Executive Assistant, Human Resources Resume Sample
Sarina Bartoletti
744 Maybell Mill,
Dallas,
TX
+1 (555) 142 3085
Work Experience
Executive Assistant, Human Resources
09/2015
-
PRESENT
Dallas, TX
- Experience in an administrative support role, ideally in a corporate environment working with Human Resources, senior management levels or a corporate function (e.g., Legal, Finance, etc.)
- High level of intellectual horsepower and good judgment. Need to be able to synthesize information and “connect the dots”
- High customer orientation and a sense of urgency
- Manage multiple priorities and not be overwhelmed
- Strong team orientation, someone who has a track record for working collaboratively and building trusting relationships with their colleagues and customers
- Hold self and others to high standards regarding data integrity and accuracy
- Resiliency, someone who can successfully navigate successfully in a complex, high-volume, fast-paced, results-oriented environment
- Has a passion for learning and wants to understand the business
Executive Assistant Human Resources
01/2009
-
03/2015
Houston, TX
- What’s most important is that the individual have strong administrative fundamentals, is a good thinker, an outstanding problem-solver and is passionate about what they do. We call it the right “DNA.”
- Meet consistently with CHRO to review calendar and activities; ensure materials for meetings are received on a timely basis and are relevant, complete, and accurate
- Coordinate complex scheduling and extensive calendar management as well as management of content and flow of information
- Accountable for managing, coordinating, and arranging travel and travel related activities including
- Be a resource for the other administrative departmental staff as the Executive Assistant to the Department’s most senior executive
- Proficient in Microsoft Outlook’s calendar function (on behalf of an executive)
- Manages SVP’s diary daily including coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts
Executive Assistant, Human Resources, NY
05/2003
-
10/2008
Phoenix, AZ
- Monitors SVP’s email inbox to manage meeting proposals, action items, and proactively address or delegate inquiries; prioritizes action required by SVP
- Updates Vacation and Absence Management system
- Aggregates and refines quarterly update reports for SVP areas of accountability
- Handle EVP’s global calendar, travel, meetings, off-sites, T&E’s, phone lines, etc
- Act as the primary liaison with the EVP’s direct reports in various countries to collect and organize final drafts of monthly notes, org charts and other ad hoc reports as needed by the EVP
- Create and edit various PowerPoint presentations as needed by the EVP
- Maintain accurate and updated monthly organizational charts for LatAm and collect, edit as needed and organize for all other countries is a priority
- Plan logistics for HR employee meetings and employee trainings, including room reservations, catering and technology set-up
Education
Ohio University Eastern Campus
1997 - 2002
Bachelor's Degree in Business Administration
Professional Skills
- Strong organizational skills with excellent follow-through
- Strong written and verbal communication skills with advanced proficiency in Microsoft Office Suite of products, including MS Word, PowerPoint, Xcel and Outlook
- Excellent interpersonal skills and active team-player
- Superior organizational and time management skills, with the ability to prioritize and multi task daily activities
- Demonstrated ability to work effectively in a fast paced environment, and juggle multiple priorities
- Excellent computer skills and comprehension of Outlook, PowerPoint and Excel
- Strong written & verbal communication skills - Be able to deal with highly confidential and sensitive information
How to write Executive Assistant, Human Resources Resume
Executive Assistant, Human Resources role is responsible for organizational, visio, powerpoint, outlook, organization, microsoft, computer, advanced, training, finance.
