Academic Program Coordinator Resume Sample
Aron Balistreri
158 VonRueden Rue,
Philadelphia,
PA
+1 (555) 945 6475
Work Experience
Senior Academic Program Coordinator
10/2017
-
PRESENT
Detroit, MI
- Manage department office
- Manage operations, supplies, equipment, filing, archives and mail distribution. Master electronic data systems to input and export data, produce reports, perform word-processing, generate spreadsheets, copying, scheduling appointments, administer student and faculty access to facilities
- Articulation of student transfer work, including but not limited to maintenance of the Banner transfer articulation tables, maintenance of the Brandman University Transfer Guides, processing of student transcripts, introduction to the student new admit process, and introduction to the processing of Image Now documents
- Assist with the Banner Student modules and the correction of any student data migration issues
- Performs additional tasks and miscellaneous projects as assigned
- Immersion into the comprehensive training program of the Academic Program Specialist
- None identified at this time
Academic Program Coordinator
02/2013
-
07/2017
Houston, TX
- Coordination of Labs, Workshops, Open Houses, and special events for both programs
- Assisting in oversight of the Master of Arts program’s website
- Payroll for 110 + PILOT Leaders (future growth projected to 150+)
- Hiring and Termination (forms, tracking position #’s, status of hires, interact with SAP)
- All communication with Student Employment Services
- Assist Director with logistical aspects of the leader interview process (interview schedules, room
- Bookings, follow-up with candidates, etc.)
Undergraduate Student Academic Program Coordinator
03/2010
-
10/2012
Chicago, IL
- Answer questions from students and prospective students avg 20 emails/day
- Market the center utilizing social media presence
- Support the application process for the program’s three fellowships
- Active updates on Twitter and Facebook
- Completion of applications for fellowships
- Maintain and update the Master of Arts program’s curriculum information in all of AAP’s systems and paperwork, including website and registrars
- Assist in assembling course completion certificates
- Coordinate course proposal submissions for review by Master’s program faculty (receive, log)
Education
Harvard University
2004 - 2009
School's Degree in Arts Management
Professional Skills
- Detail-oriented, with strong organizational and priority-setting skills when managing competing deadlines and priorities
- Demonstrate strong decision-making skills and initiative
- Problem solve and prioritize multiple competing priorities effectively
- Proven record of organizational and administrative skills including the ability to simultaneously manage multiple projects
- Excellent and professional oral and written communication skills with ability to draft reports, professional documents, and correspondence
- Involvement with student recruitment and/or alumni affairs and strong intercultural communication skills highly desirable; and
- Have excellent communication skills, written and oral, in day-to-day dealings with faculty, staff, and students
How to write Academic Program Coordinator Resume
Academic Program Coordinator role is responsible for organizational, design, database, microsoft, editing, software, media, word, customer, recruiting.
