Administrative Assistant, Human Resources Resume Sample
Abigale McKenzie
65511 Tromp Common,
Detroit,
MI
+1 (555) 269 2046
Work Experience
Senior Administrative Assistant Human Resources
10/2015
-
PRESENT
Detroit, MI
- Assigns training programs to staff, compiles training reports and serves as an administrator of the organization’s learning management system
- Submits required paperwork to the workers’ compensation claims administrator. Maintains required records for the Workers’ Compensation program and compiles required postings
- Some Human Resources experience and/or education
- Proficiency in MSOffice, ADP, and UltiPro
- Greet employees and visitors; answer a wide variety of both routine and non-routine inquiries about departmental activities, procedures, and policies; and creates a welcoming and collegial atmosphere. Direct employees or visitors to the appropriate staff member for assistance for specialized and/or complex issues
- Proactively manages the Vice President’s and Directors’ calendars by scheduling meetings, inviting appropriate attendees, and anticipating, preparing, and securing the necessary materials and equipment (i.e., agendas, presentations, letters, minutes, documentation…) to help ensure these meetings are smooth, efficient, and effective. Make travel arrangements as needed
- Track, analyze, and monitor the Department budget and expenses to ensure accounts accurately reflect expenditures by cost center. Process all invoices. Order supplies and equipment
Executive Administrative Assistant Human Resources
03/2012
-
08/2015
Dallas, TX
- Attends various committee meetings taking minutes and coordinating schedules
- Coordinates projects that involve other functions, external groups and/or SARMC departments both on and off campus
- Assists with filing, front desk coverage and assistance as needed
- Provides project support to HR leaders
- Builds relationships to ensure clear and positive communication amongst stakeholders
- Provides administrative and clerical support for special projects, thinking through each step of a project and finding thoughtful solutions
- Practices good judgment, discretion, and confidentiality of sensitive information
- Demonstrates exceptional customer service skills, via phone, written communication and in person, with our internal and external partners
Administrative Assistant, Human Resources
07/2006
-
01/2012
Phoenix, AZ
- Generate correspondence, presentations, reports, agendas, minutes, and other materials to support Human Resources initiatives and projects. Set up and maintain sensitive paper and electronic files and records and archive materials as needed
- Respond to verification of employment and unemployment requests. Monitor the HR email box routing and resolve inquiries as appropriate
- Knows, understands, incorporates, and demonstrates the Organization's Mission, Vision, and Values in behaviors, practices, and decisions
- Exercises critical thinking skills in conjunction with ever changing, high priority issues
- Schedules and prepares for meetings, appointments, and conference calls for VP and department leaders as requested
- Arranges all aspects for general employee meetings, including handouts, presentations, catering, scheduling and serves as technical expert to the speakers
- Able to generate finalized reports and presentations from drafts created by the VP and other HR leaders
- Makes travel arrangements for VP, and department leaders as requested
- Prepares internal and external correspondence and presentations
Education
Midwestern State University
2000 - 2005
Bachelor's Degree in Business Administration
Professional Skills
- Strong communication skills including verbal, listening, and written. Strong editing and proofreading skills with attention to detail
- Excellent typing skills required
- Superior attention-to-detail and unusually strong organizational skills
- Excellent interpersonal, verbal and written communication skills; and
- Excellent written and verbal communication skills including the ability to draft and edit written correspondence
- Advanced Microsoft Outlook, Word, Excel, and PowerPoint skills are essential
- Advanced computer skills with an emphasis Microsoft Suite of applications required
How to write Administrative Assistant, Human Resources Resume
Administrative Assistant, Human Resources role is responsible for organization, typing, credit, training, recruiting, security, compensation, payroll, design, research.
