Administrative Coordinator Resume Sample
Armando Feeney
35900 Beier Row,
Philadelphia,
PA
+1 (555) 106 7003
Work Experience
Executive Administrative Coordinator
04/2016
-
PRESENT
San Francisco, CA
- Experience in office environment
- Proficient use of Microsoft Office and ability to learn new computer applications
- Prepare and distribute regular activities calendar for Ballet and Licensee events; work with Director of Operations to ensure calendar coordination
- Maintain and process office supply orders for theater staff (including but not limited to Theater Management, Box Office, Mailroom, Stagehands, Security, Ballet volunteers, etc.)
- Coordinate theater office equipment including the copier/scanners used by Theater Management, Ballet volunteers, orchestra musicians, theater CBA units, etc
- Draft and distribute (after Director of Operations review) licensee agreement documents
- Draft and distribute (after Director of Operations review) licensee documents and correspondence (estimates, settlements, etc.)
- Organize and manage Theater Management work product and filing
- Draft and distribute weekly reports for Director of Operations/Managing Director review
Administrative Coordinator
01/2012
-
02/2016
Chicago, IL
- Runs company errands for supplies as needed
- Sets up lunches for various meetings
- Prepares, proofreads and modifies documents including correspondence, reports, drafts, memos and emails
- Tracks and reports on major company initiatives
- Manages and executes all aspects of onboarding new mortgage sales employees
- Maintain inventory controls for mortgage sales nationwide
- Manages and executes all aspects of “offboarding” employees exiting the mortgage sales department
Administrative Coordinator / Assistant
04/2006
-
12/2011
New York, NY
- Prepare theater billings/invoices for Theater Management review
- Organize and maintain public incident report files and distribute as necessary
- Maintain security key cabinet. Distribute and track key copies as necessary
- Assist with faxing & coordinating any follow-up actions as requested
- Compile agendas/reports & scribe meeting minutes
- Supports company President and Chief Investment Officer by booking travel arrangements and general administrative tasks
- Attends meetings for purpose of taking meeting minutes and follows-up on key take-away points from meeting
- Prepares and submits President, Chief Investment Officer and Corporate Communications Coordinator expense reports through ExpenseWatch
Education
Upper Iowa University - Waterloo Center
2001 - 2006
Bachelor's Degree in Business Administration
Professional Skills
- Strong time management skills, communication and interpersonal skills as well as organizational and event planning skills
- Well-developed organizational skills, advanced communication skills, and excellent problem solving skills
- Strong teamwork and people skills, excellent organizational skills, attention to detail and a sense of urgency
- Excellent interpersonal and organizational skills; excellent time and project management, and communication skills
- Excellent Customer Service Skills and Public Speaking. Exceptional interpersonal, communication, writing, and listening skills
- Strong office skills including writing, correspondences, protocols and filing skills
- Strong written communication skills to include correct spelling, grammar, punctuation, editing and proofreading skills
How to write Administrative Coordinator Resume
Administrative Coordinator role is responsible for organizational, interpersonal, computer, customer, microsoft, excel, administrative, advanced, word, software.
To write great resume for administrative coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative Coordinator Resume
The section contact information is important in your administrative coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative Coordinator Resume
The section work experience is an essential part of your administrative coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative Coordinator resume experience can include:
- Work with Athletic DO's, Annual Fund, and Varsity Club to develop a solicitation and travel plan for the Assistant AD and Athletic DO’s; coordinate prospects, prepare briefings, and assist with follow up including procedures (i.e. proposal writing, gift agreement customization, additional campaign specific priorities)
- Strong organisational and communication skills, team orientated philosophy, and problem solving skills
- Demonstrated ability to communicate effectively over the phone and manage conflict effectively through relationship building
- Solid communication and interpersonal skills to communicate effectively with all levels of faculty and staff, both verbally and in writing
- Strong planning and organizational skills; can set priorities, work fairly independently, and ability to continually reprioritize tasks
- Strong customer service skills with the ability to effectively interact with a diverse group of students, faculty and staff
Education on an Administrative Coordinator Resume
Make sure to make education a priority on your administrative coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative Coordinator Resume
When listing skills on your administrative coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative coordinator skills:
- Good organizational skills. Phone management skills. Good office skills. Ability to keep confidentiality
- Excellent interpersonal and communications skills and proven ability to work effectively with varied constituencies
- Lead an office support team. Strong verbal and written communication skills. Excellent computer skills and ability to meet deadlines
- Excellent time management and organizational skills; ability to work effectively, with accuracy and timeliness, in a multi-tasking environment