To write great resume for academic program coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Academic Program Coordinator Resume
The section contact information is important in your academic program coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Academic Program Coordinator Resume
The section work experience is an essential part of your academic program coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous academic program coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular academic program coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Academic Program Coordinator resume experience can include:
- Possess skills to deal with sensitive or difficult situations effectively
- Administrative systems operate smoothly and effectively
- Strong customer and client relationship skills
- Strong skills in the areas of design as well as concept development and innovation
- Demonstrate superior written and oral communication skills
- Demonstrated experience with event coordination/planning and event marketing
Education on an Academic Program Coordinator Resume
Make sure to make education a priority on your academic program coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your academic program coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Academic Program Coordinator Resume
When listing skills on your academic program coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical academic program coordinator skills:
- Experience working effectively with underrepresented students, specifically from backgrounds similar to those served by federal TRIO programs
- Strong quantitative, analytical, communication, and presentation skills are required
- Writing, editing and proofreading skills to clearly and accurately answer correspondence, write reports and develop informational materials
- Demonstrated skill in public relations, planning, and collaborating with others across campus
- Skill in balancing strategic planning with transactional priorities
- Demonstrated experience working in a high volume active environment calling for independent,
List of Typical Experience For an Academic Program Coordinator Resume
1
Experience For Senior Academic Program Coordinator Resume
- Coordinate tutoring program which provides assistance to students identified as performing poorly
- Initiate shopping cart through SAP and assist TAs on the shopping cart process
- Assist on maintaining/updating department website
- Assist in the development of training grants (federal and non-federal), managing student, advisor, and applicant data
- Provides support in updating catalogue, curricula descriptions, and program grids of the MBA programs
- Assist with answering front office telephone
2
Experience For Administrative & Academic Program Coordinator Resume
- Responsible for addressing petitions. Conduct the investigation and coordinate with the program director to provide a response
- Provide coverage for program director during absences
- Assign faculty advisors and coordinate advising week – communicate with faculty and students; release holds if necessary
- Support Undergraduate Director in managing the freshman introductory class (540.101)
- Coordinate events and rooming for annual retreat and recruitment weekend
- Provide and evaluate services to support the teaching mission of the ERE Program
3
Experience For Undergraduate Student Academic Program Coordinator Resume
- Maintain a database of all current departmentally hired students with salary support funding and other payroll related information
- Assist Director with observations and evaluations of leaders through semester
- Communicates with faculty and instructors as appropriate
- Develops, coordinates and manages administrative and academic systems and services to support academic program activities for the MBA program office
- In partnership with the MBA program staff, schedules departmental events and business/professional meetings and coordinates logistics. Includes creating working agendas, ordering meals, room reservations, equipment, coordinating schedules, and invitations
- Maintain various databases, i.e. SIS, and paper records. Generate SIS reports, i.e, student class profiles, and student enrollments, active, inactive, and graduating students. Prepare, reconcile and research BW reports
4
Experience For Mcneill Academic Program Coordinator Resume
- Serve as primary expert resource for students and/or faculty on policy and procedural questions or redirect then to the appropriate campus or university office when necessary
- Track student academic progress and bring issues to the attention of the Associate Dean. Facilitate communication and follow-up support
- Oversee disability accommodation processes and ensure proper procedures are followed in consultation with the Associate Dean
- Approve procurement card transactions and reconcile weekly
- Coordinate travel arrangements for speakers and interviewees with travel agent
- Process and approve ISRs, process and pay invoices, shopping carts, travel reimbursements, wire transfers, non-payroll and expense cost transfers, and honorariums
- Responsible for secure maintenance of department cash box and depositing of checks and cash
- Assist with planning and coordination of special events, Graduate Student Awards Ceremony, Commencement Reception and End of the Year Reception for Political Science
- Custodian of petty cash disbursements, reconciling and replenishing the petty cash account
5
Experience For Academic Program Coordinator Resume
