Junior Administrative Assistant Resume Sample
Keara Yundt
69329 Rae Radial,
Houston,
TX
+1 (555) 596 1311
Work Experience
Summer Junior Administrative Assistant
04/2016
-
PRESENT
Dallas, TX
- Language skills: Fluency in Dutch and English
- Perform tasks related to all aspects of pre-sale, new business quoting and follow-up
- Provide back-up coverage for other sales support individuals within the Regional Sales Office when need arises due to extended absences, turnover, workloads, etc., as well as provides Regional workflow back-up coverage as needed
- Develop and maintain proficiency regarding required products, systems and processes related to the effective delivery of new business proposals
- Develop and maintain cooperative partnerships with Administrative Office Departments and work closely to ensure effective communications with Regional Sales staff and brokers and home (administrative) office counterparts
- Answer Incoming Telephone Calls on Common Line
- Change back-up tapes in server
Junior Administrative Assistant
06/2013
-
03/2016
New York, NY
- Compile and maintain various databases and spreadsheets
- Assist with organization of various company events such as employee & visitor luncheons, summer picnic and holiday party
- Maintain confidentiality of all files and confidential information
- File, organizing and labeling, as needed
- Assist with booking travel, hotels and other accommodations for employees
- Schedule meetings in Outlook
- Create, maintain and update various spreadsheets
- Provides administrative support to the Immigration Consultants in the Brussels office
- Experience in immigration in a legal environment is an asset
Education
University of Alaska Southeast - Ketchikan Campus
2009 - 2013
Bachelor's Degree in Management
Professional Skills
- Excellent collaboration and communication skills (written and verbal); Excellent time management and organization skills
- Strong organizational skills, attention to detail, self-motivated with strong time management skills
- Demonstrated team player with excellent interpersonal skills who is able to work with diverse groups and willing to assist wherever needed
- Strong oral and written communications skills and a strong knowledge of the Microsoft Office suite of products are required
- Experience in Excellent verbal & written English communication skills
- Communication skills and organizational skills are required
- Solid and strong interpersonal skills, capable of communicating effectively at all levels of the organization
How to write Junior Administrative Assistant Resume
Junior Administrative Assistant role is responsible for organizational, database, word, computer, customer, microsoft, english, databases, interpersonal, software.
To write great resume for junior administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Junior Administrative Assistant Resume
The section contact information is important in your junior administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Junior Administrative Assistant Resume
The section work experience is an essential part of your junior administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous junior administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular junior administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Junior Administrative Assistant resume experience can include:
- Excellent interpersonal skills including a professional business manner both in person and on the telephone
- Excellent Communicate skills: both verbal and written with a professional demeanor
- Substantial computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems
- Fast and accurate skills in various software packages including Word, Excel, PowerPoint, Keynote and Outlook
- Good team spirit to ensure a continuing high standard of work within the section
- Create and maintain a good working relationship amongst partners and clients alike
Education on a Junior Administrative Assistant Resume
Make sure to make education a priority on your junior administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your junior administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Junior Administrative Assistant Resume
When listing skills on your junior administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical junior administrative assistant skills:
- Demonstrate effective negotiation and conflict resolution skills in dealing with competing priorities
- Strong organizational skills, attention to detail, and previous office experience are definite assets
- Excellent attention to detail, excellent clerical skills
- Excellent planning, leadership and multi-tasking skills
- Strong verbal and written communication skills including spelling, grammar, and the ability to draft correspondence
- Self-starter attitude with excellent anticipation skills, problem solving and follow up
List of Typical Experience For a Junior Administrative Assistant Resume
1
Experience For Summer Junior Administrative Assistant Resume
- Administrative Assistant experience is a requirement
- Preparing, reproducing, and organizing meeting materials and large documents for delivery to the client
- Generating meeting minutes in support of management and project office meetings
- Reconciling and processing documents per company's policies and procedures
- Overseeing background and drug testing
- Tracking action items and assignments to completion
2
Experience For Temporary Junior Administrative Assistant Resume
- Entering pertinent information in their system
- Updating clients in regards to policy updates or any changes
- Corresponding via e-mail or phone
- Scheduling appointments for in person or mobile meetings
- Working closely with the brokers with ad hoc projects
- Managing multiple boardroom calendars
- Helping others where necessary to ensure deadlines and targets are met and procedures adhered to
3
Experience For Junior Administrative Assistant Resume
- Working knowledge of all office machines (computer, copy machine, and telephone systems)
- Delivering inter-office mail, courier packages, etc
- Maintaining a project archive database and hard copy files in storage
- Completing other administrative tasks as assigned by Branch administrator
- Providing daily reception
- Assisting with phone screens
- Coordinate meetings (setting up conference calls, scheduling meeting rooms, arranging reservations/catering, etc.)
