Senior Contract Administrator Resume Sample
Kathleen Nitzsche
22340 Murl Mission,
New York,
NY
+1 (555) 243 9550
Work Experience
Senior Contract Administrator
02/2018
-
PRESENT
San Francisco, CA
- Support Client and JLL teams by answering questions related to the contracts process
- Responsible for data integrity of contract database - oversee maintenance and enhancement of central contract database/Vendor Tracker/Vendor Escalation log
- Administer and maintain contract files to ensure compliance with JLL and Client requirements, administration of supplier files, certificates of insurance, amendments, letters and other contractual documents
- Ensure alignment of COI status across systems/applications
- Organize new supplier onboarding - JLL system setups, supplier rollout and transition support
- Provide 1st level vendor support for Corrigo - invoicing questions, system errors, NTE increases, etc
- Provide support, detailed instruction and continuous follow-up to support the operations teams in standardized RFP/bid and contract processes
- Establish excellent relationships with customers’ contract administration and legal departments and timely respond to customer communications
- Basic knowledge of contract administration principles, contracts and the application of contract administration including legal terms and conditions
Operations Senior Contract Administrator
09/2013
-
09/2017
Houston, TX
- Comprehend the applications of various types of insurance and taxes
- Represent the Transmission Business and Eversource with assertive but tactful authority
- Work with a matrix team of individuals having diverse disciplines and levels of experience relative to contract issues
- Negotiate complex issues in a manner that achieves successful results
- Knowledge of or ability to quickly learn computer technology including Maximo ,Word, Excel, Access, PowerPoint or similar applications
- Initiate appropriate actions and to work independently
- Maintain well organized and easily retrieved files
- Work with Commercial and Legal to send out Contracts, Long Forms and Confirmations
Education
North Carolina State University
2007 - 2012
Engineer's Degree in Related Field
Professional Skills
- Under general direction, responsible for maintaining customer contracts. Assists contracting team in research activities and preparing legal documents. Advises Sales and Operations teams on contract management
- Strong interpersonal communication skills including superior writing skills
- Strong interpersonal skills with ability to interact professionally and effectively at all levels inside and outside of the organization
- Experience prioritizing and managing competing priorities while maintaining close attention to detail, accuracy and timeliness
- Five or more years of experience negotiating complex contractual requirements. Experience working effectively in a team environment
- Prime contract administration experience is required, including demonstrated experience performing in a lead capacity
- Excellent relationship building, problem solving, and leadership skills
How to write Senior Contract Administrator Resume
Senior Contract Administrator role is responsible for interpersonal, analytical, organizational, microsoft, negotiation, software, manufacturing, reporting, analysis, shipping.
To write great resume for senior contract administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Senior Contract Administrator Resume
The section contact information is important in your senior contract administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Senior Contract Administrator Resume
The section work experience is an essential part of your senior contract administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous senior contract administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior contract administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Senior Contract Administrator resume experience can include:
- Establish and maintain excellent relationships with internal and external clients through superior interpersonal skills
- Experience analyzing complex information, formulating logical approaches and making effective recommendations to address complex issues
- Maintaining strong and effective relationships with internal (e.g., subcontracts, technical, project staff, and finance) and external clients
- Develops and promotes strong customer intimacy and possess excellent customer service attitude displaying dignity and respect to all stakeholders
- Ability and willingness to adapt, quickly learn and put to use new skills and knowledge brought about by a rapidly changing environment
- Valid California Class C driver license and good driving record required
Education on a Senior Contract Administrator Resume
Make sure to make education a priority on your senior contract administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior contract administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Senior Contract Administrator Resume
When listing skills on your senior contract administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical senior contract administrator skills:
- Demonstrated organizational, administrative, and decision-making skills required to effectively handle changing priorities and project deadlines
- Understands the value of effective 2 way communication. Demonstrated proficiency in listening skills and in
- Strong PC skills including proficiency in Microsoft Word, Excel, and Outlook
- Prioritize and organize work effectively to meet multiple and changing deadlines under pressure
- Experience working effectively in a team environment required
