Management Assistant Resume Sample
Madge Schimmel
2819 Devan Junctions,
Boston,
MA
+1 (555) 337 2174
Work Experience
Management Assistant Senior
04/2017
-
PRESENT
San Francisco, CA
- RBC Phillips, Hager & North Investment Counsel - Regional Manager, Operations
- Support the administration of the financial control system, which requires the integration and utilization of data using appropriate systems such as eVA (the commonwealth of Virginia’s procurement system), Sodexho, or generation of hard copy documentation for goods and services required and as assigned
- Processes travel authorizations and requests through the Travel Request System
- Screen incoming requests in eVA, Travel Request System or hard copy documents and enters request in the document log
- Generates vouchers for payment of authorized expenditures from the University Foundation
- Process credit card purchases when authorized
- Serves as initial point of contact in the Dean’s Office for eVA, Purchasing and Travel Offices
- Appropriate interpersonal skills required to interact with senior Rockwell Automation management
- Provide administrative and management assistance and support
Senior Management Assistant
05/2011
-
01/2017
San Francisco, CA
- Prepares correspondence, reports, and other documents in draft and final form using a word processor
- Performs administrative office support functions and maintains cooperative working relationships with co-workers, related functions, customers, and operating officials
- Provide administrative assistance to the Vice President, other management and staff to enhance his or her effectiveness and that of the leadership team
- Arrange travel itineraries, both domestic and international. Coordinate international travel with Rockwell contacts and ensure passports, visas, and other travel documents are up to date and accurate
- Supervise daily activities of the CSM Administrative Assistant
- As needed, and with limited direction, create spreadsheets, charts, and presentations using Microsoft Software to assist executive in achieving their meeting objectives
- Arrange meetings, local and offsite, ensuring that all content, meeting setup, network connection requirements are met, as well as food and refreshments, as needed
- Arrange, coordinate and attend all staff meetings including preparing agenda, arranging meeting rooms and compiling content
- Process travel and expenses within Rockwell guidelines
Management Assistant
06/2004
-
03/2011
New York, NY
- Review, analyze, and evaluate the accomplishments of various office administrative functions
- Advise on proper maintenance and control of records
- Uses discretion and judgment in handling confidential information; able to work independently and collaboratively with little supervision, and to prioritize assignments as required
- Receive and monitor daily census and send hospital admission and discharge tasks via Touchworks (or fax if Touchworks unavailable) to the patient’s SJHMG Primary Care Physician and SJHMG specialist (if appropriate) 15
- Assists in developing, maintaining and implementing the Fire Department's in-house database for tracking all facility repairs, preventive maintenance and warranty information; interacts with IT personnel to improve the accuracy and effectiveness of the database
- Demonstrates proficiency with Computerized Maintenance Management System (CMMS) software program; works closely with Department of Public Works Bureau of Building Repairs' Superintendent for day-to-day needs and emergency repairs to ensure that Fire Stations/Facilities are kept fully operational
- Provides direct support to the procurement analysts and price analysts by organizing, collecting, analyzing and presenting information related to the current and future program/project and matrixed contracting organizations, which have diverse functions and also have periodic changes in workloads or program objectives
- Controls, develops, and tacks administrative directives for various contracting organizations with diverse functions or program objectives
Education
Drexel University
1999 - 2003
Bachelor's Degree
Professional Skills
- High level of problem solving skills, strong communication skills and interpersonal effectiveness required
- Organizational skills, attention to details, problem solving skills, and ability to cope with conflicting demands
- Strong organizational skills and attention to detail, prioritizing deadlines and juggling multiple projects
- Word processing skills/Computer skills
- Excellent project management skills including proficiency in prioritizing and managing diverse, ongoing projects as well as ability to adhere to deadlines
- Excellent verbal and written communication skills including proofreading and editing with strong attention to detail
- High level of computer software skills including Banner database experience
How to write Management Assistant Resume
Management Assistant role is responsible for computer, interpersonal, organizational, english, advanced, microsoft, customer, excel, outlook, analytical.
