Administration Coordinator Resume Sample
Bradly Hirthe
4572 Hettinger Spur,
San Francisco,
CA
+1 (555) 145 4257
Work Experience
Senior Administration Coordinator
10/2015
-
PRESENT
Chicago, IL
- Assist with developing high quality materials using Excel spreadsheets, PowerPoint presentations, and Word documents
- Prepare, compose and/or proofread written documents and communications
- Facilitate and support the department’s contract review process
- Support staff with expense reporting by adhering to internal processes and procedures
- Maintain centralized calendars, general departmental files, and other informational and statistical data
- Maintain office supplies and resources
- Train and provide on-boarding support for new employees
Administration Coordinator
06/2011
-
08/2015
Los Angeles, CA
- Support management team to meet strategic initiatives
- Coordinate calendars, schedule meetings, and reserve conference rooms
- Continually learn and maintain knowledge of processes and procedures to effectively support departmental objectives
- Bid Manager for RFP’s – Section out the response requirements and distribute to the correct departments, keep track of what has been answered and ensure everything is returned by the due date. Upload into Ombud, print all RFP documents and prepare for submitting. Excellent written communication skills are necessary
- Administration - Working with the pre-sales team to create electronic filling solutions as well as creating Powerpoint presentations, keeping our product functionality information (datasheets) up to date, creating sharepoint sites, assisting the pre-sales team with their presentatons. Strong Powerpoint and other media solutions is necessary
- Pre-sales training – Work with the training team in the US to understand what is required and circulate those requirements with the pre-sales team. Assist in creating an induction programme for the pre-sales team
- Solution updates – Keep up to date on new features and circulate information to the team
Audit & Administration Coordinator
01/2007
-
03/2011
Dallas, TX
- Reviewing standard operating procedures to ensure understanding and adoption
- Implementation and on-going execution of new programs in branch offices throughout the Company
- Providing technical and operations support on systems such as HomeBase, Trident, Trust, and Advertising
- Managing administration of ZIP forms including making necessary updates to documents, tasks, and services as directed by changes to company policy and changes to local, state, and national policy, procedures, rules, and regulations
- Oversight of the floating sales support administrator
- Following and implementing standards and legislation within areas of responsibility
- Implementation of global policies and standards, including communication and trainings to employees
Education
Concordia University Wisconsin - Kenosha Center
2001 - 2006
Bachelor's Degree in Administration
Professional Skills
- High level understanding of the technology industry as a whole including databases (especially SQL and Oracle), operating systems (especially MS operating systems), web technologies (Java, Flash, etc), server hardware, and network architecture (e.g. firewalls, switches, WAN’s/LAN’s) is helpful
- Excellent time management skills/prioritisation
- Strong training skills with the ability to convey intended message to audiences of varying size and job level
- Energetic person with strong planning and organizational skills
- Strong MS Office Package skills including Excel and Access
- Efficiently and effectively prioritize multiple high priority tasks efficiently and work within deadlines
- Polished and professional demeanor in person, online and via phone with excellent verbal and written communication skills
How to write Administration Coordinator Resume
Administration Coordinator role is responsible for excel, shipping, training, software, customer, reporting, finance, credit, integration, database.
