Administrative Office Assistant Resume Sample
Brook Cummings
272 Kshlerin Avenue,
Phoenix,
AZ
+1 (555) 607 7212
Work Experience
Office Manager / Administrative Assistant
06/2017
-
PRESENT
Boston, MA
- Communicates via phone and email ensuring all administration tasks are completed accurately, delivered with high quality, and in a timely manner
- Interacts with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization
- Answers non-routine correspondence and assembles highly confidential and sensitive information
- Produces and distributes correspondence such as memos, letters, and forms and is responsible for accuracy and clarity of final copy
- Works closely with Human Resources and Accounting to maintain employee payroll database including entering new employees, personnel information changes, and assembly of time and attendance information for department managers
- Works directly with office vendors (copier, vending, garment, pest control, security, phone/internet, etc.) to ensure proper service and contract requirements are met
- Schedules and coordinates complex activities such as meetings, conferences, and travel and department activities
Office Manager & Administrative Assistant
01/2012
-
12/2016
Chicago, IL
- Manages the operation of the executive’s office
- Leads the preparation and implementation of events
- Conducts research, assemble, and analyze data to prepare reports and documents
- Makes arrangements for official visits and meetings of the Board, legislators, and other University stakeholders
- Management of facilities tasks (i.e. oversight of vendor schedules, quality of work, etc.)
- Additional support for Regulatory Affairs, as needed
- Exceptional interpersonal skills; flexibility; initiative and self-direction
- Outstanding customer service and oral and written communication skills
- Integrity, sound judgment, maturity of presentation
Administrative Office Assistant
12/2004
-
12/2011
Phoenix, AZ
- Performs general secretarial tasks such as submission and reconciliation of expense reports, mail handling, package shipping, maintaining office supplies, and preparation for visitors
- Recommends improvements in office practices and procedures
- Works with internal management to provide support for special projects
- Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor’s request. Such items would usually require research, development and/or interpretation of data, and be performed with little supervision or instruction
- Computer skill and knowledge in Microsoft Office programs (Word, Excel and PowerPoint
- Self-prioritize and balance workload
- Serves as an advisor and confidant
- Provides knowledge and status about a variety of Institutional issues
- Being prepared, informed, and able to address/provide a response on a variety of issues
Education
Texas A&M University
1999 - 2004
Bachelor's Degree in English
Professional Skills
- Excellent interpersonal and communication skills, telephone manner and proofreading skills
- Excellent customer service skills, phone skills and etiquette
- Resourceful and is able to demonstrate excellent problem solving and research skills
- Previous administrative experience and excellent organizational skills
- Excellent organizational and administrative skills, time management and the ability to organize and prioritize simultaneous projects
- Strong writing skills with a keen attention to detail
- Excellent verbal communication skills, including phone presence with staff, executives, external stakeholders, and the media
How to write Administrative Office Assistant Resume
Administrative Office Assistant role is responsible for microsoft, organizational, computer, interpersonal, word, software, administrative, organization, excel, research.
To write great resume for administrative office assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative Office Assistant Resume
The section contact information is important in your administrative office assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative Office Assistant Resume
The section work experience is an essential part of your administrative office assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative office assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative office assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative Office Assistant resume experience can include:
- Excellent written and verbal skills in English / Proficient in Spanish
- Strong computer skills - PowerPoint, Excel, Word and HR Information System
- Effective computer and math skills
- Strong collaboration skills within a team environment
- Strong organizational skills and ability to manage multiple tasks with proper attention to detail
- Proven project management and organizational skills. Ability to execute projects from concept to completion with minimal direction
Education on an Administrative Office Assistant Resume
Make sure to make education a priority on your administrative office assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative office assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative Office Assistant Resume
When listing skills on your administrative office assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative office assistant skills:
- Excellent interpersonal skills with a strong ability to work in a fast-paced, dynamic, and sometimes demanding environment
- Excellent computer skills, familair with various computer software packages, including: Microsoft Word, PowerPoint, Outlook and Excel
- Excellent organizational skills, strategic thinking and process improvement
- Advanced Microsoft Office Suite skills; SAP experience could be considered as an asset
- Excellent interpersonal skills and ability to interact professionally with culturally diverse staff, clients, and consultants
- College level understanding of English (grammar, punctuation) and possesses strong math skills
List of Typical Experience For an Administrative Office Assistant Resume
1
Experience For Office Manager / Administrative Assistant Resume
- Work effectively in varied professional, socioeconomic and cultural contexts
- Superior professional communication skills required, both verbal and written
- Experience within an Administrative Assistant position of prior Office Manager position
