Human Resources Administrative Assistant Resume Sample
Floy Bayer
864 Brekke Walks,
San Francisco,
CA
+1 (555) 725 2012
Work Experience
Human Resources & Administrative Assistant
04/2016
-
PRESENT
Chicago, IL
- Performance management and improvement tracking systems
- Assisting with employee relations
- Compensation and benefits administration and recordkeeping
- Assisting with the day-to-day efficient operation of the HR office
- Maintain positive internal guest relations at all times
- Promote hotel activities involving associates utilizing Social Media platforms
- Answer telephone and effectively respond to all inquiries
- Complete benefit action forms
Human Resources, Administrative Assistant
04/2011
-
01/2016
Los Angeles, CA
- Prepare monthly employee relations activities and distribute
- Screen applicants, process pre-employment and onboarding documentation
- Process paperwork for changes in employment status
- Assists incoming employees, managers or candidates and provides accurate information
- Answers questions, provides forms or directions. Refers all complex situations (complaints of harassment, etc) promptly to Director, Human Resources
- Monitors and follows up on time records and meal and break period reporting
- Communicates challenges to Director, Human Resources. Processes Payroll for the location assigned. Communicates with Centralized payroll representatives, managers and employees in regards to payroll
Human Resources Administrative Assistant
12/2005
-
10/2010
Phoenix, AZ
- This job interfaces with all U.S. LOB’s employees and senior management and external vendors
- Prepare work orders for maintenance repairs and distribute to Engineering.Monitor completion of work orders submitted
- Computer and printer, typewriter, telephone, pen/pencil, photo-copying machine,file folders, filing cabinet, facsimile machine
- Interior of hotel, in normal office conditions
- Provides support of the selection of new employees including arranging interviews, screening applicants, and writing and placing advertisements as necessary. Assists Human Resource Manager/Specialist in the training of new employees
- Ensure proper usage of software; maintain and ensure integrity of store data and employee data. Provides support of the selection of new employees including arranging interviews, screening applicants, and writing and placing advertisements as necessary. Assists Human Resource manager in the onboarding and training of new employees
- Constantly required to sit; frequently required to stand, walk, use fingers reach, talk, and hear; occasionally required to stoop, reach, and grasp
- Recruiting and staffing process
Education
University of Phoenix - Northern Nevada Campus
2000 - 2005
Bachelor's Degree in Business
Professional Skills
- Demonstrate strong communication skills both verbal and written
- Excellent time management skills and the ability to plan, prioritize, and work on multiple concurrent projects or activities
- Excellent oral and written communication skills, ability to have strong interactions with employees and leaders
- Planning, organizing, and prioritization skills
- Strong organizational and multi-tasking skills, can balance several projects at once while maintaining quality of work and meeting deadlines
- Excellent writing, grammar, spelling and communication skills
- Self-starter with strong problem-solving skills with ability to work and make decisions independently
How to write Human Resources Administrative Assistant Resume
Human Resources Administrative Assistant role is responsible for interpersonal, computer, microsoft, organizational, word, basic, advanced, analytical, excel, software.