To write great resume for executive assistant, human resources job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Executive Assistant, Human Resources Resume
The section contact information is important in your executive assistant, human resources resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Executive Assistant, Human Resources Resume
The section work experience is an essential part of your executive assistant, human resources resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive assistant, human resources responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive assistant, human resources position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Executive Assistant, Human Resources resume experience can include:
- Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately
- Working with the Staff Executive to prioritize requests and ensure deadlines are met
- Experience creating complex PowerPoint presentations containing a variety of charts and tables required
- Experience in a corporate environment providing administrative support to a senior executive, highly desirable
- Manage multiple assignments with competing priorities
- Adapts to various competing priorities and delivers work products with attention to detail
Education on an Executive Assistant, Human Resources Resume
Make sure to make education a priority on your executive assistant, human resources resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive assistant, human resources experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Executive Assistant, Human Resources Resume
When listing skills on your executive assistant, human resources resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical executive assistant, human resources skills:
- Ensures meeting attendees, phone conference bridges, etc. are on time and in place prior to Executive’s arrival and meeting start time
- Calmly & efficiently manages priority and scheduling changes as they occur
- Assists Executive in maintaining timely arrival & attendance to meetings & events
- Coordinates & arranges meetings, prepares agendas, reserves & prepares meeting facilities, and records & transcribes minutes of meetings
- Accountable for Travel & Expense processing
- Highly organized, capable of handling multiple projects and sensitive and/or important issues simultaneously
List of Typical Experience For an Executive Assistant, Human Resources Resume
1
Experience For Executive Assistant Human Resources Resume
- Strong level of organization, detail-oriented, and possess outstanding follow-through skills
- Perform in a fast-paced environment while providing excellent customer service to clients, and work collaboratively with coworkers and team members
- Extremely positive attitude with excellent customer service and problem-solving abilities
- Maintaining office supply inventory; anticipating supply needs, and managing supply order/procurement process
- Responsible for working with documentation of a highly confidential nature on various ad-hoc project work, including communications to broad populations
- Coordinate details of offsite meetings, conferences, special events & speaking engagements
- Maintain strict confidentiality with highly sensitive data and remain calm and professional during stressful situations
- Use discretion when dealing with information of a sensitive or confidential nature
2
Experience For HBO Executive Assistant, Human Resources Resume
- Initiate, plan logistics & reconcile expenses for HR events (i.e. Viacommunity, Summer Bash, Halloween Party, Christmas party, and others as they come up)
- Serve as a key point of contact for the Human Resources Department and respond to routine employee questions
- · Manage executive’s calendar for day to day and business travel arrangements (domestic and international)
- Manage executive’s calendar for day to day and business travel arrangements (domestic and international)
- Fit with Adamas’ culture and values
- Positive attitude, appetite for development
- Multi-task in a fast paced environment and anticipate last minute changes
3
Experience For Executive Assistant, Human Resources, NY Resume
- Attention to detail is mandatory
- Pinpoint problems and find creative solutions
- Flexibility with last minute changes
- Partnering with the department Staff Executive to ensure the HR leadership team is prepared for all deliverables and meetings to include organizing appropriate staff work such as read-ahead materials and talking points, as well as performing research related to executive briefings and events
- Assisting department Staff Executive in managing enterprise or department-wide communications from the SVP, HR and activities, verifying attendance and posting agendas and read-aheads to ensure meetings are efficiently managed
- Responsible for providing administrative support to the SVP and VP which includes, but is not limited to: answering and screening a heavy volume of calls, scheduling meeting and managing and maintaining the SVP and VP’s calendars
- This role has high visibility as well as mass opportunity for growth within HR
4
Experience For Executive Assistant, Human Resources Resume
- Discretion is mandatory as the role involves access to highly confidential information
- Pro-actively manage constantly changing schedules for Managing Directors; prioritising time sensitive tasks and meetings, pre-empting conflicting requests to ensure optimum use of senior management time
- Occasional overseas travel management; planning and organising trips, arranging complex schedules and meeting itineraries
- Manage and process expense claims for senior management group in a timely manner, ensuring all claims are within Firm policy and accounts payable deadlines are met
- Assisting and supporting visitors to the London office. Plan and organise the provision of an office / desk for the visitor. Manage and co-ordinate the visitors schedule including meetings, lunch and dinner arrangements. Offer full admin support during the visit