To write great resume for management assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Management Assistant Resume
The section contact information is important in your management assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Management Assistant Resume
The section work experience is an essential part of your management assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous management assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular management assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Management Assistant resume experience can include:
- Review, screen and direct mail and telephone calls. Provide prompt, customer-oriented service to all callers and visitors, solving their requirements without executive whenever possible
- Booking meeting rooms / venues for the team.Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc
- Strong attention to detail and analytical skills, and the ability to communicate effectively verbally and in writing
- Strong verbal and written communication skills, coupled with exceptional research, data collection, and analytical skills
- Excellent communication and strong writing and interpersonal skills
- Strong analytical, presentation and organizational skills as well as good attention to detail
Education on a Management Assistant Resume
Make sure to make education a priority on your management assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your management assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Management Assistant Resume
When listing skills on your management assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical management assistant skills:
- Effective communication skills, with strong English language skills
- Good quantitative and analytical skills, strong sense and interest in number crunching
- Demonstrated ability of effectively multi-tasking and adapting to changing requirements
- Work effectively under pressure due to changing priorities, interruptions, high/low census, payor demands and discharge planning demands
- Strong organizational, analytic, and problem-solving skills. Precision, attention to detail, and creative thinking
- Good data and information organising skills
List of Typical Experience For a Management Assistant Resume
1
Experience For Case Management Assistant Resume
- Skills: excellent customer service skills; strong organizational skills
- Proven record of showing initiative and problem solving skills
- Solid facilitation, relationship building and problem solving skills
- Good analytical and problem-solving skills; fast learner and motivated
- Updating or learning new technology and/or skills
2
Experience For Management Assistant Senior Resume
- Critical thinking skills (generating multiple or creative solutions to a problem, drawing inferences, synthesizing and integrating information)
- Proven performer with min. 5+ years of experience as management/executive assistant
- Prioritizing DM email and as needed composing and sending responses to inquiries for the Department Manager
- Skill and ability to develop training programs and conduct training and testing
- Skill in planning, organizing, and evaluating all unit related programs
- Knowledge of standard storage and hazardous materials classifications. Skill and ability to develop training programs and conduct training and testing
3
Experience For Portfolio Management Assistant Resume
- Assists in documentation and evidencing of an effective Corporate Compliance Program including tracking hotline calls and disposition
- Good knowledge of office support functions; word processing, filing, composing a variety of business documents, reception
- Well suited to function in a fast-paced, priority-shifting, deadline driven work setting
- Experience arranging travel, meetings, catering, and general office organization
- Maintains effective working relationships with persons at all levels within the company including vendors, customers, employees, consultants, etc
- Experience performing liaison activities in work setting
4
Experience For Materials Management Assistant Resume
- Experience composing and editing a variety of business documents with quality and a high level of accuracy
- Maintain effective communication with customers including shared folders and Microsites
- Excellent understanding of all applicable internal processes
- Good understanding of the Volvo Group Business
- Operates various forklifts and ensure checklists are being filled in daily
5
Experience For Utilization Management Assistant Resume
- Min 5 years in business support, operations, administration or any other role providing equivalent experience in international companies
- Reviews status of relevant expenditures and requisitions for goods and services to ensure timely and accurate processing
- Cross training within the team for effective backup support
- Maintain strong interpersonal relationships with employees at all levels of the organization
- Develop and maintain effective business contacts with vendors and services
