Project Manager, Facilities Resume Sample
Lindsay Roob
483 Abbott Trace,
San Francisco,
CA
+1 (555) 903 9718
Work Experience
Project Manager Facilities
02/2017
-
PRESENT
Philadelphia, PA
- Responsible for project plans, execution, and finalize projects according to strict deadlines and within budget
- Acquires resources, assigns individual responsibilities and coordinates efforts of team members and third-party contractors or consultants in order to deliver projects according to plan
- Evaluates facility space planning and provides project proposals and recommendations
- Builds and leads execution of project plan for multiple projects including scope and plan summary
- Coordinate the activities of the project team and provide qualitative and quantitative project updates
- Communicate with Infrastructure management, business unit manager(s), and/or consultants regarding project development, design, construction and status
- Manage and potentially lead certain project phases
Project Manager, Facilities Management
10/2014
-
10/2016
Philadelphia, PA
- Research, recommend and sometimes implement solutions to solve business problems inherent to a given project
- Assist with the drafting of (and maintaining all) project documentation, including but not limited to: scope/statement of work, project plan, budget, business requirements, issues list, risk register, meeting documentation, meeting notes, and status reports
- Communicate clearly (written and verbal) with the project management team and other key stakeholders; develop effective presentations and updates for management
- Facilitate project meetings, including setting of the agenda, meeting logistics, adherence to topic and documentation of agreements/action items from meetings
- Assess interdependencies between areas and facilitate interaction and communication
- Experience in project management/construction management
- Experience, knowledge, and a track record in project management techniques, concepts, principles, and standards. -Requires excellent written and verbal communication skills and the ability to effectively interact with all levels both within and outside the company in order to establish credibility with professionals on the project teams
- Proficient in advanced techniques with relevant software. – Ability to creatively resolve issues as they arise
Senior Project Manager, Facilities
05/2007
-
04/2014
Los Angeles, CA
- Compare project scope and location with potential bidder’s capabilities, experience and workload to determine list of selected bidders
- Responsible for creating and maintaining MS Project timelines for each project, and uses these timelines to track and manage a project’s progress
- Experience in project management/construction management
- Project Manager in the specific area of Facilities Management
- Plans and manages the project delivery process for facilities projects, typically from Scheme to Handover & Close-out to assume an outcome which meets all of the defined project objectives for cost, schedule, quality (fit for purpose) & safety and delivers the business benefits
- The here above process relates to design, procurement, construction, validation, hand-over and close-out of any kind of projects linked to the Belgium Site Management activities and particularly the facilities ones
- Drives one or several projects simultaneously with the support of discipline projects engineers (HVAC, electricity, piping, security …) or contingents
- Designs the project organization (management, controls, technologies)
- Controls the project: Prepares and updates the project execution, establishes a quality plan, prepares weekly and/or monthly progress reports and communicates the critical items to the Steering and Sponsor teams, follows the planning and controls the budget
Education
Norwich University
2001 - 2006
Engineer's Degree in Architecture
Professional Skills
- Strong organisational skills with ability to prioritise
- Excellent planning, organizational, time management and project management skills
- Excellent organizational and vendor management skills
- Excellent oral and written communication skills needed to communicate with all levels of the organization
- Demonstrated experience in developing & implementing sustainability concepts and strategies
- Written communication, public speaking & graphic presentation skills are essential
- Business skills required to negotiate and implement design and construction contracts favorable to Aspirus while being fair to vendors
How to write Project Manager, Facilities Resume
Project Manager, Facilities role is responsible for basic, organizational, software, design, analytical, organization, microsoft, customer, advanced, retail.