- Cleaning and vacuuming of Kodak Scanners prior to use
- Responsible for the validation and indexing processes of all images that are scanned using the Kofax Capture Scanning Software
2
Experience For Administrative Assistant / Office Coordinator Resume
- Responsible for the validation/indexing of images flowing into the databases
- Handle privileged information exercising good judgement and professionalism
- Validation or indexing is the most critical and labor-intensive step
- Responsible for the quality control of images, ensuring they are properly scanned and validated/indexed
- Experience working independently and efficiently
- Possess skillful knowledge of Excel, Word, PowerPoint, Outlook
3
Experience For Administrative Assistant & Office Coordinator Resume
- Self-starter, ability to work with autonomy in a team environment, able to prioritize and proactively anticipate and solve critical issues
- Financial background experience would be nice to have, but not required
- Experience in providing administrative support required
- Evaluation and/payroll experience
- Leadership experience (informal or formal)
- Manage telephones and office visitors and prioritize such
- Prioritize and work diligently in a fast paced environment
- Previous office or clerical experience
4
Experience For Administrative Assistant, CFO Office Resume
- Completing several purchasing training seminars and adhering to university purchasing policies
- Entering daily statistics on Imaging Scanning Stats Access
- Obtaining a university purchase card and processing necessary paperwork monthly according to university regulations; and
- Maintaining an inventory of office supplies and ensuring that there is no lapse in necessary office items
- Assisting employees with travel regulations and reimbursements, according to university policy
5
Experience For Administrative Assistant for CEO Office Resume
- Overseeing courier bookings & HBO’s car service
- Addressing client-related requests
- Serving as agency staff on the Behavioral Health Services Advisory Council in relation to its regulations review function under Mental Hygiene Law Section 7.05
- Updating materials in the law library; and
- Assisting deal teams with specific transaction requests
- Provide general administrative and clerical support including shipping, scanning, copying, faxing, etc
- Responsible for general office management including ordering supplies, organizing office operations and maintaining office equipment and furnishings
6
Experience For Office Manager & Administrative Assistant Resume
- Prepares for indexing by sorting and delivering documents to proper area/employee for processing
- Assist with projects, including filing, mass mailings, data entry, typing, etc
- Obtain signatures for various external and internal legal documents (includes printing, scanning and emailing)
- Review schedules of New Albany White House Conference & Meeting Rooms, ensuring that all executive meeting needs are always met
- Assist Office Manager coordinating contractors for building/office repairs, etc. (Moving Company, plumber, electrician, elevator, HVAC)
- Manage all day to day operations in the office including providing office supplies, lunch, and onboarding for new employees
- Provide administrative support for the Division President, includes managing calendars, creating and submitting expense reports
7
Experience For Administrative Assistant Office Automation Nb Resume
- Sound judgment with providing responses to requests for information/meetings and handling highly confidential information
- Assistance with the development and implementation of trade marketing programs in collaboration with marketing and sales team
- Assist in event planning, including external events such as trade shows, and internal events, such as office celebrations and functions
- Support Trade Marketing team with general retail sales reporting and help generate insights on channel and market trends
- Provides administrative/clerical support (includes typing memos, documents and general correspondence as well as filing)
- Responsible for registering, arrange parking and direct all visitors for the Baltimore office
- Manage and prepare all incoming/outgoing deliveries for USPS, UPS and FedEx
8
Experience For Administrative Office Assistant, ZS Resume
- Manage procurement credit card expenses and ensure compliance with company policy, reporting and follow-up to ensure accurate processing and documentation
- Assist with documenting and reporting maintenance issues/requests of the Baltimore office
- Responsible for organizing and assisting with company-sponsored activities, work with other departments to develop and organize committees for events, etc
- Maintains credit card expenses for some IT Leadership by collecting receipts and completing credit card transaction report
- Prepare presentations for specific events by doing research and developing presentation layout
- Adhere to proper procedures when preparing and processing documents
- Processes print jobs, scanning and faxing as general office support when needed
- Record time and attendance, travel, and training using automated systems/software
9
Experience For Administrative Assistant, System Office Resume
- Comfortable jumping right in and handling tasks as needed
- Act as the face of the office by greeting guests and ensuring their needs are met in a timely manner
- Attend to details and decision-making under high-pressure situations
- Manage workflow by ensuring that deadlines are met and work is completed correctly
- Prepare and modify documents including correspondence, reports, and emails
10
Experience For Administrative Assistant to Director Strike Division Program Office Resume
- Assume responsibility for maintenance of office supplies and equipment, including computers, copy machines and fax machine
- Maintain office supplies by checking inventory and order items
- Juggle multiple projects with superb accuracy. Comfortable working in a fast-paced office environment
- Answer all incoming phone calls and screen/field calls to the appropriate party
- Prepare and manage conference calls, shipping, postage, etc
- Prepare conference rooms for meetings, place catering orders
