Lease Administrator Resume Sample
Caleigh Crooks
2797 Alexis Light,
Dallas,
TX
+1 (555) 386 2769
Work Experience
Lease Administrator
12/2017
-
PRESENT
Los Angeles, CA
- System Knowledge, preferably Yardi (Primary)
- Able to prioritize work in a fast-paced office environment
- Work closely with other team members (Operations, Sales, Accounting, Finance)
- Strong computer and/or data entry experience necessary
- Read and perform mathematical calculations
- Previous experience with Order to Cash functions
- Oversee the commercial space inventory for Extra Space nationwide
Senior Lease Administrator
01/2015
-
11/2017
San Francisco, CA
- Assist Operations with the leasing of office, retail, warehouse and other non-storage space
- Oversee and drive the leasing of cell towers and billboards
- Administer leases including rent increases, renewals, extensions, CAM reconciliations, COIs, etc
- Assist with major lease negotiation and tenant improvement construction
- Hire and manage broker relationships and broker managed leasing
- Perform market research and establish market rates on select commercial space
- Organize and track all commercial leasing activity including document organization and tracking
Assistant Lease Administrator
07/2008
-
09/2014
Houston, TX
- Organize and track all ground leases including lease abstracting, renewals and extensions
- Assist Operations with tenant delinquencies, credit reports, work consents and account true-ups
- Seek to improve processes, increase commercial space leasing performance and drive revenue growth
- Work experience in a fast paced, corporate environment
- Document review, including but not limited to: commercial lease contracts, addendums, or amended agreements, subleases and assignments
- Preparation of summaries of contracts and other legal documents
- Update lease administration databases, maintain and manage all key data, dates and critical terms of the contracts
Education
University of the South - Sewanee
2002 - 2007
Bachelor's Degree in Business
Professional Skills
- Good oral & written communication skills. Excellent organizational skills
- Work independently with strong interpersonal, problem-solving and prioritization skills required
- Strong problem solving skills coupled with the ability to work independently and effectively manage concurrent tasks required
- Advanced PC skills and Microsoft Office, including advanced Excel skills
- Strong organizational skills with the ability to successfully manage multiple priorities
- Superior interpersonal skills, negotiating skills, and problem solving ability
- Excellent written and verbal communication skills to communicate effectively with staff, landlords, and corporate management
How to write Lease Administrator Resume
Lease Administrator role is responsible for organizational, computer, microsoft, organization, interpersonal, word, excel, database, analytical, software.
To write great resume for lease administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Lease Administrator Resume
The section contact information is important in your lease administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Lease Administrator Resume
The section work experience is an essential part of your lease administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous lease administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular lease administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Lease Administrator resume experience can include:
- Obtain and manage any documentation related to the properties, such as: insurance, renewals, amendments, notices of termination, and any other general correspondence
- Sound computer skills, especially regarding the day to day operation of a commercial property database along with MS Office skills
- Strong Excel Skills-including creating pivot tables and V-Lookup
- Skill in computers including working knowledge of Microsoft Office Suite with proficient Excel and Word skills required
- Skill in computers including a working knowledge of Microsoft Office Suite with proficient Excel and Word skills required
- Possess strong negotiating, customer service, organizational and time management skills
Education on a Lease Administrator Resume
Make sure to make education a priority on your lease administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your lease administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Lease Administrator Resume
When listing skills on your lease administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical lease administrator skills:
- Strong communication skills, organizational skills, and time management required
- Excellent verbal/written communication skills with the ability to effectively communicate with all levels of the organization
- Demonstrated skills in bookkeeping and other analysis functions with good general math competency required
- Strong analytical skills required to provide effective research on technical lease issues
- Demonstrate professionalism, and excellent written and verbal communication skills
