Meeting Coordinator Resume Sample
Cristian Breitenberg
53672 Johnson Roads,
Phoenix,
AZ
+1 (555) 694 8047
Work Experience
Senior Meeting Coordinator
12/2016
-
PRESENT
Detroit, MI
- Adhere to conference center SOP’s
- Understand and adhere to the Company’s risk and regulatory standards, policies and controls in accordance with the Company’s Risk Appetite
- Work with Account Management Admins to determine needs of the client meeting
- Coordinate catering for the meeting
- Work with the Mail Center to coordinate room setup and to request any drinks and snacks needed
- Monitor meeting while in progress for any needs that arise
- Set up and break down food and drinks
Meeting Coordinator
03/2012
-
11/2016
Houston, TX
- Manages Speaker/Sponsor/VIP accommodations & transportation
- Partners with dedicated team to communicate registration/air needs
- Process individual registrations for participants and/or assist with questions regarding registration
- Perform research on venues, restaurants, and other meeting suppliers
- Produce name badges, labels, tent cards, etc
- Responsible for scheduling and managing project mailings assuring all pieces are ready, to include but not limited to, hard copy and/or electronic mailings of invitations, confirmations, final documentation and mail merges, if applicable
- Perform quality control checks on arrival and departure manifests, rooming lists, etc. using macros when applicable
- Manage Long Term Stay requests including negotiating guestroom rates and amenities for guests staying longer than 14 days
Junior Events Meeting Coordinator
02/2009
-
11/2011
Phoenix, AZ
- Clean up the room and take care of the dishes
- Coordinate with the Account Management Admin on travel and parking needs
- Monitor lobby and 3W bathrooms for cleanliness while clients are in the building
- Ensure the client’s logo is on the Lobby Welcome Monitor
- Coordinate AV setup with the AV Team
- Creates and monitors hotel block and communicates updates to team
- Recommends specific needs/fields to be included on registration site prior to web building, including activity descriptions, registration deadlines, etc., and then assists with building and management of all activities, meetings and reports
- Performs quality control check on web site prior to going live and communicates challenges to Web Builder or Meeting Manager
- Creates first draft meeting and event menus for Meeting Management Team as requested, and ensures quality and accuracy of Banquet Event Orders (BEOs) against itinerary/working agenda
Education
Georgia Southern University
2004 - 2009
Bachelor's Degree in Related Field
Professional Skills
- Demonstrated skills in verbal and written communication; including experience in effectively communicating with clients and senior level executives
- Experience using communications and interpersonal skills (internal/external)
- Experience using organizational skills
- Administrative Skills (gathering invoices, event closure deadlines)
- Event planning or marketing experience with in a matrix organization
- Experience in meeting sales promotion/marketing targets
- Two to three years’ experience as a Meeting Planner
How to write Meeting Coordinator Resume
Meeting Coordinator role is responsible for interpersonal, modeling, research, security, finance, credit, training, purchasing, analysis, reporting.
To write great resume for meeting coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Meeting Coordinator Resume
The section contact information is important in your meeting coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Meeting Coordinator Resume
The section work experience is an essential part of your meeting coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous meeting coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular meeting coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Meeting Coordinator resume experience can include:
- Strong planning, organizing, and time management skills with the ability to prioritize and accommodate changing priorities
- Strong interpersonal and communication skills and comfort in working with internal and external stakeholders
- Effectively communicate and work with all levels of internal and external clients
- Demonstrated financial acumen with business and competitive market analysis, financial forecasting, and pricing model capabilities
- Check for technical aspects prior to start of meetings including audio visual, room temperature, etc
- Experience working in a fast-paced environment and/or the software industry desired
Education on a Meeting Coordinator Resume
Make sure to make education a priority on your meeting coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your meeting coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Meeting Coordinator Resume
When listing skills on your meeting coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical meeting coordinator skills:
- Strong organizational, administrative skills and research abilities; demonstrates accuracy and thoroughness
- Work independently in a fast-paced, changing priority, multi-tasked environment
- Strong knowledge of Microsoft Office Product Suite, including use of Internet
- Experience in word processing and the use of menu driven computer applications
- Entry level up to 1 year of experience as a Meeting Planner/Coordinator
- Experience with pharma industry (compliance knowledge, processes and policies knowledge)
List of Typical Experience For a Meeting Coordinator Resume
1
Experience For Senior Meeting Coordinator Resume
- Assist in defining a clear strategic vision and approach to drive shared value and most effectively utilize assets
- Excellent attention to detail and timely follow up
- Progressive administrative or office management experience
- Related experience in medical office or health care facility
- Experience in a deadline driven environment
- Enter and update meeting information in meeting management technology including cost savings, final attendee registration and budget reconciliation