- In support of the CPO and Dine Brand’s commitment on people, provide a warm, approachable professional demeanor to greet visitors, customers, and team members
- Foster and support a warm and welcoming office of the People Services environment
- Oversee and manage temporary/contractor procurement & tracking
5
Experience For Executive Assistant Human Resources Resume
- Set up, organize and maintain correspondence files and other records so that they are easily accessible by other administrators in the event of your absence
- Maintain calendar of CPO and VP, HR
- Develop appropriate relationships with co-workers to ensure open informal communication paths exist
- Prepare expense reports and ensure submission in a timely fashion
- Engage with the Board of Directors for queries, answers etc
- Heavy calendar management for 3-4 busy VPs
6
Experience For HBO Executive Assistant, Human Resources Resume
- Complete expense reports with attention to detail and accuracy
- Act as backup support to CHRO when Senior EA is out of the office
- Provide administrative assistance to the broader HR team and its programs/projects
- Maintain confidentiality and deal with information that is highly sensitive
- Organize meetings and develop agendas
- Process POs and proactively manage to completion
- Partner with internal support organization and develop positive and productive partnership in support of the business
- Maintain supplies within the function and/or work with facilities to maintain
7
Experience For Executive Assistant, Human Resources, NY Resume
- Respond to correspondence and/or create draft response for approval
- Expert proficiency in MS Office - PowerPoint, Excel & Word is required
- Provide executive level, professional administrative support to VP and the Departmental Directors
- Prepare materials for presentations
- Facilitate administrative aspects of employee onboarding including new hire paperwork completion, answering general questions, and ensuring all new hires experience a smooth transition
- Administer and maintain the access control badge software and parking permits for all employees including tenants of PID
- Own data integrity of all HR system activity including auditing new hire information and employee changes; organize and maintain employee files
- Assist with additional HR processes: performance management, talent review documentation, ad hoc and ongoing reporting; and complete special projects as assigned
8
Experience For Executive Assistant, Human Resources Resume
- Adapt to changes in the work environment and prioritize responsibilities to work efficiently
- Possess the ability to work independently, be extremely organized, and prioritize multiple tasks
- Perform internal customer service functions by responding to employee requests and questions in an efficient and timely manner
- Prepare and coordinate delivery of employee exit paperwork and Company items collection
- Provide administrative support to leadership team members such as scheduling appointments, expense reporting, making travel arrangements, including domestic and international travel and accommodations including visa applications
- Provide leadership and support to group meetings and conferences including arranging meetings, logistics, and all necessary materials
9
Experience For Executive Assistant Human Resources Resume
- Create presentations and spreadsheets and run various reports for different departments
- General knowledge of federal and state employment laws and practices
- Highly professional in communication and attire
- Willingness to work in a team environment with a diverse group of staff and flexible hours
- Completes a broad variety of organizational support for the Vice President and HR Leadership Team in an effective and efficient manner; including drafting and typing correspondence, scheduling and maintaining calendars, preparing accurate and timely expense reports for travel and entertainment
- Manages domestic and international travel arrangements for the Vice President and HR Leadership Team, including visa requests, and proactively coordinates the pre-planning of trips by arranging appropriate travel accommodations, managing agendas, providing necessary contacts, and other necessary preparations
- Coordinates team meetings including scheduling, planning logistics, maintaining participant attendance, content preparation, communications, and overseeing other meeting details
- Schedules and maintains HR Leadership Team Meeting agendas, coordinates presentations and facilitates communications to the HR Leadership Team and presenters; holds primary responsibility for accurate and timely distribution of meeting minutes
- Strong Microsoft Office skills (Word, PowerPoint, Visio and Excel)
10
Experience For HBO Executive Assistant, Human Resources Resume
- Sound judgment, time management and organizational skills
- Demonstrates the highest level of customer service and response
- Coordinates the HR monthly report and updates of organization charts for the HR department
- Coordinates office setup and equipment for HR moves at Headquarters
- Works on various projects as needed for the HR Team
List of Typical Skills For an Executive Assistant, Human Resources Resume
1
Skills For Executive Assistant Human Resources Resume
- Solid business writing skills with a strong attention to detail
- Proven track record of working effectively in a confidential environment and with highly confidential information and knowledge
- Creative problem-solver; good judgment and analytical skills; political savvy
- Excellent IT skills: To be of intermediate to advanced level in all core applications: Powerpoint, Excel, Word and Outlook, Visio
- Very high level of organizational and time management skills required
2
Skills For HBO Executive Assistant, Human Resources Resume