- Key card issuance and building security communication (visitors)
- Assist in managing the CEO’s schedule, appointments and travel arrangements as needed
List of Typical Skills For an Administrative Office Assistant Resume
1
Skills For Office Manager / Administrative Assistant Resume
- Excellent organizational and time management skills, able to handle a fast paced office and continuous change
- Effectively prioritize and manage multiple deadlines; and
- Maintain confidential documentation; and strong written and verbal communication skills
- Demonstrated ability to work with minimal supervision, prioritizing multiple tasks with competing deadlines, and managing schedule conflicts
- Independent and able to take initiatives and problem solving skills
- Proficient in oral and written communications, interpersonal and listening skills
2
Skills For Administrative Assistant / Office Coordinator Resume
- Able to multitaske efficiently and effectively
- Extraordinary planning, and organizational skills; flexible and adaptable
- Proficient in Microsoft Office suite; web and content design skills
- Prior experience in an office/customer service setting
- Prior experience in web design, editing, or use of CMS
3
Skills For Administrative Assistant & Office Coordinator Resume
- Experience OR the equivalent combination of education and experience
- Use all current office equipment and maintain skills as needed
- Sophisticated written and interpersonal communication skills
- Polished and professional presence to work effectively with external constituents
- Positive attitude, great interpersonal skills, and always eager to help out
- Superb communication skills, both oral and written
- Willingness to learn advance software skills
- Experience working and interacting with executive staff, high ranking officials and boards needed
- Strong affinity for technology including website updates, reporting and organizational tools
4
Skills For Administrative Assistant, CFO Office Resume
- Strong initiative and ability to work independently to include managing time and following through
- Capability to anticipate and fulfill administrative needs for the department and key leaders using sound judgment in setting priorities
- Strong familiarity with meeting coordination and planning
- Related experience in a Healthcare setting
- Experience coordinating complex, high visibility events
- Experience using Quickbooks is desirable
- Have the ability to multi-task and to prioritize work in a demanding environment
- Significant experience working in a professional environment
- Some experience working in an academic unit within a higher education environment; and
5
Skills For Administrative Assistant for CEO Office Resume
- Experience with CourseLeaf/CLSF (course scheduling system)
- Resume detailing your experience
- Experience supporting (preferably) at the executive level
- Experience coordinating domestic and international travel arrangements
- Capacity to work in a fast paced environment managing priorities and work flow to ensure superior customer service is delivered
- Related Administrative and/or Office Management experience
- Administrative and/or Office Management experience
- Experience in an Administrative and/or Office Management role
6
Skills For Office Manager & Administrative Assistant Resume
- Experience as an Administrative Assistant
- Proficient in MS Office Suite. Experience with answering a multi line phone and directing calls
- Experience using Microsoft Office
- At least three years’ experience at working in an administrative or customer service position
- Experience answering a multi-line phone system
7
Skills For Administrative Assistant Office Automation Nb Resume
- Demonstrated proficiency with MS Office Suite, specifically Word, Excel, PowerPoint, and Outlook
- Excellent benefits: medical, dental, vision plans
- Strong attention to detail and deadlines required.
- Related experience
- One to three years’ experience in a lab environment
- Experience in an office management or administrative capacity
- Highly motivated individual, with demonstrated initiative, independence and adaptability
8
Skills For Administrative Office Assistant, ZS Resume
- Operates and maintains a variety of general office machines or equipment such as copiers, fax machines, etc
- Demonstrate appropriate telephone etiquette
- Managing office mail, including mailing for others, receiving and distributing
- Attending construction meetings/producing meeting minutes, attending event schedule meetings with facility
- Screening telephone inquiries and responding or referring to attorney, as appropriate
9
Skills For Administrative Assistant, System Office Resume
- Opening projects in company ERP system and creating biweekly meeting report for Project Managers
- Preparing advising and meeting materials for events and outreach programs
- Assisting CAART’s communication processes including disseminating a weekly newsletter
- Fulfilling routine administrative requests such as copying, mailing, etc
- Completing paperwork and filing regulations
- Assisting attorneys with hearing preparation
- Assisting attorneys in processing requests for relief from disabilities related to firearms possession in accordance with 14 NYCRR Part 543
- Processing and coordinating review of requests for regulatory waivers
10
Skills For Administrative Assistant to Director Strike Division Program Office Resume
- Managing a database utilizing the company’s credit card to purchase medical and office supplies
- Managing a database utilizing the company’s credit card to purchase office supplies
- Processing and coding invoices and other budget administration support
- Willing to fill in as needed as an Administrative Assistant for visiting Presidents from other divisions
- Greeting guests at the front desk and answering main phone
- Coordinating any office maintenance requests with the Tenant Coordinator of the building
- Ordering and organizing office supplies
List of Typical Responsibilities For an Administrative Office Assistant Resume
1
Responsibilities For Office Manager / Administrative Assistant Resume
- Research, resolve and effectively respond to inquiries received via telephone calls, emails, and in person in a timely manner