- Maintain realistic balance among multiple priorities
- Prioritize and a determination to finalize tasks with a high quality mindset
- Participation and sharing in assistant team meetings and activities to ensure efficiencies in workload priorities
6
Experience For Senior Management Assistant Resume
- Support the on/off boarding of employees to ensure effective start of new employees in close cooperation with EIM PMO office
- Prepares, coordinates, and consolidates documents, reports, or briefings
- AS400 or similar experience helpful
- Drafting agendas, collecting materials and distributing meeting materials to attendees, and preparing briefing packets as needed
- Collecting data, researching files, assembling background material, compiling chronologies, and formulating recommendations
- Collecting and sorting of incoming mail, receiving and sending packages (TNT and FedEx)
- Processing, tracking, and approving claim vouchers, purchasing card statements, travel claims, journal entries, and budget transfers
- Developing and writing content and distributing correspondence and meeting minutes as needed
7
Experience For Programme Management Assistant Resume
- Assisting with acquiring, developing and managing college-level texts and their supplements, both print and digital
- Photocopying, Filing, Shredding, laminating as required by SMT
- Filing, arranging couriers, mailing documents and checking the office mailbox daily
- Researching, retrieving, and compiling materials as background when needed
- Developing and maintaining tracking systems for correspondence and official documents
- Maintaining and following policies and protocols requiring administrative approval
8
Experience For Client Management Assistant Resume
- Researching, creating and updating articles for the Office of Equity and Diversity (in both the English and Spanish language) and Tribal Relations websites
- Collating Key Performance Indicator (Printing and displaying)
- Assisting with new starter on boarding e.g. ordering PPE, IT account creation
- Formatting, updating & editing of technical policies and procedures
- Providing event briefing material including guest bios to the President, Provost and other administrators as appropriate for each event
- Monitoring the office administration and ICT related contracts for the Singapore Branch, liaising with suppliers and renewing contracts where necessary
- Monitoring and ordering of office supplies, food and beverages, business cards, keeping stock room tidy
- Arranging travel accommodations which includes preparing associated documentation, scheduling appointments and commitments; OR
9
Experience For FEP Case Management Assistant Resume
- Organizing and coordinating trainings
- Creating and updating the shift plan of the organization
- Willing to work in fast-paced, demanding global environment
- Preparing meeting agendas, minutes and presentations
- Supporting the managers in the recruitment and onboarding activities
- Working knowledge of FMSCA guidelines regarding commercial motor vehicle. inspection, repair, and maintenance is beneficial, though not required
- Assisting with travel and a complex calendaring system
- Providing administrative support for training faculty and staff university-wide in cultural competency
10
Experience For Resource Management Assistant Resume
- Coordinating division program evaluations for annual reporting
- Directing other special projects of a short-term or on-going nature as assigned by the Director or Coordinator
- Applying extensive knowledge of University business practices (including all Banner applications) to daily transactions
- Participating in short-and-long-range planning activities, decisions, and procedures
- Researching fiscal requests and drafting correspondence related to this area
List of Typical Skills For a Management Assistant Resume
1
Skills For Case Management Assistant Resume
- Able to demonstrate strong time management skills
- Good communication skills and a strong command of English and German, both spoken and written
- Very strong organizational and time management skills to handle functional workload and multiple priorities
- Demonstrated attention to detail, strong analytical and organization skills
- Strong facilitation, relationship building and problem solving skills
- Strong interpersonal skills and communication in words and writing
2
Skills For Management Assistant Senior Resume
- Strong communication, time-management and influencing skills
- Excellent writing, communication, organizational, interpersonal and computer skills
- Engaged, organized individual with strong critical thinking skills who has the ability to work efficiently under pressure.Responsibilities
- Excellent organisational skills with the ability to manage large quantities of data, paying particular attention to detail
- Demonstrated superior keyboarding skills
- Discrete and comfortable dealing with confidential information, consistent and loyal approach, with attention to detail and excellent organisational skills
