Facility Administrator Resume Sample
Jennie Bergstrom
1071 Nolan Manor,
Chicago,
IL
+1 (555) 909 1593
Work Experience
Facility Administrator
06/2015
-
PRESENT
Detroit, MI
- Possess a current DoD Secret clearance or the ability to obtain a clearance prior to start of work
- Health and Safety is our #1 priority and we live it 3-6-5!
- Generous paid time off, company paid training and tuition reimbursement
- Positive and safe work environments
- Opportunities for growth and development for all the stages of your career
- Multi task effectively and efficiently with strong organizational skills
- People/community oriented -- represents the vision of Terramor
Assistant Facility Administrator
11/2011
-
04/2015
New York, NY
- Have some experience in property management and/or or closely related field
- People/community oriented -- represents the vision of Sycamore Creek
- Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist facilities manager(s) in their efforts to ensure compliance with DTZ’s policies and procedures
- Prepare and code invoices for facility manager’s approval
- Proficient in word-processing and spreadsheet software
- Work with others well, give and take direction and to interface with decision makers in a professional manner and maintain confidential information
- Answering and redirecting incoming calls
Clinic Manager / Facility Administrator
02/2005
-
06/2011
Chicago, IL
- Registration of incoming / outgoing mail, including distribution to relevant departments
- Registration of all inbound / outbound invoices in database
- Distribution of incoming invoices and their registration in the ERP/SAP system
- Mobile phones fleet coordination including current contacts with service provider
- Management of fuel cards for company fleet vehicles
- Organizing and facilitating meetings with customers and other visitors
- Monitoring office supplies and placing orders when necessary
- Approves quotes within approval limits for repairs over vendors’ Service Level Agreement NTE (Not To Exceed), among others; forwards approval to vendors to proceed with maintenance and repairs and follows up on progress to completion
- Previous work experience in a related field required
Education
Siena Heights University
2000 - 2005
Bachelor's Degree in Psychology
Professional Skills
- Effective verbal and written communication skills. Ability to manage multiple priorities and to meet inflexible deadlines
- Strong organization skills and time management abilities
- Experience required in management (healthcare, business, or military) or equivalent clinical experience at discretion of leadership
- Provide administrative assistance to the team in the form of written, verbal, and physical skills
- Working experience with SAP and QFM is an asset
- Experience of working in Administration/ Operation department in international company, ideally on similar position
- Industry - leading experience
How to write Facility Administrator Resume
Facility Administrator role is responsible for database, general, software, microsoft, leadership, compensation, finance, training, auditing, printing.
To write great resume for facility administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Facility Administrator Resume
The section contact information is important in your facility administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Facility Administrator Resume
The section work experience is an essential part of your facility administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous facility administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular facility administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Facility Administrator resume experience can include:
- Calculating and comparing costs for required goods or services to achieve maximum value for money according to company standards
- Experience obtaining and maintaining Medicare certification through an accrediting organization is desirable
- Clinic operates 27 hemodialysis stations and peritoneal dialysis training
- Clinic operates 22 hemodialysis stations, peritoneal dialysis and home hemodialysis training
- Clinic operates 14 outpatient hemodialysis stations and peritoneal dialysis training
- Previous purchase order management experience is an asset
Education on a Facility Administrator Resume
Make sure to make education a priority on your facility administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your facility administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Facility Administrator Resume
When listing skills on your facility administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical facility administrator skills:
- Strong computer skills with proficiency in Windows based applications
- Demonstrated (2-4 years) administrative experience indicating knowledge of office procedures and office equipment
- Experience in leading and inspiring others to great results. Experience supervising direct reports required
- Demonstrated previous leadership experience required
- Prior management in the healthcare field and experience with multi-site management
- Works with collaboratively and professionally with fellow staff members to ensure all functions and projects are completed effectively and efficiently
List of Typical Experience For a Facility Administrator Resume
1
Experience For Assistant Facility Administrator Resume
- Experience in the hospitality or maintenance industry is desirable