- Excellent customer service, interpersonal skills and phone skills
- Strong problem solving skills with demonstrated experience taking initiative to evaluate options and generate solutions
List of Typical Experience For an Administrative Coordinator Resume
1
Experience For Marketing Administrative Coordinator Resume
- Experience working in a professional office setting; Excellent communication skills, including editing and proofreading skills
- Effective speaking, listening and writing skills that result in excellent customer service
- Excellent time management skills and ability to juggle multiple, competing priorities, with strength in identifying and implementing solutions when applicable
- Extensive experience using Microsoft Word, Excel and PowerPoint Effective organizational, written communication and problem-solving skills
- Experience in event management, customer service, compliance, excellent communication and ability to manage overlapping project timelines effectively
- Excellent planning, coordination, organizational and effective time management s skills
- Good and proven communication skills
- Advanced proofreading and editing skills, design, layout and formatting skills
2
Experience For Executive Administrative Coordinator Resume
- Prioritizing and organizing work to effectively handle own workload while responding to the needs of the executive team and clients
- Excellent time management and problem solving skills; ability to adapt to new and rapidly changing situations
- In addition, bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills
- Apply good judgement, discretion and reasoning skills
- Demonstrates attention to detail, hands-on mind-set, strong follow-through, effective time management and a flexible team player
- Friendly, personable with excellent people skills
3
Experience For Regional Administrative Coordinator Resume
- Initiative: Self-starter with strong management/ organizational skills
- Excellent command of the English language and ability to communicate effectively with students, staff and faculty
- Strong customer service, organizational, and communication skills
- Good organizational, customer service and data entry skills
- Excellent basic Microsoft Office computer skills
- Writing and editing skills for use in departmental brochures and advertisements or graphic design layout for website
- Effectively communicating with colleagues and administrators, screening and assisting visitors
- Efficient in writing and communication skills (interacting with professionals both in person and over the phone)
- Experience with administering pension benefits and/or accounting experience
4
Experience For IT Administrative Coordinator Resume
- Administrative work experience, including 3 years’ experience supporting a senior manager or director
- Experience with prioritizing and tracking office projects, activities and deadlines
- Experience: Six or more years of experience as an executive assistant supporting a senior leader
- Great planning and organization skills
- Communicates effectively about reservations and interprets space requests through existing policies
- One or more years of Stericycle Dispatch experience, demonstrating a good knowledge of the geographic area to be serviced
- Demonstrates excellent knowledge of computer software applications, including Microsoft Excel and Word, and Outlook
- Can effectively assist visitors in the OR, including patients and families, salespeople, students, etc
5
Experience For Marketing & Administrative Coordinator Resume
- Demonstrated experience in the scheduling of complex, multi-day itineraries, meetings, interviews, conferences
- Prior experience working as a Senior Coordinator
- Communication - Knowledge of written and oral skills that are necessary for coordinating activities with peers and vendors
- Experience Required: Four years of directly relevant administrative experience
- Web content management skills
- Prior experience with a contract management tool is desirable (not mandatory)
- Effectively communicate with the field locations while tracking progress and areas for improvement
- Flexibility and decision making skills
- Demonstrated organizational and analytical skill and an ability to work within deadlines and the ability to multitask
6
Experience For Lead Administrative Coordinator Resume
- Identifies problems and effectively resolves them with appropriate independence
- Advanced proofreading, editing and design skills
- Manage / coordinate simultaneous projects and successfully prioritize multiple tasks with good judgment
- Function effectively as a team member. Institutional Team Player
- Proven experience in project documentation
- Customer Service Skills – 5 years
- General Office skills – 5 years
- Computer Skills – 5 years (MS Word, MS Excel, Outlook and PowerPoint, Internet)
7
Experience For Grants & Administrative Coordinator Resume
- Experience in secretarial or closely related clerical support experience required
- PC skills in Microsoft Word, Outlook, Excel and internet applications
- Collaborate effectively with local businesses, university units and personnel
- Composing correspondence in rough and final form using correct spelling, grammar, and applying rules of effective English usage and editing work of others
- Handling multiple competing tasks, prioritizing work, communicating and helping resolve potential conflicts
- Consolidating, coordinating and variance reporting for a variety of cyclical budget documents and processes, e.g., annual and monthly budget reporting, etc
- Coordinating appointment and travel schedules for all staff using independent discretion in determining priority of appointments and time management
- Conducting quality reviews in accordance with outlined processes and metrics identifying and addressing TA skill gaps in conjunction with EA/TAM
8