4
Experience For Summer Junior Administrative Assistant Resume
- Reception management (incoming-outcoming calls, maintaining meeting room clean and refurbished, …)
- Answer employee basic questions and troubleshoot issues regarding expense reporting, timekeeping, and office support
- Data entry and word processing, including proofing of work
- Filing, photocopying and scanning
- Administer filing and the opening, closing, storage and retrieval of client files (primarily electronically)
- Manage meeting room bookings, setup meeting room as needed, setup IT requirements and order catering as needed
- Mail & deliveries – incoming and outgoing, maintain franking machine and account disbursement
- Conduct printing, scanning and photocopying as requested
- Work in the front office taking care of tasks such as answering phone calls and greeting patients as they enter the facility
5
Experience For Temporary Junior Administrative Assistant Resume
- Cover reception desk (greeting clients, booking conference rooms, answering the main reception line)
- Travel, Expenses, Calendaring, setting up meetings, booking conferences, etc
- Manage calendar including scheduling meetings, rooms and appointments
- Act as Safety rep for Boise office-maintaining procedures and performing inspections
- Ordering and distributing office supplies and business cards
- Responsible for identifying and anticipating communication needs within the formal organization structure and ensures distribution of relevant information
- Assist with off boarding of staff e.g. collection of equipment and liaising with HR
- Undertake all copying and scanning
- Assist in daily office tasks as directed including Brass Shack, timecard labels, copy/ distribute reports, TQM reports, filing, and forms drawer
6
Experience For Junior Administrative Assistant Resume
- Distribute messages to employees, and maintain ingoing and outgoing Mail
- Assist Executive Assistants with scheduling of meetings and greeting guests
- Assist with banking by depositing cheques
- Conduct filing, storage and archiving (manual, electronic and offsite)
- Data entry, word processing, and tracking of expenses
- Assist the staff in maintaining the medical inventory and placing orders for new materials as needed
- Provide support to the outsourced accountant in performing at least the following tasks
- Monthly dispatch to the accountant of accounting supporting documents
- Dispatch to the Payroll of supporting documents for HR (livres de conges, planning of holidays, illness statements…)
7
Experience For Summer Junior Administrative Assistant Resume
- An understanding of TransCanada’s company objectives and business processes including HR practices and procedures
- Assist Managers in performing market research, preparing lists of potential clients, etc…
- General familiarity with meeting coordination and planning
- Flexibility working in a sometimes rapidly moving environment
- Urgency about delivering results and being reliant on
8
Experience For Temporary Junior Administrative Assistant Resume
- Radiate a positive attitude and enjoy working in and collaborating in teams
- Attend with meeting planning processes
- As necessary, assist in coordinating large copy/print jobs
- Designs and prepares promotional materials for new business/marketing efforts-RFP’s
- Plan and organize internal and external e.g. events, meetings, workshops, training
9
Experience For Junior Administrative Assistant Resume
- Maintains tracking system for key activities
- Review and sort incoming mail, deliver to appropriate person
- Be computer literate to a professional standard in relation to word processing and spreadsheets; Competency in database tools is also beneficial
- Work in a dynamic, unpredictable, high-multitasking environment
- Cover for the Office Administrator during breaks and vacation
10
Experience For Summer Junior Administrative Assistant Resume
- Problem solving - identifies and resolves problems quickly and efficiently, with high attention to detail
- Assist in tracking project equipment (projectors, conference phones) and manage the check-in and check-out process
- Providing daily switchboard relief
- Delivering inter-office mail, courier packages, etc
- Maintaining a project archive database and hard copy files in storage
- Assisting with setup and cleanup of meetings and employee events
List of Typical Skills For a Junior Administrative Assistant Resume
1
Skills For Summer Junior Administrative Assistant Resume
- Exercise initiative and prioritize work effectively and manage tight timelines and schedules
- Excellent collaboration and communication skills (written and verbal)
- Strong data entry and customer service skills
- Excellent communication skills, confortbale to do a high volume of calls
- Likely a recent graduate or someone wishing to jump start their career with an enthusiasm for learning new skills
- Demonstrated experience working with a team and working to deadlines
- Prior experience in corporate healthcare or medical office/billing/claims
- Flexibility, proactivity, multitasking approach, self-motivated, organizational skills
2
Skills For Temporary Junior Administrative Assistant Resume
- Experience with MS Office (Word, Excel, Adobe Acrobat, and Outlook), and have a good understanding of the Windows environment and the Internet
- Desire to gain professional skills in a fast paced environment
- Work effectively despite interruptions, and have attention to detail
- Willing to work in the warehouse and office setting and have at least 1 year experience in similar role
