Occupancy Planner Resume Sample
Kira Koss
290 Madelyn Manors,
Philadelphia,
PA
+1 (555) 777 5052
Work Experience
Senior Occupancy Planner
04/2017
-
PRESENT
Houston, TX
- Maintain a high level of customer satisfaction that effectively supports day to day business operations by improving relationships and delivering solutions
- Role requires excellent negotiating & listening skills, with proficiency in change management and conflict resolution skills
- Professional experience in facilities planning, furniture project management, furniture design or interior design
- As necessary maintain tracking database for program(s) in managed regions
- Track and report actual seat availability at the group and building level; conduct building audits to verify employee locations, furniture layout and room configurations are correctly noted on floor plans
- Perform monthly walkthroughs to keep floor plan updated within customized E-CenterOne System
- Maintain strong relationships with vendors and customers. Work with Business
Occupancy Planner
12/2010
-
02/2017
Los Angeles, CA
- Department Managers and/or Administrative Assistants to collect seating assignments
- Move Coordinator (Move Project Manager) to monitor the progress of a project move; and
- Occupancy Planner to review and resolve campus / building-specific forecasts, needs, concerns, and issues
- Group-level leaders to collect seat count forecasts, and resolve seat count forecast discrepancies
- Senior Occupancy Planner(s) to review and resolve geography-specific forecasts, needs, concerns, and issues
- Corporate Finance and HR groups to gather forecast plans and Top-Down projections
- Corporate Services to review and resolve planning forecasts, needs, concerns, and issues
- Workplace Strategy team to understand workplace initiatives and strategies
- Other internal client teams participating in space and portfolio strategies
Junior Occupancy Planner
12/2005
-
11/2010
Phoenix, AZ
- Unit Planners to identify best location for labs and coordinate lab requirements into overall project schedule
- Understand requirements from Customer and project teams, while monitoring costs, quality, and schedules
- Hold vendors accountable for space, furniture, equipment and delivery commitments
- Apply beneficial metrics to further the client and JLL’s success
- Coordinate with client and associates bill of materials and product availability
- Partner with facilities planning and design staff for various projects, including coordinating the scheduling, construction, installation and relocation of labs and lab equipment
- Serve as a primary space liaison for Amazon’s AWS Business with Global Real Estate and Facilities team to be the authority on risk analysis based recommendations
- Develop strategy and best practices around how to effectively manage projects within the program. Consider schedules, available resources, scope and budgets to deliver job completion to your customer’s delight
- Coordinates with Facility Management to document the actual occupancy of a department after a project move is complete
Education
Norwich University
1999 - 2004
Bachelor's Degree in Architecture
Professional Skills
- Possess strong analytical skills, presentation skills with the ability to develop conclusions and recommendations for effective solutions
- Proven experience building strong relationships with internal and external partners
- Excellent interpersonal and communications skills. Ability to distill complex information to the essential for decision-making
- Intermediate Excel skills required, e.g. experience in tracking data in an Excel spreadsheet
- Strong verbal presentation skills, ability to communicate to executive level
- Proficiency in MS Office, CAFM tools. Strong AutoCAD skills
- Excellent interpersonal and communications skills at all levels of the organization
How to write Occupancy Planner Resume
Occupancy Planner role is responsible for space, programming, planning, listening, microsoft, interviewing, interpersonal, responsible, excel, software.