- Responsible for ordering office supplies, office furniture, computers, and printers
- Maintain supply inventory and resolve purchasing issues; follow-up on status of orders
- Reconcile Analysis reports, i.e. general funds and endowments
- Process payments for maintenance agreements for department printers
- Respond to departmental email inquiries
- Organize and maintain student records and office files
- Assist with compiling statistical information of graduate students for NIH, APSA annual reports Create announcements and fliers for department Seminars, PhD defenses, Conferences
6
Experience For Senior Academic Program Coordinator Resume
- Maintains class and event schedules effectively
- Arranges travel in a professional and effective manner
- Assist with greeting and direct departmental visitors
- Ensures and maintains confidentiality of all sensitive information
- Coordinate, maintain and organize all undergraduate practicums for the programs with regards to scheduling, transportation, training, reporting, etc. (MNF, KEEN, SCALE and HopKids)
- Keen interest in the academic environment, prior experience in working within an academic environment would be an asset
- Social Media experience would be an asset
- Organize the training of undergraduate students with the MNF Program Director
- Coordinate Orientation and Exit sessions along with training for all practicums
7
Experience For Administrative & Academic Program Coordinator Resume
- Work with the local business community and the JHU development office to identify sources of funding for the MNF program
- Send daily correspondence emails to student participants detailing logistics for practicum participation
- Establish and maintain contacts with Baltimore area schools, educational outreach organizations, community leaders and other external practicum contacts
- Maintain, files, binders, and paperwork associated with the programs
- Maintain a detailed database of the materials used by student participants and the funds that were expended
- Produce year-end reports to reflect the year’s activities and meet with the Director and Administrator to assist on improvements
- Graduate Program & Admissions
8
Experience For Undergraduate Student Academic Program Coordinator Resume
- Advise families on how to manage student enrollment to best fit students’ schedules. Offer directions on how to adjust enrollment dates or pause, extend, audit, or switch courses depending on individual student needs
- Manage teaching assistants for programs, including hiring, oversight, and evaluation processes as well as scheduling teaching assignments
- Manage practicum process, including collaborative planning for practicum and experiential placements
- Work with Assistant Director to coordinate faculty recruitment, training, and logistics for teaching
- Assists in the development of reports pertaining to customers’ usage
- Staff (including other academic program staff and Finance, Payroll, and Enrollment Management staff)
- Prospective and Current Students
- Organizes the 110 - 125 applications for the graduate program. This includes managing applications and providing statistics and data to Graduate Program Director
9
Experience For Mcneill Academic Program Coordinator Resume
- Manages the acceptance process, collecting required documents and making sure proper visa information is provided
- Maintains an accurate, confidential and efficient record keeping system, whether paper and/or electronic
- Acting as the point-of-contact for the department’s academic programs for any administrator, faculty, and staff, as well as other university constituents and the public
- Serving as a liaison between the Chair of Biostatistics and the Undergraduate and Graduate Program Directors, coordinating the administrative aspects of the department’s academic programs
- Coordinating and executing the department’s new student orientations. Manage event logistics including room reservations, catering, invitees, speakers, and schedule
- Maintain the Counseling Program’s Blackboard site with Practicum/Internship updates and information
- Website development, maintenance and support in coordination with the Dean’s Office and University Communications
10
Experience For Academic Program Coordinator Resume
- Develop, institute, manage, and refine processes for educational programs
- Draft and work with Assistant Director on program proposals and accreditation materials
- Work with Berman Institute communications staff to coordinate program marketing and development of marketing materials as well as evaluate the effectiveness of marketing initiatives and shift approaches accordingly
- Develop base of knowledge to provide information and support to students, assisting them with academic and program requirements and processes
- Serve as the first point of contact and resource for prospective students, students, and others engaged in Berman Institute educational programs
List of Typical Skills For an Academic Program Coordinator Resume
1
Skills For Senior Academic Program Coordinator Resume
- Computer skills including Microsoft Office programs, use of database systems and electronic communication applications
- Successful experience recruiting, retaining and supporting racially and ethnically diverse students
- Multitask several ongoing projects, work under tight deadlines, and manage competing priorities, in a start-up environment
- Five years experience working in an academic setting required
- Demonstrated knowledge of current Writing Center