To write great resume for project manager, facilities job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Project Manager, Facilities Resume
The section contact information is important in your project manager, facilities resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Project Manager, Facilities Resume
The section work experience is an essential part of your project manager, facilities resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous project manager, facilities responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular project manager, facilities position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Project Manager, Facilities resume experience can include:
- Proven ability to work efficiently and effectively under pressure in a fast paced environment
- Advanced analytical and problem solving skills, as well as proficiency with Microsoft Suites (MS Word, Excel, PowerPoint, Project, Visio) applications
- Extensive experience reading and understanding construction drawings
- Skill in overseeing projects and keeping records to ensure there are not cost or time overruns
- Good technical knowledge of any building techniques: Main structure, special techniques, finishing
- Good knowledge of building processes including standards and legal aspects
Education on a Project Manager, Facilities Resume
Make sure to make education a priority on your project manager, facilities resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your project manager, facilities experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Project Manager, Facilities Resume
When listing skills on your project manager, facilities resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical project manager, facilities skills:
- Pursue personal development of skills and knowledge necessary for the effective performance of both Duff & Phelps and the job holder
- Mature customer service/people oriented skills
- Possess financial and performance analytical skills
- Managing financial aspects of contracts to protect the company’s interests and maintain good relationships with vendors
- Experience working with corporate real estate teams managing projects, overseeing and directing the work of others in multiple locations
- Skill in evaluating a project and determining cost and time estimates, establishing a budget that are accurate within an acceptable margin of error
List of Typical Experience For a Project Manager, Facilities Resume
1
Experience For Project Manager Facilities Resume
- Defines the overall commissioning, validation & handover organization and implements to ensure a timely and complete handover to the customer
- Experience in MEP system and design methodology
- Demonstrated ability in independent functioning
- Responsible to manage all phases of the projects including permitting, design, pre-construction, procurement, construction, CX and move in
- Project Documentation – meeting minutes, meeting agendas, project update reports and general correspondence
- Responsible for managing capital improvement projects for existing and new facilities at our Bay Area locations
2
Experience For Project Manager, Facilities Management Resume
- Assist in Facilities based problem solving as assigned
- Design – space planning, AutoCad test fits, project finish boards, renderings, project presentations and documentation
- Coordinates construction activities with the contractor, end users, building occupants, architect, maintenance, support services, and Project Specialist
- Accumulated certification coursework knowledge in the following: PMP, CFM, FMP or LEED-AP
- Develops a risks management strategy for the project
- Uses proven selection processes to develop the appropriate contract strategy for the project, selects and manages contractors and settle any claims in accordance with company policies
- Manage and coordinate all aspects of the project, including the design, permitting, budget, schedule, operational needs, procedures, client standards, and sustainability design
3
Experience For Project Manager, Facilities & Construction Resume
- Organizational experience coupled with attention to detail and follow-up
- Provide graphic and written summaries of project and team status for internal distribution
- Supervise multiple contract construction managers
- Build project processes, procedures and standards for all aspects of project delivery
- Identify opportunities for improved scalability of the organization, including opportunities for increased productivity and reduced costs (e.g., streamlined processes, new roles, workload shift)
- Coordinates meetings; prepares draft agendas for review with VP, Property and Capital Management or delegate; issues agendas with appropriate backup materials; takes minutes, and provides follow-up correspondence
- Provide support for the European Operations Manager on the daily running of all the UK offices. Act as the main point of contact for these offices whilst deferring to the European Operations Manager for matters which involve significant cost and/or liaison with Managing Directors
- Facilities Management of all UK & Jersey offices including M & E Maintenance, cleaning, security and all other key office services
- Lease administration for all UK and Jersey offices. Understand related costs for rent, service charges, insurance and electricity costs, ensuring payment for each office
4
Experience For Senior Project Manager, Facilities Resume
- Health & Safety Co-ordinator for all UK Offices and Europe and the management of its Group’s Health & Safety Policy ensuring that compliance is maintained