To write great resume for administrative assistant, human resources job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative Assistant, Human Resources Resume
The section contact information is important in your administrative assistant, human resources resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative Assistant, Human Resources Resume
The section work experience is an essential part of your administrative assistant, human resources resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative assistant, human resources responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative assistant, human resources position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative Assistant, Human Resources resume experience can include:
- Coordinate calendars and schedule business meetings (internal and external). Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. Communicate agendas and respond to calendar changes as needed
- Progressive administrative experience to executive level management - or equivalent (3 - 6 years)
- Balance multiple priorities and projects, attention to detail, meet deadlines and follow through on commitments
- Intermediate to advanced skill level in Adobe suite (Photoshop, Illustrator and InDesign
- Presentation experience or background
- Increasing managers’ work productivity (screening calls, interacting with vendors, editing correspondence)
Education on an Administrative Assistant, Human Resources Resume
Make sure to make education a priority on your administrative assistant, human resources resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative assistant, human resources experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative Assistant, Human Resources Resume
When listing skills on your administrative assistant, human resources resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative assistant, human resources skills:
- Office experience or demonstrated proficiency in Microsoft Office programs; especially Word, Excel and Outlook
- Experience coordinating travel logistics on behalf of 1 or more executives
- Demonstrated successful use of personal computers and word processing and ability to learn and use specialized computer programs
- Experience in the same or a related type of job
- Responsible with a strong sense of dedication and personal accountability
- Executive or senior level administrative support experience and with a keen interest or background in graphic presentation
List of Typical Experience For an Administrative Assistant, Human Resources Resume
1
Experience For Administrative Assistant Human Resources Resume
- Ad hoc projects to include but not limited to report pulling and data management, creation of PowerPoint decks
- Use proper judgment in selecting which issues to handle or re-direct
- Assist with on-boarding department new hires and other general office tasks and projects as assigned
- Work with the HR Lead Managers to help optimize their time and manage their day-to-day activities, including
- Devise and maintain process and governance structure for regular team meetings. This includes helping to set the agenda and track and chase actions
2
Experience For Senior Administrative Assistant Human Resources Resume
- Provides back up to HR coordinators on Workday, invoicing, and general HR processes
- Serve as department’s primary administrative assistant working with customers via phone and in person
- Disseminate accurate information to the public regarding all department services
- Manage department distribution list to ensure it is up to date at all times
- Coordinate detailed travel arrangements through MyTravelBag including air, hotel, ground transportation, and reservations, as business needs and personal preferences dictate (within Macy’s Travel Guidelines)
- Collaborate with other Executive Assistants to provide work coverage and general team support
3
Experience For Administrative Assistant / Human Resources Resume
- Knowledge of TCSG rules, policies and procedures
- Provide support serves to both internal and external customers
- Coordinate the hiring process for the plant’s hourly workforce, including setting up appointments, conducting reference checks and facilitating new employee orientation
- Onboarding for all employees, including staff, faculty, apprentices, guests, substitutes, accompanists and production overhires
- Participate in department meetings and take minutes as requested
- Provides administrative support for Learning and Development department and Human Resources Business Partners to include organizing meeting schedules in Lotus Notes calendars, arranging travel and itineraries, and creating ad hoc reports
4
Experience For Executive Administrative Assistant Human Resources Resume
- Assists with maintaining, monitoring and tracking information associated with various human resources programs
- Uses Microsoft Office Suite to develop and modify PowerPoint presentations, complex Word documents, Excel Spreadsheets and OneNote notebooks. Prepares training materials and internal and external communications