To write great resume for human resources administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Human Resources Administrative Assistant Resume
The section contact information is important in your human resources administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Human Resources Administrative Assistant Resume
The section work experience is an essential part of your human resources administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous human resources administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular human resources administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Human Resources Administrative Assistant resume experience can include:
- Coordinate training initiatives in conjunction with departments, Director, Human Resources and any Trainers by coordinating sessions, creating communications, and tracking participation and feedback
- Strong communication, interpersonal, and computer skills, to include MS Word and Excel
- Business experience – preferably recruiting experience
- Proven experience as an HR assistant or relevant human resources/administrative position
- Knowledge of effective reporting and tracking systems for project planning and execution
- Strong computer literacy including knowledge of Windows XP and Microsoft Office Suite of products including Word, Excel, and PowerPoint
Education on a Human Resources Administrative Assistant Resume
Make sure to make education a priority on your human resources administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your human resources administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Human Resources Administrative Assistant Resume
When listing skills on your human resources administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical human resources administrative assistant skills:
- Well-developed and effective interpersonal skills; verbal and written communication skills
- Possess strong organizing and prioritizing skills
- Hiring preference is given to those with solid clerical experience and at least one to two years of Human Resources field experience
- Strong MS Office skills including Advanced Excel - ability to create your own spread sheets and manipulate information as needed (pivot tables, V& H look-ups)
- Set priorities and communicate effectively orally and in writing to meet deadlines
- Possess strong interpersonal and teambuilding skills
List of Typical Experience For a Human Resources Administrative Assistant Resume
1
Experience For Human Resources & Administrative Assistant Resume
- Independently coordinate and prioritize job responsibilities to meet changing priorities and deadlines
- Prioritize and maintain a high level of accuracy and flexibility as it relates to changing demands and organizational priorities
- Communicate professionally and effectively; verbally and in writing in English
- Experience: Previous administrative experience, preferably in the human resources area or supervisory hotel operations
- Prioritize workload; managing various projects and demands on a concurrent basis
2
Experience For Human Resources Administrative Assistant & Recruiting Coordinator Resume
- Support improvement of Operating Discipline through effective use of processes, tools and information
- Experience in supporting Human Resources department
- State experience providing administrative and/or human resource support in an office environment
- Experience with database maintenance using software such as Microsoft Access in order to produce query results and reports
- Experience with spreadsheet creation and maintenance using software such as Microsoft Excel to include formula calculations
3
Experience For Human Resources, Administrative Assistant Resume
- Quality - demonstrates accuracy and thoroughness, applies feedback to improve performance, monitors own work to ensure quality
- SAP or Workday experience
- Organize and prioritize a heavy workload in a fast-paced, demanding environment required
- Administrative experience in a Human Resources setting
- Experience working with Time and Attendance, HRIS systems and Payroll
- Multi-task and prioritize to meet tight deadlines
4
Experience For Human Resources Administrative Assistant Resume
- 2 – 4 years’ experience as Administrative Assistant
- Experience/knowledge of office management software such as Microsoft Office Suite
- Demonstrated ability to exercise discretion & maintain confidentiality
- Experience/knowledge of the recruitment and selection process
- Experience/education in Human Resources
- Experience/knowledge in Access databases
5
Experience For Human Resources & Administrative Assistant Resume
- As an Administrative Assistant/Secretarial experience
- Related HR experience in a fast paced, fulfillment environment
- Two years of relevant Administrative Assistant experience or at least two years of college courses focused in Human Resources
- Demonstrated ability to follow-through and complete tasks with minimal supervision
- Multi-task oriented with ability to handle multiple administrative priorities at any given time
- Previous office experience
6
Experience For Human Resources Administrative Assistant & Recruiting Coordinator Resume
- Experience/knowledge of TAL
- Experience in the HR field, OR
- Recruiting and staffing process, inclusive of interviewing and hiring of non-exempt associates
- Faxing, scanning and uploading documentation into various systems
- Tracking recruiting learning and development activities
- Establishing and organizing maintenance of department records, ensuring complete accuracy and confidentiality
7
Experience For Human Resources, Administrative Assistant Resume
- Assisting with employee relations, inclusive of organizing and executing hotel events
- Speaking, writing and reading in Spanish is required
- Entering requisitions into the applicant tracking system
- Compiling and tracking legal/compliance notices
- Conducting auditing/quality assurance of job postings
8
Experience For Human Resources Administrative Assistant Resume
- Utilizing word processing and spreadsheet software to produce documents
- Reporting where formulas, pivot tables, special formatting, charts/graphs are utilized (Manpower, Headcount, etc.)