- Strong computer skills including working knowledge of real estate management and accounting software, Excel, and Word required
List of Typical Experience For a Lease Administrator Resume
1
Experience For Senior Lease Administrator Resume
- Handle multiple tasks and good organizational skills
- Good communication skills, and problem /resolution abilities
- Strong attention to detail, analytical and organization skills
- Strong customer service skills and awareness
- Communicate professionally and effectively with internal and external customers
- Exceptional skills with the ability to formulate solutions and resolve issues in a timely manner
- Exceptional computer skills (Microsoft Office Suite, especially Excel)
- Computer proficient: MS Office skills with emphasis on Excel, ideally, proficient with Accruent
2
Experience For Real Estate Lease Administrator Resume
- Experience with accounting principles and accounts payable
- Experience providing administrative support to 1 or more executives
- One or more years of work experience in lease administration, real estate accounting or property management with exposure to commercial leases
- Effective with working independently, multiple team and cross functional environment
- Microsoft Word, Excel and PowerPoint experience & working knowledge required
- Experience using standard office equipment ( Scanner, Copier, Fax)
- Some property accounting experience
- Strong understanding of the lease administration process
3
Experience For Assistant Lease Administrator Resume
- Experience reading commercial leases and lease language
- Experience in corporate or commercial property accounting
- Maintain good relationship with Landlords regarding lease compliance and rent payments
- Experience administering leases with the ability to comprehend and interpret complex lease documents
- Experience working in a fast-paced deadline-driven environment
4
Experience For Lease Administrator, Corporate Real Estate Resume
- Experience processing rent regulated residential lease renewals required
- Experience administering leases with the ability to comprehend and interpret complex lease documents
- 1-2 Lease Accounting experience
- Two (2)+ years’ experience and comprehension of commercial leasing/leases
- Good knowledge of shopping centre leases
- Manual dexterity is required to operate computer and telephone
- Have previous commercial real estate lease administration experience and understand commercial lease components
- Experience in Real Estate and Property Management
5
Experience For Operating Lease Administrator Resume
- Good understanding of commercial real estate leases, terminology, and implications of lease language
- Strong knowledge of Yardi Voyager 7s as well as its application to commercial property
- Lease Administration experience required
- Independently prioritize and coordinate multiple projects
- Ensure completion oftask priorities and schedules for portfolio objectives
- Work experience within a similar Administration role
- Establish and maintain strong working relationships with client and landlords
6
Experience For Commercial Property Accountant & Lease Administrator Resume
- Strong comprehension of mathematical concepts
- Strong knowledge of Microsoft Office including proficiency in Excel and PowerPoint
- Experience with Hyperion, People Soft, and Oracle
- Strong attention to detail combined with an ability to organise and maintain accurate records
- Provides active lease administration support through a strong and open relationship with the GSS Managers and GBU management
- Contract administration experience is required
- Experience in commercial lease administration required
7
Experience For Commercial Lease Administrator Resume
- Receiving and responding to all vendor (LLD) inquiries pertaining to recurring and non-recurring lease payments and other lease related questions
- Tracking and processing of legal documents (i.e. reading, abstracting and setup of new leases and other lease documents)
- Receiving and routing default notifications and following up to ensure appropriate actions are taken
- Reviewing, interpreting and summarizing lease language
- Varying administration support, including helping in presentations
- Assisting with annual budget creation, quarterly 10K reporting and monthly forecasting
- Tracking and processing of legal documents (i.e. abstracting and setup of new leases and documents)
8
Experience For Global Lease Administrator Resume
- Generating and transmitting monthly sales reports and corresponding percentage rent payments
- Communicating with restaurant managers and facility managers regarding landlord correspondence and assisting with lease research as needed
- Reading and abstracting legal documents for data entry into the Foot Locker Lease Reporting systems
- Reconciling and approving outgoing reconciliations and turnover rent
- Maintaining of records for certificates relating to building legislation
- Enhancing service quality and standards, and developing efficient service offerings in respect of lease management