- Public Safety and Security -- Knowledge of relevant equipment, policies, procedures to promote effective protection of people, data, and property
- Establish a strong rapport in client relationships as well as with vendors and contractors
- Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities
- Planning and purchasing equipment necessary for planned arrangement based on demand of the company
- Collaborating with Managements Escrow department to obtain current information for updating records
- Sorting and franking mail
- Operating hours for the facility
- Accountable for managing facility receivables; work closely with financial and marketing teams to ensure collection of outstanding invoices in a timely manner
2
Experience For Healthcare Facility Administrator Resume
- Responsible for ordering, invoicing and receipting Interserve and FCO invoices
- Respond to calls to service desk, dispatching and monitoring call
- Manage the installation and commissioning of equipment that are required for the facility - IT equipment, air conditioning etc
- Assists in developing or expanding programs or services for patient health and welfare promotions
- Ensures adequate hiring and training of personnel assigned to the facility in areas of assigned responsibility
- Assists in negotiating improvements and additions to the facility’s building, tools, and equipment
- Assists in coordinating activities of medical, nursing, and administrative staffs and services
- Answer telephone, screen and direct calls, taking and relaying messages via email in a timely manner
3
Experience For Clinic Manager / Facility Administrator Resume
- Prepares confidential monthly reports to the Board of Directors regarding outstanding enforcement matters
- Responsible for managing generic incoming email
- Responsible for answering and connecting all calls received through the switchboard
- Responsible for managing and ordering stationary stock for our client
- Know and can perform opening and closing procedures for Rec Centers
4
Experience For Facility Administrator Home Therapy Resume
- Responsible for collecting all revenue received from facility rentals and card access registration, adhering to company policy (no cash accepted)
- Keep all filing current and maintain well-organized files
- Responsible for directing the daily operations and activities of patient care and treatment at the facility
- Accounts Payable; creating vouchers within People Soft
- Assist residents with the distribution of key fobs, room reservations, architectural submittal process and general questions pertaining to the Community
- Responsible for managing the compliance department
- Knowledgeable of all past and current state and local laws governing homeowner CC&R's
5
Experience For Front Desk & Facility Administrator Resume
- Performs legal record keeping functions for the DRC
- Maintains a positive working relationship with the General Manager, who is responsible for the overall management functions of the association
- To support on all business reporting in a timely manner
- Assists owners with and facilitate all facility reservations starting from resident inquiries to post- party communications
- Provide facility tours to any interested groups, including party rentals and prospective buyers
6
Experience For Clinic Facility Administrator Resume
- Travel and Accommodation Booking
- Staff House & Coverall Washing
- Handle customer service calls and issue related work orders, in accordance with established procedures, returning within 24 hours
- Clinic's operating hours
- Communicate with the correct stakeholder to see that the call is responded to
- Route internal requests through Honeywell response team
- Calls can vary on workplace requests, service, emergencies, security, and computer problems, etc. - Responsible for monitoring events as they are created and ensure they are entered and assigned correctly
- Ensure building operators are responding and rectifying within their timeline
- Register and greet visitor
7
Experience For FVC Facility Administrator Resume
- Request, track, and ensure completion of facility requests
- Receive all material delivered to the onsite office, process it, and forward to the responsible parties
- Handle all aspects of issuance of resident identification access cards, resident registration, and maintain appropriate computer and paper files
- Maintain lost and found depository
- Monitor and report any violators of the policies and guidelines to the GM or Assistant GM
- Coordinate and attend meetings and functions as requested by the GM and/or Assistant GM
8
Experience For Home Therapy Facility Administrator Resume
- Handle all functions outlined in the Procedural Manual
- Interacts and follows up with the General Manager/Assistant General Manager and homeowners regarding architectural and/or enforcement issues within the community
- Ensures Operations departments’ planning processes and documentation are objective, measurable, and individualized according to applicable state, local and TJC standards
- Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings
- Assists in negotiating improvements and additions to the facility’s buildings, grounds and equipment
- Assists in coordinating activities of the Administrative departments’ and services
9
Experience For Facility Administrator / Coordinator Resume
- Maintenance of procurement, housekeeping etc