To write great resume for occupancy planner job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Occupancy Planner Resume
The section contact information is important in your occupancy planner resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Occupancy Planner Resume
The section work experience is an essential part of your occupancy planner resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous occupancy planner responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular occupancy planner position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Occupancy Planner resume experience can include:
- Strong Microsoft Excel skills (formulas, v‐lookups, etc.) is a requirement
- Understand workplace programming, space guidelines and solutions in order to review and evaluate recommendations effectively
- Exceptional interpersonal skills to maintain positive internal and external relationships
- Able to handle multiple tasks as well as communicate effectively with team members
- Helps LOBs use space effectively & efficiently (appropriate mix of flex and resident seats maintained)
- Quarterly alignment on headcount growth, including working with S&SP Team client validation, executive summaries, detailed scenario charts & graphs etc
Education on an Occupancy Planner Resume
Make sure to make education a priority on your occupancy planner resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your occupancy planner experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Occupancy Planner Resume
When listing skills on your occupancy planner resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical occupancy planner skills:
- Strong organizational with attention to details Strong communication skills
- Possesses strong analytical skills and the ability to develop conclusions and recommendations
- Strong verbal presentation skills, ability to communicate planning strategy and concepts to Leadership through to move plans to employees
- Excellent written and verbal communication skills; able to tactfully deliver difficult messages and to tailor information to the audience
- Effectively manage time; organize and prioritize deliverables and workload
- Established customer service skills to negotiate through Occupancy Planning and MAC’s space tactics
List of Typical Experience For an Occupancy Planner Resume
1
Experience For Senior Occupancy Planner Resume
- Comprehend, analyze and interpret complex documents and ideas and effectively communicate those ideas to others
- Respond effectively to sensitive issues, collaborate, problem solve, multi-task and ability to adapt to change
- Five to seven years of related work experience in Move Management, Furniture Project Management, Space Planning or Interior Architecture is required
- Planning, programming and management of space planning projects to meet customers’ expectations
- Provide outstanding levels of service to the client by leading and developing team under areas of responsibility
2
Experience For Associate Occupancy Planner Resume
- Report on building data, organizational data, and occupancy metrics at the campus, metro, or regional level using MS Excel including pivot tables and V-Lookups
- Lead Master Planning efforts and Housing Initiatives
- Organize all data into approved forms for documentation, planning and hand-off purposes, including: charts, spreadsheets and written descriptions of solutions
- Participates in planning meetings hosted by the client’s Planning Director/point of contact
- Manages small moves, interfacing with resources responsible for executing the move activity
- Block planning, including analysis of office/cube ratios
- Partner with space planners, conference room team and gCAL team on adding and removing conference rooms on calendar and conference room website
3
Experience For Occupancy Planner Top Secret Clearance Resume
- Maintain and secure business units’ agreement to geographic stacking plans
- Develops migration plans and sequencing of group-level moves/relocations
- Provide occupancy reporting on an as needed bases
- Customer service oriented and steadfast problem resolution approach supporting the CRE Strategy team in dynamic corporate environment
- Manage front end of Seat Reservation process flow in Archibus CAFM system by creating new tickets for moves, seat requests and space needs
- Respond to customer inquiries and requests regarding space needs and seat reservations
- Research hiring requests as needed for all regions via Workday or Archibus systems
4
Experience For Junior Occupancy Planner Resume
- Provide Occupancy Reporting and Reservation Status report from Archibus CAFM System
- Collaborates with internal departments and contributes to developing design criteria and prepare layout and detail drawings
- Participate in development of migration plans and sequencing of group-level moves / relocations
- Report and compare actual seat demand versus projected seat demand at the building level
- Ensure that planning is aligned with corporate guidelines, and that all scenarios maximize use of space
- Develop migration plans and sequencing interdependent group-level relocations
- Provide a single point of contact for planning-related activities
5
Experience For Occupancy Planner Lead Resume
- Develop programming with business units or within buildings to understand the end user requirements
- Develop planning strategies, group block plans, and space utilization optimization