9
Experience For Minerals Lease Administrator Resume
- Working knowledge of legal documents including lease agreements and amendments, subordination agreements, title commitments, etc
- Organizing documents in electronic and physical files as well as distribution to the appropriate contacts in the field, accounting etc
- Assisting with the annual budgeting of tenancy costs
- Assisting with annual budget creation and monthly forecasting
- Preparing and arranging delivery of insurance when requested
- Abstracting legal documents for data entry into the Foot Locker Lease Reporting systems
- Maintaining a complete and accurate document retention system and storing original lease documents
10
Experience For Corporate Lease Administrator Resume
- Processing lease administration database changes to ensure accurate reporting
- Coordinating and processing of monthly rent payments as well as weekly miscellaneous landlord billings
- Opening and processing all mail received from landlords on a daily basis
- Interpreting and abstracting lease language into lease management software
- Monitoring and daily review of critical timeframes of all properties in the database
- Working with local & remote teams across a large geographic area
List of Typical Skills For a Lease Administrator Resume
1
Skills For Senior Lease Administrator Resume
- Strong computer skills including working knowledge of IBS, Excel, and Word required
- Excellent interpersonal and communication skills (including listening, verbal and written)
- Strong Excel skills, including the ability to organize data, enter formulas, and create reports
- Strong computer skills including the ability to learn and maintain databases
- Significant organizational and prioritizing skills necessary
- Excellent analytical, organizational and critical thinking skills
- Strong Microsoft Office Suite skills including Excel, Word and PowerPoint
- Strong organizational skills with confidence and focus to hold teams accountable to timelines
2
Skills For Real Estate Lease Administrator Resume
- Strong attention to detail and top organizational skills
- Solid Prioritization skill set and ability to manage multiple projects
- Strong attention to detail and advanced organizational skills
- Strong math calculation skills
- Strong written and verbal communication, and project/time management skills
- Strong negotiation skills and property knowledge
3
Skills For Assistant Lease Administrator Resume
- Excellent computer skills (particularly Excel and Word)
- Excellent interpersonal, as well as verbal and written communication skills are required
- Strong organizational, analytical, attention to detail and communication skills
- Excellent interpersonal skills, and a
- Strong time management skills/critical thinker
- A passion for data integrity and accuracy, attention to detail and strong organizational skills
4
Skills For Lease Administrator, Corporate Real Estate Resume
- Strong written and verbal communication skills are required as well as an attention to detail
- Be highly organized, detail oriented with a professional demeanor and strong interpersonal skills
- Good PC skills and proficiency in Excel, Word, and Outlook
- Excellent communication skills (written and verbal) with internal and external contacts
- Skills in – communication, training, analysis, summarising and expressing ideas/process, audit preparation and controls
5
Skills For Operating Lease Administrator Resume
- Proven experience building and maintaining relationships
- Skill in time management and organizing work priorities to meet changing demands required
- Expert interpersonal skills, allowing for clear communication with colleagues, tenants, owners, etc., while exercising tact and diplomacy
- Intermediate/advanced computer skills (particularly in Excel) with a working familiarity using PEPS Software (or similar information management system)
- Prior Commercial Real Estate or Legal experience especially dealing with Commercial leases required
- Build solid, effective working relationships with other functional areas to accomplish objectives
- Effectively communicate with tenants regarding their leases and accounts and respond to inquiries in a timely manner
- Work experience in a fast paced, corporate environment as well as 1-2 years of experience overseeing national retail lease administration
- Strong knowledge of Word and Excel, and experience with database management and accounting software, preferably Yardi (or similar such as MRI)
6
Skills For Commercial Property Accountant & Lease Administrator Resume
- Proficient computer skills including knowledge of Word, Excel,Outlook, Oracle OLM & ERP, Atlas, Siebel and Salesforce environments
- Foster team collaboration and excellent customer service skill set
- Advanced Excel and analytical skills needed
- Communicates effectively with landlords to resolve payment issues
- Convey information accurately, clearly and effectively through both formal and informal documents
- Strong team player with proven ability to work cross functionally to achieve company-wide goals and objectives