- Administrative support experience with 1- 2 years human resources experience required
- Analytical skills and detailed-oriented
- Able to effectively communicate, both verbally and in writing, with a wide variety of people at all levels within the
- Advanced computer skills - Word, Excel, Powerpoint, Outlook and the ability to proactively manage Calendar
- High level of professionalism and the ability to deal effectively with all levels in the organization
- Professionalism: Good telephone manner, professionally presented at all times, displays confidence, has respect for others views and opinions
- Human Resources administrative experience
3
Skills For Executive Assistant, Human Resources, NY Resume
- Proven ability to interact in a consistently professional manner with all levels of individuals (both internally and externally)
- Some experience with PeopleSoft Human Resource and Finance (Time and Attendance, Travel and Expense) systems
- Work independently, take initiative and prioritize workload in high volume area
- Experience in Human Resources an asset
- Review and respond to voicemails and emails on behalf of SVP & VP, prioritize and forward as appropriate
- Professional demeanor, and able to quickly develop strong working relationships with executives within the business
- Experience in an administrative role
- Highly organized and able to prioritize under pressure
- Last but not least, a strong passion for Tesla’s mission
4
Skills For Executive Assistant, Human Resources Resume
- Demonstrate keen attention to detail and accuracy
- Demonstrate ability to easily juggle multiple projects simultaneously
- Demonstrate support for the team through an enthusiastic demeanor
- Managing detailed business calendar, meetings and logistics, phones, preparing materials and setting up department activities
- Working in partnership with HR team members, ensures operational processes are properly executed and support Adamas’ culture and values
- Providing broader support when required
- Responding to inquiries, managing incoming communications and responding as necessary
- Arranging complex international and domestic travel agendas and preparing travel and expense reports
- Devising and maintaining intuitive office systems, including data management, filing, processes etc
5
Skills For Executive Assistant Human Resources Resume
- Support recruitment process including posting jobs and managing within system, conducting pre-screens, scheduling interviews, and closing positions
- Assume full ownership and maintenance of the calendar; scheduling, confirming, and negotiating for meeting space and relevant attendees
- Manage the pre-hire process including initiating background checks, sending offer paperwork, and i-9 processing
- Function as Office Manager, maintaining supplies and coordinating activities as needed
- Manages multiple special projects including large-scale meetings, event planning for conferences/exhibitions, and meetings with business partners
- Apply an in depth understanding of the business, attend to requests coming in from various parties with an appropriate level of attention
6
Skills For HBO Executive Assistant, Human Resources Resume
- Teamwork: Ability to work well within a team environment, providing assistance when required
- Attention to detail: Works to a consistently high standard. Checks understanding and seeks feedback
- Communicate professionally with varying levels of management
- Coordinate domestic and international travel including international visas
- Understand key functions and projects in the department. Provide monitoring and follow-through support on action items in progress
- Request, confirm, and/or provide all meeting room technology and needed equipment or supplies
- Respond to and resolve general and confidential inquiries, working closely with other internal departments, as well as external contacts
7
Skills For Executive Assistant, Human Resources, NY Resume
- Provide ongoing support on special projects, key HR activities and business initiatives as needed
- Assist in preparation of presentations submitted by executive staff for use in BOD and other meeting formats
- Extensive international travel booking
- KPI tracking for the department
- Support reporting of HR metrics on a regional level
- Travel coordination for both domestic and international travel and lodging
8
Skills For Executive Assistant, Human Resources Resume
- Coordinates Executive’s schedules and makes appointments
- Composes and prepares confidential correspondence, reports, and other documents
- Arranges detailed travel plans and itineraries and compiles documents and expenses for travel-related meetings
- Previous experience working as an Executive Administrative Assistant, supporting multiple individuals at various levels. Business and HR knowledge and interest an asset
- Related experience in executive administrative support, including working with senior staff, managing multi-city and international travel, and working in a professional office environment
- Intermediate to advanced proficiency in all MS Office: Word, PowerPoint, Excel, Outlook required
- Confident and decisive in stressful situations and tight timeframes
9
Skills For Executive Assistant Human Resources Resume
- Pro-activity/ Initiative: Always strive to ensure the most efficient service for both the client and the Firm. Think commercially; is there a better more efficient way to do something? Offering pro-active administrative guidance and support to the team, improving processes, introducing new ideas, seeking feedback
- Willingness / Flexibility: Offers help and support where needed, willing to work longer hours when required, can flex style to suit surroundings and needs of the business
- Planning and control: Highly organised and has the ability to multi-task, prioritise and works well under pressure. Needs ability to multi task and anticipate problems / conflicts arising where possible and seek alternative options
