Staff Asst Resume Sample
Verner Nicolas
16562 Stehr Field,
Detroit,
MI
+1 (555) 868 5130
Work Experience
Senior Staff Asst
11/2016
-
PRESENT
Dallas, TX
- Support the Annual Fund gift acknowledgement process by producing letters and postcards for over 7,000 Annual Fund donors annually
- Research contact information and other details about alumni
- Develop prospect lists, set up appointments for frontline fundraisers, and capture information in the Duke Alumni & Development Database
- Field inquires and requests from donors, providing giving history, information, and instructions as requested
- Partner with the Associate Director, Advancement Services to create mailing lists and manage data for solicitations
- Coordinate with the Annual Giving team and the Associate Director, Communications and Donor Relations to create and execute print and electronic solicitations. Work with outside vendors to manage production and fulfillment as necessary
- Support the Phonathon (student calling) program by creating segmented lists, collecting feedback, and ensuring appropriate follow up from phonathon calls
- Work with the Director, Annual Giving and Associate Director, Communications and Donor Relations to report on solicitation outcomes
- Provide general office support for the Annual Giving team including filing expense reports, reporting on the Annual Giving budget, calendaring, and organizing and maintaining electronic and hardcopy files
Executive Staff Asst To The President
06/2012
-
10/2016
Los Angeles, CA
- Provide information via telephone coverage and answer general email inquiries
- Assist with the management of the SSRI hospitality services, the Connection Cafe. This includes, but is not limited to, overseeing inventory, staffing, and coordinating student workers scheduling and training
- Serve as primary scheduler for SSRI space. Schedule space and room reservations for SSRI facilities utilizing 25Live. Correspond with requestors, confirm reservations, alert facilities coordinator and SSRI IT of special events; alert business manager of access issues or events requiring additional approval
- Maintain the SSRI faculty director's calendar. This includes scheduling appointments, setting up meetings, and maintaining calendars as required for SSRI faculty director as well as general departmental calendars
- Assist facilities coordinator to oversee common areas, supplies stocked, and areas organized
- Maintain inventories and general supplies for the Institute
- Provide logistical support for meetings, conferences, and programs. This includes, but is not limited to, travel and lodging, catering, staffing, and administrative support
- Assist with reimbursements and procurements, this includes but is not limited to accounts payable requests, employee travel expense reports and reimbursements/corporate cards, purchase orders, etc
Staff Asst
01/2008
-
01/2012
Dallas, TX
- Assists with annual EAC meeting including: serve as main point of contact for venue staff; prepare nameplates and/or name badges; distribute materials and handouts for meeting; assist with meeting as needed
- Execute monthly account reconciliation for Geneva and India program Fund Codes; Program Coordinator, Sr. of budget status and make recommendations on basis of expense to budget status
- Process financial transactions for Geneva students, including deposits, housing, and any other program related financial transactions
- Process travel reimbursements for Geneva faculty and staff
- Assist students and determine their needs/questions to see who needs to help them
- Greet all employers giving info sessions, speakers, and other visitors, assist them with parking,computer set-up and other needs
- Serve as primary staff contact with Building Manager, Events Coordinator, Parking, HR Manager, Financial Services and other Sanford staff who assist our office activities
- Provide administrative and clerical services in support of SSRI faculty, administration, programs and projects
- Serve as staff liaison for welcoming and providing information to faculty, students, staff, and visitors to SSRI and the Connection
Education
Tulane University
2004 - 2008
School's Degree in Planning
Professional Skills
- Excellent organizational skills to ensure deadlines are met
- Customer service skills (interpersonal, problem solving, and process improvement)
- Work within a team environment while also being able to make appropriate decisions independently as demonstrated through former work experience
- Multitask, effective time management, advance level of oral and written communication skills
- Forecast and analyze financial reports as demonstrated through former related work experience
- Forecast and analyze financial reports as demonstrated through related work experience
- General Office Computer Skills
How to write Staff Asst Resume
Staff Asst role is responsible for organizational, interpersonal, customer, general, events, education, microsoft, communications, shipping, security.