- Superior organization and client service skills
- Prior lease administration experience
7
Skills For Commercial Lease Administrator Resume
- Effectively present information and respond to questions from groups of managers, clients, employees, business and government agencies
- Proven experience in a Lease administration, financial management and systems development
- Advanced Excel Skills (v-lookup, h-lookup, pivot tables, macros)
- Communication and literacy skills
- Effectively present information in one-on-one and small group situations to customers, clients and other associates in the corporation
- Related experience or strong academic performance
- Lease experience (or comparable experience)
- Effectively respond, in verbal or written form, to sensitive issues, complex inquiries or complaints
- Advanced organizational skills, attention to detail and an openness to new ideas and procedures
8
Skills For Global Lease Administrator Resume
- Intermediate analytical and quantitative skills
- Project manage effectively
- Activating documents in the internal real estate reporting tool after ensuring abstract of financials, critical dates and other critical fields are validated
- Bookkeeping, Bill Payment, Accounts Payable, Account Receivable experience; preferably in a real estate environment
- Working experience with commercial real estate database applications such as MRI, Yardi, ProLease or other lease management database systems
9
Skills For Minerals Lease Administrator Resume
- Experience in reconciliation, auditing, analyzing data for reporting and lease review required
- Business Analysis/reporting and billing experience
- Demonstrated understanding of accounting processes, procedures and internal controls and the elements of real estate legal documents
- Serves as primary liaison to Landlords, establishing and maintaining effective communications for an assigned portfolio
- Operate a variety of computer applications including Yardi Voyager, Microsoft Office, and other accounting software to administer commercial leases
- Property management accounting including the lease administration experience
10
Skills For Corporate Lease Administrator Resume
- Able to operate in a multi-tasking, time-sensitive environment while staying calm
- Review monthly billing statements prior to mailing
- Review and Provide Variance Explanations on Monthly Recurring Charges Prior to Posting
- Good working knowledge of all accounting software packages
- Interfaces with Engineering, Outside Plant and Field Operations on validating lease data
- Good working knowledge of accounting processes
List of Typical Responsibilities For a Lease Administrator Resume
1
Responsibilities For Senior Lease Administrator Resume
- Strong time management skills with the ability to adapt and respond to changing conditions with a sense of urgency
- Experience working in ICBC system
- Relevant experience in commercial real estate lease administration and/or related accounting
- Proficiency using Excel and Word and experience with real estate management systems
- Proven ability to provide support to multiple users with varying needs
- Professional experience related to lease administration, Accounting or property/project management
- Lease review / abstracting experience
- Lease administration or project accounting experience
2
Responsibilities For Real Estate Lease Administrator Resume
- Contract management or purchasing work experience
- Experience working in a Law Firm with knowledge of Commercial Real Estate Leases and Contracts
- Experience with interpreting complex industrial lease language related to CAM, Tax, Insurance and Maintenance clauses
- Strong attention to detail and ability to analyze real estate data with reports
- 2-3 Lease Administration experience
- Handle many tasks at the same time and prioritize workload appropriately
- Deep experience with one or more industry standard lease administration databases
- Able to establish and foster good relationships
- Lease administration experience
3
Responsibilities For Assistant Lease Administrator Resume
- Controlling occupancy costs by performing annual reviews of operating expenses and ensuring Landlords are in compliance per the terms of the lease agreement
- Understanding various rent payment models and ensuring timely and accurate payments and reporting to Landlords as required by the lease
- Managing the lease life cycle through lease execution, construction, restaurant opening, and restaurant operations
- Operating standard office equipment and proficient in using Microsoft Office Suites software applications
- Understanding of commercial lease components, including base years, expense caps, CPI increases, and recoveries
- Ensuring transactors are aware of upcoming lease breaks/options/reviews on a timely basic
- Supporting various inter-departmental activities, such as data entry
- Filing – maintain on-site physical lease files as well as database files for each location in client’s portfolio