To write great resume for administration coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administration Coordinator Resume
The section contact information is important in your administration coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administration Coordinator Resume
The section work experience is an essential part of your administration coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administration coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administration coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administration Coordinator resume experience can include:
- Some Project management skills to effectively manage events/small projects on behalf of the customer
- Demonstrated ability to take the initiative to respond to rapidly changing priorities
- Demonstrated ability to manage competing tasks efficiently and prioritise workload within a matrixed team environment
- Relevant professional qualification in administrative skills
- Advanced level IT skills in MS Excel and MS Word. Able to set up complex spreadsheets and manipulate data
- Commercial awareness and telephone sales techniques, together with negotiation skills (an advantage)
Education on an Administration Coordinator Resume
Make sure to make education a priority on your administration coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administration coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administration Coordinator Resume
When listing skills on your administration coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administration coordinator skills:
- Excellent verbal and written communication skills with confidence and ability to communicate at all levels
- Excellent cross-cultural interpersonal skills
- Demonstrated ability to communicate effectively with stakeholders
- Communicate openly and effectively both verbally and in writing in business standard English
- Prior experience with Bid managing RFP’s is an advantage
- Able to effectively supervise subordinate personnel in the collection and accounting of all monies
List of Typical Experience For an Administration Coordinator Resume
1
Experience For Marketing Administration Coordinator Resume
- Previous experience in a similar role, preferably within the Shipping/Inspections industry
- Demonstrable experience in the coordination and scheduling of operations and/or logistics
- Experience working with Microsoft Office, Electronic Document Management Systems (QMS, OTC etc)
- Experience in working in a multinational matrix environment
- Experience supporting legal work
- Flexible attitude and strong sense of responsibility
2
Experience For Senior Administration Coordinator Resume
- Printing, binding, scanning and photocopying as required (utilising onsite printing facilities if based in London)
- Preparing memoranda outlining and explaining administrative procedures and policies to staff, and monitoring compliance
- Arranging and coordinating complex travel schedules and reservations, compiling documents for travel related meetings
- Providing technical and operations support and training on processes and systems such as HomeBase, Trident, ITMS, Cognos, and Trust (Escrow)
- Liaising and building rapport with customers
- Organising and maintaining file system: files correspondence and other records
- Acting as compliance officer for Legal and Group compliance
- Reporting for areas of responsibilities
- Composing and types routine and confidential correspondence, reports and other complex documents
3
Experience For HRS Workforce Administration Coordinator, ISC Resume
- Booking local and international travel
- Uploading templates onto Amgen’s legal intranet
- Processing expense reconciliations
- Providing technical and operations support on processes and systems such as HomeBase, Trident and Trust
- Support forward planning by managing and updating the team’s annual event diary
- Expense claim processing and travel booking (excluding senior colleagues who are supported by an Executive Assistant)
- Coordinates logistics for local and international meetings; such as organising meeting rooms, video & audio conference calls, catering and equipment needs
- Responsible for managing team outgoing mail and organising couriers as required
- Fluency in English (both writing and speaking)
4
Experience For Audit & Administration Coordinator Resume
- Oversee the ordering and invoicing process, budget Preparation
- Active management of filing, ensuring only essential materials are stored
- As a member of the Amgen office response team responsible for answering incoming calls as required
- Assist in finalizing / drafting contracts (eg CDAs) and legal templates
- Prepares outgoing mail; sorts and distributes incoming mail. Call for Fed-Ex, UPS pick up
- Assist with training and coordination of activities between Administration and Marketing staff
5
Experience For Investigations & Administration Coordinator Resume
- Assist Admin Manager and Marketing Manager with Sales, Administration and Marketing team relationship
- Serve as owner of departmental production tracking system software to make updates, add users and provide regular reporting
- Implementation and on-going execution of new programs and initiatives in branch offices throughout the Company
- Create Cvent registration websites including all email communications
- Participate in weekly update calls with Talent Organization team to ensure project plans are being adhered to
- Maintain shopping carts on EBP for internal work orders and external vendor PO’s
- Prepare all documents according to company’s demands, policies and procedures of Mondelēz as well as of local Labour legislation
- Weekly balance and posting of Stock
6
Experience For Blackout Administration Coordinator Resume
- Develop a central repository for the filing of all company contracts
- Ensure roll out of proper training and communication through the process implementation, incl. respective documentation and records
- Prepare and send outgoing faxes, mail, and courier parcels
- Ensure that subcontracting personnel are adequately aware of the applicable Department Policies and Project Procedures
- Ensure that subcontracting workload information and associated reports are prepared accurately, reviewed and issued on time
7
