Leasing Coordinator Resume Sample
Everette Mills
30719 Haley Track,
Boston,
MA
+1 (555) 389 8520
Work Experience
Leasing Coordinator
09/2015
-
PRESENT
San Francisco, CA
- Assist Head of Portfolio Leasing and Leasing Manager to provide assistance to leasing teams
- Coordinate with agents to structure, document and present transactions
- Review and analyze offers to lease and provide written recommendation
- Order consumer credit reports
- Create waivers and amendments
- Liaise with Lease Services
- Track process Lease Management
Area Leasing Coordinator
11/2009
-
08/2015
San Francisco, CA
- Procure information from leasing teams, Real Estate Management Services, Lease Services, Corporate Solutions, Accounting and other internal departments to facilitate Client objectives
- Technical and Analytical Capacity
- Assist Leasing Director and Leasing Agent in all aspects of their day-to-day interaction with clients including greeting agents and potential renters, providing beverages, scheduling appointments as directed, and maintaining inventory of site administration forms (availability list, procedure to lease, etc.)
- Handle a multiple phone line system and direct incoming inquiries to the appropriate parties
- Open and close the leasing showroom
- Keep reception area and model apartments neat and ready for showings
- Follow all greeting and registration procedures requested by the Developer
- Create, maintain and distribute internal reports and forms as directed
- Organize and prioritize work loads
Education
University of Fort Lauderdale
2004 - 2008
Bachelor's Degree in Business Administration
Professional Skills
- Strong and persistent follow-up skills. Professional demeanor with excellent communication skills (Oral and written)
- Strong communication skills (oral and written) to effectively communicate with Landlords, Office and Field Staff and prepare legal documents
- Excellent interpersonal, organizational, time management, oral and written communication skills
- Experience in marketing or related field, or any similar combination of education and experience
- Exceptional Organazational and time management skills
- Maintaining a strong closing ratio
- Two or more years professional work experience, preferably in Marketing, Event Planning, Project Coordination in the Retail or Shopping Center industry
How to write Leasing Coordinator Resume
Leasing Coordinator role is responsible for microsoft, advanced, basic, retail, finance, credit, training, database, architecture, bookkeeping.
To write great resume for leasing coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Leasing Coordinator Resume
The section contact information is important in your leasing coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Leasing Coordinator Resume
The section work experience is an essential part of your leasing coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous leasing coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular leasing coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Leasing Coordinator resume experience can include:
- Excellent telephone presentation skills.Ability and commitment to learn new material quickly and upgrade skills
- The ability to communicate effectively with management and coworkers
- Monitor and prioritize expiring leases and provide end of term options to lessees
- Strong knowledge of all computer based programs, specifically all Microsoft Office programs and Irvine Company based programs including Pivotal and Illustrator
- Proactive communication skill with the ability to successfully modify communication approach based on setting (work or social/entertainment)
- Experience writing business correspondence
Education on a Leasing Coordinator Resume
Make sure to make education a priority on your leasing coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your leasing coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Leasing Coordinator Resume
When listing skills on your leasing coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical leasing coordinator skills:
- Work independently and effectively as a team member
- Comfortable working in a fast-paced, highly dynamic work environment and multitasking/establishing priorities
- Strong understanding of branding guidelines for a major brand
- Focuses on converting leads into effective leases by outreach, prospecting and lead generation
- Application processing experience in a high volume residential setting
- Leasing experience
List of Typical Experience For a Leasing Coordinator Resume
1
Experience For Specialty Leasing Coordinator Resume
- Assist Leasing Director and Leasing Agent in all aspects of their interaction with clients including greeting agents and potential renters, providing beverages, scheduling appointments as directed, and maintaining inventory of site administration forms (availability list, procedure to lease, etc.)
- Managing site marketing programs (direct mail, social media, advertising, competitive analysis, etc.)
- Promoting the Furnished Executive Housing Program to local companies
- Construction/Tenant coordination: building process, track expenditures, and sometimes supervises scheduling
- Generates requests to creative for graphic needs including but not limited to (signage design, façade design, logo design, attraction graphics, area development & wayfinding graphics)
- Handle scheduling/planning logistics for real estate focused benchmarking trips and luncheons/events, and industry conferences with guidance from supervisor
- Respond to all incoming leasing inquiries to capture opportunities
- Produce proposals, letters, memoranda’s, meeting agendas, presentations and proofread documents for appropriate grammar
2
Experience For Area Leasing Coordinator Resume
- Recommends and places approved advertising
- Documents leasing activity and important information in database notes
- Coordinates with necessary outside vendors, printers, etc. for completion of projects
- Calendar maintenance and follow up, including scheduling/rescheduling meetings with a clear understanding of importance of meeting requests and schedule accordingly with marketing, construction, tenant meetings
- The ability to understand and adhere to policies and procedures, use basic math skills, and exercise effective verbal and written communication skills with residents and guests
- Manage administrative functions that include guiding new residents through the application and move-in process (Performing background / credit checks, writing up leasing contracts, etc.)