- Conduct Space Audits (including seat assignments, occupancy, vacancy, labs & equipment)
- Report the current supply and capacity, and forecasts inventory changes for a rolling three-year timeframe
- Provides performance review input for planning assistants and CAD administrators
- Lead business partner on occupancy, space and move projects
- Serve as liaison between the client and all other affected resources
- Responsible for interpreting a customer’s stated business needs into space requirements/scope, and developing the programming schedule, using strong interviewing and listening skills
6
Experience For S Occupancy Planner Resume
- Develop stacking plans, allocation plans, adjacency diagrams, test fits, migration plans and move sequencing for planning projects, for existing and new properties, and properties targeted for right-sizing or decommissioning
- Develop a business case for real estate actions based on business requirements, client programs/initiatives, time constraints, lease options, current supply of space and projected demand for space
- 5 – 7 years’ work experience in occupancy or space planning at a strategic level, interior office planning, or move/project management in a corporate real estate setting as a vendor or end user
- Reports the bottoms-up seat count projections by business unit for a rolling, three-year planning horizon and works with Sr. Occupancy Planner(s) to reconcile discrepancies with tops-down projections (PFF = Population Forecast Form)
- Responsible for gathering space requirements/scope based on a customer’s stated needs, and developing the programming schedule, using interviewing and listening skills
- Assists in Issuing the Quarterly Report: The quarterly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio and group block plans
- Supports all strategic portfolio initiatives, by providing feasible options for optimization coordinated with other JLL service lines
7
Experience For Senior Workplace Occupancy Planner Resume
- Facilitates communication between other occupancy planners, CAD administrators, and other Jones Lang LaSalle
- Work experience in Occupancy or Space Planning at a strategic level, interior office planning, or move/project management in a Corporate Real Estate setting as a vendor or end user
- Promote/implement the workplace mobility programs
- Collaborate with Project Management and Facility Management
- Other Senior Occupancy Planners to ensure cross campus/portfolio strategy plans are developed
- Build relationships with key site contacts to ensure high level of customer service as the “face” of the client’s Corporate Real Estate department
- Work experience in occupancy or space planning at a strategic level; interior office planning; or move/project management in a corporate real estate setting as a vendor or end user
- Thorough knowledge of Microsoft Excel in order to provide data analysis of occupancy data
8
Experience For Occupancy Planner, Shanghai, GRE, Corp Resume
- Able to communicate with clients with extreme professionalism and articulation
- Perform periodic audits of seat reservations in all regions
- Maintain Office Wait List for Local Team
- Coordinate MAC related tasks with Property Management, Desktop, Voice and Network teams
- Assesses planning issues and develop solutions to routine problems of limited scope and complexity and ensures project objectives, schedules and budgets are met
- Ensures compliance with approved standards and policies relating to office space and furnishings
9
Experience For Intern Associate Occupancy Planner Resume
- Within the portfolio, can answer: how much space is currently available, what are the workplace conditions, and what are headcount projections by business unit
- Recommend, educate and enforce space policies/standards, procedures and protocols and notify client of customer requested exceptions
- Develop options and solutions on space issues
- Work closely with the Moves/Adds/Changes team to execute requests
- Maintains accuracy of space data in PLANON Space Management System
- Educate and enforce space policies/standards, procedures and protocols and notify client of customer requested exceptions
- Develop and communicate annual space allocation forecasts
- Carry out space audits and track actual space demand
- Reconcile and recommend space solutions for current and forecasted headcount, and execute to the site strategic plan
10
Experience For Manager of Occupancy Planner Resume
- Maintain accurate records of space inventory, databases/maps, and facilities layouts
- Architectural design and code reviews
- Relevant experience in architecture/design, space planning, project management and/or strategy developed within, or in support of a rapidly changing and growing corporate environment
- Establish & maintain relationships with various LOB’s to understand their requirements and the impacts to the portfolio. Attend weekly meetings to report occupancy related issues, requirements, challenges and opportunities
- Review and assess LOB’s business needs in relation to guidelines of PGE CRE policy
List of Typical Skills For an Occupancy Planner Resume
1
Skills For Senior Occupancy Planner Resume
- Effectively communicate with a wide variety of stakeholders with different experience levels and knowledge backgrounds
- Advanced Microsoft Office: Excel and PowerPoint, strong IWMS and intermediate AutoCAD skills