- Strong Microsoft Office Skills; particularly Excel
List of Typical Experience For a Senior Contract Administrator Resume
1
Experience For Operations Senior Contract Administrator Resume
- Effective interpersonal, negotiation, presentation, verbal, and written communication skills
- Basic negotiating skills are required to support settling contract terms and conditions
- Good time management and planning skill
- Experience in contracts administration or 1+ years experience in contracts management in the aerospace and defense industry
- Ensures that the contract is thoroughly reviewed for legal, risk management, tax, and accounting issues prior to submitting to management for approval
2
Experience For Senior Contract Administrator Transit Resume
- Experience in Contract Administration, including Contract Negotiation
- Experience conducting legal research
- Experience with Contract Administration and the general process and legal requirements of contracting with government agencies
- Experience conducting trainings
- Uses established knowledge and experience to mitigate risk without sacrificing quality
- Contract setups and documentation are significantly different from loan documentation and truly require lease experience
- Ensures effective and sustainable controls are in place to meet FERC, CPUC, and CAISO compliance requirements
3
Experience For Senior Contract Administrator Resume
- Direct contract administration experience
- Communicate with vendors on a regular basis to ensure supply of goods and, reconciliation
- FAR experience
- HSAR experience
- Demonstrated proficiency with FAR, DFARS and its supplements, industry business best practices, and the negotiation of contracts is required
- Experience with tangible deliverable items required
- Experience in public works construction (design-build and/or design-bid build), professional service contracts and environmental contracts
4
Experience For Operations Senior Contract Administrator Resume
- Strong commercial, contractual and financial acumen
- Plan and prioritize assignments with minimal supervision in a fast-paced tech-savvy work environment
- Experience with CMS and CORE
- Proven ability to work independently and accept supervision
- Managing GSA schedules and special requirements of the schedules and maintain GSA contract database including prepare quarterly GSA reporting procedures
- Running construction meetings and providing meeting summary’s
- Checking compliance and preparing reporting on commercial performance of the contract
- Ensuring appropriate coordination of work in the field, including safety audits, use of JSA’s and the work permit process
5
Experience For Senior Contract Administrator Transit Resume
- Providing and documenting contractor safety orientation
- Converting tenders to budgets and managing reconciliation activities
- Monitoring and verifying contract progress
- Negotiating an acceptable resolution to contract changes and claims, and processing for management approval
- Preparing various reports and other correspondence relating to areas of responsibility
- Sorting and boxing of Contract files after completion as well as their transmission to the Client for retention
- Administering subcontracts and supply agreements including payments, variations, final claims
- Preparing and processing
6
Experience For Senior Contract Administrator Resume
- Serving as the technical lead and coach for Contract Administrators
- Forecasting of costs and provide cash and cost flow information
- Understanding of commercial agreements for suppliers and subcontractors
- Assessing back charges and liquidated damages
- Evaluating contractors' submissions for changes and claims
- Managing the review process to ensure the award of all subcontracts within the required timeframe and budget
7
Experience For Operations Senior Contract Administrator Resume
- Assisting senior project staff with the internal and external monthly financial reports
- Minimising subcontractor variation claims
- Processing contract close-outs
- Drafting scopes of works and tender packages to accompany request for quotations issued to subcontractors
- Responsible for maintaining contract enhancements in the system (writing business requirements, testing, training and automation)
- Thorough knowledge of company mining products, merchandising programs, and an understanding of the sales order processing and service data systems
8
Experience For Senior Contract Administrator Transit Resume
- Proficient in assessing, analyzing and evaluating issues and making timely decisions at multiple levels within the
- Provides ongoing tracking and monitoring of covenants, insurance, etc. to management
- Develop training materials and/or train customers on requisitioning, receiving and inventory procedures
- Responsible for strategic initiative enhancements relative to SAP and other tools (writing requirements, testing, training and automation)
- Bid package development including site conditions, scope development, managing the bid cycle and contract award process with Sourcing
- Methods and techniques in drafting and preparing contracts
9
Experience For Senior Contract Administrator Resume
- Review complex RFPs and proposals to ensure accuracy with contracting requirements, and developing appropriate risk mitigation terms
- Support in drafting Project Manager’s Instructions and advising when these are required
- Develop recommendations for supplier management decisions through analysis of reports, supplier spend tracking and reviewing purchase order/invoice payments
- Special projects as required, including cross-training with other team members