- Plan entertaining and successful resident events
3
Experience For Portfolio Leasing Coordinator Resume
- Communicate as a liaison between internal and external departments/customers for all Lease Administration needs
- Review invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
- Set-up and maintain reminders for portfolios
- Upload and bookmark files accurately
- Assist Lease Administrators with review of standard reports
4
Experience For Leasing Coordinator Resume
- Handles, tracks and follows-up on all telephone and e-mail inquiries
- Assures that the office is properly stocked and supported with supplies, brochures, leases, equipment and forms, as needed
- Assures that all leasing and renewal documents are efficiently presented and properly prepared for submission to the Leasing Manager and/or Vice President of Marketing
- Prepares proper and timely submission of weekly reports including the Status Report, Traffic Report, Inventory Summary, Lease Renewal Log, and other reports that are required
- Tracks web page functionality and inventory daily
- Research competitive market demographics and consumer demographics, and canvas for prospective new tenants
- Cold call prospective tenants
- Show properties to customers
- Work directly with the Owner of the properties to assist
5
Experience For Specialty Leasing Coordinator Resume
- Self starter and highly motivated individual
- Travel (local)
- Adds new property units to database; enters direct costs and verifies profit. Requests checks for properties/partners
- Books reservations into units. Enters key data into the system and ensures accuracy of information
- Requests unit set ups so that vacant units are prepared for the tenant
6
Experience For Area Leasing Coordinator Resume
- Provides after-hours emergency customer service as assigned
- Greets all prospective residents and shows apartments
- Processes applications and lease renewals
- Coordinates work orders with the maintenance staff
- Works with Property Manager to recommend appropriate rent levels at the community by completed market surveys and area competition shops
- Coordinate weekly pre-lease committee meetings. Including notices, agendas, audio visual, and conference services etc. and bi-monthly lease committee meeting including notices, agendas from each region, audio visual, and conference services, etc
- Review deals prior to pre-lease submission to insure accuracy, completeness, consistency and impact on proforma. This includes review with respective Leasing reps, Directors and VPs Leasing
7
Experience For Portfolio Leasing Coordinator Resume
- Transcribe and oversee distribution of Pre-leasing meeting recap
- Follow-up with VP’s, Directors and Leasing reps on changes to qualify deals for pre-leasing
- Coordinate with the support assistant to the Sr EVP, Mall Leasing to ensure deals move through review, pre-lease and senior management approval steps expeditiously
- Coordinate occupancy management tasks and service delivery including application, assignment, transfer, renewal and termination processes
- Facilitate and manage leasing process and serve as the primary contact for leasing information. Responsible for managing high level strategic planning tasks, analyzing issues that arise and making recommendations for improvements. Also responsible for responding to inquiries in a timely manner to ensure maximum occupancy throughout the year
- Effectively utilize housing management system database for application management, and assignments. Troubleshoot problems and work with the technology staff (StarRez Product Manager) to resolve issues
- Interpret and resolve leasing, policy, and billing disputes with special attention to FERPA guidelines. Exercise complex decision making skills related to appeals and complaints
- Ensuring that all information for listings and vacant space is correct and uploaded to applicable leasing platforms (i.e., CoStar, VTS.,)
8
Experience For Leasing Coordinator Resume
- Provide marketing support to local leasing professionals to execute all marketing efforts as it pertains to business development and promotion of office space
- Collaborate on preparation of monthly reports, including current status of deals, marketing efforts for vacancies, companies currently targeting, etc
- Provide applicants and residents with information regarding the University and the community using newsletters, mass emails and other mediums of communication
- Coordinate check-in and check-out processes: evaluate procedures, update related check-in and check-out materials for residents, and provide staff training
- Coordinate billing, respond to billing questions, and monitor delinquent accounts. Coordinate apartment key inventory: account for all apartment keys, conduct semi-annual key inventory, track returned keys and investigate when keys are not returned in a timely manner
- Participate in continuous improvement activities including development and revision of policies and procedures, correspondence, publications, and web site content
- Participate in staff meetings, training, and development
- Assist with reviewing real estate publications required to analyze market conditions and disseminate to team members
- Database Building & Maintenance
9
Experience For Specialty Leasing Coordinator Resume
- Respond to rent verification requests and coordinate record retention and disposal
- Recruit, select, train, supervise, and evaluate summer student support staff
- Provide leadership and oversight of the daily operations of the leasing office. Facilitate or mediate positive interpersonal interaction between staff and provide a model for maintaining a positive work environment