- Experience of prioritising workload in line with the urgency of the goods
3
Skills For Portfolio Management Assistant Resume
- Solid facilitation, relationship development and problem solving skills
- Work effectively and manage priorities in a dynamic, fast paced environment
- Strong technology skills and interest
- Partner effectively with the team to manage agendas, cover phones, understand priorities and facilitate last minute changes
- Structure: shows strong organizational skills, planning and structure in the work (efficiency)
- Excellent public relations skills and ability to maintain composure under pressure
- Excellent public relations skills and ability to professionally represent the office
- Possess excellent secretarial and organisational skills
- Proficient in Microsoft Office Suite applications including Word, Excel Strong oral and written communication skills
4
Skills For Materials Management Assistant Resume
- Detail oriented, possess strong organization skills and be able to work on multiple concurrent assignments
- Excellent phone skills, with the ability to appropriately triage and route calls
- Strong written and verbal communication, administrative, and organizational skills
- Strong verbal and written communication skills and able to successfully interact with individuals at all levels of the organization
- Good communication skills both in writing and by telephone
5
Skills For Utilization Management Assistant Resume
- Strong analytical skills, and ability to do research and provide solutions
- Demonstrated skills in the areas of negotiation, communication (verbal and
- Being able to deal effectively with complexity, having an eye for detail
- PC skills, including Word, Excel, PowerPoint, iBabs, Rabobank applications (e.g. HR Zelfbediening, MI4U, etc.) and familiar with using and maintaining the web
- Demonstrated superior experience with MS Outlook calendaring complex calendar management, etc
6
Skills For Senior Management Assistant Resume
- Demonstrated ability to handle multiple projects and changing priorities to work under pressure to meet frequent deadlines
- PC skills including Word, Excel, PowerPoint, SharePoint and Outlook
- Communicate effectively with a diverse group of individuals, both orally and in writing
- Prioritise, and manage multiple tasks and conflicting priorities
- Demonstrates flexibility via an ability to adapt to changing priorities and
7
Skills For Programme Management Assistant Resume
- Demonstrated superior experience with MS Outlook calendaring, complex calender management, etc
- Demonstrated ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines
- Professional, intuitive, service-minded and problem solving skills
- Able to effectively use and manage e-Rooms, Rshare, and DocuShare
- Work effectively with as part of an International team
- Work harmoniously and effectively with others
8
Skills For Client Management Assistant Resume
- Perform ‘collision’ tests on deals prior to confirmation to validate availability of rights
- Advanced computer skills using Outlook, Word, Excel, and PowerPoint
- Demonstrated ability to set priorities for assigned work
- Effectively accomplishes projects within established resource guidelines
- Able to effectively use and manage e-Rooms and or RShare
- Experience as secretary or comparable experience
9
Skills For FEP Case Management Assistant Resume
- Demonstrated good knowledge with MS Office Tools
- Excellent experience working with timekeeping systems, ideally KRONOS
- Have exceptional customer service and communication skills
- Work effectively using Windows, Word, Excel, PowerPoint and/or other software as required
- Has the ability to effectively and professionally interact with various departments, Faculty, staff, and vendors
10
Skills For Resource Management Assistant Resume
- Prior direct work experience with the Federal Emergency Management Agency (FEMA)
- Superior customer contact skills to include federal government clients and commercial vendors
- Planning and co-ordinating agenda’s: determines priorities together with the manager, organizes the agenda and anticipates on potential agenda conflicts
- Acting as a point of contact for the associate vice president’ s office and ensuring excellent customer service for the department
- Acting as a point of contact for the office and ensuring excellent customer service for the division
- Experience planning, organizing, implementing and evaluating special projects
- Experience analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators
List of Typical Responsibilities For a Management Assistant Resume
1
Responsibilities For Case Management Assistant Resume
- Possess excellent interpersonal skills, capable of self-direction, independence of action and the ability to exercise good judgement
- Excellent English skills on top of one or more Nordic language’s
- Proven administration skills with a high attention to detail
- Excellent communication and interpersonal skills. Ability to interact with various teams and professionals at all levels