- Previous budgeting experience or understanding would be considered an asset
- Experience handling multi-line phone systems
- Proven knowledge of archiving
3
Skills For Junior Administrative Assistant Resume
- Experience using Windows XP, 7, or 10
- Excellent customer service and welcoming staff
- Excellent judgment and discretion regarding sensitive and/or confidential information
- Experience in a consulting environment would be considered an asset
- Administrative or Executive support experience in a high-profile position
- Proven ability to use the internet for research
- Attention to detail and proven ability to follow standard procedures
- Accurate and organised with excellent attention to detail
4
Skills For Summer Junior Administrative Assistant Resume
- Prioritise and to work under pressure to achieve deadlines
- Prioritize and work well under pressure, adapt to unexpected events, and multi-task in a deadline driven environment
- Experience in a similair role
- Professionalism - position continually requires demonstrated poise, tact, and diplomacy
- A good knowledge of the Bank’s structure, processes and procedures is an asset
- Professional diploma in secretarial combined with experience or College diploma in office studies
- One (1) year of experience in a similar position
- Strong team interaction and integration competencies
5
Skills For Temporary Junior Administrative Assistant Resume
- Some office experience / 3rd level certification would be beneficial, but not essential
- Previous experience as an administrative assistant preferably in a corporate environment
- True passion to provide top notch administrative experience
- Maximum 4 year’s progressive administrative experience
- Equivalent combination of education and experience would be considered
- Related and progressive administrative experience
- Review of patient medical records & clinical data from prior visits
6
Skills For Junior Administrative Assistant Resume
- Essential – Diploma of College Studies (DCS) or Diploma of Vocational Studies (DVS) in administration or office automation or equivalent experience
- Essential - Excellent knowledge of Word, Excel, PowerPoint and Outlook
- Organize and prioritize assignments in a fast-paced environment
- Create, plan, organize, and prioritize work
- Strong work ethics, integrity and confidentiality
- Experience as an Junior Administrative Assistant
- A travel coordination experience would be appreciate
- Experience with MS Office (Word, Excel, Access, Outlook, PowerPoint) including document templates
7
Skills For Summer Junior Administrative Assistant Resume
- Experience working with SharePoint or other document management software would be considered and asset
- Photocopying, scanning, faxing, creating and maintaining/organizing files
- Managing the evaluation process for all learning including quarterly and yearly reporting on learning events
- Filing, faxing, copying, scanning and data entry
- Supporting the staff by managing calendars, phone contacts, email contacts, and responding to requests for data and meetings
- Booking travel (Ovation Corporate Travel), Expense Receipts (Concur Expense Processing), Managing Calendars
8
Skills For Temporary Junior Administrative Assistant Resume
- Rooming patients, taking vitals, updating patient info in the EMR system
- Downloading documents, handling mail and making deliveries, minimal errands on foot
- Monitoring and analyzing user utilization and trends using LMS data
- Ensuring successful hiring and on-boarding process and completion of new hire paperwork
- Scanning, printing, and binding documents to be delivered to clients
- Organizing and ordering catering for meetings
9
Skills For Junior Administrative Assistant Resume
- Filing, photocopying and scanning
- Arranging flights and booking accommodations for staff travelling to and from the field
- Greeting clients, stocking pantries, open mail, send out packages, maintain facility issues, etc
- Scheduling staff for training
- Analyzing usage of e-learning
- Providing information and/or referring to appropriate personnel
- Creating PDF documents using features of Nuance or Adobe software to assemble documents and insert links and bookmarks
10
Skills For Summer Junior Administrative Assistant Resume
- Operating office equipment in including a scanner and printer
- Assisting members of the team with travel arrangements including flight, hotel, ground transportation
- Mailing In and OUT (Greco, dhl…). Documents received form clients and dispatch to counterparties
- Drafting Board minutes, shareholders minutes, circular resolutions, shareholders register
- Assisting with ad-hoc issues and projects as needed
- Understanding of MS Visio and SAP would be considered an asset
- Working knowledge with MS Office and other applications (Outlook, Calendar, Word, Excel, PowerPoint, Sharepoint)
- Preparing the arrival of new employees
- Assisting with setup and cleanup of meetings and employee events
List of Typical Responsibilities For a Junior Administrative Assistant Resume
1
Responsibilities For Summer Junior Administrative Assistant Resume
- Maintain the calendar for the Director, establishing priorities at own discretion, and sets up, shifts or refuses appointments
- Record patient information such as vital signs, weight and changes in medical history prior to each appointment
- Clean and prepare examination rooms prior to patient appointments
- Independently create practical solutions to administrative problems utilizing in-depth knowledge to evaluate impacts on the department and the organization