- Reviewing PSC justification approval forms from SVP of Sales
4
Responsibilities For Lease Administrator, Corporate Real Estate Resume
- Gathering all information needed in order to rent space for an approved PSC location
- Working closely with an outside realtor to obtain fair market value assessment
- Entering lease and lease info into ProLease
- Justifying profitability of PSCs via monthly reports for all lease renewals
- Reporting: transaction status, lease expiration, option dates, financial summaries
- Tracking, maintenance and updates to critical dates with the expectation to keep the transaction team focused and accountable to deadlines
5
Responsibilities For Operating Lease Administrator Resume
- Reviewing Lessor’s expiry list ie: excel spreadsheet
- Notifying clients of expiry date well in advance, via written communication and telephone
- Tracking with documented spreadsheet follow up of client response – dates/times
- Forwarding and preparation of LOA’s when required
- Billing of all equipment deals for the Birmingham location
- Assisting other locations when their lease administrator is off work
6
Responsibilities For Commercial Property Accountant & Lease Administrator Resume
- Assisting branch manager with company events
- Reporting/Set-up of Construction Allowances, rent abatements, rent credits, etc
- Billing of monthly and annual percentage rent
- Understanding and ability to interpret Lease Terms
- Understanding, knowledge and proficiency in of Commercial Real Estate terms and definitions
- Working on special projects, as needed, to help drive the company’s business
- Abstracting Retail Leases
- Working knowledge of Microsoft Outlook, Excel and Word and CoStar
- Recording sales data
7
Responsibilities For Commercial Lease Administrator Resume
- Working knowledge of shift reports
- Assisting with SNDA’s and Estoppels as they relate to leases
- Fostering the preservation and development of the intellectual property in the lease management environment
- Interfacing with Siemens Risk Management and Siemens Insurance Agents to obtain the Certificates of Insurance and provide to Landlords
- Filing – maintaining data management lease files
- Prepares deal sheets for Leasing Directors, including proforma creation and review, gathering cost estimates and sales projections,
- Responsible for abstracting, entering and maintaining tenant leases in a data management system
- Contribute to the team’s ongoing effort to develop efficient leasing and accounting procedures
8
Responsibilities For Global Lease Administrator Resume
- Act as a liaison coordinating with leasing, property management, asset managers and financial reporting
- Coordinates tenant improvement allowance tracking and collection, coordinating with central accounting as well as development and construction
- Ensure staff are being allocated and are completing Health and Safety, Fire Safety annual training
- Responsible for monitoring existing accounts. (keep track of client’s information, equipment location, maturity of contract, EBO or buy out date, etc
- Create timelines for PSC openings from lease signing through construction and grand opening
- Prepares all documentation for placing orders with Vendor’s and forwarding appropriate documents to Lessor’s
9
Responsibilities For Minerals Lease Administrator Resume
- Responsible for petty cash audits, bank Reconciliations, verifying deposits and provides any missing deposit backups. File the deposit slips with the DRs
- Responsible for maintaining and overseeing legal document activity and notarization of legal documents
- Support clients in Lease questions by reviewing and interpreting numerous types of critical lease terms and clauses
- Provide assistance; acting as a liaison to all business areas within the organization to communicate rent, operating expenses, and miscellaneous charges
- Develop handling protocol for each account to ensure no lapse in coverage, coding errors etc
- Assists with lease research for pending deals, leasing reports, tenant buyouts, and/or early termination as necessary
- Troubleshoot customer issues over the phone while working with various leasing companies
- Assists in preparations of monthly operating reports regarding tenant AR
10
Responsibilities For Corporate Lease Administrator Resume
- Work regularly with our Finance business partner to provide portfolio information and reporting for annual budgeting and monthly property operations
- Process expense reports according to the JLL T&E policy (Deal Costs vs Prospecting Costs)
- Proactive with brokers in scheduling WIP meetings and obtaining documentation
- Manage Tenant Improvement Allowance claim requests, coordinating with project managers, accounting partners, and landlords
- Assists in matter creation using Legal Tracker for all external legal matters; acts as backup billing guideline reviewer
- Work with staff accountants to set up tenants of newly acquired properties and ensure correct booking of closing monies and balances brought over
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