Experience For Systems Administration Coordinator Resume
- Support the Proposal Department activities in respect of domestic bids and those requested by other OU Subcontrcating Heads
- Management of car fleet, telecom, office supply and furniture
- Reception, archives and employee business cards
- Space management (security system)
- Cooperation with Regional Recruitment team
- Managing administration of Homebase including making necessary updates to templates, tasks, placeholders, packets, roles and permissions as directed by changes to policy, procedures and business rules
8
Experience For Housing Administration Coordinator Resume
- Monitor and respond to email and phone calls from Administrators on a variety of topics including process questions, training, and operations support
- Responsible for conducting training sessions in branch offices with Administrators on topics such as; Onboarding, basic utilization of agent tools and systems such as InTouch, Dotloop, InnerWorkings, etc
- Provides administrative support to include but not limited to reception activities, filing, mail management, data entry, phone coverage, claim or legal assignments, processing customer correspondence, general financial processing activities and other administrative projects as assigned
- Monitor and respond to email and telephone calls from Administrators on a variety of topics including process questions, training, support
- Responsible for conducting training sessions in branch offices with Administrators on topics such as; Onboarding, basic utilization of systems such as Ziplogix, Zip Digital Ink, adding Contacts to InTouch and InnerWorkings
- Ongoing role – 14 hours a week (Job-share arrangement)
- Knowledge of Wyndham Vacation Ownership
- Leave/ Attendance Exceptions area
9
Experience For Open Suite Administration Coordinator Resume
- Advise relevant shipboard and shoreside teams when Crew Members’ external STCW certification is due to expire
- Manage application process for Bahamian Seaman’s Books
- Highly motivated and positive ‘Can Do’ attitude
- Create and process Work Authorizations (WA’s), Purchase Orders (PO’s) and Purchase Requisitions
- Previous secretarial or administrative background required
- Monitor, collate and circulate press coverage in the UK and across EMEA with the support of SPT’s retained PR agency and local press teams
- Manages all aspects of the New Business Awards (NBA) program. Reviews all NBA’s and ensures that each is within policy guidelines by working with respective parties. Engages with senior management in the evaluation of each NBA and presents the results to the NBA Committee
- Maintain a staff/client/contractor database
- Maintain WHS records for the site
10
Experience For Field Administration Coordinator Resume
- Generate Work tickets from customer supplied information
- Local travel administration support
- Secretarial support to Claims Manager – Operations & Technical Managers
- Preparation and production of client reports
- Arranging programmes, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
- Raise and manage purchase orders and invoice payments
List of Typical Skills For an Administration Coordinator Resume
1
Skills For Marketing Administration Coordinator Resume
- Demonstrate an adequate level of knowledge of: the market place in which Dairy Crest operates customer base, product range and FMCG supply chain
- Advanced Computer Skills: MS Office – Word, Excel, Power Point, Visio and Outlook
- Demonstrate excellent organisation and time management
- Support HR portal testing, focusing both on content as well as the broader customer experience and usability
- Two years previous experience in an outpatient medical setting with extensive customer service interaction required
- Able to establish effective working relationship with staff, show lessees, promoters, and the public
- Able to maintain effective working relationships within the department and with the public
2
Skills For Senior Administration Coordinator Resume
- Export documentation and procedures – distributing goods outside of the European Union
- Two or more years’ administrative experience in a customer centric business environment
- Multitask, organize, prioritize, communicate with different personality types
- BA or MBA, no experience required
- Relevant experience
- Previous experience in a similar role, working in a professional services or corporate environment
3
Skills For HRS Workforce Administration Coordinator, ISC Resume
- Strong attention to detail, analytical and problem solving ability
- Work strong in a team environment and be a self-starter.
- Managing the team’s SharePoint site to facilitate communication and sharing of resources,
- Knowledge of basic accounting principles and practices; record keeping procedures and practices; organizations and management
- Knowledge of computerized ticketing and how to detect and solve related ticketing problems
- Provide regular project status reporting and updates
- Responsible for completing weekly/monthly reports
- Deal with stress in a dynamic and ever changing environment
- Knowledge of Wyndham's operating systems (Epiphany, Hyperion, CRS and mainframe)
4
Skills For Audit & Administration Coordinator Resume
- Secure work within a large global corporation and an international working environment
- Knowledge of box office accounting procedures
- Knowledge of proper auditing procedures for shows
- Able to coordinate ticketing operations for events with promoters/lessees
- Maintain systems records and display a very high standard of administration housekeeping
- Aptitude to learn new tasks quickly
- Recruiting Coordinators are responsible for building strong relationships with hiring managers and candidates, acting as the point of contact in the scheduling of interviews, greeting of candidates and other ad-hoc projects as needed
5
Skills For Investigations & Administration Coordinator Resume
- This role is looking for someone who possess the proven track record of having the experience and confidence to handle a large workload in a fast-paced, complex work environment
- Conduct intake meetings for new project assignments, effectively collecting the information necessary for project completion
- Re-prioritise tasks
- Administrative support experience in the pharmaceutical industry