Experience For Program Administrative Coordinator Resume
- Assigning and monitoring work flow to balance workload among team members, allowing work to be completed by the TA with the appropriate skill set and capacity
- Troubleshooting, prioritizing and making decisions related to workflow and escalations based on factual information
- Analyzing application, enrollment, and retention data, and compiling reports to meet prioritized deadlines
- Working experience in the use of software applications such as Word, PDF required
- Attention to detail composing, typing and proofing materials, establishing priorities, completing database updates and meeting deadlines, often under pressure
- Experience working with and advising students in a multicultural setting, assessing students' needs and referring them to the appropriate personnel
9
Experience For CO Administrative Coordinator Resume
- Experience with Microsoft Outlook, internet research and proof-reading/editing, maintaining Outlook calendars, and scheduling travel for others
- Capable of establishing and maintaining effective and cooperative working relationships with medical, nursing, ancillary, and administrative staffs
- Can problem solve and/or seek assistance with problem solving utilizing surrounding knowledge of situations in an effective manner
- Proactively manage and maintain the Director of Engineering’s schedule/calendar, prioritizing meeting importance/urgency
- Problem solving initiative and experience in working through payroll, benefits, billing, and administrative matters and challenges
- Skill in composing, editing, and proofreading
- Experience supervising student employees, coordinating work schedules for student assistants, and monitoring employee performance
- Experience planning and coordinating events and training programs
- One year or more of recent experience working as an Administrative Associate in a physician office or hospital setting
10
Experience For Or Administrative Coordinator Resume
- Effective at setting up meetings, across diverse calendars and the accompanying arrangements
- Experience in working with diverse and global teams requiring multiple levels of support
- Experience with Microsoft Outlook, maintaining Outlook calendars, scheduling travel and expense reports
- Previous experience coordinating marketing events
- Demonstrates knowledge of inventory management and routing and re-routing
- Operates PC equipment, utilizing word processing and spreadsheet software
- Experience of formatting large reports, performing readabilities and grammar checks on documents
- Technical editing and writing experience is required
List of Typical Skills For an Administrative Coordinator Resume
1
Skills For Marketing Administrative Coordinator Resume
- Keyboarding of 45wpm. MicroSoft Office skills including Word, Excel and PowerPoint. Good written and verbal communication skills
- Strong negotiating and interpersonal skills; ability to effectively network and build relationships with various internal and external constituencies
- Advanced proofreading and editing skills, design, layout and formatting skills, medical terminology
- Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others, and taking on more responsibilities
- Strong organization, planning and oral/written communication skills required, including ability to prioritize work and handle multiple tasks at a time
- Demonstrated skill in communicating effectively, both orally and in writing
2
Skills For Executive Administrative Coordinator Resume
- Demonstrated knowledge of Office Suite, strong excel skills required. Working knowledge of Adobe creative suite desired
- Excellent planning, coordination, organizational and effective time management skills
- Demonstrate excellent customer service and problem solving skills
- Excellent oral and written communication skills and experience interacting with executive levels
- Strong written and verbal communication skills, good decision making ability, and attention to detail are required
- Planning and organizational skills to determine competing workload priorities and ability to meet deadlines, goals and objectives in a busy environment
- Excellent organizational skills, including implementing and maintaining electronic and paper filing systems and ensuring records are kept current
3
Skills For Regional Administrative Coordinator Resume
- Excellent writing, editing, and proofreading skills. Essential in order to handle written communications in an independent manner
- Demonstrated skills at problem solving and multi-tasking while working in a busy environment
- Excellent interpersonal, problem-solving, reasoning, organization, and planning skills
- Strong accounting/budget/financial skills, specifically with accounts payable, accounts receivable, analysis, reporting, reconciling and journal entries
- Excellent proof reading, editing and grammar skills is required
- Knowledge of investigation, fact finding methods and effective interviewing skills
4
Skills For IT Administrative Coordinator Resume
- Excellent writing, speaking, and customer-service skills as well as are mandatory
- Strong keyboarding skills and knowledge of routine secretarial procedures
- Strong proofreading and keyboard skills
- Strong organization, planning and oral/written communication skills required
- Excellent computer skills including Outlook, Word, PowerPoint and Excel
- Strong computer skills, including proficiency with MS Office, particularly Excel, Word, and Adobe
- Familiarity with SunGard Advance or a similar fundraising database. Strong analytical , computational and quantitative skills
5
Skills For Marketing & Administrative Coordinator Resume
- Exercise sound judgment and problem solving skills to develop effective solutions
- Excellent project management, writing, and communication skills