- Using self-guided initiative and working independently to provide a full range of administrative and clerical services for the Pascagoula Refinery
- Scheduling interviews and departmental meetings
- Drafting offer letters and miscellaneous correspondence
- Running weekly/monthly metrics/analytics report
- Documenting departmental processes and procedures
- Fielding general inquiry calls from employees, candidates, vendors and agencies
9
Experience For Human Resources & Administrative Assistant Resume
- Providing back-up support for HR department receptionist
- Managing the HR inbox, jobs.dubai@fourseasons.com
- Updating organizational charts on a monthly basis
- Entering expense reports
- Researching information online for special projects
10
Experience For Human Resources Administrative Assistant & Recruiting Coordinator Resume
- Handling vendor invoices
- Scheduling interviews, contacting candidates and coordinating availability with the department
- Scheduling ERMs, MRBs, and other various meetings as needed
- Supporting administrative efforts for several Human Resources teams (for example: The benefits team, especially during open enrollment)
- Working knowledge of Microsoft Access desirable
- Working knowledge of employment laws and practices
- Inform PBX when the HR office is closed during the day e.g. during the weekly HR meeting, daily morning briefing etc
- Maintain mail room to include receiving and sorting all incoming mail and route as appropriate as well as preparing all outgoing mail
- Coordinate the recruitment processes (job posting, application screening, scheduling interviews, conducting background checks, etc.)
List of Typical Skills For a Human Resources Administrative Assistant Resume
1
Skills For Human Resources & Administrative Assistant Resume
- Strong verbal and written communication skills including strong composition and grammar skills: basic math skills
- Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, diplomacy and good humor
- Human Resources Administrative Assistant III - Successful demonstrated experience to take independent initiative and exercise good judgement in decision making
- Strong organizational skills and maintain a clean environment
- Strong organizational, detail-oriented, analytical, and follow-up skills required
- Strong employee relations’ skills
- Demonstrated ability to communicate and interact effectively with a wide variety of people required
2
Skills For Human Resources Administrative Assistant & Recruiting Coordinator Resume
- Excellent listening and verbal, written, and interpersonal skills
- Excellent interpersonal skills including the ability to interact with high profile public contacts and/or external customers
- Effective problem-solving skills and ability to manage multiple tasks
- Solid computer skills (MS Office including Excel, Word and Outlook)
- Intermediate to advanced MS Word and Excel skills, experience with an HRIS
- Strong Excel, Microsoft Access, PowerPoint, Word Skills
3
Skills For Human Resources, Administrative Assistant Resume
- Problem-solving skills with impeccable multi-tasking abilities
- Self-starter with decision-making, problem-solving, and analytical skills
- Analytical and problem solving skills Working knowledge of Continuous Improvement
- Effectively address inquiries from employees regarding HR policies, procedures, benefits and the collective bargaining agreement with a positive customer focus
- Strong knowledge and experience of applicant tracking or recruiting information databases/systems (Workday)
- Written communication - edits work for spelling and grammar, varies writing style to meet needs, presents numerical data effectively
- Basic analytical skills in interpreting data to ensure accuracy and integrity of data
- Strong proficiency in Word, Excel, Power Point, Outlook, and MS Office Suite experience, including HRIS systems
4
Skills For Human Resources Administrative Assistant Resume
- Communicate effectively with all levels of management and clients
- Able to effectively communicate with all levels of personnel and external contacts
- Great communication skills -- both verbal and written
- Demonstrated ability to distinguish between high and low priorities
- Demonstrated ability to apply good judgment
- Basic Computer skills required – MS Office
- Experience in an office environment or equivalent combination of education and experience
- Effectively communicate and interact various positions levels and personalities
- Demonstrated ability to multi task and prioritize work
5
Skills For Human Resources & Administrative Assistant Resume
- Knowledge of computer skills and relevant software such as MS Office Suite
- Prior Microsoft Access database experience
- Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material
- Proactive in problem solving with proven ability to multi-task and prioritize tasks
- Utilize proficient time management skills to plan, organize and coordinate the administrative aspects of all activities
6
Skills For Human Resources Administrative Assistant & Recruiting Coordinator Resume