- Excellent written and oral communication proficiency, including the use of email and telephone
- Experience working in an office manager role
- Successful experience working in a fast paced professional environment
2
Skills For Administrative & Academic Program Coordinator Resume
- Experience using Courseleaf, GradWeb, and Banner
- Strong proficiency in Microsoft Office Suite and ability to learn and work with various types of databases
- Knowledge and intermediate skill level of PC-based software applications such as Microsoft Office, FileMaker Pro and Site Executive
- Microsoft PowerPoint experience is desirable
- Experience preferably from Academia
- Demonstrated knowledge and belief in federal and institutional record privacy regulations
- A current resume that includes your educational and professional work experience
- Current resume that includes your educational and professional work experience
3
Skills For Undergraduate Student Academic Program Coordinator Resume
- Counseling & advising background
- Understanding of technology as it relates to online course delivery
- Working knowledge of SAP payroll ISRs and functions
- Working knowledge of JHU SIS system
- Understanding of the Family and Educational Rights and Privacy Act (FERPA)
- Utilize Freshman Sectioning for inputting course schedule for incoming Freshman
- Research best practices employed by other public, land-grant universities that are recognized for providing outstanding support services
- Conduct outreach to at-risk students during early alert and mid-semester progress reporting
4
Skills For Mcneill Academic Program Coordinator Resume
- Summer program travel required, including chaperoning overnight field trips
- Knowledge and understanding of academic programs and requirements, or ability to quickly learn
- Collegial with excellent interpersonal skills and ability to work with a broad spectrum of internal and external high-level professionals including academic and administrative leadership; corporate leaders and personnel; vendors; faculty, students, and staff
- Broad knowledge of the elements of developing a collection and the creative uses of materials and textiles
- Plan, implement and coordinate academic support programming for students to assist with successful transition from military life to college life
5
Skills For Academic Program Coordinator Resume
- Coordinate with academic advisors in colleges and schools to verify that students are receiving accurate and timely academic counsel
- Teach credit-bearing orientation course(s) on transition to college and academic mindset
- Complete working knowledge of Microsoft Office Suite required, and Google products
- Appreciation of the issues and values related to diversity and inclusion in a workplace and an academic setting
- Both take on leadership roles, working independently, and within a team to get the work done
- Knowledge of the field of distance education including general status and challenges, student services and faculty issues
6
Skills For Senior Academic Program Coordinator Resume
- Familiarity with KSIS and K-State Online or similar learning management and student information systems
- Resume or curriculum vita listing education and employment history
- Three professional references including name, address, phone number (mobile number if appropriate) and email address
- Familiarity with Room and Course Scheduling policies and procedures
- Familiarity with UA Student Systems including UAccess Analytics and UAccess Student
- Knowledge of teaching, pedagogy, and program issues
7
Skills For Administrative & Academic Program Coordinator Resume
- College or college-equivalent education as required in becoming a credentialed veterinary technician
- Thorough knowledge of Microsoft Office applications, including but not limited to
- Knowledge of Rice Banner system, Word, Excel, e-mail software, and Internet browsers
- Use Mac computers
- Collect data, create and/or maintain databases to fill out a variety of surveys requested of the department
- Describe experience that demonstrates your ability to prioritize assignments, manage detailed administrative processes and meet deadlines in a work environment that involves frequent interruptions
- Develops, coordinates and manages administrative and academic systems and services to support academic program activities for appointed staff, staff, faculty and faculty associates
- Serves as a first point of contact for assigned areas of study and provides cross support for other areas as needed; providing telephone and in-person assistance. Triages calls for response and referral and takes messages, as appropriate
- Flexibility and being a good team player are also skills that are essential for the position as much of the work is cooperative and collaborative in nature
8
Skills For Undergraduate Student Academic Program Coordinator Resume
- Effectively communicate with multiple constituents – students, faculty and staff
- Have superb organizational skills and attention to detail
- The position requires that the person be proactive and able to manage a high volume of work with multiple competing priorities
- Knowledge and skill in office procedures
- Experience with fashion textile and surface manipulation, crucial to the development of student-designed textiles
- Knowledge of, or experience in, current business and management strategies and concepts
- Experience with SAKAI and related applications
- Team-oriented, professional, collaborative and strong work ethic
- Five years progressively responsible administrative/academic experience