- Complete ad hoc projects for team.Qualifications Required Skills
- Demonstrate ability to prioritize and organize with attention to detail
2
Responsibilities For Management Assistant Senior Resume
- Previous Management Assistant experience / Team Assistant experience
- Acting as a point of contact for the Advancement office and ensuring excellent customer service
- One to two (1 - 2) years of materials handling experience
- Maintain files, answer phones, and review incoming mail and prioritize for action
- Demonstrates proficiency and accuracy in typing on a variety of forms, documents, and reports
3
Responsibilities For Portfolio Management Assistant Resume
- Experience of office including word and excel
- Develops strong working relationships with various community agencies and payors in order to promote timely patient discharge and positive financial outcomes
- Develop, document and maintain a profile for each client to help solidify and increase the client relationship
- Ensures effective communications are established and maintained between the Department Head and adidas Group departments and facilities
- Experience organizing and implementing projects
- Diary management; organisation, prioritisation and stakeholder liaison
- Demonstrated knowledge of medical and business terminology
- Exceptional skill with MS Outlook calendar and complex calendar management, etc
4
Responsibilities For Materials Management Assistant Resume
- Validates patient’s demographic and payer information with patient/family and notifies Patient Access immediately if any corrections are needed
- Assisting in arranging/organizing internal and external events for large and small groups, ordering meals or refreshments and securing meeting rooms
- Handling and maintaining confidential and sensitive materials and assisting in entering donor contact reports
- Recording, transcribing and distributing minutes of meetings / events
- Tracking and following up on meeting outcomes
- Acting as supply coordinator, ordering office administrative supplies, and preparing purchase requests
- Coordinating special projects and investigating issues for possible solutions
- Creating a supportive team environment by cross training with other support staff
- Assisting the senior administrator and providing office management for the Office of Equity and Diversity and Tribal Relations
5
Responsibilities For Utilization Management Assistant Resume
- Composing and editing correspondence for Office of Equity and Diversity (in the English and Spanish language) and Tribal Relations
- Making and confirming travel arrangements—Hotels, flights, rentals, food
- Ensuring high quality standards and formatting protocols that are adhered to within the office and with partner offices
- Maintaining and updating confidential and personnel files, reports, and contact lists for the Office of Equity and Diversity and Tribal Relations
- Maintaining inventory of office supplies and purchasing as needed
6
Responsibilities For Senior Management Assistant Resume
- Serving as the division records, files, publications, and reports manager and preparing a variety of special reports
- Preparing sign-off sheets, collecting approval and authorizations (signatures) when requested
- Managing business travels and settlement of expenses
- Maintaining databases / registers if required
- Maintaining supply of stationery, office supplies and PPE
7
Responsibilities For Programme Management Assistant Resume
- Anything else that comes along…
- Serving as a liaison with internal and external individuals and groups
- Taking minutes for all advisory council meetings, summit and conferences and other meetings as deemed necessary
- Creating monthly newsletters for the Office of Equity and Diversity and Tribal Relations
- Providing monthly reports for reconciliation
- Performing financial and budget administration functions
- Ensuring accuracy of a variety of automated reports
- Preparing spreadsheets, charts, graphs, or narrative summaries for management or program analysis reports
- Serving as liaison between employees and managers and the Human Capital office
8
Responsibilities For Client Management Assistant Resume
- Ordering office stationary and pantry supplies
- Assisting the office with day to day ICT issues and escalate issues to the London ICT team where necessary
- Carrying out office administration projects as requested by the Branch Manager
- Dispatching of internal/external post, phone calls (daily)
- Ordering of office furniture, IT equipment, business cards with E-shop and my Workplace
- Assisting with preparation of budget for space allocation
- Understanding of the political and legislative process
- Providing guidelines and ensuring compliance with policies and procedures
9
Responsibilities For FEP Case Management Assistant Resume
- Researching donor background information and preparing sensitive contact, prospect and donor profiles and assist in the development and submission of reports
- Coordinating special projects and investigating special issues for possible solutions