- Strong customer service orientation including excellent verbal/written communication
- Highly accomplished organizational skills
- Highly motivated self-starter focused on quality, organization, guest service and teamwork. High level of written and verbal communication skills
- Data entry & review experience; strong attention to detail
- Be able to speak effectively before groups of customers or employees of organization
- Drilling industry experience
- Previous Administrative experience in a Human Resources setting
7
Skills For Human Resources, Administrative Assistant Resume
- Strong focus on customer service, responsiveness and listening
- Experience and proficiency using Invoice, Expense and Payroll systems
- Experience in Human Resource Administration
- At least one year of HR administrative experience
- Proven ability to work well in a fast paced environment with little direction
- HR administrative experience
- Experience with ADP Work Force Now system
- Experience with G Suite programs; Google Drive, Calendar, Gmail
8
Skills For Human Resources Administrative Assistant Resume
- Prioritize and plan work activities, use time efficiently and develops realistic action plans
- Demonstrated ability to work on sensitive/confidential matters and data integrity
- Administrative support experience in a business office environment
- Experience/knowledge of RMS/PMIS
- ARIBA (eProcurement) experience
- Demonstrated knowledge of office management/administrative support practices and procedures required
9
Skills For Human Resources & Administrative Assistant Resume
- Demonstrated ability to handle confidential information with discretion required
- Prior exposure to HR policies and recruitment processes
- Administrative experience in a fast-paced, multi-tasking work environment required
- Multitask, with strong attention to detail
- Previous office adminstration experience
- Human Resources experience within generalist roles
- Equivalent experience
- Resourceful team-player, with the ability to also be effective independently
- Experience using Microsoft Word, Excel, PowerPoint, Access and Outlook
10
Skills For Human Resources Administrative Assistant & Recruiting Coordinator Resume
- Experience using KRONOS, SAP, & TALEO
- Experience with collective bargaining agreements
- Skilled in Microsoft office
- Very good command of English (both written and verbal)
- Good command of Microsoft Office knowledge
- Previous administrative experience preferably within the Human Resources space
- Three to five years of administrative assistant experience
- Administrative Support experience
List of Typical Responsibilities For a Human Resources Administrative Assistant Resume
1
Responsibilities For Human Resources & Administrative Assistant Resume
- Over three years of recent significant administrative and/or project experience demonstrating accurate keyboarding skills of 35 wpm required
- Experience in the HR field or related experience and/or training in similar environment
- Demonstrated accuracy in grammar, spelling and proofreading
- Effective interface with all levels of employees and management
- Handle multiple priorities from multiple sources
- Good problem solver to accomplish daily and project objectives
2
Responsibilities For Human Resources Administrative Assistant & Recruiting Coordinator Resume
- Demonstrated ability to be proactive, self-motivated, and driven
- Experience with Lawson or other enterprise resource planning (ERP) software
- Experience with UC policies, procedures and organizational structure, particularly pertaining to human resources administration and payroll
- Answer telephone calls according to standards, offering information, verifying present/past employment and handling personal calls for employees
- Schedule learning and development sessions and support event logistics including organizing materials and other meeting room needs
- Assist in the preparation of departmental reports by gathering, organizing, and summarizing information from a variety of sources
- Direct and maintain internal Applicant Tracking System (TMS) within WISG to include recruiting and posting staff positions
3
Responsibilities For Human Resources, Administrative Assistant Resume
- Acts as a resource for others, providing instructions on administrative functions and responding to routine request/inquiries on existing procedures
- New hire processing including ADP enrollment and processing I-9’s
- Exercise judgement, in accordance with parameters set by manager, in relieving Director of actions not requiring immediate attention
- Accumulates and organizes payroll information, while preparing and creating standard ad hoc reports that support other departments’ activities
- Coordinates, develops and processes payroll change forms as well as compiling and entering new employee information into the system
- Assists the Professional Development team with training coordination, course tracking, Green Week, surveys and various needs
4
Responsibilities For Human Resources Administrative Assistant Resume
- Assist with scheduling of meetings, traveling arrangements, trainings, etc