- Negotiate, undertake tender exercises, review, manage and control vendor contracts for all the UK offices including the checking and verification of all invoices received
- Overview of Management Information reports and data compiled by Analyst for content, accuracy and timely submission
- Provide assistance and operational support as directed by the Operations Manager (Europe) with key special projects for the UK and International offices (examples office moves and lease negotiations)
- Forge relationships with key stakeholders
- Ideally to be NEBOSH qualified for Health & Safety matters – not essential as a study package can be made available if not qualified
- Facilities and office management support for the London office
- Organisation control and management of the London Reception team
5
Experience For Project Manager / Facilities Coordinator Resume
- Organisation, control and management of the London Production team
- Events co-ordination for the London office
- Management and control of storage for all the UK offices
- Overview of office supplies and printed stationery for all UK offices
- Office co-ordinator and member of the Global Security Group for all the UK offices and part of Europe for the local access control systems and intruder alarms
- Provide assistance and operational support as directed by Operations Manager (Europe) with key special projects for the UK and International offices (example - office moves)
- Responsible for managing capital improvement projects for existing and new facilities in the bay area
- Acts as the key resource and liaison between business owners during the deployment of any corporate led initiative or project being deployed
- Responsible to manage all phases of the projects including site due diligence
6
Experience For Development Project Manager, Facilities Resume
- Maintains and creates project schedules by working with the business owners and third party resources
- Develops, manages issue resolution by conducting root cause analysis from those issues
- Ideally to be ISOSH qualified for Health & Safety matters – but not essential
- Provide graphic summaries of project and team status for internal distribution
- Develops and implements execution strategies for single or multi location projects
- Manages the cost and impact analysis process for any change and the details necessary
- Performs as the key liaison between support center teams and any type of location to ensure that the operation of that location is not unduly impacted by the project activities
7
Experience For Project Manager, Facilities Services Resume
- Identifies risks and issues with project implementation compliance (timelines and other accountabilities) with appropriate department and/or location personnel as well as develops mitigation and course correction action plans
- Defines and validates requests for Capital Funding. Collects validated requests and works with the Senior Manager and the Senior Vice President to prioritize the requests. Prepare and Capital project presentation and present to the CFO and the COO in conjunction with the Senior Manager and the Senior Vice President
- Preparation of Construction Documents. These documents include but are not limited to Construction Drawings (CD), Construction Specifications, Scopes of Work, and General Conditions
- Monitors change or delays to the construction schedule. This includes but is not limited to the evaluation of Contractors schedule performance and schedule coordination with other groups and departments. Weekly three (3) week look ahead updates and monthly overall updates are reviewed and recovery plans are developed if schedule variances evolve
- Prepares progress reports. This includes but is no limited to monthly status and progress reports to the Project Director. These reports feed into the overall attraction monthly update presented to senior management
- Define project scope, goals and deliverables that support business goals in collaboration with all stakeholders, including senior executives, sponsors, business owners and field operations
- Create and execute end -to–end project plans and revise as appropriate to meet te changing needs and requirements
8
Experience For Project Manager Facilities Development Resume
- Proactively communicate project details across all levels of the organization and across multiple departments in a clear and concise manner
- Build internal and external business relationships vital to the success of the project
- Identify, assess and minimize risks throughout the project life cycle
- Understand team dynamics and adapt project management methodology as needed to ensure project success
- Identify opportunities for improvement and make recommendations for change
- Proficiency with all MS Office programs to include MS Project
- Project Activities Support – specifications, budgeting, scheduling, bid development, inventory and punch-list analysis, bid leveling, mock-up evaluations, entering lease comments, following up with vendors and other project team members
- Project Meeting Support – agenda distribution, taking meeting minutes and meeting notes, preparation of meeting documents, coordinating meeting scheduling, attendance at meetings
9
Experience For Senior Project Manager Facilities Resume
- Project Global Drive Support – implementation of electronic project folder on the firm’s global drive, uploading and maintaining necessary materials and information
- Lease Work – participates in lease negotiations, reads and understand the lease as well as the construction work letters, tenant guides and construction rules & regulations for related projects
