Finance & Administration Manager Resume Sample
Cecelia Jacobi
509 Zboncak Dale,
Dallas,
TX
+1 (555) 784 1563
Work Experience
Finance & Administration Manager
05/2018
-
PRESENT
Detroit, MI
- Manage the AGL administrative staff and provide procedural oversight to administrative staff operating in the Audubon Great Lakes cost centers in aspects of their financial responsibilities, ensuring compliance with NAS policies and procedures
- Work with appropriate staff to review expenses and implement adjustments to ensure cost savings and maximum efficiency within each cost center; prepare reporting and recommendations for Executive Director as well as board & staff briefings and updates
- Responsible for managing monthly revenue and expense report requirements for AGL; prepare and analyze reports, reconcile data by liaising with the national office. Manage program’s restricted, reserve, and capital accounts by reconciling as needed and managing transfers
- Collaborating with the AGL leadership team, obtain and review revenue and pay invoices by verifying and completing payable and receivable transactions; establish and maintain effective and accurate financial controls and accounting systems, and ensure compliance with NAS financial policies and procedures
- With input from key staff, work collaboratively with relevant NAS employees and finalize agreements with independent contractors in accordance with the organization’s policies. Advise and support the Executive Director, AGL team, and NAS staff with respect to the negotiated terms and any additional changes to the agreements
- Maintain grant financial files/records and provide guidance to Executive Director and staff in the preparation of financial components of grant reports ensuring compliance with terms of the grant. Coordinate all audit activities in regards to government grants working with relevant NAS staff
- Utilize a set of Audubon systems such as Financial Edge (general ledger), ABM (budgeting), Salesforce (donor database) and become skilled at running, creating, and interpreting reports to ensure financial activity is reflected appropriately and information is communicated to AGL staff on a timely basis
- Identify and address internal communication, supply, and IT needs for AGL, including electronic file storage and access to files given the geographic distribution of AGL operating units. Act as main coordinator between AGL team and NAS IT office
Senior Finance & Administration Manager
09/2013
-
11/2017
Chicago, IL
- Serve as AGL’s primary point of contact for all Human Resources systems and procedures; working in coordination with National HR staff, ensure background checks are completed on all volunteers and new hires and monitor staff compliance of HR processes. Seek guidance from the NAS Human Resources Department as appropriate
- Other financial management and operational responsibilities as identified by the Executive Director
- Experience in relevant accounting and administrative position dealing with grants and contracts, including relevant experience at a nonprofit organization
- Proven record in project financial management, including managing budgets, financial aspects of government and foundation grants, review of General Ledger and submission of Journal Entries, completing reports, contracts, and other projects
- A team player with strong analytical relationship building skills and a deep attention to detail
- Experience working with government grants highly desired
- Proficiency with Excel, Word, PowerPoint, Adobe Acrobat, and other key Microsoft Office and web-based products
- Demonstrated leadership in developing and implementing creative administrative systems and solutions. Experience handling a large number of projects at once
Finance & Administration Manager, Kenya
09/2007
-
03/2013
New York, NY
- Provide procedural oversight to administrative staff operating in the Audubon California cost centers in aspects of their financial responsibilities, ensuring compliance with NAS policies and procedures
- Work with appropriate staff to review expenses and implement adjustments to ensure cost savings and maximum efficiency within each cost center; prepare reporting and recommendations for Executive Director as well as drafting board & staff briefings and updates
- Responsible for managing monthly revenue and expense report requirements for ACA; prepare and analyze reports, reconcile data by liaising with the national office. Manage program’s restricted, reserve, and capital accounts by reconciling as needed and managing transfers
- Collaborating with the ACA leadership team, obtain and review revenue and pay invoices by verifying and completing payable and receivable transactions; establish and maintain effective and accurate financial controls and accounting systems, and ensure compliance with NAS financial policies and procedures
- Utilize a set of Audubon systems such as Financial Edge (general ledger), ABM (budgeting), Salesforce (donor database) and become skilled at running, creating, and interpreting reports to ensure financial activity is reflected appropriately and information is communicated to ACA staff on a timely basis
- Identify and make use of resources available through the National Audubon Society finance team
- Supervise one grants and contracts specialist, and foster an internal customer service orientation to the finance function in California
- Responsible for managing monthly revenue and expense report requirements for Audubon Louisiana; prepare and analyze reports, reconcile data by liaising with the national office. Manage program’s restricted, reserve, and capital accounts by reconciling as needed and managing transfers
Education
Argosy University - Denver Campus
2001 - 2006
Bachelor's Degree in Business Administration
Professional Skills
- With excellent oral and written communication skills
- Good Communication skills including oral & written and good command of English language
- Prior experience overseeing finance and administration for a USAID-funded project of a similar size and complexity is highly desirable
- Measure and monitor the effectiveness of contract administration to ensure investments are delivering a strong return
- Ensures that RTI’s registration in the country is valid and that the project has all essential paperwork needed for operating in Barbados
- Related work experience in finance, administration, and project management for international organizations in international settings
- Experience in similar capacity
How to write Finance & Administration Manager Resume
Finance & Administration Manager role is responsible for word, procurement, finance, credit, training, database, recruiting, purchasing, security, accounting.