- Intermediate skills in Microsoft Word, Excel, PowerPoint, Outlook with strong analysis and spreadsheet capabilities
- Advanced skills in Microsoft Excel (pivot table, vlook-up, cell calculations), and AutoCAD (basic test-fits and square foot calculations)
- Advanced skills in Adobe and Microsoft applications
2
Skills For Associate Occupancy Planner Resume
- Be self-motivated, able to work independently and within a team to build relationships and interact effectively with business partners
- Develops occupancy analysis reporting to effectively communicate occupancy/vacancy ratios, headcount projections and workplace conditions
- Advanced skills CAFM\IWMS
- Experience managing and executing move coordination/day to day service requests
- Consummate 'relationship manager.’ Evidenced by client understanding (scope adherence), process alignment, and issue avoidance
- Experienced in the execution of benchmarking, industry trends and workplace innovation
3
Skills For Occupancy Planner Top Secret Clearance Resume
- Expert in Microsoft Excel, skilled in analyzing data to make strategic decisions
- Proactive in creating the workplace experience for the end user
- Field verify occupancy data to enable efficient and effective occupancy planning & development of long range occupancy strategies
- Develop and maintain excellent working relationships with business partners, vendor partners and Client
- Experienced in managing occupancy/space projects of varied scope and complexity
- Demonstrate proficiency in architectural and engineering drawings, concepts & design
- Demonstrate a working knowledge of various office furniture systems
4
Skills For Junior Occupancy Planner Resume
- Cooperate with other building/facility personnel to achieve goals and objectives as to quality, service, cost and profit
- Utilize organizational and time-management to prioritize and complete multiple projects simultaneously
- Years or relevant experience
- 3–5 years relevant experience
- Year of relevant experience
- Experience in CAFM/CMMS software, ideally Serraview
5
Skills For Occupancy Planner Lead Resume
- Occupancy planning experience in a large, matrix driven organization
- Demonstrated knowledge and ability to use analytical and problem-solving techniques
- Professional experience in facilities planning, furniture project management, furniture design or interior design
- Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint)
- Strong organizational with attention to detail
- Experience with MS Office, AutoCAD, and CAFM tools required
- Analytics experience, or capacity to learn it
- Experience in related Planning role
6
Skills For S Occupancy Planner Resume
- Education / Yrs of Experience
- And other valid sources
- Preference for Lab or Pharma experience
- Maintaining IWMS system data integrity by performing regular building audits and collecting occupancy data within assigned region
- Providing occupancy and space planning proposals that enhance space utilization efficiency in existing facilities
- Conducting virtual and onsite space and occupancy audits as needed to maintain accurate reporting information of seating assignments
- Planning Assistants and CAD Administrators to ensure accuracy of planning database information
7
Skills For Senior Workplace Occupancy Planner Resume
- Managing space supply, capacity and providing solutions in response to internal space demand
- Working knowledge of MS Project is helpful
- Managing IMAC request queue for space requests
- Maintaining relationships with various internal lines of business to understand their requirements and the impacts to the portfolio
- Seeking a creative and technically minded individual for the production of graphic documents
- Working knowledge of minor tenant improvement construction processes, plans and related documentation for compliance
- Reporting and Facilitation of Projects
- Responsible for researching, tracking, and purchasing materials for work spaces and Cylance offices as needed
8
Skills For Occupancy Planner, Shanghai, GRE, Corp Resume
- Thorough working knowledge and understanding of governmental and site building codes and regulations
- Assist Occupancy Planning Team in planning-related initiatives and project move planning
- Implement / advocate and drive mobility programming, including conducting vacancy studies, if applicable
- Organizes all data into approved formats for planning and hand off purposes, including: planning
- The Occupancy Planning account team is made up of 3 members including an Occupancy Planner Lead, Occupancy Planner and the MAC Coordinator
9
Skills For Intern Associate Occupancy Planner Resume
- Utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses
- Track projected and actual team and building level occupancy information; maintain the planning database and metrics dashboard
- Create building restack plans and seating test-fits for optimization and new build projects
- Provide Planning content for monthly regional governance meeting
- Create scenarios / test fits for planning to meet the end user requirements and Real Estate corporate guidelines ensuring to maximize use of space
- Develop building specific stacking plans
- Develop stacking diagrams by geographic location, by building and by floor
- Participate in assessing site specific workplace needs and producing space recommendations for GWS (Microsoft)
- Educates and enforces space policies/standards noting and reporting exceptions.