9
Skills For Mcneill Academic Program Coordinator Resume
- Experience in database management; familiarity with database software, Microsoft Office. Ability and willingness to learn new software applications as needed
- Coordinates staff, faculty and faculty associate activities by arranging schedules, travel arrangements and documents
- As requested, submits travel reimbursement requests, on behalf of staff and faculty, through SAP
- In partnership with the other academic support staff, schedules departmental events and business/professional meetings and coordinates logistics. Includes creating working agendas, negotiating terms, ordering meals, room reservations, equipment, coordinating schedules and invitations
- Monitors, tracks and orders supplies, including working with the SAP supply/purchasing systems and requirements
- Prepares reports using Microsoft Office (e.g., Word and Excel), as needed and assigned
- Develops and maintains secure electronic and paper records systems; including those for confidential student records
10
Skills For Academic Program Coordinator Resume
- Responsible for duplication of course and other program materials for the academic area of emphasis, as needed
- Prepares correspondence as drafted by faculty and also creates basic original correspondence in response to letters and emails
- Works through SAP to process invoices for payment and reconciles related budget items
- The position requires an approach which is outgoing, detail oriented, independent and proactive as well as the ability to learn and develop new systems and procedures
- Excellent written and oral communications skills are an essential component of the position as well as outstanding interpersonal skills that include the ability to communicate with a diversity of stakeholders on a wide range of complex topics
List of Typical Responsibilities For an Academic Program Coordinator Resume
1
Responsibilities For Senior Academic Program Coordinator Resume
- Monitor course schedules/deadlines and communicate with faculty and staff to ensure appropriate action is taken in scheduling and transmitting curriculum materials
- Engage with partners regarding the Executive Education Program. Seek out new partnerships and establish relationships to facilitate their engagement with the Berman Institute. Research and work with faculty and consultants to develop new groups of participants
- Demonstrated experience in development of programs
- Effectively work and communicate with diverse groups
- Teaching experience in secondary, post-secondary, or vocational field
- Multitask several ongoing projects, work under tight deadlines, and manage competing priorities, in a busy environment
- Experience working with non-traditional, college students
- Five years progressively responsible administrative/academic experience required
- Experience with Ellucian Banner, PatriotWeb, eVA (the commonwealth of Virginia’s electronic procurement system), and other Mason databases and services
2
Responsibilities For Administrative & Academic Program Coordinator Resume
- Experience or general knowledge in careers relevant to assigned colleges/programs
- Hold a valid driver’s license in order to meet occasional travel expectations
- Liaising with faculty and their assistants regarding Blackboard, grading and collecting syllabi
- Determining graduate course and precept schedules and recommending room assignments
- Managing enrollment in WWS graduate courses and coordinating an early course feedback process and end-of-term courses evaluations by faculty
- Maintaining the parts of the GPO website and intranet related to course information and academic rules and regulations, including the WWS academic calendar
3
Responsibilities For Undergraduate Student Academic Program Coordinator Resume
- Coordinating the qualifying exams for the two-year MPA program (IPE, QE1 and QE2)
- Carrying out special assignments related to strategic planning for the graduate curriculum
- Teaching in the PhD and Doctor of Healthcare Administration
- Assisting with student concerns and questions
- Implementing an on-line pre-registration process internal to WWS each semester
- Providing informal advice to graduate students about their course options
- Maintaining a SharePoint site for Faculty Field and Certificate advisors
- Oversees the daily operations of the Writing Center, including office management and serving as the main point of contact for the Center
4
Responsibilities For Mcneill Academic Program Coordinator Resume
- Serve as sounding board for students who need a place to talk. Refer as appropriate to Counseling Center, Academic Advising, Student Life, etc
- Manage department undergraduate awards (spring) including convocation
- Responsible for working as a partner with the MSEM Director by assuming overall management of the EM academic program and its operation
- Assist in developing recruitment materials to advertise the MSEM program and the great number of engineering concentrations we offer
- Handle logistics for offsite teaching in executive education program
- Other activities supporting students and Program as needed
- Respond to questions and inquiries regarding requirements for the combined CS BS/MSE program
- Assign faculty advisors for incoming freshmen and transfer students
5
Responsibilities For Academic Program Coordinator Resume
- Coordinate advising week each semester. Communicate with faculty and students; release holds if necessary
