Admin Manager Resume Sample
Maude Keebler
7252 Bergnaum Neck,
Los Angeles,
CA
+1 (555) 987 2171
Work Experience
Admin Manager
05/2018
-
PRESENT
San Francisco, CA
- Supervise outsourced contractors’ daily work, keep strictly control to their daily day compliance with Eaton procedure (SOP) and rule. Fully responsible for contractor safety training and daily inspection, continually improve contractor safety awareness and performance
- Conduct regular & irregular audit to review contractors’ performance (KPI) with inspiration leadership and set up long-term cooperation with them, implement monthly report
- Proactive and disciplined
- Collaborates with administrative leadership, chairs, physicians and other clinical personnel to develop, implement and oversee clinical programs
- Optimize billing practices and collection of Part B revenues
- Compliant with all JCAHO, NYS DOH, Public Health Law, Institutional and Departmental rules and regulations and makes certain these are properly and completely addressed in Policy and Procedure Manual
- Reviews all changes in various regulatory agency standards and/or public health law and ensure that these are represented in the Policy and Procedure Manuals (after appropriate review with clinical and/or administrative personnel)
- Coordinates administrative functions, plans and supports program development of the Department/Division
- Understands the department/division’s fiscal responsibility in supporting research initiatives
Admin Manager / Hours / Day / Bwh Pathology
03/2015
-
03/2018
Dallas, TX
- Manages daily operations and all non-clinical personnel in the division and all related areas
- Strives to streamline operations and effectively apply new concepts and techniques for positive outcomes. Identifies and implements technology to improve operations
- Assigns work and sees that it is carried out correctly and efficiently. Identifies and implements technology to improve operations
- Maintains accurate and current files on all department budgets, capital equipment request and programs related to operational issues
- Assists in the preparation and monitoring of annual budgets – operational, personnel and capital
- Acts as a liaison between attending physicians, patients, visitor’s guests and staff
- Participates in monitoring and evaluating a program’s inception and performance and routinely monitors performance per volumes, referrals and trends
- Clean Harbors offers all eligible employees a comprehensive benefits package including
General Admin Manager
04/2009
-
11/2014
Boston, MA
- Competitive annual salary (CBPP Competency Based Pay Program)
- Opportunities for growth, development and internal promotion
- K, tuition reimbursement, and generous paid time off
- Company paid certifications, licenses and training
- Daily Trade Reviews – all OES orders from previous day for anything that is inconsistent with client strategy and escalate to DH as needed
- Daily, TQMM – Review report and follow up and document responses
- Daily, Review F9 Reports (Client Risk Acknowledgement) to ensure they are provided as needed
- Weekly, print CIS updates, to review & approve quality and escalate issues to DH as needed
Education
University of Bridgeport - Stamford Campus
2005 - 2009
Bachelor's Degree in Business Administration
Professional Skills
- Desirable: Previous experience of being in supervisory role for one or more employees, alternatively experience from working as executive assistant
- Good computer skills including Word, Excel, PowerPoint, etc
- Experience of working with sales and/or marketing
- Previous experience of finance or sales/marketing business processes including budget management and resource allocation
- Experience in training and coaching frontline employees and leaders
- Experience in editing, including manuscript preparation, galleys, proofs, or similar
- Project management with experience of working in a matrix environment
How to write Admin Manager Resume
Admin Manager role is responsible for security, software, retail, finance, credit, training, integration, procurement, printing, purchasing.