- Set up conference room at least 30 minutes before the start of meeting with coffee (if a morning meeting), snack basket and drink cooler
2
Experience For Meeting Coordinator & Relief Receptionist Resume
- Maintain the highest level of quality, professionalism and integrity when negotiating with suppliers and interacting with clients and teammates
- Follow meeting/training guidelines and processes put in place by management
- Responsible for creating welcome screens and presenting them on monitors for the client visits
- Manage onsite meeting room (ExpoSuite) and manage scheduling of pop-up meetings in this room
- Support Board members’ participation in continuing educational opportunities through notifications, scheduling and registration
3
Experience For Corporate Meeting Coordinator Resume
- Create and manage an account plan including financial forecasts and the identification of value-added activities
- Monitor and review supplier billing and ensure timely payment and reconciliation
- Attend weekly admin meetings to discuss meeting requirements
- Utilize Excel to maintain both meeting spreadsheets
- Creates and manages reporting timeline, documents and spreadsheets for assigned programs, as required by team and client
4
Experience For Junior Events Meeting Coordinator Resume
- Coordinate Quarterly Newsletter topics (and writing)
- Miscellaneous tasks such as picking up exhibitor badges
- Assist in the development of department SOP’s for above mentioned responsibilities
- Manage Exception Letter Process
- Perform tasks in support of meeting/event requirements, including but not limited to modifying room set up/breakdown as required(moving chairs, tables, serving tables, etc.) and pre-meeting room/venue preparation and clean-up
5
Experience For Marketing Event / Meeting Coordinator Resume
- Facilitates assistance with operation of audio visual equipment in conference rooms, helping facilitators and participants with presentation and equipment needs
- Perform furniture reconfigurations in designated conference rooms as needed per scheduled meeting and return rooms to original set up at the end of meeting
- Deliver and pick up customer owned A/V, manage the inventory of Customer owned AV equipment
- Maintain AP’s 4 cafes and 11 bean-to-cup coffee brewers on all 4 floors. This includes, continuous monitoring of all coffee and powder needs for each coffee machine, ensuring each coffee machine is functioning properly and ensuring a fully stocked café of necessary paper and coffee supplies are always available
- Management of and accountability for a set of key corporate partner relationships and achievement of the philanthropic and financial goals of the organization
- Communicate regularly with partners to resolve issues, monitor performance, and continually ensure alignment on expectations and the strategic direction of the relationship
6
Experience For Meeting Coordinator Groups Resume
- Collaborate with other teams to address various client and program needs to understand, leverage all resources to create value for all stakeholders, and develop content for program support, adoption, education and outreach
- Identify and offer opportunities for sponsorship of events and solicitation of support for other strategic activities and initiatives
- Negotiate products and/or services for internal use
- Conduct surveys, market research, and pricing analysis required to understand market trends, enhance offers and to contribute to the development of pricing terms and models for donated and discounted products
- Add value to client by counseling client on best practices, compliance and cost savings in order to make their event successful
- Support Senior Program Managers and the Strategy and Impact Senior Director and Vice President on special projects, business analysis, and programmatic needs
- Support internal committees and advisory panels
- Passionate about the opportunities at the intersection of technology and the nonprofit sector
- A positive, professional attitude and a drive for results
7
Experience For Commemoration Governance & Meeting Coordinator Resume
- Experience with evolving business models, including cloud technology and membership models, sales and re-seller channels, and evolving technology models and trends strongly desired
- Strong process, project and program management, and creative problem-solving skills
- Some responsibility for program development, planning, execution and all of its components, of all assigned programs from the point of meeting registration including sourcing, attendee management, onsite program management, compliance and post-program reconciliation
- Schedule, prepare and facilitate weekly team meetings with respective program teams for each assigned program. Prepare meeting recaps and distribute to respective team following each team meeting
- Manage and utilize an internal and client version program timeline. Meet deadlines accordingly
- Adhere to Client policy on financial and compliance controls for all meetings
- Create and update budgets as necessary during planning and prepare final reconciled budgets - Communicate budgetary information to client throughout the planning and execution of meeting
8
Experience For Intern, Travel Meeting Coordinator Resume
- Monitor vendor service levels. Address and resolve service issues directly with vendors in a professional manner
- Use internal financial system to ensure that full payment is made in a timely manner
- Make Coffee for morning meetings, refresh coffee/drinks throughout the day if it is an all-day meeting or training, especially when lunch is delivered and setup
- Order lunches from various caterers, setup and clean after meetings
- Document the receipt stating the client or internal employee requesting the lunch, showing the number of people, price per person, total costs and the program cost center
- Maintain the inventory of snacks, waters and drinks in the Experience Center storage room and the Relationships storage room for all conference rooms
- Creates name Badges for large events – Leadership/Programs