To write great resume for finance & administration manager job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Finance & Administration Manager Resume
The section contact information is important in your finance & administration manager resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Finance & Administration Manager Resume
The section work experience is an essential part of your finance & administration manager resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous finance & administration manager responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular finance & administration manager position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Finance & Administration Manager resume experience can include:
- Collaborating with the Audubon Louisiana leadership team, obtain and review revenue and pay invoices by verifying and completing payable and receivable transactions; establish and maintain effective and accurate financial controls and accounting systems, and ensure compliance with NAS financial policies and procedures
- With input from key staff, work collaboratively with relevant NAS employees and finalize agreements with independent contractors in accordance with the organization’s policies. Advise and support the Executive Director, Audubon Louisiana team, and NAS staff with respect to the negotiated terms and any additional changes to the agreements
- Utilize a set of Audubon systems such as Financial Edge (general ledger), ABM (budgeting), Salesforce (donor database) and become skilled at running, creating, and interpreting reports to ensure financial activity is reflected appropriately and information is communicated to Audubon Louisiana staff on a timely basis
- Identify and address internal communication, supply, and IT needs for Audubon Louisiana, including electronic file storage and access to files. Act as main coordinator between Audubon Louisiana team and NAS IT office
- Serve as Audubon Louisiana’s primary point of contact for all Human Resources systems and procedures; working in coordination with National HR staff, ensure background checks are completed on all volunteers and new hires and monitor staff compliance of HR processes. Seek guidance from the NAS Human Resources Department as appropriate
- Good knowledge of accounting systems and standards
Education on a Finance & Administration Manager Resume
Make sure to make education a priority on your finance & administration manager resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your finance & administration manager experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Finance & Administration Manager Resume
When listing skills on your finance & administration manager resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical finance & administration manager skills:
- Strong organizational, financial reporting, management and interpersonal skills
- Prior experience in managing grants under contract required
- Prior experience overseeing finances for a USAID-funded project of a similar size and complexity
- Strong understanding of and demonstrated capacity to manage financial systems and procedures of projects valued at least $15 million or more
- Advanced computer skills; knowledgeable in accounting software, MS Windows, Excel, and Word
- Attend educational workshops, classes, and meetings to improve knowledge and skills
List of Typical Experience For a Finance & Administration Manager Resume
1
Experience For Senior Finance & Administration Manager Resume
- Experience and knowledge of USG or other international donor policies and procedures and management of donor funding and projects
- Demonstrated integrity and fidelity
- Ensure effective operation of the RO to ensure optimal use of resources
- Allocate and track the budgets for various company departments, including Consulting, Co-working, and Learning Expeditions
- Drive the design, integration, and execution of finance and administration communications, leveraging and contributing to Korn Ferry resources
2
Experience For Finance & Administration Manager, Linkages Resume
- Track and maintain cash flow on a daily basis to provide clarity and transparency; report weekly to group CFO on finances and ongoing projects
- Implement and monitor internal control mechanisms which include- reviewing scans and back-up documentation for all reports from the field offices
- Compile budget and financial information for reports, special projects, or forecasting as requested by the Law Library Director and unit heads
- Consult with and provide strategic inputs and support to stakeholders on the accounting design and infrastructure requirements
- Report monthly on the year-to-date P&L, Balance Sheet, and Bank Statements
- Build and maintain the P&L up to date, articulate past recorded financials with forecasted revenues and goals
- Responsible for full cycle Accounts Payable and Accounts Receivable, including international wire transfers. Build and maintain invoicing schedule to ensure timely invoicing and payments. Work closely with Sales Manager to determine appropriate and accurate timing of client billing
- Work closely with Business Development to build financial forecasts and provide flexibility to work within various scenarios
3