- Attend Engineering / Operations project meetings and become involved in projects, maintenance and operations in the planning stages
- Assists in developing policies, procedures and practices relating to customer contract administration
- Responsible for reviewing current processes and procedures and making any changes
- Responsible for creating and executing team initiatives, to create value add
- Develops proactive approaches to problem solving, as well as working to find efficiencies
10
Experience For Operations Senior Contract Administrator Resume
- Meet deadlines while juggling competing demands for time and resources
- Prepare agreements for contracts or long-term supply of materials and services by analysing product and negotiating with vendors
- Support project procurement activities as required including identifying opportunities to maximise efficiency and cost savings
- Develop and maintain vehicle identification records for chassis storage, fielding, testing, and production
- Team building with internal functions: Program Management, Finance, Engineering, Supply Chain Management, Mission & Safety Assurance, and Business Development
- Supports sales, contracting and reporting tools
- Aptitude for problem-solving using logic and sound judgment
- Determines internal/external processing path for each loan documentation package
- Ensures that final loan packages meet BOW standards in preparation of the boarding process
List of Typical Skills For a Senior Contract Administrator Resume
1
Skills For Operations Senior Contract Administrator Resume
- Strong written and oral communication skills, excellent interpersonal skills required
- Proficient with Microsoft Office; with strong Excel and Word skills
- Strong analytical and negotiation skills to resolve complex issues
- Proven ability to communicate effectively to drive positive outcomes with key stakeholders
- Strong organizational skills and able to be a team player
2
Skills For Senior Contract Administrator Transit Resume
- Superior organizational skills; detailed-oriented
- Professional experience and at least 5 years of supervisory experience
- Computer skills including word, excel, PDF markup and windows applications
- Great Communications and Listening Skills
- Interact tactfully and effectively with others both internally and externally on sensitive and complex topics
3
Skills For Senior Contract Administrator Resume
- Coordinate with company traffic department priority listing and shipping keeping vehicles on-site to acceptable established minimums
- Experience working in a team and cross-functional environment, being able to transition between a lead and support role as driven by the business
- Life & Disability experience (sales, underwriting, implementation, enrollment and billing, customer service or claims)
- Proven success organizing and tracking workload
- Proven background in dealing with all facets of a head contract and subcontract management including variation controls and change management
- Demonstrated success working in a teaming environment both internally and externally
- Flexibility in adapting to change and shifting priorities
4
Skills For Operations Senior Contract Administrator Resume
- Experience with leading project team utilizing industry best business practices on contracts required
- A good working knowledge of personal computers and applications relevant to the work (word processing, spreadsheets, mobile apps)
- Experience of working for periods without supervision
- Experience working on large construction sites
- Demonstrated understanding of Federal Acquisition Regulation (FAR) / Defense Federal Acquisition Regulation Supplement (DFARS)
5
Skills For Senior Contract Administrator Transit Resume
- Strong background in DOD contracting
- Experience working with distribution
- Experience working within state, district, or local government in a professional contracts capacity
- Experience working with complex technology contracts
- Three or more years of contracting, legal or related experience
- High level of accountability and responsibility with proven record of independently seeing tasks/projects through completion with minimal supervision
6
Skills For Senior Contract Administrator Resume
- Sound judgment, strong analytical and problem-solving abilities
- Extensive architecture experience encompassing both office and field environments
- Experience in the Energy Chemicals and Resources industry
- Experience with drafting and execution of commercial terms and conditions and an understanding of accompanying legal implications
- Experience reading and interpreting contracts and determining their impact on the business
- Experience in compliance, executive support or contracting is required
- Extensive experience in an EPCM project environment on capital projects specifically in the administration of construction and services contracts
- Contract administration experience within a corporation is required
- Proficiency with MS Office applications, experience with SAP beneficial
7
Skills For Operations Senior Contract Administrator Resume
- Strong negotiation, organization and management abilities
- Gas detection experience (sales, customer service, or technical support)
- Seven or more years of experience in contract management or program management in the areas of compliance, risk management or quality control
- Experience with utility electrical transmission and distribution systems
- Experience with the development and application of industry best practices, standards, procedures, and compliance as they relate to contract management
- Experience in construction, or related, 4 years