- Recommends specific needs/fields to be included on web site prior to web building, including activity descriptions, registration deadlines, etc, and then assists with building and management of all activities, meetings and reports. Performs quality control check on web site prior to going live and communicates challenges to Web Manager
- Manages Speaker/Sponsor accommodations & transportation
9
Experience For Corporate Travel & Meeting Coordinator Resume
- Manages VIP special requests & accommodation assignments
- Produce name badges, labels and tent cards, etc
- Utilizes business program management system to manage programs
- Maintains accurate records, data input, and complete file management as outlined in American Express Meetings & Events and client policies and procedures
- Process supplier invoices as required
- Reconciles events and expenses as needed
- Participate in client meetings and conference calls to provide updates on registration data as needed
- This is a virtual position and has no location requirement
- Negotiate favorable terms with vendors to help assist and plan meetings
10
Experience For Ancillary Meeting Coordinator Resume
- Routine check of supply cabinets and stock with snacks, drinks, candy, supplies as needed
- Executive credenza stock in executive conference rooms
- Assist with large company meetings and internal company events with direction from manager
- Responsible, reliable, prompt and attentive to detail
- Positive can-do attitude and professional corporate behavior under stressful circumstances
- Flexibility and the ability to proactive manage daily activities and complete multiple simultaneous projects
- Solutions orientation: ability to work autonomously
- Qualify meetings to determine if they need to go to M&CS
- Commission Process: request/receive hotel pick up reports, create and send invoice to hotel for processing, enter Cvent MRF Edits to include: actual room pickup, actual commission due, date commission invoiced. Follow up with hotels on outstanding commission invoices, Work with team lead on process recommendations
List of Typical Skills For a Meeting Coordinator Resume
1
Skills For Senior Meeting Coordinator Resume
- Strong interpersonal skills: Able to communicate with others
- Time management skills and ability to prioritize a large volume of tasks
- Great customer services skills
- Strong ability to interact HCP´s (relationship, engagement
- Event experience, preferably with trade shows
- Retail, restaurant or other consumer experience
- Strong communicator with the ability to maintain open communication with internal employees, managers, and customers as needed
2
Skills For Meeting Coordinator & Relief Receptionist Resume
- Professional experience in dynamic environments, simultaneously managing multiple customers, clients, and/or projects
- Intellectual curiosity and a strong desire to learn and grow professionally
- Decisive and confident while flexible and adaptable with a good sense of humor and perspective
- Business development experience valued
- Demonstrated ability to exercise independent judgment and make decisions within agreed upon limits
- Interpersonal effectiveness and pleasant can-do attitude
- Following the conclusion of the event, collecting all necessary costs and processing client billing as prescribed by processes
- Understanding of logistical details including but not limited to registration, room set-up, audio visual, security, transportation, housing, food and beverage
3
Skills For Corporate Meeting Coordinator Resume
- Preparing and executing an event including
- Arranging meeting space, lodging for guest speakers and staff, food and drink, audio visual needs and any other needs the event has
- Providing strategic guidance on event planning to ensure client’s objectives are met for each event
- Sourcing- Overflow Support (first resource once Sourcing Managers reach capacity)
- Willing to travel to events up to 20% during certain periods of the year
4
Skills For Junior Events Meeting Coordinator Resume
- Arranging events while following all company standards
- Preparing and maintaining event supply boxes at each location
- Organizing the break down and cleaning of the event space once the event has drawn to a close
- Managing multiples requests at one time
- Restocking conference room of consumables
5
Skills For Marketing Event / Meeting Coordinator Resume
- Creating an agreement and budget for all on and off site events
- Communicating all budget and vendor progress with the service centers and sales
- Maintaining communication with any outside vendors contracted for the event
- Billing for all attendees and COOP sponsors
- Consult with Client during research of venues ensuring client requirements are met in meeting specifications
- Orders marketing collateral for events including clothing, give away items and booth games
- Coordinate the mailing and delivery of materials to/from the meeting site and other off cycle mailings
6
Skills For Meeting Coordinator Groups Resume
- Decision Making: Recognizes and balances guest’s needs, expectations and deliverables while protecting the integrity of the company
- Oversee all pre-meeting logistics and work with meeting host to execute
- Manage and organize meeting room coordination and planning
- Coordinate catering for breakfast, lunches and dinners, while staying in budget
- Qualify all meeting details and assign new meetings to sourcing managers
- Initiate vendor contract for information and pricing on assigned meetings using E RFP tool
- Assists with communication between marketing, training, the service center staff
7
Skills For Commemoration Governance & Meeting Coordinator Resume
- Proficiency in Microsoft office suite including Word, Excel, Outlook and PowerPoint
- Coordinate and confirm Board members’ availability for scheduling telephonic and in-person meetings
- Coordinate with internal and external presenters for Board meetings as directed on meeting logistics and materials
- Ensure that ‘day of’ meeting needs are taken care of: registration packets, nametags/name tents, room setup, etc