- Update department reports including but not limited to capacity, subtenant, etc
- Monitor and action all facility related requests in assigned areas of the real estate portfolio
- Develop internal network with firm personnel in assigned areas of the real estate portfolio
- Create and track Purchase Orders related to projects, facilities or other
10
Experience For Project Manager, Facilities Development Resume
- Process and code invoices related to assigned areas of the real estate portfolio
- Participate in monthly review of department financials
- Prepare monthly, quarterly, annual variance reports for department budgets vs actual
- Participate in other projects as assigned by the Director, Global Real Estate & Facilities Management
- Join related associations and participate in association events such as International Facilities Management (IFMA)
List of Typical Skills For a Project Manager, Facilities Resume
1
Skills For Project Manager Facilities Resume
- Strong leadership, conflict management and communication skills (verbal and written); Able to build rapport and negotiate skillfully
- Clear and effective written and verbal communication skills including the ability to make both high-level presentations and detailed technical work plans
- Positive leadership skills and with strong internal customer focus
- Advanced analytical and problem solving skills, as well as proficiency with PC software (MS Word, Excel, PowerPoint, Project, Visio) applications
- Demonstrated working knowledge of Building Codes, BOCA Codes, and ADA regulations
- Healthcare Design and Construction Management experience – including facility planning and design is required
- Defines the overall commissioning, validation and handover organization and implements to ensure a timely and complete handover to the customer
- At least 8/10 years experience in project management disciplines: project / Maintenance engineering / Maintenance management / Facilities
- Experience in all aspects of Project Delivery, managing Design, and Construction processes
2
Skills For Project Manager, Facilities Management Resume
- Experience building relationships all levels of the company
- Design and construction management experience
- Demonstrated ability to negotiate complex or sensitive issues to favorable resolution
- Able to work independently and successfully prioritize and coordinate multiple projects and assigned tasks
- Demonstrated ability to properly scope, budget and oversee project expenditures and resources
3
Skills For Project Manager, Facilities & Construction Resume
- Maturity of judgement under pressure/ability to resolve/mediate problems in a timely and effective manner
- Experience with hospital life safety codes desired
- Administering reviews and recommending action on design and construction documents to ensure compliance with programs and policies of the College
- Supervising the preparation of construction cost estimates and bidding documents
- Participating in the resolution of problems that arise during construction
- Working knowledge of State Requirements for Educational Facilities (SREF), federal, state and local safety requirements, codes and construction regulations
- Managing the services of Architects, Engineers and Contractors
4
Skills For Senior Project Manager, Facilities Resume
- Planning and managing the design and construction of capital programs
- Leading Project Teams in the execution of projects to meet program, budget and schedule requirements
- Developing project programs, budgets and schedules
- Serving as Project Liaison with Stake Holders, Campus Committees and Community Members
- Knowledge of CAD System, CAFM, estimating, cost control, scheduling, specification writing and space planning
- Managing tenant improvements and facilities/building related capital projects
- Risk management, contingency planning and decision-making abilities
- Responsible for managing capital improvement projects for existing and new facilities at our Menlo Park headquarters
- Knowledge of multiple sustainability rating and certification systems
5
Skills For Project Manager / Facilities Coordinator Resume
- Effective communication and organizations skills and the ability to coordinate with project stakeholders, regulatory agencies, professional consultants and contractors
- Project management scheduling software experience (i.e., Microsoft Project or comparable)
- Extensive experience working with architects, engineers and general contractors
- Multi-task in fast-paced, demanding environment
- Makes final decisions on main issues pertaining to technical matters, in close cooperation with the discipline engineers
- Knowledge of all regulations, building codes and regulatory requirements as it relate healthcare construction
6
Skills For Development Project Manager, Facilities Resume
- Manage contractors and staff to ensure communication and understanding of all phases of a project
- Refers, for all here above described matters, to the Senior Site Building Manager
- In collaboration with the Space Planning and Global Design teams, the PM work with project stakeholders to develop and define project scope
- Review, understand, and manage procedures for handling the contract documents, monthly valuations, cash flow, and change orders
- Microsoft Office Suite, AutoCAD and Revit proficiency
- Geographic Information Systems (GIS) knowledge and software proficiency (highly desired)
- Proficient in MS-Word, Excel, and PowerPoint
7
Skills For Project Manager, Facilities Services Resume
- The job requires travel 30% to 50% of the time