To write great resume for staff asst job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Staff Asst Resume
The section contact information is important in your staff asst resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Staff Asst Resume
The section work experience is an essential part of your staff asst resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous staff asst responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular staff asst position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Staff Asst resume experience can include:
- Perform data entry and maintenance of database files, list serves, and mailing lists. Update the SSRI people database affiliation. # Assist with key inventory, distribution, and database records
- Compose, type, and/or generate letters, statements, reports, e-mails, and other documents as required. This includes expediting correspondence; correcting revisions; and proofing finished product to ensure accuracy and inclusion of cited enclosures as indicated
- Screen and route mail. Determine which to respond to or which to bring to supervisor's attention based on content of communication and knowledge of departmental programs and activities
- Excellent interpersonal skills and proficiency in business communication, both written and oral to effectively represent Fuqua faculty and the PhD program
- Excellent organizational, communication, analytical, and detail orientation skills
- Strong organizational skills and high energy to work in a fast-paced office
Education on a Staff Asst Resume
Make sure to make education a priority on your staff asst resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your staff asst experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Staff Asst Resume
When listing skills on your staff asst resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical staff asst skills:
- Professional demeanor, excellent writing and verbal skills, and strong interpersonal communication skills
- Outstanding organizational skills with ability to prioritize and manage multiple projects
- Strong computer, organizational, reasoning, communication, problem solving, and interpersonal skills are required
- Detail oriented and able to effectively handle multiple and shifting priorities
- Self-starter willing to take initiative and seek guidance when needed. Excellent organizational skills with attention to detail and follow-through
- Solid business writing and proof reading skills
List of Typical Experience For a Staff Asst Resume
1
Experience For Staff Asst-theather Studies Resume
- Strong problem solving skills, detail orientated, and the ability to coordinate and follow through on tasks and work independently
- Demonstrated excellent customer service experience
- Excellent interpersonal skills and the ability to work well with people
- Communicate effectively with all deaf, hard-of-hearing, and hearing Center participants
- Effectively and adeptly multitask
2
Experience For Staff Asst-library Development & Communications Assistant Resume
- Sign language skills or the willingness to learn sign language
- Assist with meeting agenda preparation and have available supporting documents prior to meetings
- Three to five years of experience working in an administrative setting
- Previous experience using tracking and records management software (SharePoint, Access, etc.)
- Experience with event planning and arranging travel for large groups of people
- Demonstrated expertise in managing work in a complex, fast-moving office environment
- Experience in an office setting using computer programs
- Keep supplies sufficiently stocked and equipment in good working order
- Perform a variety of important, confidential and complex tasks with constantly changing priorities
3
Experience For Senior Staff Asst Resume
- Experience working in teams and the general public
- Demonstrate service oriented approach when dealing with both internal and external inquiries
- Monitor and evaluate program effectiveness, using qualitative and quantitative research techniques
- Experience in a clerical setting
- Experience in an office setting
- Willingness to work flexible hours, including nights and weekends, in support of effective event delivery
- Experience with customer service/communicating with a variety of people
4
Experience For Executive Staff Asst To The President Resume
- Previous experience writing responses and correspondence
- Experience working with highly sensitive and confidential information
- Strong attention to detail, follow-through, problem solving, and
- Experience with basic HTML and Drupal web editing or similar
- Experience in a customer service related field
- Work closely with FCC’s to assure pre-certification is obtained prior to surgery and providing documents that are needed to obtain approvals
- Oversee gap year experiences and job placements for MBS students
- Prioritize work assignments for multiple programs and people
5
Experience For Staff Asst School of Nursing Resume
- Able to problem solve, take initiative on projects, organize multiple projects simultaneously, meet deadlines, and adapt to ever-changing priorities
- Two (2) years or more of customer service experience
- Experience in an administrative position
- Excellent use of Microsoft Word, Excel, Power Point and Outlook
- Prior work in databases (Access, FileMaker, etc.)