- Creates and delivers custom forms/reports to client and team such as sign-in sheets, breakout schedules, rooming lists, transportation, etc
- Improve and adapt corporate meeting processes
- Help to develop new processes and plans for meeting support
- Manage and maintain meeting room tidiness
- Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc. for meetings
8
Skills For Intern, Travel Meeting Coordinator Resume
- Assist with coordination of offsite lunches and dinners, while staying in budget
- Answer inquiries in the -D meeting support mailbox
- Provide guidance to clients on meeting policy
- Follow-up on MRFs that come through as "Meeting Registration" to ensure compliance
- Primary resource for Contract Review and Consulting Services Programs
- Provide feedback to Offsites Meeting Team and make recommendations for process improvements
- Prepare estimated budgets and communicate budgetary information to Client and Program throughout the purchasing process
- Negotiate all supplier contracts for the best possible prices and concessions to meet client's expectation of 15% savings on meeting spend
9
Skills For Corporate Travel & Meeting Coordinator Resume
- Manage on site registration and programming
- Cross check lists (rooming, flights, registration, ground transfer)
- Comprehension of basic contract clauses and phrasing
- Participate in the planning process for assigned meetings and events to ensure continual improvement and quality customer service
- Customer Service or Event planning
- Assist our customer based with registration and continuing education
10
Skills For Ancillary Meeting Coordinator Resume
- Assists in contacting speakers and vendors and works with local offices on events
- Registration lead working with service center team to register event attendees
- Financial Reporting on all events with profit and loss statements
- Assist with Continuing Education processes when events are not in progress
- Field meeting requests
List of Typical Responsibilities For a Meeting Coordinator Resume
1
Responsibilities For Senior Meeting Coordinator Resume
- Strong previous customer service experience required
- Experience working in Cvent meeting technology
- Proficient experience with CVENT
- Providing client with cost quotation for bookings, using creative thinking to meet budget constraints wherever possible
- Special Projects as determined by Client/Account Director
- Work with GNE Security for updated hotel locations (see NB for additional details)
- Prepare availability grids and present hotel options to client within organizations meetings policy
- Assist with ensuring exhibit is set up and all technology is working, meeting rooms are set up, shipments retrieved and onsite materials are brought to meeting rooms
- Local meetings and events
2
Responsibilities For Meeting Coordinator & Relief Receptionist Resume
- Source sites (provide options, negotiate contract under supervision)
- Detail events (room set up, AV, F&B)
- Budget (create and maintain)
- Communication (with client and attendees)
- Work with conference center coordinator to detail events (room set up, AV, F&B)
- Source local room blocks and off site events
- Keep local restaurant/event recommendations current
- Assist with larger programs (as available)
- Print materials (name tags, agendas, etc)
3
Responsibilities For Corporate Meeting Coordinator Resume
- Travel when needed up to 20%
- Create budgets, manage expenses to stay within those budgets and reconcile event bills
- Professionally consult and converse with individuals at various levels within and outside the organization both verbally and written
- Stay updated on industry trends and local changes to provide current recommendations
- Self-motivation, enthusiasm and willingness to learn
4
Responsibilities For Junior Events Meeting Coordinator Resume
- Be proficient in Word suite: Excel, Word and Power point
- Work with Service center on requests and master calendars
- Travel to certain events to assist in set up, registration and take down
- Assist with collections on any events that are delinquent
- Assist in Customer Service Processes when events are not in progress
- Flexibility to work over-time
5
Responsibilities For Marketing Event / Meeting Coordinator Resume
- 25% travel (both domestic and international)
- Additional course work in secretarial sciences
- Serve as primary point of contact for all Board communications
- Coordinate with Board members, outside counsel and general support staff to manage audio-visual and other information technology needs for internal and external meetings
- Prepare numerous documents for Board meetings including meeting schedule, presentation schedule, travel itineraries, attendance list for security and meeting attendance log
- Prepare Board members’ expense reports
- Coordinate Director/Trustee subscriptions for industry publications
6
Responsibilities For Meeting Coordinator Groups Resume
- Track all expenses associated with Board Meetings
- Assist with various Legal departmental projects and other related administrative tasks, as required
- Meeting established standards and time frames when responding to inquiries from clients and demonstrating a thorough knowledge of the Scotiabank Centre physical premises, service, food & beverage & technical offerings
- Consult with client on audio-visual requirements, and provide recommendations to achieve event objectives with the least cost and best result using in-house capabilities whenever possible
- Written Communications: Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect
- Create registration sites
- Conference center events
- Support of Project Accountants as needed through reconciliation of files and preparation of final bills within required timeframes. Ensure all data fields are filled out properly and appropriate documentation is in the file. Close out files, including data entry, for the client's event planners. As needed act as commission liaison -- including tracking, follow-up, and reporting
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