- Administrative support experience
- Experience with a variety of software/systems
- Receive, validate and process customer orders within agreed timescales
6
Skills For Blackout Administration Coordinator Resume
- Facilitate the communication and setup of employee ID’s for all necessary programs
- GCE ‘A’ level or equivalent
- Work independently and multi-task with ease
- Can create and maintain systems for efficiency for both self and others
- Manage travel arrangements for VP
7
Skills For Systems Administration Coordinator Resume
- Code and reconcile credit card purchases against monthly statements
- Co-ordinate production and complete Customs and Export documentation for our International customer deliveries, arranging the relevant certification in liaise with Government agencies and DC Technical teams. Booking of International freight where appropriate
- Identify service failures from declined product, picking shorts, delivery failure/claims reports and late deliveries vs. booking window and ascertain the reason for the failure for each category. Communicate all service failures to the Customer, Commercial and Performance Measurement teams
- Monitor actual demand vs. forecast (with a focus on promotional lines) feeding back the results to the commercial team, communicating significant variances to the demand planning team, stock management and NDC as appropriate
- Receive and update system and company records with any changes to customer order profiles and ensure that changes are communicated to the relevant internal departments
- Ensure that a process of obtaining current customer activity is in place by reviewing Event Manager and communicating with the commercial team
- Manage product lines listed with Customers by ensuring that buying lists are complete and up to date
- Manage promotional activity by ensuring that correct product codes and effectivity dates are maintained on the system
- Ensure that a full and up to date order receipt diary is maintained
8
Skills For Housing Administration Coordinator Resume
- Ensure that the Customer is electronically transmitting correct ANA codes and suggest a solution for transmission problems, liaising with business systems if necessary
- Manage changes to Customer order/delivery profiles in liaise with NDC Management
- Project a caring, professional image to enhance the profile of the Customer Service team both internally and externally and contribute to team discussions, adding value to the departmental vision and problem solving sessions as and when required
- Re-format existing content in Service Now templates
- Welcome and greet clients and office guests
- The NSW Rural Fire Service welcomes applications from Aboriginal and Torres Strait Islander people, people from diverse cultures and people with a disability
- Applications to be submitted through www.iworkfor.nsw.gov.au
9
Skills For Open Suite Administration Coordinator Resume
- Responding to all questions in the online application form including the two targeted questions and essential requirements contained in the 'Key Application Responses' section of this advertisement
- Work alongside Global Knowledge Manager & HR Portal and Communications Leads to publish approved content on the HR portal (My HR)
- Support translations of the content
- Support the project team as needed for the approval process
- Ensure information is of consistent quality and in accordance with written standards (internal quality assurance)
10
Skills For Field Administration Coordinator Resume
- Working knowledge of Wyndham’s computer operating systems (Focus, Flash, RCC, CRS, Epiphany, Hyperion, STEAM and Mainframe) (if applicable), Wyntime, and Microsoft Suite Programs (i.e. Word, Excel, Outlook)
- Two or more years of office or administrative experience; or equivalent combination of education and experience
- Experience with insurance authorization and verification
- Two years of college from an accredited college or university
- Microsoft Office intermediate (Word, Excel, PowerPoint)
- Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication
- Proactive, team focused and self-motivated
- Future career opportunities in Serbia, regionally and globally
List of Typical Responsibilities For an Administration Coordinator Resume
1
Responsibilities For Marketing Administration Coordinator Resume
- Good IT and system understanding - above average good in Office-programs
- Maintain effective department structure at sustainable levels, while ensuring the competitiveness through control of department costs
- Assist in coordination of all barter agreements prior, during and after the conference
- Establish effective working relationships with the team and other key stakeholders
- Experience working in a corporate environment
- Demonstrated success in managing multiple projects to timely and accurate completion
- Managing Client expectations on issues related to Subcontracting
- Running and distributing reports from TIPS/Epiphany, Focus/CRS, and STEAM/Activity System (if applicable)
- Understanding of complex organizations and how they work
2
Responsibilities For Senior Administration Coordinator Resume
- Building relationships and network with key stakeholders, external clients and the wider business
- Willing to travel Internationally at short notice and without restrictions
- Supporting sales events
- Provide support for meetings including distribution of materials, meeting room preparation, greeting visitors, minute taking, and action tracking
- Provide guidance/coaching and mentoring to colleagues when required
- Lead or participate in training and development initiatives for administrators or other relevant training
- Review payroll of Marketing team for accuracy
- Assists with the preparation of client review material – with a focus on updating standard templates with data and overall quality control of all materials
- Advise customers and peers on the best way of conducting administrative tasks
3
Responsibilities For HRS Workforce Administration Coordinator, ISC Resume
- Produce and distribute daily forecasting volume/power for dispatch
- O Manages T&E’s, including travel reimbursements, receipt management, corporate credit card management
- O Assist in team management functions, including but not limited to timesheet management, approval of T&E’s, etc