- Serve on search committees for other Family & Graduate Housing vacancies as needed
- Interface with architecture firms to ensure measurements of vacant space are up to date and accurate
- Assist with the creation and editing of the content of marketing materials and presentations to include flyers, corporate leasing proposals, qualifications booklets, and email blasts invitations
10
Experience For Area Leasing Coordinator Resume
- Assist with planning and event support for tenant events
- Create or assist in the creation of brochures, flyers and floor plans for exclusive listings
- Manage team contact database and oversee database entry
- Provide advanced administrative support
- Energetic, proactive, reliable, takes pride in work, and works well within a team
List of Typical Skills For a Leasing Coordinator Resume
1
Skills For Specialty Leasing Coordinator Resume
- Deal with multiple tasks effectively and establish priorities
- Organize and prioritize to maximize work productivity and assist in obtaining departmental goals
- Operate PC in a Windows environment using multiple programs
- Proven ability to have a successful sales technique/approach
- Strong Customer Service mindset
- Demonstrate initiative, personal awareness, professionalism, and integrity
- Experience with magazine ads/publication design
- Prioritize and organize projects and workload
- Solve problems and make effective decisions in a manner and with results that reflect company mission and values
2
Skills For Area Leasing Coordinator Resume
- Previous experience in Retail Lease Administration highly desirable
- A valid Real Estate Salesperson or Associate Broker License required
- Excellent PC, Excel, MSWord and Powerpoint
- Developing community outreach and marketing materials in an effort to recruit for University-owned off-campus housing
- Understanding of lease language and contracts including the ability to comprehend, analyze, and interpret complex documents
- Resolving high-level tenant issues
- Serving as a liaison between University-owned off-campus tenants, the University and the Oakland area, and other University Departments as necessary
3
Skills For Portfolio Leasing Coordinator Resume
- Assisting with all inspections of move in apartments to insure quality of apartment meets standards
- Building and maintaining relationships with tenants
- Interacting with management and maintenance staff
- Works as a team with other Leasing Coordinators to ensure that all work is being completed accurately and in a timely fashion
- Coordinates schedule with Property Manager and Leasing Coordinators to ensure there is office coverage during operable business hours
- Responsible for maintaining an overall leasing ratio of 40% or greater
- Performs and assists in planning outreach marketing
- Review incoming and outgoing documentation for accuracy
- Support customers by answering general leasing questions through phone and email
4
Skills For Leasing Coordinator Resume
- Gather all necessary information needed for the processing and closing of rental applications in a timely, accurate and professional manner
- 2+years knowledge of the retail Leasing industry
- Expert MS Excel user (statistical analysis, charting, advanced formulas)
- Production knowledge for print and familiar with releasing files
- Meets with Property Manager on a regular basis to report progress in accomplishing set goals
- Works as a team and with the Property Manager to keep staff upbeat and motivated, implementing contests and incentives as directed
5
Skills For Specialty Leasing Coordinator Resume
- Attends all relevant training opportunities provided
- Follows all policies and procedures as they relate to leasing apartments
- Responsible to consistently maintain a shopping score of 95% or greater
- Works closely with the Director of Specialty Leasing and Operations Manager to ensure tenant compliance with property guidelines
- Coordinate retailer visual merchandising displays and signage
- Responsible for overseeing the administrative details for all License Agreements
- Update and maintain Specialty Leasing CRM (Salesforce) database
- Maintain daily, weekly, & monthly leasing activity reports
- Assist in the weekly and monthly billing for intercompany and individual contractors
6
Skills For Area Leasing Coordinator Resume
- Support Real Estate Representatives and Managers by researching lease agreements, documents and landlord communications to answer questions
- Receive calls from lessors regarding lease agreements and forward to Real Estate Representatives and Managers when necessary
- Inventory reporting for the 5 SW region markets
- Site lease expense analysis and reporting
- Provide exceptional customer service to prospective renters while processing their applications
- Proactively follow up on all leasing applications and monitor turnaround time goals
- Preparation, execution and tracking of lease modification agreements and memorandum of leases for new and relocation leases as required and approved
- Timely preparation of estoppels and subordination non-disturbance agreements after researching the legal documents in lease file, to insure lease compliance
- Creates tenant leases using the database; follows up to obtain signed leases
7
Skills For Portfolio Leasing Coordinator Resume
- Pass a background check, credit check and drug screen
- State required real estate sales or brokers license
- Proficient use of all Microsoft office software
- Advanced knowledge of Microsoft Office, specifically Excel, Word and PowerPoint