- Basic accounting knowledge and excellent organizational and interpersonal skills
- Excellent written and verbal communication skills, including impeccable grammar; and
- Work within a team and independentlyStrong problem-solving skills
- Good interpersonal and problem-solving skills essential
- Demonstrated skills in using software programs such as Microsoft Word, Office, PowerPoint, iMovie and Excel
6
Skills For Lead Administrative Coordinator Resume
- Excellent interpersonal communication skills, both verbally and in writing, as reflected in the application and cover letter
- Excellent interpersonal and speaking skills; friendly manner
- Strong computer skills, proficiency using MS Word and Excel
- Excellent written communication skills, including competency in preparation of emails, correspondence, and other written materials
- Great problem solving skills and good judgment around when to escalate issues to managers if necessary
- Excellent interpersonal skills and providing a friendly and positive attitude at all times
- Demonstrated ability to work effectively and courteously with diverse groups of patients, staff and providers while handling various tasks simultaneously
- Sound judgment, high initiative, strong organizational and planning skills, focus on teamwork and customer services; focus on quality and accuracy of work
- Good typing skills, 55 wpm
7
Skills For Grants & Administrative Coordinator Resume
- Effectively set priorities and complete tasks meeting deadlines
- Highly effective problem solving skills and the ability to take initiative
- Good typing skills 55 wpm accurately
- Excellent clerical, word processing/data entry, organization, decision making and oral/written communication skills also required
- Excellent organizational and project management skills as well as the ability to multitask
- Excellent time management skills and ability to work flexible hours when needed
- Strong organizational skills and ability to respond appropriately to pressures and deadlines
8
Skills For Program Administrative Coordinator Resume
- Possesses excellent organizational, interpersonal, verbal and written communication skills
- Possessing a continuous improvement mindset, leveraging analytical skills and applying them to operations and the creation of deliverables
- Managing budgets, bookkeeping skills
- Anticipating change and effectively communicating to all team members
- Working effectively in a teaming environment
- Organizing flow of work, prioritizing activities and meetings and ensure that administrative functions are carried out in a timely and effective manner
- Maintaining current knowledge about support services at the university and communicating that information effectively and appropriately
- Training sessions for any above stated skills
9
Skills For CO Administrative Coordinator Resume
- Proofreading skills are desirable
- Serving effectively as the primary office contact for UI students, faculty, staff, or administrators, as well as outside callers
- Outstanding interpersonal and customer service skills, and superb verbal and written communication
- English skills in writing, reading and speaking
- Secretarial skills including use of word processing, spreadsheet, group calendaring and e-mail software
10
Skills For Or Administrative Coordinator Resume
- Computer skills using Excel and Word Processing software
- Administrative work experience, including 3 years experience supporting a senior manager or director
- Demonstrated initiative and ability to work independently in a high traffic environment while managing competing priorities
- Strong ability to assess priorities, respond quickly to changing needs, and balance competing responsibilities
- Demonstrated experience using SunGard Advance fundraising database or comparable program
- Better than average typing, spelling, and grammar skills
- Technical skill experience to include: Ariba, SharePoint, Workday, OurSource, Concur expense reporting process required, WebEx and video conferencing
- Familiar with and intermediate skills using the following Word, Excel, and Outlook
- Exceptional computer skills (including word processing, database, electronic mail, internet, presentations, and spreadsheets) required
List of Typical Responsibilities For an Administrative Coordinator Resume
1
Responsibilities For Marketing Administrative Coordinator Resume
- Perform administrative and customer-facing tasks for Capital-Gazette Communications office, which houses the newsroom, advertising and the publisher’s office
- Solid project documentation skills with ability to handle competing priorities
- Excellent customer service skills and customer service experience
- Excellent verbal & written communication skills required for client and professional consultant interaction
- Strong PC skills in Outlook, Excel, Word, PowerPoint, Internet & a capacity to learn new systems quickly
- Strong communication skills (interpersonal, oral, and written)
- Excellent interpersonal, organizational, oral, and written communication skills required
2
Responsibilities For Executive Administrative Coordinator Resume
- Technological skills in website construction, social networking and utilization of a variety of wellness portals, applications, and platforms
- Exceptional interpersonal, communication, organizational and multi-tasking skills
- Use a database effectively to record information and organize it according to specific requests
- Responds effectively to changes in schedules. Resolves scheduling conflicts, patient anxiety and specialized providers
- Customer service or administrative experience or combinations 3 years customer service or administrative experience and 2 years of college
3
Responsibilities For Regional Administrative Coordinator Resume
- Outstanding organization skills, attention to detail, and ability to meet deadlines
