identify potential anomalies on client and medical information
- Reviews all policy pages for quality and ensures that work are sent to the correct pile or folder
9
Responsibilities For Technical Document Coordinator Resume
- Acts as a support to other JH NB Life teams when need arises
- Make a direct impact in the lives of patients
- Access to a variety of studies and top notch laboratory instrumentation
- Partner with and learn from supportive colleagues and industry leaders
- Open up new opportunities for career growth related to scientific and regulatory leadership
- Knowledge on DC transaction types
10
Responsibilities For Stability Document Coordinator Resume
- Actively participate in professional development at the departmental level by carrying out special projects as assigned and contributing proactively to the department’s efforts for continuous improvement
- Shift Department: Health Information Management
- Demonstrated skills in the operation of personal computers and related word processing, spreadsheet, and database software (Microsoft Word, Excel, Outlook, and PowerPoint) with the ability to learn other software
- Knowledge of Oracle E-Business Suite
- Knowledge of Teamcenter Product Lifecycle Management system
- Exceptional performance history
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