- Work closely with the other business units as well as other user groups to define requirements, recommend solutions and ultimately implement per cost, scope and schedule
- Experience with requirements gathering, business process analysis, customer/stakeholder relationship management, organizational change management and vendor/partner management
- Demonstrated experience working under aggressive timeframes and heavy project expectations while maintaining professionalism with clients, partners, and project team members
- Flexibility and adaptability to changing requirements
- Read mechanical & electrical drawings and schematics
- Interact with a variety of people
- Reliable, prompt, positive attitude and easy to work with
8
Skills For Project Manager Facilities Development Resume
- High standard of business ethics
- Experience with requirements gathering, business process analysis, customer/stakeholder relationship management, organizational change management and IT vendor/partner management
- Travel up 20% both domestically and internationally
- Plans and manages the project delivery process for facilities projects, from scheme to handover
- This process relates to design, procurement, construction, validation, handover and close-out of any kind of projects linked to the BeSM activities and particularly the facilities ones
9
Skills For Senior Project Manager Facilities Resume
- Drives one or several projects simultaneously with the support of discipline projects (HVAC, electricity, piping, security, finishings, …)
- Controls the projects: prepares and updates the project execution, prepares weekly reports, follows the planning and controls the budget
- Designs the project organization: Management, controls, technologies
- Develops a risk management strategy for each project
- Collaborates in the management of a team of 3 to 6 discipline engineers
- Responsible for budgets to 250.000€, by project
- Knowledge of approved project management methodologies.Knowledge of all aspects involved in healthcare construction
- Read, analyze, interpret construction documents and general business periodicals, professional journals, technical procedures, or governmental regulations
10
Skills For Project Manager, Facilities Development Resume
- Lead project design teams
- Provides overall project management for construction/renovation projects including budgets, coordinating design and cost estimate processes, development of plans and schedules, reviewing documents, managing construction and commissioning, and resolving conflicts
- Inspects construction job sites and reviews work for compliance with documents, progress of work, potential or actual delays, deficiencies in design, and resolves construction and contractual issues or problems
- Develops, secures approval of, implements, and administers project budgets, bid proposals and specifications. Conducts periodic review and reconciliation of project finances
- Performs project close out and ensures that all documents have been submitted/processed appropriately. Assists the director in development of design and construction standards and specifications
- Conducts and participates in meetings with architects, contractors, consultants, schedulers, building users/occupants and others that are related to specific projects
List of Typical Responsibilities For a Project Manager, Facilities Resume
1
Responsibilities For Project Manager Facilities Resume
- Excellent time management, interpersonal communication, organization and personal effectiveness skills in a fast-paced environment
- Excellent client and team relationship skills: ability to develop and maintain long-term relationships with clients and project teams
- Manage priorities and workflow successfully
- Experience related to leadership of real estate, retail, telco, or accommodation related businesses
- Four years’ experience as Project Manager and 2 years with Facilities related trades
- Six years’ experience as a Project Manager and 4 years with Facilities related trades
- Work with Office Ops team to determine need and provide ongoing support for all Bike & Scooter sites
2
Responsibilities For Project Manager, Facilities Management Resume
- Coordinate with project team members (internal/external) to ensure alignment within all aspects of the project
- Maintain an appropriate level of contact and communication with internal departments, user groups, vendors, project team members, providing and obtaining updates and comprehensive recommendations on assigned projects
- Consistently treat others with dignity and respect
- Maintain high standards of integrity
- Work independently and in a team-oriented and collaborative environment
- Display excellence in customer service
- Work with Lyft legal team to manage the process from RFP through lease execution in all markets
- Initiate and manage the procurement of design, construction and consultant services for all locations as needed
3
Responsibilities For Project Manager, Facilities & Construction Resume
- Serve as a liaison between the Bike & Scooter team and external design and construction professionals
- Track project status while proactively anticipating and mitigating project risks to scope, schedule and budget, and communicate project status of all sites to the Bike & Scooter team
- Provide analysis of budgets and schedules and their effect on the financial objectives of the project; work with finance and team to track rent, build costs; Work with team to anticipate, track, and manage ongoing costs – both expansion/build and ongoing support costs