- Prepare letters for students related to late registration, travel, employment, funding, OPT, or visas
- Interact extensively with designated advisors for 15 Engineering concentrations
- Advise students about CPT and OPT; Sign students’ bias designations who wish to work in the US either during breaks or after graduation
- Organize the MEMPC Meeting and other MSEM events
- Work with Assistant Director to develop metrics and measures for programs
- Develop and ensure that evaluation processes are in place for programs, courses, and students
- Serve as liaison and ensure that information and data flows smoothly among divisions, organizations, and companies engaged in educational activities
6
Responsibilities For Senior Academic Program Coordinator Resume
- Develop network of contacts with academic staff and offices throughout JHU
- Plan and execute student orientation and graduation activities
- Serve as Lead Faculty for PhD in Health Services and Doctor of Healthcare Administration courses. This involves having responsibility for each section of the course taught and providing input to the Program Director regarding course changes, course reviews, and interacting with all faculty teaching those courses
- Provide leadership and vision for the health services and healthcare administration programs
- Website development, maintenance and support in coordination with the Director, Dean’s Office and University Communications
- Serve as assistant program director
- Review and address grade appeals, academic dismissals, and work directly with student affairs on student complaints
7
Responsibilities For Administrative & Academic Program Coordinator Resume
- Supervise faculty course leads and hold quarterly faculty meetings
- Schedule Diagnostic exams, Research exams, GBO (Graduate Board Oral) exams, and Thesis Defense Committees
- Coordinate professorial invitations to committees and arranges travel for external invitees
- Manage and maintain electronic applications throughout cycle. Assist with completing application files by emailing or calling applicants and coordinating with Undergraduate Admissions office
- Send follow-up department admissions letters and manage responses from admitted students
- Coordinate enrollment documents. Process, upload and follow up on enrollments to be sure they have been updated in the various JHU systems
- Track graduation progress for seniors and juniors (3x a year)
- Collect current and past student data. Generate statistical reports related to application and admissions data
8
Responsibilities For Undergraduate Student Academic Program Coordinator Resume
- Schedule Class Meetings (Freshman, Sophomores and Juniors, each semester)
- Prepare letters and assist students with any paperwork related to travel, late registration, employment, or visas
- Utilize ISIS and other Registrar’s office forms to assist the Director of Undergraduate Studies with course scheduling processes including completing course worksheets, ensuring timely submission, processing changes, working with faculty and Registrar’s Office, requesting classroom assignments and equipment each semester
- Assist with event planning for orientation sessions, guest speakers at student organization events and external conferences. Show new and prospective students the department facilities
- Team with the Administrative Coordinator to run all graduation-related events
- Organize annual undergraduate faculty retreat
- Assist faculty liaison with MULY and PURA awards each semester
9
Responsibilities For Mcneill Academic Program Coordinator Resume
- Update ASEN course catalog, undergraduate handbook, and other publications annually. Proofread materials and assemble information packets for prospective students
- Provide assistance to AIChE student organization
- Deliver and pick up items from various offices
- Manage graders and TAs for all department required courses
- Initiate Hire/Termination ISRs for students. Process payroll for hourly-paid TAs, course graders, and student workers through the SAP payroll system
- Effectively solicit, track, and communicate course and program information from and to multiple constituencies including SPS program directors and operations, instructors, departmental staff and managers, Directors of Graduate Studies, University offices, and the rest of the APC team
- Implement logistical needs of programs, instructors, and courses, which includes managing and coordinating the provision of services by other University departments and outside vendors
- Responsible for developing and maintaining print, digital, social media presence targeting students, alumni and external stakeholders
10
Responsibilities For Academic Program Coordinator Resume
- Provide general operational support for SPS programs and respond to request for project support within the APC team, as needed
- Program Newsletter: Writes, compiles information, edits and distributes Asia programs newsletter, both PDF and digital versions, twice a year in spring and fall
- Program Materials: Drafts text and designs program informational materials, including brochures, and other materials to recruit prospective students and to inform other external stakeholders
- Helps promote curriculum and academic courses, including developing short informational videos
- Social Media: Builds/maintains Asia programs’ social media presence
- Webpages: Updates, improves and maintains the four Asia program webpages on the Johns Hopkins SAIS website (Japan, Korea, South Asia and Southeast Asia)
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