10
Skills For Manager of Occupancy Planner Resume
- Know the status of major initiatives affecting planning decisions for the sites
- Respond to rapidly changing business needs with flexibility and commitment to creating solutions for dynamic requirements and scope
- Make ongoing recommendations for cost saving and value added/best practices contributions
- Implement and sell the client’s alternative workplace program, including analysis and presentation of utilization studies and making recommendations
- Participates in developing and recommending long- range plans to meet further office space needs
- Reviews and monitors requests for occupancy and space requests and participates in developing and implementing plans to ensure company requirements are met
- As necessary, assist in developing site-specific planning strategies with Leadership
- Intermediate IWMS/CAFM principle understanding
List of Typical Responsibilities For an Occupancy Planner Resume
1
Responsibilities For Senior Occupancy Planner Resume
- Experience in campus planning
- An equivalent combination of education, experience or training
- Strong ability to work in all of the Microsoft Office suite software technology
- Planning assistants and CAD administrators to ensure accuracy of planning database information; and
- Proficient with word processing, spreadsheet,desktop publishing and CAD/CAFM software including MS Office Suite (MS Project, PowerPoint, Excel & Visio)
- Serves as highly visible local contact for building occupants with space concerns, questions about building space amenities
2
Responsibilities For Associate Occupancy Planner Resume
- Partner with S&SP Team on Occupancy Planning & related activities, including
- Proficient in Space Planning, Programming
- Participate in Audits (including seat assignments, occupancy, vacancy, labs and equipment.)
- Corporate Real Estate to review and resolve planning forecasts, needs, concerns, and issues
- Maintain and secures business units’ agreement to stacking plans
3
Responsibilities For Occupancy Planner Top Secret Clearance Resume
- Coordination of data in OVSM: Understand and communicate appropriate data elements, including space uses, and organizational hierarchies
- Provide occupancy analysis for seats occupied versus expansion space versus hoteling spaces available
- Work with Real Estate, Project Management and Facilities Management for Pro/Con scenarios, and provide options for potential expansion or downsizing
- Assist in developing standards for occupancy and cube size, office size, common area and support space requirements
- Work with project management to assure planning and design standards are in compliance with corporate goals and initiatives
- Evaluate space utilization, identifying opportunities to maximize efficiency
4
Responsibilities For Junior Occupancy Planner Resume
- Collaborates with internal departments to develop programming & design criteria and prepare conceptual layouts and/or drawings
- Maintains data on seat allocation, flex seats, including names to seats for resident seats
- Responsible for consistent delivery of space data management, and occupancy reporting within the framework of our workplace programs and strategy
- Develops solutions for LOB seat requests, ensuring compliance with UBP
- Interacts with team members to learn how well they are adapting to Workplace
- Compare, over time, actual seat demand versus projected seat demand at the building and business unit level
- Provides a single point of contact for business unit-related planning questions
- Helps develop migration plans and sequencing of group-level moves / relocations
5
Responsibilities For Occupancy Planner Lead Resume
- Forecasts order of magnitude scopes, schedules project moves planned to occur based on stacking plans / strategy
- Work closely with the Client/Client Liaison to manage the site moves. Facilitate weekly moves including both internal and site to site moves
- Efficiencies while implementing solutions in-line with client lines of business and corporate real estate
- In conjunction with Project Manager and Move Manager, develops migration plans and sequencing of
- Engage Furniture Coordinator, Workplace Strategist, Move Manager and Project Manager as needed for scoping and cost related to FF&E activity
- Proficient in Microsoft Excel i.e. (V-Lookups, pivot tables, graphing, cell calculations, data analysis, etc.)