- Direct cooperation with front desk, recruitment, accountant and financial, IT, security departments
- Develops proper clinical procedures that ensure patient safety, comfort, and quality
- Handle client questions with knowledge and assist them as much as possible
- Print and distribute accordingly, the room reservations for the Parkhouse rooms
- Distribute mail that is brought into the front lobby as needed
- Be able to set up room reservations and IT equipment
10
Experience For RN Healthcare / Facility Administrator Resume
- Scan and file documents as necessary
- Perform homeowner registrations and create photo ID's
- Complete Projects that are specific to the Preserve at Chino
- Have general knowledge of the rules and guidelines of the HOA
- Create, manage, and receive purchase orders
- Assure proper set up and usage of primary and secondary vendors and resolve vendor issues, as required
- Purchase all office supplies
- Act as a receptionist, as needed
List of Typical Skills For a Facility Administrator Resume
1
Skills For Assistant Facility Administrator Resume
- Proven ability to handle multiple priorities and ability to prioritize tasks
- People management experience including but not limited to teammate relations, hiring, termination, performance and professional development, and annual reviews
- Has general understanding and experience with building systems
- Previous experience in a clinical setting required
- Moderately skilled in the areas of plumbing, electrical, carpentry, and HVAC
- Demonstrates the ability to supervise individuals and processes through to completion, while empowering staff to continually improve and develop creative ideas
2
Skills For Healthcare Facility Administrator Resume
- Dialysis Experience is Required
- Oil and Gas industry experience would be considered as asset
- Experienced in the use of all tools in the MS Office suite
- Experience in similar Administrator support role
- Valid Drivers License and State Mandated Vehicle Insurance
3
Skills For Clinic Manager / Facility Administrator Resume
- Five (5) years or more related management experience comparable to an executive staff level role in a psychiatric center or medical facility
- Clinic operates 18 hemodialysis stations
- Clinic operates 17 hemodialysis stations
- Clinic operates 16 hemodialysis stations
- Clinical operates 20 hemodialysis stations, peritoneal and nocturnal hemodialysis
- Clinic operates 25 hemodialysis stations
4
Skills For Facility Administrator Home Therapy Resume
- Clinic operates 21 hemodialysis stations
- Clinic operates 15 hemodialysis stations
- Clinic operates 13 hemodialysis stations
- Developing and Building Teams -- Encouraging and building mutual trust, respect, and cooperation among team members
- Monitoring -- Monitoring/Assessing self, other individuals, or organizations performance to make improvements or take corrective action
5
Skills For Front Desk & Facility Administrator Resume
- Understanding of invoicing, accounts payable / receivable and financial reports is considered an asset
- Printing and creating outbound manifests and hazardous waste labels for outbound loads
- Ensuring files and all other relevant documents are maintained correctly in line with company policies and procedures
- Planning best allocation and utilization of space and resources for new workplaces and share area or re-organizing current one
- Budgeting and cost control measures, stocktaking -- main responsibility for Inventory process in the assigned location
- Assists with budget planning, accounting, and establishing rates for hospital services
- Provide information to callers, greeting persons arriving at WSS and announcing visitor arrival to company employee
6
Skills For Clinic Facility Administrator Resume
- Takes maintenance requests, distributing and closing out work orders as required. Coordinates service requests as needed
- People management including but not limited to teammate relations, hiring, termination, performance and professional development, and annual reviews
- Know and be able to perform opening and closing procedures for Rec Centers
- Expedite emergency calls (when possible) by contacting vendors and building manager, or other appropriate individual(s)
- Responsible for assisting clients with obtaining ID cards
- Answers phone lines for incoming maintenance calls. Dispatch appropriate staff members accordingly. Check/Update Voice Mail Daily
- Prepares the files and data required to the performance monitoring system
7
Skills For FVC Facility Administrator Resume
- Helps the Facility Manager to prepare and coordinate the necessary meetings, take meeting minutes
- Flexible schedule with possible evening/weekend work
- Assist residents with the distribution of key fobs and transponders, room reservations and general questions pertaining to the Community
- Interacts and follows up with Committee members, homeowners, and architectural consultant regarding architectural issues of the association
- Clinic's operating hours are
- Schedule required employee training
- Assist facility manager with weekly, monthly, or yearly reporting
8
Skills For Home Therapy Facility Administrator Resume
- Assist residents with the distribution of key fobs, room reservations, and general questions pertaining to the Community
- Russian is nice to have