To write great resume for admin manager job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Admin Manager Resume
The section contact information is important in your admin manager resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Admin Manager Resume
The section work experience is an essential part of your admin manager resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous admin manager responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular admin manager position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Admin Manager resume experience can include:
- Monthly, print and distribute Security Concentration Report to CA's for review & comment – Admin Manager to Sign-off on CA comments and escalate issues to DC as needed
- Drive team’s skills and competencies to build a strong team of marketing, sales, medical and internal customer service support excellence
- Liasoning and maintaining good relations with Govt. Bodies /Local Agencies/Placement Agencies/Police Officials in getting the work done as and when required
- Proven leadership capabilities by managing a team of at least 2 members
- Ideally 5+ years of relevant management experience in branch operations, within a leading financial institution
- Processing Telecom Bills viz. Cellular & 4G Data cards and ensuring seamless processing of Bills
Education on an Admin Manager Resume
Make sure to make education a priority on your admin manager resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your admin manager experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Admin Manager Resume
When listing skills on your admin manager resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical admin manager skills:
- Excellent communication, interpersonal and problem solving skills & ability of multi-tasking
- Strong PC skills in various MS Office applications
- Intermediate to Advance computer skills- MS Office, AS400, SAP
- Experience from working in high pace environment with many stakeholders on different levels in the organization
- 10+-years’ experience managing teams
- Demonstrate adaptability to changing conditions and policies; respond appropriately
List of Typical Experience For an Admin Manager Resume
1
Experience For Admin Manager / Hours / Day / Bwh Pathology Resume
- Sourcing of corporate gifts
- Filing of legal/official documents
- Produce Reports for DH to sign off on Annual KYC Reviews & follow up with CAS on any reviews that are outstanding
- Review new account opening packages and account updates (incl. investment strategy) and provide to DH for approval. This review includes sign off on the Document Index to ensure all documents are fully completed - provide checklist to DH for sign-off
- Monthly, follow up with Advisors on outstanding items from Document Control report and ensure completion
- Prepare financial analyses every month to analyze spending patterns and identify opportunities for improved efficiency
- Train, develop, and provide technical consultation related to existing business process and process improvement
- Quarterly, ensure that Branch display items are current and appropriately displayed in each location
- Review and approve requests for any ad-hoc customized Client Reports as well as output for accuracy (i.e. performance reports, tax reports)
2
Experience For Regional Admin Manager Resume
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Develop database of all clinical and translational studies; develop and maintain tools, monitoring reports, processes, programs, and standard operating procedures (SOPs) designed to support the Center’s research activities
- Coordinate all regulatory / compliance training of all research personnel in support of the successful completion of the Center’s Research activities
- Identify areas that are underserved and make recommendations for re-allotment of resources
- Attend all Clinical Research seminars and meetings within the Center
3
Experience For General Admin Manager Resume
- Monitor Department of Surgery funds to ensure that all stay within budget and out of deficit
- Identify and resolve unexplained activity on accounts
- Create monthly financial overviews to review with Administrator
- Create and review new purchase orders and monitor activity against them. Complete the year end close out
- Assist Administrator with financial analysis related to the development and operations of the Faculty Group Practices
- Develops & executes special projects related to financial management
- Develops and monitors requests for capital expenditures; ensures that appropriate level of analysis, projections and financial documentation is provided
- Complete travel and reimbursements for faculty and staff for FGP faculty
- Run monthly OR volume report for all surgical practices
4
Experience For Pension Admin Manager Resume
- Prepare and process CPP changes, new employee requisitions and termination forms as per the Human Resources guidelines
- Provide support to special projects and initiatives of the Chair and Administrator