- Analysis of real estate and space related data; ability to perform trending analysis
6
Responsibilities For S Occupancy Planner Resume
- Develop move plans with space assignments, occupancy plans, cabling requirements, IT requirements and construction requirements; and monitor for compliance
- Apply advanced methods of space design and planning for specific customer needs
- Develop detailed design layouts for new and existing office space and furniture
- Interface with facilities planning and design staff in the coordination of various facilities projects
- Able to work independently with minimal supervision as well as in a teaming environment
- A basic understanding of furniture panel systems, office furniture, and the ability to read architectural plans and floorplans is necessary in this role
- Complete account and client required training programs
7
Responsibilities For Senior Workplace Occupancy Planner Resume
- Conduct visual verifications of building occupancy, analyze the data, and prepare and brief management on findings
- Ensure occupancy planning aligns LLNS and DOE guidelines, and that all scenarios improve the efficient use of space
- Track business unit forecasted space demand based on projected headcounts and other business unit requirements
- Develop space and/or move solutions to address internal clients' occupancy/relocation requests/requirement and ensure they are alignment with NVIDIA real estate portfolio strategy
- Review and assess LOB’s business needs in relation to guidelines of Client’s CRE Policy.
- Interface with Client to develop space solutions. Outline budget issues, finalize project concepts and prepare final documents for client approval. Ensure OP is in alignment with PMI guidelines for project management
- Serve as primary client contact for relocation requests. Develop space solutions and collaborate with Relocation Team responsible for implementing solutions
8
Responsibilities For Occupancy Planner, Shanghai, GRE, Corp Resume
- Oversee group moves and moves with special requirements. Coordinate with Impacted groups/ managers, immediate team members, move vendors, and present solutions to client
- Supervises the development and coordinates the delivery of each region’s quarterly report
- Reports the current supply and capacity, and forecasts inventory changes
- Responsible for interpreting a customer’s stated needs into space requirements/scope, and developing the programming schedule, using strong interviewing and listening skills
- Foster critical relationships within JLL and across the client portfolio
- Present occupancy plan and appropriate updates to Corporate Real Estate
- Ensure that changes are properly documented and the facilities management system updated
- Analyze, monitor and report actual and projected capacity and occupancy
- Identify areas of compression and opportunities for better utilization of real estate
9
Responsibilities For Intern Associate Occupancy Planner Resume
- Assemble, update and report the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies with tops-down projections
- At a macro level develop scopes, schedules and budgets for project moves to occur based on global master plan strategy
- Assemble, update and report the top-down and bottoms-up seat count projections collected at the group-level for a rolling, 3-year planning horizon and work with the client to reconcile discrepancies with tops-down projections; (PFF = Population Forecast Form.)
- Move Coordination team to review and approve moves, develop migration plan and conduct facility audits
- Business Unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership’s numbers and those collected at the group-level
- Corporate Finance group to gather top-down projections
- Project management to review stacking strategies and to provide workload forecast related to project moves that are planned to occur based on occupancy plans/strategy
10
Responsibilities For Manager of Occupancy Planner Resume
- Provide test-fit design of space based on project space programming
- Other Senior Occupancy Planners to ensure cross region strategy plans are developed
- Implement/Sell the account based alternative workplace programs
- Compile Monthly Report Data
- Facilitate communication between other occupancy planners, move coordinators, CAD administrators, and other Jones Lang LaSalle team members
- Facilitate quarterly occupancy audits and space validations (including CAD reviews, seat assignments, occupancy and vacancy) to ensure on-going accuracy and quality of information in support of client decision-making
- Work with vendors, engineering consultants, contractors and various departments to
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