- Collect Staff’s time cards, check for completeness and prepare analysis of man hours on spreadsheet and report to Supervisor for HRIS entry. Verify all overtime and tabulate weekly and month end report
- Maintain up to date files on each Facility vendors/suppliers and monitor monthly service checks as mandated by SLA’s
- We hire leaders from all industries: corporate businesses, retail, military, consulting, healthcare, we could go on... the point is we hire from diverse backgrounds and leadership/management is key
- Licensed Registered Nurse with active license in appropriate state required
- Current Registered Nurse (RN) license in the state of Arizona
9
Skills For Facility Administrator / Coordinator Resume
- Financial Management.Manage complete operation and performance of the clinic: adhere to budget, forecast expenses, manage vendor relationships, order supplies, and monitor compliance
- Organizes and fills requests for purchase on behalf of the facility team and handles the receipt of goods, services records and invoices
- Experience in office administration
- Receives, and manages phone calls and correspondence as required
- Responds to all requests from Osler’s users in a courteous and professional manner in accordance with protocols and procedures
- Maintain a list of up to date and accurate emergency contact information and regularity review procedures for life safety, emergency response and the fire safety plan
- Performs general administrative work to include but not limited to: document redaction, creation and issuance of correspondences
10
Skills For RN Healthcare / Facility Administrator Resume
- Compiles the data received from various sources and organizes it appropriately
- Keeps up to date the document library and all relevant records
- Helps and prepares the periodic reports for the Facility manager
- Manages office supply inventory
- Experience required in management (healthcare, business, or military) or equivalent renal experience (nurse, dietitian, social worker, etc) at discretion of DVP and/or ROD
- Arizona RN License Required
- RN or LPN licensure OR willingness to become dialysis technician certified required
List of Typical Responsibilities For a Facility Administrator Resume
1
Responsibilities For Assistant Facility Administrator Resume
- Determine appropriate staffing mix and amount to meet routine and special patient needs and arranges staff coverage. Demonstrate leadership and collaboration in problem solving with employees and patients
- Communicate regularly to all teammates, managers and physicians as necessary. Conducts teammate meetings as needed. Lead and/or participate in departmental quality improvement and service excellence activities. Research and resolve local clinical quality issues
- Greet visitors. Maintains log of visitors, Notifies appropriate parties regarding visitors/contractors on site
- Oversees the administration of the associated departments within the facility
- Develops policies and procedures for various hospital activities. Ensures staffs comply with rules and regulations of the company and facility
2
Responsibilities For Healthcare Facility Administrator Resume
- At the direction of the Hospital Administrator, represents establishment within and outside of the company parameters
- Supervises and directs staff members assigned
- Provide leadership and direction to staff
- Develop and manage a $40 million budget
- Grow and maintain community networks
3
Responsibilities For Clinic Manager / Facility Administrator Resume
- Maintain and comply with the Centers for Medicare/Medicaid and Department of Justice standards
- Continual process of seamless connection between residents, board of directors, the developer and the city
- Assist residents (via calls, email, face-to-face) with the distribution of key access devices, room reservations, architectural submittal process, violation questions, maintenance requests and general questions pertaining to the Community and document activity
- Conduct daily inspections of the facility and report any maintenance needs via the work order system, to the DM and follow through
- Conduct violation walkthroughs and send violations letters (through CONNECT) with proper and timely follow-up until resolution
4
Responsibilities For Facility Administrator Home Therapy Resume
- Assists owners with and facilitate all facility reservations
- General administrative functions (i.e., access key software, updates CONNECT with design review submittals
- Identified and participates in continuous improvement initiatives
- Ensure QHSE procedures are followed
- Understand and promote Schlumberger values
- Ensure QUEST certifications are up to date, and QUEST assigned remedial actions are properly close out within agreed deadline
5
Responsibilities For Front Desk & Facility Administrator Resume
- Guiding, Directing, and Motivating Subordinates -- Providing guidance and direction to subordinates, including setting performance standards and monitoring performance
- Responsible for accurate and timely generation and distribution of customer invoices; proper pricing, coding, approvals, and ensuring customer requirements are met
- Manage PO’s and requisition in PeopleSoft program
- Provide Ad Hoc reports as requested by facility management
- Provide support to facility manager as required
- Purchase Orders; create, manage and receive all non-job related Technical Service related purchase orders and change orders