- Run a report in iDevelop to Ensure that all staff and faculty members complete all mandatory institutional initiatives (i.e. annual regulatory compliance and flu vaccine compliance)
- Maintain Faculty Annual reappointment for Tisch
- Update providers licenses (DEA, NYS, contracts)
5
Experience For Branch Admin Manager Resume
- Assist Division Administrator with IBD Center management as needed
- Manage the construction and move for the new IBD Center
- Assist with post doc fellows, observers and volunteers to ensure all proper forms are completed and approved by the Department Chair and Chief Medical officer. Liaison for Lutheran as requested
- Work closely and harmoniously with other Department staff
- Be attentive to others in order to respond appropriately, answer questions or obtain needed information
- Identify and suggest opportunities for improved efficiencies and workflow
- Readily accept new responsibilities and assignments
6
Experience For Continuous Improvement Deployment Admin Manager Resume
- Arrive at work on time; provide proper notification of absences or tardiness
- Provide a smooth & efficient office operation and environment for the department
- Deliver high quality of administrative services
- Management, IT and non-IT request, etc
- Train & coach subordinates in delivery high quality of administrative services
- Develop and review administration policies and procedures, assist to plan and monitor administrative workflow and control to comply with the bank’s policies and ensure cost effective operations
- Monitor the expense claims in compliance with the bank’s policies and requirements
- Maintain and monitor essential inventory records of all IT and non-IT assets for the department
- Maintain essential premises record and layout plan of the department’s office premises
7
Experience For Senior Taleo Admin / Manager Resume
- Explore new initiatives for Strategic Cost Management implementation and track result
- Plan and organize staff activities and corporate events
- Asist in ad hoc projects as required
- Proficient in written and spoken English, Cantonese and Mandarin
- Self-motivated, well-organized and able to work independently
- Maintains space databases for the department. Responsible for communicating with and acting as a liaison with the space planning department to ensure timely project completion during renovations and construction projects
8
Experience For Complex Admin Manager Resume
- Responsible for the financial data contained within the Departmental Review submitted to Dean; including editing written narrative, updated list of all accounts with balances and of all grants and supervising the gathering of all Faculty past, present and current position data
- Organizes and coordinates faculty recruitment visits, special events and gatherings
- Performs human resource related functions such as coordinating the hiring process and paperwork. Resolves routine and non-routine Human Resources related issues and concerns. Processing of visa documents as required
- Insurance (office equipment, cars etc.)
- Support local Chief Representative
- Is responsible for organizing adequate support to local Pharma Franchises at all times (coordination of promotional events, promotional material, digital projects and related administrative tasks)
- Acts as a counterparty for local Franchise Heads in ensuring relevant Marketing Coordinator and Graphic Design support for Franchises
- Is responsible for organizing adequate support to other functions, for example support to members of local leadership management team; assisting the functions in office routines, e.g. invoice handling, courier shipments, PO’s, organizing internal and external events (if applicable)
9
Experience For Admin Manager Resume
- Develop Marketing Coordinator/Graphic Designer/Trainee role, its processes, proactively look for opportunities to streamline and outsource less value added work
- Lead the coordination of promotional and medical events and congresses locally and abroad
- Lead the coordination of internal events (e.g. Novartis Day and Sales Meetings)
- Develop and prepare budgets and financial reports for grants, general appropriations, endowments, and other funds
- Manage the division's annual budget and report variances and recommend corrective action. Provide forecasts as needed
- Analyze and evaluate existing administrative systems, identifying opportunities for systems improvements and increased efficiencies. Implement and coordinate improvements including program wide support staff coverage, scheduling and work distribution and payroll backup
- Oversee and provide human resource support in the areas of staffing, recruitment, counseling, compensation, and benefits. Insure all personal action activity related to hiring, firing, performance measurement, contracting, and funding are completed
- Supervise and evaluate performance of support and other assigned staff. Provide support to staff in the development of business initiatives. Identify and implement professional development opportunities for assigned staff
10
Experience For Admin Manager / Hours / Day / Bwh Pathology Resume
- Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures and systems. Review and assure all departmental policies are current
- Maintain adequate office supplies, space & equipment. Oversee the purchasing of supplies and capital equipment
- Ensures staff members understand their roles and responsibilities
- Identifies and implements technology to improve operations
- Ensure the SOP and/or policy of administration service (e.g., meeting room management, dormitory management, transportation management, fixed asset management) issued for approve and implement accordingly
- Responsible for cleaning service management. Manage the cleaning vendor to ensure that the plant is clean, if necessary
- Responsible for administration cost control and office facilities maintenance to ensure reasonable cost normal running of office facilities
- Responsible for all dormitory issues, including plant dormitory and management dormitory. Work with the housing agent to ensure that all the apartments are in good condition
List of Typical Skills For an Admin Manager Resume
1
Skills For Admin Manager / Hours / Day / Bwh Pathology Resume
- Related experience required in manufacturing operations industry. At least 5 years in a supervisory role required
- A good understanding of commercial and budgetary management
- Min 18 months experience in dealing with sub-contractors and supply chain
- Min 18 months experience of successful process management
- Experience of Pharmaceutical Business
- At least seven (7) years of experience in clinical research, research administration or some combination of the two in an academic and/or industry setting
- Experience in financial management, including budget preparation and management
2
Skills For Regional Admin Manager Resume
- Experience in resource management, project management and coordination
- Good communication both verbal and written
- Responsible for administration services that are implemented in an efficient and effective way
- Experience in Transport management and STPI administration
- Sound knowledge/experience in asset management
- Ensuring functional back-up process within Marketing and Sales Services Team
- Onboarding of new employees regarding own area of responsibility
- Understanding of help desk/call centre processes and work flow
- Handling of relevant invoices and purchase orders in own area of responsibility
3
Skills For General Admin Manager Resume
- Liasoning with various agencies for expat management, FRRO
- Preparing necessary reports/budgets as an when required
- Banking, Insurance Management
- Shipping, Customs, & Imports
- Taking care of EPBAX system
4
Skills For Pension Admin Manager Resume
- Serves as a liaison with Administration in planning, developing, implementing and evaluating operations
- Manage all vendors by identifying their performance metrics, analyzing it and making necessary changes in vendor association
- To be responsible for the day to day running of the office including supply management and liaising with various vendors
- Adhere to procedures relating to the proper use and care of equipment and bring about awareness among the employees regarding the same
- IT literate with an understanding of web based reporting tools
- Assist the Department Administrator with meeting scheduling, reports and other administrative support
- Support the COO on business related matters including preparing presentation materials etc
- Assist in continuous upgrading and improving office environment, administrative services with a customer-oriented approach
- Provides input into non-technical portions of grant and contract proposals involving a variety of funding sources and agencies
5
Skills For Branch Admin Manager Resume
- Supports internal process improvement efforts defining and monitoring appropriate metrics to recommend additional performance improvement initiatives
- Supports faculty mentoring processes through data collection/reporting
- Manages the divisional onboarding process for research staff and trainees, providing a comprehensive orientation to divisional operations
- Manage the various reports and updating on a regular basis before sharing with the leadership team
- Manage STPI related activities like bonding/debonding/import formalities
6
Skills For Continuous Improvement Deployment Admin Manager Resume
- Manage House Keeping and security personnel to avoid staff shortage leading to incompletion of the task assigned
- Understand workload and assure administrative staffing for all branches in a region. Plan for shutdown/turnaround staffing to assure we have proper coverage
- Responsible for the processing of all reactive works requiring authority via the client
- Deadline driven, office setting
- Partner with Complex Administrative Manager and the Home Office to address management or staffing issues
- Run the open pending charges report on a weekly basis for all surgeons
- Monitor operating costs and staff expenses and ensure that are spent on need basis
- Potential to grow to oversee an expended job scope in relation to Admin, Network Premises & SCM planning
7
Skills For Senior Taleo Admin / Manager Resume