- Experience managing large project teams successfully through the planning, design and construction process; able to manage distributed project teams in multiple locations
- Develop, manage and deliver on the project budget and schedule
- Positive attitude with a collaborative, team approach
- At least 8/10 years experience in project management disciplines: project / Maintenance engineering / Maintenance management / Facilities. Experience in an industrial environment is an added-value
- Experience in full life cycle project management experience including project ROI assessment, project team management and change control management, or healthcare operations experience
4
Responsibilities For Senior Project Manager, Facilities Resume
- Advanced PC skills (Excel, PowerPoint, Word, Visio, Outlook, SharePoint, and Business Maps)
- Healthcare or clinic operations experience
- Interact one on one and consult with all levels of leadership
- Read and interpret CADD drawings and specifications
- Construction industry and/or project management related certifications or registrations such as Registered Architect, Professional Engineer, Construction Supervisor, LEED, BIM, BOCE
- Experience with oversight of ground-up construction or multi-million-dollar construction projects, laboratory buildings, science facilities, institution/residential buildings, and other institutional facilities is desirable
- Experience with design or installation of mechanical, electrical, or plumbing systems. Working knowledge of MEPS specifications, current industry standards, and energy codes is desirable
5
Responsibilities For Project Manager / Facilities Coordinator Resume
- Experience in all aspects of Project Delivery, managing Design, and Construction processes
- Experience with Massachusetts public procurement construction laws is highly desirable
- Prepare CADD drawings
- Knowledge of architectural and MEP drawings
- Basic level skill in Microsoft Project (for example: establishing basic project information, adding tasks and subtasks, setting task dependencies and constraints, and tracking progress)
- Knowledge of Walgreen’s store (front end and /or pharmacy) systems, merchandising and facilities
6
Responsibilities For Development Project Manager, Facilities Resume
- Basic level skill in Visio 2003 or later (for example establishing a basic timeline with select milestones included and create a basic diagrams showing the flow and decision points)
- Experience of managing complex construction projects
- Supervisory experience in the construction field in a Higher Education setting
- Or, 8 years of progressively responsible project/construction management experience
- People managements skill
- Managing 20 - 30 construction projects at any one time in a Higher Education setting
7
Responsibilities For Project Manager, Facilities Services Resume
- Knowledge of supplies and equipment ordering and inventory control
- Understand the FAS-3 rules for Capital Leasing
- Estimating experience and a thorough understanding of various project delivery systems required. Ability to administer contracts and construction documents required
- Superior organizational skills and the ability to balance the workload of various projects simultaneously
- Excellent communication/interpersonal skills, ability to compose correspondence and memoranda and knowledge of word processing, spread sheet and scheduling computer programs required
- Knowledge of commercial construction and real estate is required. Proven track record of selecting and contracting vendors not limited to General Contractors, Architects, Cabling or AV vendors, Furniture Vendors as well as various Facility vendors is key
8
Responsibilities For Project Manager Facilities Development Resume
- Experience in all aspects of Project Management Delivery
- Knowledge of lien and bonding processes required
- Review project cost ledgers and process applications for payment required
- Manage various financial aspects
- Use personal computer and related software
- Knowledge of National Fire Protection Association (NFPA) and Joint Commission (JCAHO) standards and with local and state recognized building codes and other government regulations
- Understand and perform a pro-forma for return on investments as well as cost savings
9
Responsibilities For Senior Project Manager Facilities Resume
- Have knowledge of applicable tax laws as they pertain to Capital Projects
- Understand the tax depreciation schedules for the Capital Projects
- Understand the Financial Write Off ramifications from a Capital Project
- Understand the restrictions to Capital Projects in relation to the Sarbanes Oxley Act
- Understand the Legal limitations and requirements of contracted labor
- Work independently and coordinate with peers and leadership to effectively manage projects. Including meeting deadlines, ensuring code compliance/quality work and effectively managing financial resources
10
Responsibilities For Project Manager, Facilities Development Resume
- A broad understanding of all design disciplines including civil, architectural, structural, MEP and fire protection. Knowledge of space planning its integration in design and construction
- Demonstrated commitment to continuous quality improvement, sustainable design and construction of facilities, landscape and site
- Reviews and recommends contractor pay requests, change orders, agreements, agreement amendments and other financial or legal requests
- Maintains and/or verifies maintenance or project records, databases and related documentation
- General knowledge in Construction or Architecture
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