- Responsive: Delivers in a timely manner, can prioritise and manage workloads appropriately
- Good Communicator: Clear and concise, both verbally and written. Manages expectations; keeps stakeholders appraised of progress / status
- Good understanding of the business: Demonstrates a good understanding of the business, able to distinguish priorities and therefore manage diaries, conflicts, requests and agendas accordingly
- Identify key issues when they arise with minimal supervision
- Independently provide high quality support that anticipates the needs of the executives s/he supports
10
Skills For HBO Executive Assistant, Human Resources Resume
- Assist with preparation for Board meetings as appropriate
- Assist with coordination of Total Rewards programs as needed
- Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds through to completion in the iExpense tool
- Project a professional and supportive image to all parties in the screening of telephone calls, internal clients and guests. Prioritize people and situations in need of attention
- Interact professionally with high level candidates and executive search firms both in person and via email/phone
- Handle highly confidential and sensitive information with the appropriate discretion
- Plan and coordinate events at onsite or offsite venues
- Coordinate with other executive assistants to facilitate good communication, help coordinate joint projects, etc.; serve as back-up for other Executive Admins as needed
- Process electronic purchase orders through I-procurement
List of Typical Responsibilities For an Executive Assistant, Human Resources Resume
1
Responsibilities For Executive Assistant Human Resources Resume
- Manage, plan, and organize the executives’ calendars. Provide agendas and any supporting materials ensuring that the executives are prepared for the upcoming events
- Prepare a wide variety of high quality communication materials, including correspondence, presentations, and reports
- Plan and organize complex events and meetings, including vendor reviews, staff and internal department meeting. Prepare meeting agendas, arrange and act as the point person for all logistics
- Make business travel arrangements, develop travel itineraries and agendas; book transportation; arrange lodging and meeting accommodations and prepare expense reports
- Reflects the executive’s style and company culture when carrying out activities
2
Responsibilities For HBO Executive Assistant, Human Resources Resume
- Create departmental purchase orders, process invoices and ensure that all expenses are processed on a timely basis
- Manage special projects as required, including, but not limited to the development of project plans. Work collaboratively with all stakeholders and contributors to ensure that all activities are completed according to plan and on schedule
- Think and work proactively in a very dynamic environment; anticipate change and modify plans and schedules to accommodate those changes
- Acts as Human Resources Department liaison with the leadership team, employees, and Corporate Human Resources departmental staff
- Generates and maintains Human Resources ad-hoc reports & standard periodic reports for distribution to the team for members for the Leadership Team Monthly meetings
- Responsible for scheduling and calendar management for the EVP HRCC and the Exec Dir Total Rewards, and assisting in the coordination of human resources initiatives and meeting planning
3
Responsibilities For Executive Assistant, Human Resources, NY Resume
- Provide support and coordination for various employee programs
- Acts as an extension of the executive in the operation of the daily affairs of the executive’s business
- Responds to internal and external company contacts regarding the executive, the company’s operations, and its financial results as if they were acting in the stead of the executive
- Schedules meetings, arranges appointments and manages executive’s calendar. Manages requests for an executive’s time and attention to internal and external issues while ensuring executive schedules are met while key issues and matters are effectively addressed
- Prepares and researches presentations, emails, announcements and other and correspondence and reflects executive’s style and professionalism when doing so
- Operate a personal computer using MS Office, including Outlook, Word, Excel, and PowerPoint
4
Responsibilities For Executive Assistant, Human Resources Resume
- Draft, proofread and edit documents for spelling, grammar, and punctuation
- Manage an executive’s calendar and make travel arrangements
- Provides administrative support of a highly complex and responsible nature
- Provide high level administrative support to Senior Vice President (SVP), and Vice President (VP), Human Resources
- Responsible for Calendar Management for including scheduling of all meetings, coordinating visits with internal/external contacts, coordinating events, booking appointments, making all travel arrangements
- Prepare all correspondence (letters, memos, expense forms, communications, and presentations)
- Prepare and coordinate materials for presentations (slides, agendas, and minutes)
5
Responsibilities For Executive Assistant Human Resources Resume
- Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization
- Coordination of meetings, business communications, conferences and seminars as required (preparing agendas, catering, booking venues, developing agendas, coordinating invitees, set up)
- Coordinate and complete various special projects/assignments as required
- Willingness and ability to act as an ambassador for the Human Resources division
- Able to deal with sensitive business and employee information in a confidential and professional manner
- Able to work in a highly organized manner where detail, accuracy, urgency and confidentiality are critical
- Analyze headcount deviations
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