- Monitor the procurement process of all services and office equipment & supplies including negotiation, evaluation, vendor management etc
- Estimate, forecast and plan annual budget for the department’s office operating expenses, and investigate actual costs incurred compared to the budget
- Patient, flexible, positive attitude, willing to go extra miles
- Daily Electricity, AHU, UPS Reading to be taken
- Take care of Plumbing, Carpentry and other maintenance related work of office premises
8
Skills For Complex Admin Manager Resume
- Collaborates with Communications on the production of periodic reports/newsletters highlighting divisional achievements
- Manage the infrastructure including Cafeteria & Pantry
- Liaison with the building authority to ensure completion of all facility related issues wherever applicable
- Manage employee transport roaster and ensure proper routing of the cabs to reduce travel time
- Work closely with Admin committee and updating the management of the findings / recommendations
- Event Management, co-ordinate client and customer visits by making necessary arrangements
9
Skills For Admin Manager Resume
- Ensure internal/external visitors are attended to as per existing SOPs
- Proactive, responsible, detailed, service-oriented
- Oversee CCTO research activity to ensure compliance with ICH GCP and federal, state, and institutional rules (laws, regulations, guidance, and policies)
- Develop an annual strategic plan for integration of clinical research compliance into the multi-disciplinary and multi-site trial management; develop program goals and objective that show a mandate of research compliance, data integrity and training opportunities using benchmarks and metrics to evaluate the plan’s success and achievability
- Provide assistance with education of and document creation for CCTO policies, tutorials, guidances, and supplemental forms which support clinical data collection, subject recruitment, organizational management of health system requirements and overall efficient study conduct
- Deal with multiple stakeholders and manage their expectations
- Conversant with Microsoft Excel, Access, Word & Powerpoint
- Benefits- Health, Dental and Vision; Short and Long Term Disability
10
Skills For Admin Manager / Hours / Day / Bwh Pathology Resume
- Professional & Personal Development
- Extensive knowledge of the health care marketplace, financial analysis, current reimbursement issues, budgets and operational analysis required
- Extensive knowledge of the health care marketplace, financial analysis, current reimbursement issues, budgets and operational analysis, required
- Series 7, 63 and 65 or 66 and Series 24 (required within 180 days of hire)
- Series 9, 10 if required by business unit
- Series 63 if required in your state
List of Typical Responsibilities For an Admin Manager Resume
1
Responsibilities For Admin Manager / Hours / Day / Bwh Pathology Resume
- Responsible for transport management, including company vehicles and shuttle buses
- Assist in driving profit improvement - run profit and other KPI reports. Alert management and help resolve issues
- Develops and manages departmental- and position-specific policies/ standard operating procedures designs and implements office practice policies
- Responsible for the management of the canteen vendor and for any canteen issues
- Lead the canteen committee to improve the canteen service and quality
- Coordinates and arranges meetings, reservations of facilities, hotel and/or tickets, stationery order, and office supplies
2
Responsibilities For Regional Admin Manager Resume
- Coach and guide the administration staffs in daily operation
- End to End Travel Domestic and International, Visa Management etc
- Office Equipment’s Maintenance & Purchase
- Expatriate & Hospitality Management Vendor/Contractor identification, follow-up, quotations, negotiations, material procurement, execution, and ongoing management
- Relationships Management (greeting cards, gifts, invitations, etc.) and liaise with
3
Responsibilities For General Admin Manager Resume
- Company transportation and security management
- Governmental & Semi-Government Authorities
- Office supplies, stationery, business cards, and inventory management
- Interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills are required
- Operations and Management of all research activities of the Colket Chair in Pediatric Nursing Science
- Manage assets as per the asset management policy
- Manage FAMs and ISR - both directly and indirectly. Recruit, hire, train, evaluate and otherwise supervise FAMs and ISRs
- Travel to branch offices and customer locations to review administrative coverage and assess staff
- Routinely report to Regional, District and Branch Managers on Administrative Issues. Produce accurate and timely reports on key performance indicators
4
Responsibilities For Pension Admin Manager Resume
- Become expert in all WIN and 3rd party (e.g. TRACK, ACORN, ARIBA) systems and procedures and train ISRs and FAMs to be proficient in these systems and procedures. Be an expert on all Quote to Cash procedures