- Seven or more years of experience in functions related to Contract Management or Program Management
- Six or more years of experience in contract management or program management specifically in the areas of compliance, risk management or quality control
- Significant experience leading proposal development, reading/interpreting RFP terms/conditions, and contract administration with the Federal Government
8
Skills For Senior Contract Administrator Transit Resume
- Experience with drafting of commercial terms and conditions and an understanding of accompanying legal implications
- Extensive experience in an EPCM project environment on capital projects, specifically in the drafting and negotiation of construction and services contracts
- Excellent understanding of procurement processes and corporate governance principles
- Five or more years of experience administering contracts with FAR, TINA, CAS and DFARS requirements
- Establishes and executes a strong scope control process to contain out-of-scope charges
- Reviews all customer contracts prior to being sent for approval through Legal and the National Accounts management team
- Assures good documentation of contract decisions and closeout and all documents are filed appropriately
9
Skills For Senior Contract Administrator Resume
- Experience with Cat Dealer operations
- Progressively responsible job-related experience
- Work under minimal supervision and apply contract best practice principles and experience to compose draft contract documents
- Experience as a Contract Administrator
- Demonstrated ability to handle confidential and sensitive information with integrity, discretion and tact
10
Skills For Operations Senior Contract Administrator Resume
- To monitor and make sure the as-built documents submitted to customer on time and good quality
- Strong knowledge of Contractor Purchasing System Requirements (CPSR) requirements and compliance
- Federal Government cradle to grave contracts experience
- Manage a significant work load, prioritize projects appropriately, and work independently
- Five years of contract management experience
- Able to prioritize and manage multiple tasks/projects simultaneously
List of Typical Responsibilities For a Senior Contract Administrator Resume
1
Responsibilities For Operations Senior Contract Administrator Resume
- Demonstrated experience managing contractor safety
- Processing Minors’ Paperwork, tracking in DMS on a weekly basis and issuing a monthly report
- Interfacing with customers and business partners and conducting proposal preparation, contract negotiation, and contract administration
- Collaborating with UL’s Professional Services, IT, Finance and Security groups as applicable contractual issues arise during the course of business
- Reviewing and issuing contracts, subcontracts and sub awards
- Maintaining procurement files relating to grant activity
- Work with Traffic/Manufacturing at the appropriate plant to ensure final product is inspected and shipped according to the contract
- A comprehensive knowledge of relevant engineering, pertinent legislation, standards, and scheduling practices/methods
- Contracts/Legal relating training
2
Responsibilities For Senior Contract Administrator Transit Resume
- Establish and maintain internal stakeholder relationships in terms of sourcing projects, contract needs, and supplier management
- Extensive engineering modification involvement
- Work with Service Engineering, dealer and/or suppliers to correct any problems either at the shipyard, factory, or supplier's place of business
- Moderate travel (5% - 15% of working time)
- Manages the interface between the contractors, legal, sourcing, EHS, accounts payable, tax and any other party
- Generates and maintains documentation for negotiations including change orders
- Supports pricing throughout proposal process included ECPs
3
Responsibilities For Senior Contract Administrator Resume
- Follows up on problems demanding management attention to ensure a timely response to the client
- Management of internal and external communications regarding project progress, variations, notices, extension of time, etc
- Participate in scheduled and non-scheduled reporting as per project requirements
- Track and analyze performance/measurable reports to ensure contractual and corporate requirements are being met and fulfilled
- Liaison with all departments necessary for performing contract management
- Prepares and distributes information to appropriate employees regarding contract status
- Draft contracts and amendments using company templates
4
Responsibilities For Operations Senior Contract Administrator Resume
- Understand and analyze contract terms, including potential risks involved with specific contract terms
- Provides guidance on financial and contractual matters pertaining to contracts
- Oversight and training of other Contract Administrators and Field Contract Specialists on site
- Ensure a high standard of housekeeping in his/her work area and set examples for HSE to other employees
- Utilize IT systems to model and evaluate MCO/Payor financial indicators; including MedAssets,
- Establish positive working relationships with internal stakeholders and external customers
- Clearly and concisely express information to wide range of persons including non-technical associates, peers, and executive management
- Thorough understanding of how to protect intellectual property in a FAR/DFARS environment
5
Responsibilities For Senior Contract Administrator Transit Resume
- Analyze the client intentions/needs in close cooperation with sales and translate the client’s needs into a correct and timely solution