- Unique business-related special projects requiring analytical skills and Microsoft application proficiency (Excel, PowerPoint, etc)
- Previous experience working with ordering office supplies and equipment
- Complete general office work, operate basic office equipment, and route incoming materials
- KU student in good standing
- Familiarity and experience working with the KU military-affiliated community
- Administrative experience working in a Corporate office environment
- Strong working knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Good understanding of Microsoft Word
2
Responsibilities For Administrative Assistant / Office Coordinator Resume
- Demonstrated ability to manage, lead change, and build process improvements
- Demonstrated knowledge of email
- Conference room setup & cleanup experience required
- Relevant professional experience in office administration
- Scanning project documents and filing in electronic document management system
- Scheduling meetings such as corporate, sector, and division reviews for senior management and program staff
- Collaborating with other administrative professionals in related organizations as appropriate
3
Responsibilities For Administrative Assistant & Office Coordinator Resume
- Scheduling conference room bookings
- Maintaining staff/office phone/contact lists
- Catering set up and clean up
- Processing expense reports for members of the office
- Scheduling WebEx meetings
- Providing support of customer visit planning
- Processing travel documentation, arrangements and reimbursements
4
Responsibilities For Administrative Assistant, CFO Office Resume
- Serving as the departmental telecom coordinator; and
- Providing operational support and customer service for CAART daily activities and events
- Supporting office investment professionals
- Coordinating travel arrangements through in-house travel agent
- Working with IT to trouble shoot technology issues
- Working with graphics to prepare presentation materials
- Managing inventory of supplies and kitchen
- Administrative assistance – meeting room booking, minute taking & managing internal screening system
5
Responsibilities For Administrative Assistant for CEO Office Resume
- Manage outgoing mail, including assisting with national and international mailings via DHL or FedEx
- Perform basic office functions such as answering phones, filing, computer input, taking messages, etc
- Ad-hoc initiatives including event planning and the sharing of assets and information
- Assists in the ordering, receiving, stocking/organization and distribution of office supplies
- Role does in include going into the yard and checking trailer numbers/seals
- Keep corporate hard and soft copy files current and organized according to the established filing policy
6
Responsibilities For Office Manager & Administrative Assistant Resume
- Successfully completes training to become knowledgeable of the La-Z-Boy company including basic product knowledge, services, warranty and organization
- Logs and records information about customer interactions by inputting information into company systems and updating information in a timely and accurate manner
- A committed teammate who is willing to take on anything from small internal administrative tasks to high profile requests
- Assist with generating and tracking purchase requisitions and invoice submissions
- Coordinate activities for special projects as required, including marketing, social and public relations activities
7
Responsibilities For Administrative Assistant Office Automation Nb Resume
- Responsible for all office purchasing activities (PO requisitions, ordering, expense reports)
- Assists in the ordering of food items, meals as requested and supplying of kitchen materials as needed
- Travel planning - Budget/cost center support
- Management of office stationery supplies & DVD stock ordering
- Responsible for drafting emails for CEO in a highly professional manner
- Assist the delivery drivers with invoices, reports, and cash accounting
- Run various tracking and informational reports
- Learn routing processes and other responsibilities as needed for coverage
- Maintain a high level of integrity when dealing with sensitive and confidential information
8
Responsibilities For Administrative Office Assistant, ZS Resume
- Manage phone system including directory and voice mailboxes
- Maintain central calendar including leave, birthdays, etc. of staff
- Assist with planning events such as conferences and study tour meetings
- Monitors, screens, responds to and distributes incoming communications
- Reviews operating practices and implements improvements, where necessary
- Professionally answer incoming phone calls and take detailed messages
- Act as liaison with the building’s landlord and manage operational issues
- Oversee scheduling of conference rooms
- Coordination and planning of domestic travel
9
Responsibilities For Administrative Assistant, System Office Resume
- Background working with MS Outlook
- Monitors general email box and routes email according to inquiry/need or answers inquiries when appropriate
- Use a subject line of "OA 3 – Administrative Services/Imaging Team"
- Driver’s License with a driving record that meets NANA’s insurance requirements
- Apprenticeship program, or specialized training with at least one year in Business Administration
- Process expense reports according to corporate guidelines
- Liaise closely with Events Team and process requests for payment according to corporate guidelines
- Schedule and book travel for VP of Engineering, interview candidates and/or onsite meetings for employees
10
Responsibilities For Administrative Assistant to Director Strike Division Program Office Resume
- Facilitate new employee onboarding in partnership with HR and IT
- Manage facilities; serve as a liaison to building management for maintenance concerns
- Work on special projects and /or reporting as requested by senior management
- Assist Executive Assistant in maintaining President’s Calendar
- Communicate orally/and in writing in order to work with internal and external customers
- Knowledge of Procurement and Acquisition rules governing the use of a purchase card
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