- Exercise good judgment, discretion, and maintain confidentiality
6
Experience For Staff Asst for Hire Not for Posting Resume
- Progressively responsible administrative experience
- Good knowledge of management methods and procedures
- Good knowledge of departmental rules, regulations and organizational structure
- Demonstrated organizational behavior
- Previous administrative/secretarial work experience in the areas of finance or human resources
- Demonstrated proficiency in MS office; Outlook, Word, Excel and Power Point
- Experience with point of sale systems
- Experience with on-line financial systems
- Three to five years administrative support experience
7
Experience For Staff Asst Study of Health Management Resume
- Excellent time-management to meet process timelines/deadlines
- Editing, printing, and sending letters of patient care related letters
- Assisting with entry and reporting from internal BD systems such as SalesForce
- Processing and reconciliation of all accounts payable transactions
- Processing and reconciliation of all accounts receivable transactions
- Processing and reconciliation of all purchase requisitions
- Processing and reconciliation of all accounts payable & receivable transactions
- Badging in and out
- Marketing and Graphic Design – 15%
8
Experience For Staff Asst-corneal Ophthalmology Resume
- Answering Patients Calls (25%)
- Typing of correspondence, manuscripts, journal reviews
- Maintaining on-time calendar for physicians
- Lifting max 20 pounds
- Prepare office for opening and closing, including: unlocking community doors, resupply copy machine, staplers etc
- Seek ways to efficiently manage these processes. Assist in developing, providing training for, and implementing a successful student tour guide program
- Provide administrative support to faculty member’s clinics including gathering medical records and managing clinic schedules
- Provide administrative support during grant application process, in editing and assembling documents for sponsor and university-required application packages
9
Experience For Staff Asst-ophthalmology Resume
- Allocate and record visitor parking passes and programmatic All Access Pass according to procedures outlined by University Parking & Transportation Services
- Responsible for recording, transcribing and distributing minutes of various weekly and monthly meetings which is a requirement of the ARC-PA
- Responsible for planning and coordination of meetings and special events as assigned. This includes arranging catering orders, space set up and break down
- Responsible for reviewing operating practices and implementing improvements when necessary
- Responsible for ongoing and periodic alumni and giving website content updates using the university’s content management system, Drupal
- Provide back-up support and reception as necessary for Student Health and Student Wellness, including receiving clients and facilitating check-in process
- Comfortable with leaning, using and exploring new technologies
10
Experience For Staff Asst Resume
- Occasional bending, crouching, stooping
- Provide administrative support for BD team including Management of BD team expense reporting
- Basic knowledge of accounting/bookkeeping principles and procedures
- Manage the development, updating, and distribution of all event surveys using provided tools
- Assist in the development of visit, marketing, and promotional items and soliciting outside materials used for visits
- Maintain electronic and hard copy filing system including the creation of new folders and management of current files in the Chair’s office
- Receive referrals, review referrals for missing documents, and reach out to referring physicians for documents needed for faculty to review
List of Typical Skills For a Staff Asst Resume
1
Skills For Staff Asst-theather Studies Resume
- Strong customer service, time management and organizational skills
- Provide excellent customer service skills and assist all students, faculty, staff, university colleagues, and visitors
- Good phone and interpersonal communication skills
- Evidence of exemplary customer-service skills
- Excellent verbal and written composition communication skills
- Excellent oral telephone and written communication skills
2
Skills For Staff Asst-library Development & Communications Assistant Resume
- Strong customer services skills, collaborative team player
- Writing, editing and communication skills
- Able to work effectively when receiving bulk of tasks via email
- Evidence of commitment to, and experience relating to, diversity and inclusion with special emphasis
- Communicate effectively with people from any level of the organization and from many diverse backgrounds
- Westlaw, Lexis, Adobe Pro, Outlook skills desirable
- Prior experience with Oracle, SIS, Maxient, and PyraMed
3
Skills For Senior Staff Asst Resume
- Knowledge, Skills and Abilities N/A
- Proficiency in Microsoft Office programs - Word, Excel, Outlook required. Expert calendar management skills (Outlook)
- Excellent ability to multitask and prioritize work
- Demonstrated experience managing multiple projects/tasks
- Strong sense and demonstrated understanding of confidentiality
4
Skills For Executive Staff Asst To The President Resume
- Microsoft Office skills – focus on Outlook, Word, Excel
- Demonstrate a proactive skill set by taking initiative and responsibility to follow up on tasks to their conclusion independently
- Demonstrated ability to work with a database, including entering data, retrieving it, sorting it and providing baseline analysis