- Work with Regional Finance Managers and other finance team members to properly account for all activities (vendor purchase order resolution, unbilled accruals, discount/rebate accruals, Timecard reconciliation)
- Assures customer satisfaction - timely and accurate responses to customer requests (pricing, invoicing, reporting)
- Assures all locations have proper administrative setup: Supplies, forms, printers, scanners and other basic office equipment
- Microsoft Office Tool - proficient with excel, formulas, pivot tables
5
Responsibilities For Branch Admin Manager Resume
- Proficient with WIN and CRM systems
- Fraud / Commercial Protocol awareness
- Handle End-to-End Administration
- Wants to grow with the company
- Service Apartment Management
- AMCs of Office Equipment
- Repair & Maintenance (as and when required)
- Basic Knowledge of Technical equipment’s like – UPS, Auto Change over Panel, DG, Chiller, CCTV, Access Doors
6
Responsibilities For Continuous Improvement Deployment Admin Manager Resume
- Supports the Divisional Administrator in problem solving and project planning/coordination to ensure efficient service. Assists in the development and execution of stated goals and objectives, and serves as a point of contact for all administrative issues affecting the research division, individuals, external institutions and agencies
- As Divisional Administrator delegate, oversees annual employee performance evaluation processes
- Oversees compliance with progress reports deadlines providing direct support to investigators on the submission of their reports. Develops procedures and systems to ensure timely, productive and efficient operations
- Maintains all staff schedules including timesheets and vacation calendars. Oversees the use of alternate work schedule usage telecommuting, flextime, leaves of absence, international remote assignments, etc
- Interfaces with other departments including IT, telecommunications, HR, Labor Relations, Immigration, etc. as required
7
Responsibilities For Senior Taleo Admin / Manager Resume
- Manages inventory of departmental individual access to various automated service applications (User IDs, access level, etc.)
- Implements divisional staff development and training programs promoting an environment conducive to continuous learning and improvement. Serves as divisional resource for Individual Development Plans providing guidance in supervising and appraising post-doctoral and graduate trainees and research staff
- Guides recruitment planning to assure key research positions are appropriately benchmarked and strategically sourced to assure the highest quality candidates are considered. Coordinates the activities to support research divisional requirements; processing new hires through HR; processes visa requests
- Multi-task and/or manage multiple assignments is required
- Series 7, 66 and 9/10
- Known for your ability to work well in partnership
- Series 66 (Home Office ONLY)
8
Responsibilities For Complex Admin Manager Resume
- Conduct expense management reviews; Review and approve expense reports; Review and approve Time and Attendance reports and requests; Ensure IA’s have logged time off appropriately and accurately
- Ensure Financial Advisors and Regional Managers receive appropriate and proportionate coverage by IA’s
- Conduct compliance related workshops and periodic compliance reviews with FA’s and IA’s
- Manages participation in mandatory and non-mandatory performance improvement initiatives for the site(s)
- Manages changes required related to various regulatory agency standards and/or public health law; manages compliance with Joint Commission, Department of Health, Public Health Laws, Institutional and Departmental rules and regulations
- Open to handling multiple tasks & delivering on them
- Reviews Policy and Procedure Manual annually and update, as appropriate
9
Responsibilities For Admin Manager Resume
- Post-secondary education with a concentration in Office or Business Administration
- Team player focused
- Processes faculty and staff increase programs. Forecasts, prepares and maintains the operating and capital budget for ICM and ABL. Monitors iLab revenues and grant coverage of ABL expenses, tracks and monitors ABL expenses and revenue, regularly advises and updates ICM Executive Director and ABL Director on financial health of ABL, and responsible for financial forecasting and planning for ABL
- Conduct regular, regional Operational meetings with IA’s and FA’s. Conduct frequent, regional Operational meetings with IA’s. Coordinate and facilitate team meetings to discuss prospecting, open cases, client management, team education and share best practices, compliance and operational procedures so that the business is able to run more effectively
- Ensure submitted account paperwork is submitted in good order; Monitor work corner/status queue to ensure IA’s/FA’s are responding in a timely manner; Monitor items in an effort to identify training/learning opportunities; Monitor “Regional House Accounts” to ensure Items for Attention and Work corner Items are quickly responded to and resolved
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