- Ensuring accuracy, follow through and deliverables on assigned tasks
- General administrative support – telephone support, photocopying, faxing, scanning and maintaining filing and archiving systems
- Supports the Planning lead in coordinating and running the administration for Planning team. Guiding the policies for the Planning in EMEA
- Contract management including uploading and liaising with various stakeholders in the organization regarding approvals, signing, and other required processes
- Document handling (printing, scanning, filing) if so requested
- Responsibilities include monitoring and reporting of an investment team’s portfolio holding, cash flows and related investment data
- Contributes to the preparation, organization and administrative backstopping of training seminars and workshops, as well as servicing the meetings if required
10
Responsibilities For Resource Management Assistant Resume
- General office management including internal and external correspondence in English, archiving, mailings, acting as communication interface
- Provide support and management for ad hoc project requests including maintaining files, organizing, and other administrative support
- Support on-boarding activities of new hires and/or team members including but not limited to phone, computer, credit card ordering, etc
- Accountable for meeting and event planning and organization – schedules attendees, resource reservation, preparation of meeting materials, etc
- Acts as a host for Planning meetings, organizing events and hosting our visitors
- Enter team’s trade orders (single order, program trades, etc.) by working as a liaison between portfolio managers, investment team and trading desk
- Replaces the Senior Staff Assistant and provides backstopping for other colleagues during absences
- Follows Althea SOP’s for material transfer and stocking of gowning and other supplies throughout the Fill/Finish department
- Assistance in preparing and coordinating presentations for meetings
Related to Management Assistant Resume Samples
Capture Management Resume Sample
Work Experience
• Manages an agile business development team comprised of market-facing business development/client executives and capture managers, while performing as an individual contributor in both market development and capture
• Develops and maintains a close relationship with the key customers to understand ...
Professional Skills
• Exceptional interpersonal skills (speaking...
• Senior level experience with DoD, IC, Fede...
• Excellent oral and written communications ...
Solutions Management Resume Sample
Work Experience
• Develop, own, and drive strategic plans for Blackboard’s higher education markets, that drive viable products, sales, product integration, and marketing plans
• Identify key product and / or solution gaps within Blackboard’s product solutions, to include identification of viable alternatives (organ...
Professional Skills
• Strong communication skills (verbal ,writt...
• Experience with Unix Administration skills
• Strong hands on experience writing SQL que...
Wealth Management Resume Sample
Work Experience
• Cooperate with the Branch’s cross-training requirements as directed
• Perform role of chief client strategist by coordinating the team’s ongoing communication with the client and orchestrating the execution of the client plan
• Series 7 & 63 licenses required for position...
Professional Skills
• Excellent communication and interpersonal ...
• Skilled at multi-tasking, managing priorit...
• Strong organizational, triage and prioriti...
Servicing Manager Resume Sample
Work Experience
• Experience in the asset management industry
• Good product knowledge in multi-asset class
• Mature, strong communication skills and detailed-oriented
• Leading a team to ensure the timeliness and accuracy of Corporate Action and Dividend Payments to Cit...
Professional Skills
• Proven Leadership and Employee Management ...
• Proven Leadership and Employee Management ...
• Strong focus on Client service/experience ...
Manager, Enterprise Resume Sample
Work Experience
• Thorough knowledge of the bank’s PMO methodologies and project lifecycle stages
• Three to five years’ experience in leading the Implementation, enhancements, and support of Concur in a large scale enterprise-wide regulated environment. This includes
• Development of business...
Professional Skills
• Proven leadership skills with the manageri...
• Strong communication and interpersonal ski...
• Communicate effectively and presentation s...
Mgr Capture Management Resume Sample
Work Experience
• Lead/Support Raytheon’s business proposal activities
• Leadership experience as an international capture/BD Lead for pursuits with experience in successful business captures in the airborne ISR market
• Direct experience in successfully working with systems controlled under t...
Professional Skills
• Experience with customer focused marketing...
• Demonstrated experience leading capture ac...
• Strategic planning and demonstrated relate...