- Previous experience using excel(creating and managing excel spreadsheets)
- Work independently managing and prioritizing multiple demands
- Previous work experience implementing and monitoring policies & procedures
- Utilize good judgment when adapting to changes in business needs
- Proficiency and experience with basic accounting principles
5
Skills For Staff Asst School of Nursing Resume
- Basic experience with in-house communication/marketing materials such as flyers, notices or similar, graphic design and online graphical style
- Experience with on-line applicant tracking system
- Demonstrated success with event planning
- Related experience, preferably in academic setting
- Experience in supporting events
- Previous experience drafting correspondence for both internal and external audiences
6
Skills For Staff Asst for Hire Not for Posting Resume
- Experience working with Microsoft Office (Excel and Word)
- Previous high volume customer service work experience responding to inquiries over the phone and
- Superb attention to detail. Demonstrated ability to handle multiple tasks simultaneously and deadlines
- Budget and logistics operations knowledge and experience
- Demonstrated ability to manage and coordinate multiple events
- Good communication and interpersonal relations
- Demonstrated ability to successfully manage and coordinate multiple events
7
Skills For Staff Asst Study of Health Management Resume
- Demonstrates ability to apply and learn new software
- Demonstrated proficiency in the most current versions of Outlook, Microsoft Windows, Word and Excel for standard business functions
- Write succinct and effective office procedures, reports, and correspondence
- Photoshop and Duke WordPress experience highly desirable
- Coordinate with Chair's office as well as other entities of EC to ensure effective coordination with other EC and Duke events
- Organize short and long term activities and prioritize multiple tasks simultaneously
8
Skills For Staff Asst-corneal Ophthalmology Resume
- Strong analytical and technical aptitude with attention to detail
- Proven advanced knowledge of Microsoft Office applications, especially Excel, Word, PowerPoint
- Excellent knowledge of Microsoft Office 2011 and 2013
- Experience in higher education workplace
- Knowledge or experience with HIPAA and/or FERPA confidentiality practices
9
Skills For Staff Asst-ophthalmology Resume
- Good knowledge of the use of personal computers
- Maintain an effective filing and document tracking system to ensure professional staff has access to files and data as needed for direct service
- Enter teaching plan into Departmental Schedule Validator (DSV) for each semester
- Goal and Task Management: Prioritizes tasks with respect to importance and time available. Realistically estimates time to complete projects.
- Previous experience in an administrative or operational role
- Related office experience
10
Skills For Staff Asst Resume
- Make sure that New Patients, Second Opinions, and Self-Referrals have outside records in MaestroCare prior to the appointment
- Have strong task and customer service orientation
- Skilled administrative professional is needed to support complex clinical and administrative practice
- Experience with scheduling meetings and events and responding to inquiries
- Problem solve using past experience and training
- Experience working in an environment that serves Deaf/Hard-of-Hearing people
List of Typical Responsibilities For a Staff Asst Resume
1
Responsibilities For Staff Asst-theather Studies Resume
- Excellent people skills, including strong written and verbal communication skills
- Dealing with Ambiguity: Effectively copes with change and shifts gears comfortably.Decides and acts without having the total picture
- Enter Recalls based on letters and update Health Maintenance prior to sending the letters
- Experience in administrative assistant position
- Excellent knowledge of Microsoft Office 2016, particularly Microsoft Excel, required
- Demonstrated ability to implement and maintain organizational administrative systems
- Perform all tasks as identified above in a professional manner that demonstrates knowledge of the laboratory operations
- Experience in office/project administration and management of budgets in an academic environment
- HS or GED with 7 years office administration experience
2
Responsibilities For Staff Asst-library Development & Communications Assistant Resume
- Maintaining contacting, screening, scheduling and communicating with Argus II Prosthesis candidates
- Maintaining and updating CVs and Continued Medical Education transcripts; licensing applications and filing and routing copies of license certificates
- Administering budgets for various VC projects including annual research retreat, CRSO PI training seminar, ICG training workshop
- Scheduling and coordinating meetings, training sessions, and travel for the DPROC
- Assisting in preparation and maintenance of DPROC website and other communication materials a log,
- Collaborating with Others: Ability to work collaboratively, formally and informally within one’s team and across the organization
3
Responsibilities For Senior Staff Asst Resume
- Ensuring grammatical accuracy, conformance with established procedures and factual correctness
- Analyzing past financial data to provide guidelines for future spending
- Assist with editing, proofing, printing and distribution of academic program materials, assist with large mailings, and assembly of student information packets