- Payroll; enter Technical Service Kronos adjustments and administer employee verification
- Provide administrative support to the manager and supervisor levels of facilities operations
6
Responsibilities For Clinic Facility Administrator Resume
- Keep reception area and any adjacent conference areas neat and orderly
- Distribute facsimiles, mail and overnight packages
- Responsible for aspects of community relations and day-to-day resident contact
- Project completion as assigned by General Manger, Facility Manager and/or board of directors
- Assists in maintaining accurate and complete records as required. This includes homeowner computer files, physical files, violation reports and correspondence, hearing correspondence, plan submittals (pending, approved and denied), homeowner correspondence, tract maps noting status of each lot, etc
- Assist with walkthroughs of all facilities weekly, and to direct responsible vendors for repairs in accordance with budget guidelines
- Assist with bi-monthly drives of the neighborhood to assure adherence to community standards
- Update association website event calendar and social media site
7
Responsibilities For FVC Facility Administrator Resume
- Assures the consistent implementation of the Comprehensive Treatment Program for Men who have Sexually Offended in accordance with the Program Description and Texas SVP statute
- Responsible for the safety and security of residents and staff; responsible for the facility and program to operate and comply with all laws and regulations
- Identifies key areas for improvement, develops and monitors indicators, and implements process improvement both departmentally and organizationally
- Develops, monitors, and evaluates standards, performance indicators, goals and objectives, programs, policies and procedures, process indicators, etc. for the delivery of clinical/program services. Maintains liaison with facility management and treatment staff to develop new treatment programs
- Provides consultation to clinical and administrative staff on appropriate utilization of clinical/program services staff, program development, and facility wide treatment issues. Provides consultation and facilitation of effective interdisciplinary treatment team functioning
- Exchanges information with other agencies to provide continuity of care for patients receiving services from more than one agency and to better meet facility needs
- Acts as the Administrator on Call (AOC) when scheduled and responds to serious incidents and/or emergency situations as necessary
8
Responsibilities For Home Therapy Facility Administrator Resume
- Cultural Competency - Is sensitive to cultural diversity issues, treats patients as an individual, and considers the culture of the patient when providing care and treatment
- Conducts daily inspections of the facility and reports any maintenance needs to the Senior Facility Administrator for follow through
- General administrative functions i.e. updates the access key software, updates CONNECT with design review submittals, and creates flyers for clubs, programs and general notifications to membership
- People/community oriented -- represents the vision of Glenwood Rec Center
- Manage snack bar area including- stocking freezer and baskets as needed, cleaning up the area, maintaining punch cards, managing purchases, etc. Keep inventory list and advise when more supplies are needed
9
Responsibilities For Facility Administrator / Coordinator Resume
- Conduct daily inspections of the facility and touch-up by wiping windows or doors and picking up any trash as needed. Report any maintenance needs to the maintenance for follow through
- General administrative functions i.e. update the access key software, updates CONNECT with design review submittals, and creates flyers for clubs, programs and general notifications to membership
- Work with fellow staff members to ensure all functions and projects are completed effectively and efficiently
- Attend all FirstService Residential company mandatory functions and comply with all FirstService Residential company policies and procedures
- People/community oriented -- represents the vision of Harveston
- Coordinates all aspects of patient care within the vascular access facility in conjunction with the appropriate staff members, from admission through discharge of the patient
- Maintains the files of all violations and DRC applications
- Prepares all necessary correspondence between the DRC and homeowners
- Completes follow-through to document that compliance has been obtained
10
Responsibilities For RN Healthcare / Facility Administrator Resume
- Maintains computer database with records of complaints and status of violations
- Handles all Non-Compliance and violations matters to include follow up and resolution
- Providing exceptional customer service in a professional manner. Maintains professional conduct, attitude and appearance at all times when representing or acting on behalf of the Association and assisting members in understanding requirements for compliance
- Acts as liaison for the DRC
- Coordinates documentation of violations and enforcement matters with outside counsel and/or mediators
- Performs weekly community inspections for compliance
- Familiar with policies, procedures and practices of the Community Association as they relate to the Compliance rules and Regulations
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