- Being progressively responsible for administration
- Positive attitude and willing to learn – can do attitude
2
Responsibilities For Temporary Junior Administrative Assistant Resume
- Prepare letters, reports, meeting agendas, travel arrangements, and other ad hoc documentation
- Create reports, documents, spreadsheets etc using computer software
- Make appointments, arrange meetings and maintain diaries. Book meeting rooms as necessary
- Attend to clients and provide support in a professional and friendly manner in keeping with the company’s standards for client care
- Undertake any specific training when required, and overall to have a responsibility towards self-development
- Maintain master registers of documentation and information filing systems for all project documents
- Investigate, evaluate and make necessary changes/enhancements to existing database system to resolve system and related process issues
3
Responsibilities For Junior Administrative Assistant Resume
- Ensure database systems are maintained to be highly performing and secure
- Order and tracking awards
- Basic knowledge of office machines, including fax, postage meter, copier, printer, computer-stations, telephone and voicemail systems
- Be key in relating information to employees and guests
- Assist with building management work requests
- Manage and maintain building security pass register
- Manage catering and kitchen stock and refresh as needed
- Work with Marketing to order merchandise supplies for client events
4
Responsibilities For Summer Junior Administrative Assistant Resume
- Work with IT on all equipment and troubleshooting queries
- Maintain master registers of documentation and information filing systems for all craft team project documents
- Contribute to the regular review of the electronic archiving folders
- Update and maintain all digital client records and assist in transitioning hard copy records to digital format
- Knowledge of SAP or any other ERP ( Enterprise Resources Planning ) is an asset
- Receptionist coverage during lunch
- Data entry / data management in the e-learning system
- Research liaison with Horizon’s Consumer Insights Group on special projects
5
Responsibilities For Temporary Junior Administrative Assistant Resume
- Organizes and maintains confidential files
- Maintains records in accordance with record retention standards
- Coordinates calendars and schedules, sometimes for various individuals
- Maintains databases of departmental information, often complex and confidential
- Processes documents to update and maintain files and records
- Organizes and distributes mail
6
Responsibilities For Junior Administrative Assistant Resume
- Responds to requests, distributes correspondence, circulates information, etc., to other staff as needed
- Helps to organize conferences and meetings
- Takes and transcribes detailed and sometimes complex dictation
- Answer and screen telephone calls and direct messages and calls to appropriate person
- Fill different demands (JIRA)
- Access of new employees
- Computer Applications and maintenance
- Act as the point of contact for visitors and clients
7
Responsibilities For Summer Junior Administrative Assistant Resume
- Ship and receive IT equipment
- Assist Project Administrators with document control
- Communicate with various vendors
- Monitor inventory and order departmental supplies, equipment and support tickets
- Coordinate internal meetings and client site visits including securing conference rooms, necessary equipment, ordering and setting up refreshments and meals, scheduling facility tours and creating agendas
- Process and distribute incoming and outgoing correspondence including UPS, mail and email
8
Responsibilities For Temporary Junior Administrative Assistant Resume
- Cover reception 2-3 times per month
- Collect and distribute weekly team calendar
- Interact with internal and external contacts (vendors, regulators, visitors), and uses professionalism, tact and cultural sensitivity
- Arranges domestic travel, compiles documents for travel-related meetings. Prepares monthly expense reports and reconciles credit card statements
- Maintain bibliography library on server
9
Responsibilities For Junior Administrative Assistant Resume
- Maintain confidentiality of extremely sensitive and private data
- Manage a fluid/iterative environment with a calm, professional demeanor in a startup environment
- Update and maintain project contact lists and email distribution lists
- Assist in planning and coordinating project activities and events (such as major client/project meetings), including obtaining facility space, coordinating equipment needs, coordinating and scheduling attendees, and managing the setup of the space
- Process and track project deliverables and administrative tasks for employees assigned to the team
10
Responsibilities For Summer Junior Administrative Assistant Resume
- Professionally manage highly confidential information such as salaries, budgets and other Company confidential data/information
- Actively support preparation and monitoring of department budgets, understanding budget requirements, systems and processes, processing requisitions and invoices, identifying and reconciling variances
- Demonstrate considerable autonomy and judgment in coordinating priorities and meetings, managing schedules, booking appointments and business travel arrangements
- Assist in the management of routine workflows between the directors and department staff
- Prepare agenda and materials for meetings
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