- Schedules various training sessions for Learning & Development by contacting and working with training venue managers to communicate event needs
- Responsible for file maintenance, department office supplies, office mail, expense reports, creating purchase requisitions
- Coordinates, verifies accuracy, resolves issues and codes invoices for payment to third-party vendors
5
Experience For Administrative Assistant, Human Resources Resume
- Participates in department meetings and events as necessary
- Initiate appropriate action independently as well as exercise maturity in judgment
- Software proficiency in the Windows environment includes Microsoft Word, Excel, Powerpoint, Lotus Notes and OneNote
- Coordinate travel, calendars, messages, and appointments for multiple professionals
- Provide information to internal and external callers
- Research material, compile and proof Microsoft Word, Excel and Power Point documents
- Outlook calendar/schedule maintenance - Scheduling internal and external meetings; setup, catering & coordination for both large internal meetings/events and external vendor meetings
6
Experience For Administrative Assistant Human Resources Resume
- Expenses reporting & management - Ensures compliance with company policy & reporting regulations and follow-up to ensure accurate processing & reimbursement
- Create and maintain process to provide visibility on key London office visitors
- Designs, establishes, and maintains a filing system for paper and electronic documents in such a way that makes it possible for the department to retrieve documents from the filing system
- Maintains all office equipment and copier and prepares necessary work orders
- Proofreads and edits document for content, context, accuracy and consistency
- Conducts leave audits when requested by manager
7
Experience For Senior Administrative Assistant Human Resources Resume
- Copies, distributes any files, appropriate letters, memoranda, reports and other materials
- Prepares paperwork as needed
- Receives and processes criminal, credit and motor vehicle background requests
- Coordinate travel arrangements and/or arrange meetings
- Schedules interviews and contacts candidates for confirmation
- Passionate about Oculus
- Manage Outlook calendar
List of Typical Skills For an Administrative Assistant, Human Resources Resume
1
Skills For Administrative Assistant Human Resources Resume
- Work effectively and communicate with a global/virtual team
- Meeting support - Work with the whole HR team to organize key/large meetings related to ongoing project and key business initiatives
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries, screening as necessary
- Organize internal department meetings as assigned include conference room scheduling and ordering/setting up meals
- Take meeting minutes and transcribe meeting notes & flipchart work
- Provides a variety of administrative responsibilities to support the HR team including the following
- Manage HR invoicing ensuring they are checked, tracked and paid in a timely manner
2
Skills For Senior Administrative Assistant Human Resources Resume
- Assist in preparing and conducting new hire orientation for hourly and salaried employees and prepares new files
- Interest and/or background in performing arts
- Provide administrative support to the department including document preparation and record management
- Maintain the plant’s electronic timekeeping system and ensure weekly payroll is completed accurately and in a timely manner
- Knowledge of HRIS and ADP systems as well as competence in Microsoft Office is an asset
- Speak in French is an asset
- Maintain accuracy and meet deadlines is required
- Identifies and recognizes problems that have established precedents and limited impact
- Refers non- standard questions and problems to higher levels
3
Skills For Administrative Assistant / Human Resources Resume
- Errors can be easily and quickly detected within the immediate work unit and would result only in minor disruption or expense to correct
- Demonstrates basic understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities
- Uses established filing and data systems, functions, and/or procedures that require knowledge of the program
- Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail
- Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines
- Understands software used to perform day-to-day functions
4
Skills For Executive Administrative Assistant Human Resources Resume
- Uses basic office software programs, information systems, and office equipment to access, input, and verify standard information
- Utilizes program specific terminology
- Gathers readily available information from office records to drafts e-mails, memos and other documents
- Provides answers to requests for general information
- Records and documents information accurately
5
Skills For Administrative Assistant, Human Resources Resume
- Work well under pressure and with time constraints
- Be discrete and understand the importance of complete confidentiality
- Advanced knowledge and working experience of technical applications (e.g. Microsoft Office) and familiarity with HR software / system (e.g. Workday, PeopleSoft etc.)