- O Performs desktop publishing, and develops visual presentations
- O Handles incoming mail and calls
- Ensure company’s policies and procedures are being adhered to within Admin. responsibilities
- Ensures adherence to IKEA’s access control policies regarding co-workers and visitors
- After-hours Call Routing Management and Support
4
Responsibilities For Audit & Administration Coordinator Resume
- Coordinate with vendors and warehouse for delivery of marketing materials. Create and file receiver forms
- Assists in the systems on-boarding of new co-workers
- Financial analysis of budgets, expenses and sales reporting essential
- Risk & compliance focused to ensure proactive monitoring and escalation of key issues
- Expertise in dealing with sensitive and strictly confidential information
- Provide daily administrative support to the Geo-science and Resource Engineering and Directional Studies Departments
- Proof read and edit reports for ongoing projects, compile monthly reports
- Accurately updating records on our database
5
Responsibilities For Investigations & Administration Coordinator Resume
- Proactive, results oriented, getting-the-job done mentality
- Flexible, willing to go the extra mile
- Pre-Gifting (if applicable)
- Database Costing of jobs
- All collateral ordering
- Creative and open mind person
- Fulfill the requirements of Licensors', Clients' and Secrecy Agreements
- Implement the policy and procedures on HSEQ as appropriate to subcontract & contract functions
- Liaise, communicate and operate in conjunction with all other department managers to ensure a satisfactory teamwork operation for the effective execution of all projects to achieve the Company’s project profitability and schedule requirements
6
Responsibilities For Blackout Administration Coordinator Resume
- Ensure Company Policy is maintained in respect of performance appraisals ensuring that performance is reviewed on an annual basis
- Maintain necessary contact with professional bodies
- Tour Variance clean up in TIPS/Epiphany, Focus/CRS, and STEAM/Activity System (if applicable)
- Assist in the process of hire documents (if applicable)
- Assist with financial transactions as it relates to occupancy management and act as a liaison with the bursar’s office for the housing billing process. Oversight of the application fee and security deposit transfer process
- Primary responsibility of the role is to coordinate marketing department budget, including issuing and managing purchase orders, processing department invoices, issuing check requests, reconciling monthly credit card statement and maintaining detailed budget tracking summary spreadsheets
7
Responsibilities For Systems Administration Coordinator Resume
- Maintain current and adequate inventory of onsite marketing literature and promotional merchandise, including upkeep and organization of marketing storage room
- Provide general departmental support including but not limited to clerical support, report preparation, ordering and maintaining office supplies and equipment and general coordination of departmental operations
- Experience of working in a Pharmaceutical/ Drug Development environment
- Demonstrated advanced proficiency across a broad range of administrative tools, processes and procedures
- Organize and maintain filing systems, maintain records to specific areas of assignment
- Maintain master location information spreadsheets and directory updates for all divisions of Rush Enterprises Inc
- Coordinate association membership subscriptions and renewals for department members
8
Responsibilities For Housing Administration Coordinator Resume
- Provide back-up support for web content updates and other enhancements to Company websites
- Provide back-up PowerPoint support for executive presentations
- Initiate vendor set-up in SAP
- Attend specified meetings to take minutes and track action items
- Coordination of cross functional inputs into presentations for example business reviews
- Raise and manage purchase orders and invoice payments for external law firms
- Ad hoc administrative matters and general legal support
- Familiarity with SAP and Concur systems
9
Responsibilities For Open Suite Administration Coordinator Resume
- Serves as a technical resource to the Client Administration team and broader team, utilizing available resources and a demonstrated ability to handle both standard and non-standard situations through the application of systems and product knowledge
- Responsible for mutual fund reporting as well as other assigned client reporting functions; including distribution of reports, data reconciliation and all audit requests
- Performs CRM System (Satuit) maintenance and updating with primary responsibility for mail merges, broad email and letter communications and campaigns, management reporting as well as contact and distribution list maintenance. Assists with data population as new functionality is introduced
- Helps maintain the reporting requirements of our clients in our third party (outsourced) accounting and performance platforms (i.e. Mellon Workbench). Assists in managing the team’s master list of available reports and monthly and quarterly reporting process
- Supports the workflow, production and enhancements to regular client reporting, client review materials and ad-hoc material requests, working with other members of
- Proactively manage all aspects of administrative support for the senior executive holding confidences
- The broader team as necessary
10
Responsibilities For Field Administration Coordinator Resume
- Resolve issues and challenges relating to administrative requests independently and pro-actively deliver a broad range of professional administrative services to the senior executive and his/her team
- Work collaboratively with global colleagues to deliver a lean, consistent and professional global administration service to GMD customers
- Administer and be an excellent user of essential IS/IT administrative systems to increase efficiency in day to day work, including meeting technology, Sharepoint Online, etc
- Ensure good business understanding and show passion for customers
- Substantial executive administrative experience for a busy and demanding leader
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