- Input contractual terms and licensed product data into WB systems as needed
- Conduct negotiations with clients on behalf of SRI, administer contracts and agreements, and provide counsel and assistance to divisional research and project support personnel to ensure SRI and clients meet obligations fully and in a timely manner
- Performs Contract review, acceptance, and order acknowledgment
- Conducts legal research as needed to complete assigned projects
- Assist the Procurement team in preparing and processing Request for Information (RFI’s), and Request for Qualification (RFQ’s) by engaging with all stakeholders (project team, directors, legal, estimators, finances) to determine tender schedule, project schedule, budget and feasibility of tendering
- Review with the project team, contract package submission to determine work package breakout for deliverables and costing and to assist the Resident Engineer’s team in preparing the list of submittals/deliverables that contractors are to provide during the contract for construction type contract invoicing management
- Maintain regular communication with clients regarding project status, site issues and project quality and resolve issues as required
6
Responsibilities For Senior Contract Administrator Resume
- Lead by example: Champion a successful mentoring, assistance, encouragement, and motivation approach for team members
- Management of Quality Assurance and measurements for and the preparation of payment certificates
- Oversee Change Requests and Claims
- Management of responses to Contractor’s RFI’s and clarification requests
- Ensure staff complete tasks in line with WSP’s safety policies/procedures and legislative requirements
- Preference given to CET’s with RCCA designation
- Review terms and conditions. Identify any non-standard t’s and c’s or requirements and recommend for higher level review
7
Responsibilities For Operations Senior Contract Administrator Resume
- Interface with mid-level to executive level project professionals in review and preparation of routine and non-routine solicitation and contract documents in accordance with corporate policy
- Train and develop end-users to assume complete contract functions
- Analyze significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws/regulations, corporate policies and business unit procedure
- Implements processes reflecting consistency with Tesoro’s procurement philosophies and related company policies. Manages certificate of insurance and rate schedule change processes
- Negotiate, administer, extend, and terminate standard and non-standard contracts and agreements
- Proposal preparation – examine proposal requirements and estimates, prepare bids, analyze terms and conditions to evaluate risk, accuracy, and completeness to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications
- Contract administration – process contractual documentation and reports, advise management of contractual rights and obligations, compile and analyze data, and perform maintenance of historical information
- Facilitating proper shipment, billing, and payment collection for deliveries, interfacing with DCMA as required
- Preparing weekly and monthly reports and maintenance of the contracts databases
8
Responsibilities For Senior Contract Administrator Transit Resume
- Daily interaction with customer representatives
- With the project team, identify the contract baseline, including terms and conditions, specifications, drawings, estimate, proposal, schedule and other documents incorporated in the contract
- Participate in project related meetings, work closely with Construction, Engineering, Procurement, and Project Controls, and review project financial data to
- Procurement contract administration or a related field
- Serves as a expert resource for organizational questions on intellectual property and manages Compassion’s intellectual property portfolio
- Assigned the largest and most complex projects, and provide guidance to other Contract Administration personnel
- Respond to government solicitations; bid to dealers, OEMs, shipyards and/or direct to the government
9
Responsibilities For Senior Contract Administrator Resume
- Coordinate various disciplines (input from Marketing, Engineering, Service, Manufacturing Plants, Legal and Patent) to prepare bids/proposals, ensure accurate pricing, appropriate terms and conditions, compliance to Government regulations, Company policies, legal issues, etc
- Order product through issuance of the interpretation letters and purchase orders and ensure orders are entered properly
- Communicate terms and conditions of contracts to various Company disciplines in order for the Company to produce the product (either commercial and or new development) as required by contract
- Administer and manage contracts to ensure timely delivery, customer satisfaction, prompt invoicing, dispute resolution, compliance to Government regulations, etc
- Negotiate final terms of contract modifications
10
Responsibilities For Operations Senior Contract Administrator Resume
- Assist in the integrated logistics support (ILS) arena
- Coordinate any special witness test, audits, and/or government inspections required
- Initiate action and follow-up to ensure the product and invoice is delivered and payment collected
- Interface with Caterpillar dealers on individual machine rebuild progress and completion
- Resolve or coordinate resolution of problems between Defense and Federal Products and customers and negotiate settlements
- Manages completion of own work assignments and coordinate work with others
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