- Strong typing and organization skills and the ability to produce high-end quality work often under pressure with minimal notification and quick turnaround timeframes essential
- Self-directed and able to perform assignments independently; an initiator who is detail-oriented and organized; proactive in approach versus reactively responding to instructions; able to identify issues/opportunities for improvement and act on them or consult for other options
- Excellent project management skills; proactive in taking on assignments and responsibilities with a willingness to learn to contribute to the success of the team
- Multi-task and prioritize; flexibility to adjust workload to meet deadlines, juggle multiple assignments, and work in a dynamic environment, able to professionally handle numerous tasks simultaneously with interruptions and constantly changing priorities
6
Skills For Administrative Assistant Human Resources Resume
- Demonstrate positive customer service and team-oriented demeanor
- Superior attention to detail; anticipate future needs for both day-to-day tasks and projects
- Highly proficient in Microsoft Office (Word, Excel and PowerPoint)
- Work with both vendors and co-workers in a professional, respectful, cooperative and courteous manner
- Resourceful team player with the ability to act independently
- Communicate at all levels with appropriate professionalism from store associate to CEO
- Manage multiple projects with multiple owners at one time
7
Skills For Senior Administrative Assistant Human Resources Resume
- Make travel arrangements through Concur
- Complete expense reports through Concur
- Coordinate communication flow within the team and the department via telephone, email and intranet
- Maintain supplies and equipment
- Practice and adhere to the HCA "Code of Conduct" and "Mission and Value Statement"
- Serve as a backup to other admins as needed
- Provide assistance with onboarding new employees, including I9 verification, reviewing all onboarding paperwork to ensure it is complete, data entry in HR system and spreadsheets
8
Skills For Administrative Assistant / Human Resources Resume
- 0 – 3 Years of related experience
- Daily communication with clients, employees, and various departments at System One including payroll, accounting and corporate human resources
- Ensure employee timesheets are submitted weekly
- Address employee questions and direct to appropriate department within System One
- Complete necessary reports in Microsoft Excel
- Security Officer - Custom Protection FLEX
- Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices
9
Skills For Executive Administrative Assistant Human Resources Resume
- Demonstrated pattern of highly effective communication, organizational and interpersonal skills
- Experience of working within HR and interest in this area
- Presentation or marketing experience or background
- Extensive experience in a fast-paced office environment
- Graphic Design background and experience helpful
- Prioritize work and balance multiple tasks at once
10
Skills For Administrative Assistant, Human Resources Resume
- Handle multiple tasks at once and prioritize workload
- Act as liaison between executive’s direct reports and their staff
- Maintain HR staff’s paid time off
- Provide administrative support to the facility, including handling all incoming calls, maintaining databases and spreadsheets and filing of all personnel-related documents
- Have an understanding of Company policies and procedures and be able to provide guidance to employees to assist them with HR-related needs
Related to Administrative Assistant, Human Resources Resume Samples
Executive Assistant, Human Resources Resume Sample
Work Experience
• Experience in an administrative support role, ideally in a corporate environment working with Human Resources, senior management levels or a corporate function (e.g., Legal, Finance, etc.)
• High level of intellectual horsepower and good judgment. Need to be able to synthesize information and “conn...
Professional Skills
• Strong organizational skills with excellen...
• Strong written and verbal communication sk...
• Excellent interpersonal skills and active ...
Human Resources Administrative Assistant Resume Sample
Work Experience
• Performance management and improvement tracking systems
• Assisting with employee relations
• Compensation and benefits administration and recordkeeping
• Assisting with the day-to-day efficient operation of the HR office
• Mainta...
Professional Skills
• Demonstrate strong communication skills bo...
• Excellent time management skills and the a...
• Excellent oral and written communication s...
Human Resources Assistant, Human Resources Resume Sample
Work Experience
• Reports directly to relevant Human Resources Director
• Maintains continuous follow up on open items to ensure accuracy and completion
• Maintains strict confidentiality of pay and personnel information
• Previous experience in a senior-level administra...
Professional Skills
• Demonstrates effective time management ski...
• Strong written/verbal communication skills...
• Demonstrated ability to respond/work effec...
Talent Operations Resume Sample
Work Experience
• Lead the thinking: define, communicate and champion the cause of strong operations within UK&I BMC; think holistically, combining contingency planning with a keen awareness of internal and external developments to produce excellent operational performance and year-on-year improvements; assimilate lessons from the pas...
Professional Skills
• Excellent organizational skills, manages c...
• Strong Problem solving & Project Managemen...
• Excellent administrative, critical reasoni...
Manager Talent Resume Sample
Work Experience
• Drives the strategic engagement strategy across key recruiting social media channels
• Responsible for both the collection and creation of marketing related content
• Develops and manages multi-channel, integrated marketing plans for promotions, brand initiatives, and recruit...
Professional Skills
• Cultivate New and Existing Business:Manage...
• Relationship Building:Achieve detailed und...
• Strong written and verbal communication sk...
HR Team Resume Sample
Work Experience
• Expense management – ensuring compliance with procurement policy, raising of PO’s, closing out invoices, reconciliation,
• Coordinates department’s VC and teleconference
• Previous experience within similar position,
• Effective skills in organising and...
Professional Skills
• Effective skills in organizing and priorit...
• Strong Microsoft Office Skills, including ...
• Experience in a HR Generalist Role, strong...