- Read and understand standard business documentation (e.g. contract language)
- As an Administrative Assistant or similar type Assistant role with Administrative responsibilities
8
Skills For Leasing Coordinator Resume
- Proficient MS Excel and PowerPoint user
- California Real Estate License within 6 months of hire
- Exercises high quality customer service and leadership in all areas of performance
- Projects a professional image and demeanor
- Proficient in Adobe CS (Illustrator, Photoshop, InDesign)
- Self-motivated, proactive individual with a positive attitude
- Meet and or exceed goals
- Expertise in Excel and Microsoft Office
9
Skills For Specialty Leasing Coordinator Resume
- Pass relatable job assessments
- Conduct work as a professional
- Understand and interpret lease language
- Multi-task to be successful in a high-productive, deadline-oriented environment
- Learn and navigate lease software system
- Every center is ideally located to truly support the community it serves
10
Skills For Area Leasing Coordinator Resume
- Computer proficiency to include Microsoft Office Applications
- Positive, can-do attitude with a commitment to excellence
- Make sure all information is entered into Yardi and any other software programs such as on-site.com or Rent Cafe
- Manage special projects as designated, specifically, dealing with administrative and coordination issues and pitch decks by preparing PowerPoint presentation, demographic and sales information
- Work closely with other teams regarding site development to troubleshoot and solve problems, reschedule around delays, and report financial and other miscellaneous information to immediate supervisor or internal clients
- Process and administer invoices and payments for various vendors and brokers, ensuring timely and accurate processing. Create New Vendor requests for purchase orders
- Assures impeccable presentation of the building including inspecting turned units, leasing office and model apartments weekly
- Review, abstract and audit lease and owned location documents including updating and maintaining all lease information and data
- Provide compelling and informative leasing presentations catering to prospects' needs, values and concerns
List of Typical Responsibilities For a Leasing Coordinator Resume
1
Responsibilities For Specialty Leasing Coordinator Resume
- Organize, design, and communicate details of Specialty Leasing deals, events and programs within and outside the organization. Support and often spearhead all Specialty Leasing event efforts from planning to execution
- Previous sales experience
- Prepare event notifications and manage Specialty Leasing events on property– sometimes requiring evening and weekend assignments
- Maintain files, issue fines, collect rent and sales information from retailers
- Generate lease contracts and ensure the completion of all documents
- Manage and process maintenance escrow funds and work with operation settlement teams to credit accounts
2
Responsibilities For Area Leasing Coordinator Resume
- Store, file, and distribute lease documents, sales pamphlets, warranty information, and other lease package material
- Process rental apartment applications for a large residential complex
- Communicate with prospective renters, their employers, their previous landlords and any other involved parties to obtain necessary documentation for verification of application information
- Verify accuracy of all application information and documentation
- Provide application status updates to prospective renters, resolve discrepancies or problems and ensure quality customer service
3
Responsibilities For Portfolio Leasing Coordinator Resume
- Provide admin support to the team
- Able to meet objectives within deadlines and minimal supervision
- Preparation and execution of build to suit leases based on negotiated lease terms approved by the Real Estate Committee using the standard lease document and execution of conventional leases prepared by outside council
- Update Store Life Cycle Management (SLM) system summary page, schedule, forms and document folders with required data and documents
- Update key fields and document folders in SLM and REM with information for the ”fee for development” program, company-owned store locations and other matters as assigned to assist the Sr. Director, Real Estate Legal
- Coordinate with the support assistant to the SVP, Big Box Leasing to ensure deals move through review, pre-lease and senior management approval steps expeditiously
4
Responsibilities For Leasing Coordinator Resume
- Communicate with all levels within the organization and ability to work and learn independently and in a team situation
- Demonstrated proficiency in word processing, property management software (preferably Yardi and/or One Site), and spreadsheet management programs in order to complete required reports and employment documents
- Proficiency and fluency in using the internet for marketing, advertising, and sales-related circumstances, including using Craigslist, Google and other search engines, and navigating the internet and websites
- Familiar with Basecamp
- Abstract extensive information from the executed lease and lease modification agreements and enter into Real Estate Manager (REM) to be used by the Lease Administration Department for rent payment, lease compliance and maintenance responsibilities, exclusive use restrictions, as well as contact information and financial metrics to Finance for straight line rent information
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