Experience For Finance & Administration Manager, Kenya Resume
- Supervise and/or perform payroll functions for all local staff employees
- Experience in the financial and administrative management of donor-funded programs, preferably on large-scale USAID programs in Southeast Asia
- Prepare monthly, quarterly and annual expenditures and prepare pipeline estimates for the project
- Demonstrated experience in financial management of large and complex international-donor-funded projects including experience in the management of USAID-funded projects
- Oversee the finance and administration functions for this large, complex project and ensure compliance with RTI and USAID procedures
- Work closely with COP, technical staff, pertinent RTI regional and home office staff and appropriate USAID staff when necessary to ensure project resources are effectively and efficiently budgeted, analysed, disbursed, monitored and reported in achieving project objectives and results
- When necessary, work closely with key RTI staff, government and non-government officials, contractors and USAID staff to ensure full compliance with local laws (e.g., with respect to taxes, pension, shipping, customs, registration) while integrating with RTI systems and procedures
- Previous experience with USAID-funded programs, and fluency with USAID policies and procedures related to financial management, financial reporting, and grant making
4
Experience For Finance & Administration Manager Mozambique Resume
- Scheduling and providing meeting support
- Results-oriented and focused, with the ability to follow guidelines and controls required of the position
- Ability and willingness to live in Haiti and travel frequently within the country
- Ensure the financial integrity of all budgets by monitoring budgets for accuracy and compliance with laws and university regulations and policies, resolving financial and fund accounting issues, and tracking availability of funds
- Coordinate with various units on acquisitions, budget management, procedures, and reporting; communicate with various units to resolve discrepancies in the integrated library system; coordinate with college-level Chief Financial Officer on budget and financial matters/processes
5
Experience For Finance & Administration Manager, India Resume
- Manage petty cash; resolve technical problems with Law Library cash register; maintain receipts
- Maintain all appropriate financial files, including invoices, vendor files, contract information, purchase orders, requisitions, etc., and communicate file management and retention policies to faculty and staff
- Provide confidential human resource support by serving as the search coordinator and affirmative action coordinator for faculty, staff, and temporary help/student searches
- Serve as Law Library building and equipment contact and working closely with facilities and college-level administration to make sure building issues are addressed
- Serve as the security agent by managing keys and communicating with college-level administration regarding building access needs
- Monitor and order office and library supplies and equipment purchasing
- Maintain a high-quality work environment by coordinating and prioritizing work to ensure the fulfillment of specific deadlines; contributing toward a team effort; resolving difficult interpersonal situations with tact and diplomacy
- Handle sensitive information in a discrete and professional manner
6
Experience For Finance & Administration Manager, Usaid Multi Resume
- Interpret, apply, and disseminate regulations, policies and procedures
- Plan, organize, implement, and evaluate special projects as directed
- Analyze information, identify problems, define alternatives, and develop recommendations
- Maintain all appropriate administrative files and communicate file management and retention policies to faculty and staff
- Serve as backup college-level Affirmative Action Coordinator (AAC)
- Serve as backup college-level EPAF creator
- Participate on college-level task forces and committees as needed
7
Experience For Finance & Administration Manager Resume
- Actively participate in appropriate groups, committees, and associations
- Attend regular university meetings to stay informed of changes in university policies and processes
- Communicate regularly with College of Law administrative staff to stay informed of changes in departmental policies and processes
- Responsible for all financial and administrative functions of the Activity, including the management of accounting and financial transactions, financial reporting, and management of daily Activity administration
- Maintain the processes for recruiting and hiring Activity staff
- Provide overall management support to the office
- Provide critical logistical support to the team
- Identify gaps in financial, administrative and procurement policies and provide appropriate recommendations for development and review
8
Experience For Senior Finance & Administration Manager Resume
- Prepare quarterly analysis of the financial performance of the Regional Office(RO) and provide appropriate recommendation
- Ensure that staff in EARO have a safe work environment in accordance with the OSHA standards
- Contribute to the development of supply chain strategies and approaches