- Proven knowledge of and experience with Microsoft Office Suite
- Highly motivated, organised individual who is able to work effectively with minimal supervision
- Prioritizing client/prospect contacts to maximize sales efforts
- Experience with making international and domestic travel arrangements and coordinating on/offsite meetings are required (e.g. Global Connect, LiveMeeting)
4
Responsibilities For IT Administrative Coordinator Resume
- Work independently using sound judgment for decision making and prioritizing work
- Four years of general administrative/office support experience demonstrating competent performance and flexibility in learning new systems and procedures
- Experience working with Faculty, Staff, and Students within a higher education setting
- Experience dealing with a diverse community in a complex environment while maintaining a customer service orientation
- Experience taking on and completing large complex projects, with successful outcomes
- Experience such as drafting and editing correspondence, reports, procedures and other documents
- Experience such as managing calendars, events, and meeting coordination
- Experience making travel arrangements and coordinating local group meetings
- Experience proofreading business documents for grammar, spelling, syntax, and format
5
Responsibilities For Marketing & Administrative Coordinator Resume
- Experience supporting multiple, overlapping and complex projects
- Experience assisting at the executive level and interacting with senior executives
- Related work experience in providing executive administrative support
- Make contributions for the acquisition of non-recurring goods and services
- Operate office equipment such as photocopier, fax machine, and calculator; coordinate the servicing of equipment
6
Responsibilities For Lead Administrative Coordinator Resume
- Participates in forward booking of truck freight as required as required in order to secure cost effective transportation of commodities
- Customer Service: Knowledge of the principles and processes for providing excellent customer service in a polite, respectful manner
- Solid background of working in a corporate environment
- Solid comfort level with meeting facilitatiorRole Desirables
- Forward thinking and strong adaptability
- Very good knowledge of information technology including, Word, Excel, PowerPoint and Visio software (asset)
- Experience in customer service oriented environment involving the use of technology desired
7
Responsibilities For Grants & Administrative Coordinator Resume
- Knowledge and experience working with senior-level academic administrators and business leaders
- Excellent working knowledge of the Microsoft Office program suite
- Experience providing advanced administrative support to one or more executives
- A proactive approach with demonstrated ability to think quickly, disseminate information, problem-solve, and bring issues to resolution
- Experience in an administrative support role supporting large teams with members of multiple different roles
- The position requires working both independently and as a member of a team with a strong sense of urgency and initiative
- Experience organizing information and data across platforms
- Previous Human Resources experience, specifically on-boarding newly hired employees
- Previous experience working with diverse groups of people in an enterprise wide management system
8
Responsibilities For Program Administrative Coordinator Resume
- Strong understanding of Enbridge functions, systems, processes, policies as they relate to administrations
- Two to five years of experience in accounting or administrative work in the field of retail
- Previous retail experience – be it from a head office placement or from working in stores
- Work experience in an office setting
- Experience using Microsoft Office software programs – Word, Excel, Outlook
- Thorough knowledge of various office software, with strong proficiency in Word, Excel, Power Point, Internet Explorer, Email and Calendaring
- Prioritise and handle multiple assignments at any given time while maintaining commitment to deadlines
9
Responsibilities For CO Administrative Coordinator Resume
- Drive tasks to completion, while maintaining agility to anticipate higher priorities
- Shows initiative and flexibility in carrying out day-to-day responsibilities to director and the team. Prioritizes workload
- Experience with Microsoft Outlook, managing calendars etc
- Some Mortgage Sales or Loan Processing work experience
- Previous experience in data entry/reporting or or administrative support
- Demonstrated proficiency using MS Office (Word, Access, Excel and PowerPoint)
- Experience working with complex spreadsheets to gather, organize, and analyze a large volume of human resources, payroll, budget, and student data
- Prioritize, schedule and organize work
- Open, read, sort, prioritize and distribute incoming mail; ensure outgoing mail and packages are prepared properly and scheduled for delivery
10
Responsibilities For Or Administrative Coordinator Resume
- Provide administrative support Welcome Experience Department
- Establish and operate a system that provides the highest level of organization for scanned documentation
- Preparation of purchase orders for the goods and services mentioned above
- Demonstrates a proactive disposition and seeks out and adjusts to feedback
- Disseminate meeting documents prior to meetings, when possible
- Experience with HRIS systems is required (e.g. Workday, OurSource, SAP)
- Demonstrated abilities to be detail-oriented, thorough, accurate, well organized and act in a professional manner is required
- Maintain the calendar for the Associate Dean based on knowledge of goals and priorities
- Process requisitions, purchase orders, and goods receipts
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