- Assist with researching different HR topics as necessary for new policy or updating of current policies in order to stay current with industry and compliance
- Professionally answer and respond to telephone inquiries by determining callers’ needs and specifications and handling
- Assist HR with credit card reconciliation by scanning and organizing all receipts
- Provide venue support by responding to and fulfilling requests for information via email, phone, and mail
- Contribute to our culture of working hard and having fun
- Assist Recruitment team with administrative tasks such as scheduling, managing background checks and drug screens, etc
- General correspondence, faxing, and copying
- Assists in supporting O&M hiring preparation
5
Responsibilities For Human Resources & Administrative Assistant Resume
- Assist with enrolling and terminating associate’s benefits
- Develops, revises, and maintains record of corporate forms, including tracking all changes
- Oversees associates licensing and credentialing programs
- Serves as main point of contact for incoming and answering service calls
- Pick up, sort, and distribute Human Resources incoming mail. Distribute all outgoing mail this includes Federal Express and certified mail
6
Responsibilities For Human Resources Administrative Assistant & Recruiting Coordinator Resume
- Maintain all active and terminated files and ensure filing is completed on a weekly basis. Also responsible for creating all new hire files
- Support Department personnel as needed including new hire orientation, training, leaves of absence, benefits and other employee related issues
- Work with Excel data (analyzing and scrubbing date in spreadsheets)
- An opportunity to transform Traditional Mining into future of Digital Mining
- Assist recruiting team in coordinating interviews
- Data entry of information into various systems (applicant tracking, HR policy library, etc.)
- Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service
7
Responsibilities For Human Resources, Administrative Assistant Resume
- Multi task while answering calls, reviewing and responding to emails, assisting employees and candidates as they enter the Human Resources office, while maintaining composure
- Manage monthly recognition reception including nominations, presentation, invitations, RSVP’s, agenda and awards
- Ensure the cafeteria is well decorated during holidays and special events
- Possess high level of professionalism and integrity while maintaining the confidentiality of the office
- Make necessary maintenance service calls on mailing and shipment equipment
- Manage inventories and ordering processes for office supplies and equipment
- Screen telephone calls, incoming mail, and other correspondence
8
Responsibilities For Human Resources Administrative Assistant Resume
- Maintain calendar and appointments of Director, including travel arrangements
- Greet visitors to HR area, ensuring they are directed to appropriate personnel for assistance
- Management of daily administrative activities utilizing global and site HR tools and processes
- Schedule, coordinate, and participate in team meetings both as facilitator and contributing member
- Assists with the various employee discount coupons by contacting companies for coupons
- Monitor incoming mail and respond as appropriate
- Abilty to exercise independent judgement and discretion while performing various responsibilities
9
Responsibilities For Human Resources & Administrative Assistant Resume
- Assist department in carrying out various Human Resources programs and procedures for all company employees
- Support Human Resources department performing a variety of administrative functions
- Order, receive and stock all office and kitchen supplies. Stock and straighten both kitchens each morning and afternoon
- Maintain confidential HR filing
- Receive catering deliveries and direct them to appropriate conference rooms
- Takes initiative in assisting area staff to ensure smooth daily operations (i.e., supplies, maintenance of common areas within the HR department, etc.)
- Fields HR inquiries and incoming calls
- Consults with employees and managers to address issues and root causes related to HR procedural and reporting or administrative requirements
- Assist with New Hire Orientation and onboarding processes
10
Responsibilities For Human Resources Administrative Assistant & Recruiting Coordinator Resume
- Shadow during the interview process
- Assist in scheduling interviews and learn to screen candidates
- Assist with confidential company information requiring discretion, judgment, tact and diplomacy
- Assist with event planning for company lunches, outings, etc
- Create verification of employment letter and letter of invitation for employees working internationally
- Gathers and manages data as required to support budget monitoring, metrics and reports
- Coordinate On-The-Job Training program with the WIN Job Center
- Provide Manager’s Services training to new supervisors and managers
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