- Provide leadership, management, and direct supervision for the project’s finance and operations staff
- Support the general operations, and closedown of the project
9
Experience For Finance & Administration Manager, Linkages Resume
- Manage the timely submission of the monthly field expenses (ROVs) to the headquarters office
- Oversee the execution, and management of consultant agreements
- Partner with the division’s senior leadership and corporate finance to ensure operations are appropriately supported and aligned with corporate finance goals and objectives
- Prioritisation of tasks
- Results-oriented and team player and ability to follow guidelines and controls required of the position
- Fluency in written and spoken English, Arabic, and French required
10
Experience For Finance & Administration Manager, Kenya Resume
- Experience in managing the finances and administration of a donor-funded programs, preferably on a USAID-funded program, including knowledge of accounting, bookkeeping, and monitoring and managing budgets
- Work independently at a high quality
- Audit demands (Internal & External)
- Add to or improve business systems
- Identify, develop and implement contract administration systems, strategies and initiatives for all division resources, as well as by addressing operational needs
- Lead and act as a pricing, finance and accounting partner with other Korn Ferry resources to establish entity roadmaps, developing communication processes successful collaboration with supported KF entities, as well as build an internal pipeline review process for ensuring potential revenues are captured
- Act as strategic partner with customer, subcontractors, independent consultants, vendors, teaming partners and Corporate department heads and regional leaders
List of Typical Skills For a Finance & Administration Manager Resume
1
Skills For Senior Finance & Administration Manager Resume
- Promote benchmarks for determining effective resource utilization at all levels
- Multi-skilling of staff
- Ensure implementation of efficient and effective internal control systems
- Good knowledge of procurement processes and internal control systems
- Experience in Financial Management
- Developing the Family Office annual budget by liaising with the Chairman and Group Executive Director
- Recommending to the Chairman and Group Director any steps necessary to correct budgetary variances during the year so that the budgeted targets can be met
2
Skills For Finance & Administration Manager, Linkages Resume
- Monitoring purchasing and procurement accounts
- Ensuring that the Financial Plan is accurately implemented and duly reviewed and updated
- Providing various periodical reports to include budget variance, cash flow, accounts receivable and accounts payable
- Monitoring the budget to ensure tight cash flow control
- Maintaining accurate financial records
- Understanding of industry
- Other tasks assigned by management such as interpreting, preparing minutes of meetings, translating documents etc
- Work with business areas as expert advisor in pricing/budgeting, and reinforce ongoing performance, return on investment, and contract performance
3
Skills For Finance & Administration Manager, Kenya Resume
- Expertise with procedures required for adequate planning, monitoring, and re-aligning of complex budgets
- Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices
- Implement accounting and reporting systems for project expenditures, and provide guidance and training to project staff and partners on financial procedures
- Manage coming and outgoing documents systematically to quickly retrieve
- Provide training and guidance to regional finance officers and sub-grantees on managing project expenses to annual work plan and contract budgets
- Forecast, plan, and project budget outcomes; compiling and distributing biweekly budget status reports
4
Skills For Finance & Administration Manager Mozambique Resume
- Communicate with vendors regarding contracts/billing problems, online resource access problems, and materials receipt problems
- Oversee the departmental credit cards by reconciling purchase card claims and statements, maintaining receipts
- Manage the financial operations and financial reporting of the project, providing guidance and technical assistance to financial management personnel
- Maintain financial reporting and tracking systems that provide basic data measurements on financial performance of project activities
- Liaise with local accounting firm (Domicile) to maintain proper books of account and records
5
Skills For Finance & Administration Manager, India Resume
- To manage 3rd party service providers related with office matters, follow up and making payment to 3rd party in time
- To arrange travel logistic for the team and guests (air tickets, visa, hotel booking, transportation
- Produce documents, briefing papers, reports and presentations on an as needed basic
- Liaise with APAC IT department in setting up and manage IT equipment and IT matters
- Develop and implement tools and initiatives to monitor and project potential sales and revenues ensuring organizational readiness for future growth
- Ensure systems practices, policies, and program components meet compliance, regulatory, legal and record-keeping requirements