- Acts as patient navigator by referring patients or families for assistance utilizing health system and community resources as appropriate
- Assist in preparing complex reports and proposals requiring the identification of sources,compilation, analysis and evaluation of data
- Maintain office and hallway bulletin boards by posting and purging flyers and notices
4
Responsibilities For Executive Staff Asst To The President Resume
- Advanced level user of MS Office, including Word, Outlook, Excel and PowerPoint and comfort in learning new, university-supported technologies and software
- Assist with reports detailing training related to Title IX and Equal Opportunity
- Assist in maintenance of Director's filing system, including electronic logs; prepare synopsis of information contained in each file
- Comfort working on Internet, with social media, and with software such as Webex, Outlook, and scheduling applications such as Doodle,
- Collaborate with Chair's Office and Human Resources on issues of staffing, visa administration and onboarding
- Support business operations and strategic planning by assisting VC with complex projects
- Administrative support for new initiatives pertaining to clinical research (i.e., ICG Reading Center)
5
Responsibilities For Staff Asst School of Nursing Resume
- Direct daily activities of the office, determining which inquiries require the directors' attention and resolving the others
- Assist in establishing and maintaining various databases and other records required for program accreditation
- Maintain tracking system for regularly occurring meetings
- Occasional lifting required during set-up and breakdown of events
- Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel
- Revise cost recovery billing spread sheets as needed and review all annually
- Send e- mail reminders and information to students regarding appointments
- Monitor visitor traffic, ensuring that students and visitors meet with their assigned staff member in a timely way
6
Responsibilities For Staff Asst for Hire Not for Posting Resume
- Ensure sufficient copies of forms and handouts, anticipating demand throughout the semester
- Keep Peer Tutoring Calendar
- Incidental clerical support for the peer tutoring program
- Keep minutes for the general staff meeting. Distribute minutes on a weekly basis
- Maintain detailed records of scholar's activities, including publications, meetings, media contacts, and boards
- Responsible for coordination and monitoring of all WORKS procurement card reconciliation
- Works with the international office to bring foreign patients to Duke for treatment as necessary
7
Responsibilities For Staff Asst Study of Health Management Resume
- Facilitates scheduling of studies.
- Manage working relationships with partner hotels and schedules hotel accommodations for visitors as needed
- Advertise events to prospective students using email, our website, social media, and other publicity channels
- Assist recruitment staff in the planning and implementation of regional and off campus recruitment events
- Type letters, reports and records ensuring grammatical accuracy, conformance with general policy and factual correctness. Coordinate project based work
- Data entry and scanning of Approved Grade Changes
- Oversee applicant processing for any new hires. Proofread documents
- Prepare agendas for meetings 1 week in advance of all meetings. Prepare and distribute meeting minutes as requested
- Retrieve documents from filing system and add documents to current files timely and with attention to correct management of files
8
Responsibilities For Staff Asst-corneal Ophthalmology Resume
- Prepare and modify documents including correspondence, reports, drafts, memos and emails at the request of the Chair and Senior Leadership
- Attend and record meeting minutes for monthly faculty meetings and various committee meetings, as requested
- Serve as liaison to the Duke Events calendar for posting faculty program workshops, seminars, speaker series, and other events
- Serve as the liaison to the The Chronicle for placing program ads and announcements
- High level of integrity working with sensitive data
- Five or more years overseeing high traffic, health-base front office operations
- Handle logistics and arrange meetings, training sessions
- Enter data in support of annual Affirmative Action Plan (AAP) preparation and updates, compliance, and other reporting functions
9
Responsibilities For Staff Asst-ophthalmology Resume
- Assist with production and distribution of the AAP and other documents; maintain and produce distribution lists, mailing labels, etc
- Prepare Excel worksheets, including formula statements, to calculate adverse impact and multi-year trend analysis
- Freeze clinics according to physician’s needs
- Look ahead at overbooked clinics and try to decompress by adding additional clinics to empty days when physicians are available
- Master Eye Center Calendar- coordinate clinic schedules according to activities on this calendar that interfere with/alter schedules
10
Responsibilities For Staff Asst Resume
- Monitor schedules and try to decompress overbooked clinics by rescheduling patients as necessary
- Approve overbooking your physician’s schedule
- Schedule meetings for service chief and/or other assigned physicians, coordinating surgery, clinics, and away times without conflict
- Multi-tasking with multi-faculty and fellows on all clerical support they require
- CI’s call staff assistant to get approval for overbooking a physician’s schedule
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