- Research and keep abreast of legal developments and industry best practices related to finance & administration with a focus on government contracting
6
Skills For Finance & Administration Manager, Usaid Multi Resume
- Post Graduate qualification in Accounting
- Formulate, recommend, and execute against strategic plans and program goals and objectives in all areas of finance, accounting and contract administration
- Oversight of the project’s management of financial and reporting functions to ensure compliance with the terms of the agreement
- Prepare biweekly cash requirements, monitoring cash flow and reconciles cash accounts in order to maintain appropriate cash balances
- Manage project financial and administrative activities, requesting direction from RTI headquarters business partners as needed
- Prepare biweekly cash requirements, monitoring cash flow and reconciles cash accounts to maintain appropriate cash balances
- Create, organize, and maintain training and procedural manuals
- Sort/distribute incoming mail for the college
7
Skills For Finance & Administration Manager Resume
- Manage the finance and administration units in EARO and ensure smooth running efficient delivery of services
- Ensure adherence to partnership policies and guidelines including International Financial and procurement Manuals
- Manage RO budget, cash flow and project funding
- Facilitate the budgeting process as per budget guidelines
- Supervise all aspects of supply chain from tendering, procurement, logistics and stores
- Ensure implementation of new partnership initiatives involving Finance and Administration
- Manage, and monitor project budgets, accurate financial reports, and projection of funding needs, in close coordination with senior project staff
- Finance and Reporting
- Design systems, policies and procedures that provide appropriate levels of security and control of EARO assets, resources and operations
8
Skills For Senior Finance & Administration Manager Resume
- Lead in the negotiations, preparation and ensure execution of contracts
- Ensure competitiveness in procurement process
- High professional ethics and integrity
- Work environment: Office-based with occasional travel
- To prepare bookings, sales, profit and cash forecast on monthly basis for reviews with APAC Director and Finance director. Input data file to CRS within the deadlines
- Compile weekly cash flow/working capital forecast to assist with the management and monitoring of cash flows
- Provide monthly actuals report with commentary on variances vs budget in a timely basis
- Prepare and issue sales invoices to clients and ensure collections of accounts by the due date
9
Skills For Finance & Administration Manager, Linkages Resume
- Review purchase invoices from vendors and expense claims, get necessary approvals and upload payments in HSBCnet for approval
- Other ad-hoc tasks as required by Finance director, General Director and APAC Director
- Ensure compliance to authority levels specified in the Howden Vietnam and APAC authority limits
- Comply with relevant statutory legislation such as VAT, income tax, Company Act
- To manage the Company’s reception area
- To ensure sufficient office supplies and efficient office equipment management, i.e. stationery, name cards, Company’s letterhead, pantry, IT assets, furniture, telephone, and fax systems etc
- To provide support on office activities such as employee meetings, conferences, secretarial services, notary/stamp requirements, courier, general telephone
- Travel Management & Logistic
10
Skills For Finance & Administration Manager, Kenya Resume
- Arrange expat’s work permit
- IT Management & HR Support
- Coordinate with APAC HR Director on HVN’s recruitment process by prepare job advertising, collecting employee documents, labour contracts, recruitment, etc
- Keep staff database in filing, both hard copy and soft copy
- Legal, Health and Safety
- Colfax Business Systems (CBS)
- Embrace Colfax Business Systems (CBS) and apply the use of the core company values
- Resilient and results focused
List of Typical Responsibilities For a Finance & Administration Manager Resume
1
Responsibilities For Senior Finance & Administration Manager Resume
- Lead core operational development programs for system and infrastructure upgrades
- Partner closely with pipeline and financial stakeholders for business analysis and identification of systematic performance opportunities across the organization
- Manage and develop (as needed), contract performance evaluation tools to deliver constructive feedback to associates of all levels and locations
- Network within the contract administration community at large to understand and enhance best practices, develop innovative ideas and programs, and stay abreast of federal contract requirements
- Approve college-level EPAFs
- Other Office Matters
- Manage travel for faculty and staff in accordance with UI policies and rules by communicating UI and departmental travel policies to travelers, creating trip authorizations, purchasing travel accommodations, processing traveling and purchasing card claims and reimbursements, and reconciling Banner travel data with transactions recorded in the integrated library system
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