Office Administrative Assistant Resume Sample
Alta Homenick
4615 King Bypass,
Boston,
MA
+1 (555) 940 4074
Work Experience
Executive Office Administrative Assistant
01/2017
-
PRESENT
San Francisco, CA
- Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
- Intermediate Office and Administrative Skills
- Good work ethic and attendance required
- Flexible work schedule including weekend availability
- Regularly lift 10 – 50 pounds
- Client invoice processing and support of the collection process including collection calls
- All banking, accounts payable and accounts receivable functions
- Assisting with mailers, calling inactive clients and various other client promotions to aid in ongoing sales efforts and specific campaigns
Office Administrative Assistant
02/2013
-
11/2016
San Francisco, CA
- Mature, detail-minded, responsible and be able to work independently
- Flexible in working arrangements
- Trouble shoot and work in high demand environment
- Experience in Front Office Administration
- Experience in a clerical or administrative role
- Exprience in Office Admininstrative environment is an asset
- Answer busy multiline phone for agency office. Screen calls and route to the appropriate staff member
- Manage the receptionarea by greeting and welcoming visitors
Office Administrative Assistant
05/2008
-
11/2012
New York, NY
- Supporting the recruitment and hiring process by scheduling and confirming interviews, assisting with applicants at the computer kiosk, reference checks and supporting the employee onboarding process
- Supports the safety department by scheduling monthly safety cookouts, contacting employees regarding OSHA-10 training and recording Tool-Box-Talk training
- Have desire to constantly interact and communicate with various personalities and to maintain solid working relationships with both skilled trade workers, our clients and office staff
- Possess the ability to work under pressure in a high-energy environment
- Good computer skills are necessary, with experience in standard office programs
- Certificate holder of Business Administration or other related disciplines
- Basic computer knowledge in Microsoft Office, such as Word, Excel, Powerpoint, PDF and Chubb card system
- Good team player and possess strong organizational skills
Education
University of Phoenix - St. Louis Campus
2002 - 2007
Engineer's Degree in Management
Professional Skills
- Excellent written and verbal communication skills and exceptional interpersonal skills with an ability to build strong relationships internally and externally
- Excellent organisation and time management skills with an ability to juggle conflicting priorities and remain calm under pressure
- High-level prioritizing and multi-tasking skills
- Showcase stellar decision-making abilities, superb attention to detail, and strong judgement and problem-solving skills
- Strong computer skills including use of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
- Organizational Skills - ability to prioritize
- Impeccable attention to detail and self-review with strong follow-up skills
How to write Office Administrative Assistant Resume
Office Administrative Assistant role is responsible for microsoft, computer, powerpoint, excel, organizational, administrative, training, database, purchasing, security.
To write great resume for office administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Office Administrative Assistant Resume
The section contact information is important in your office administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Office Administrative Assistant Resume
The section work experience is an essential part of your office administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous office administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Office Administrative Assistant resume experience can include:
- Demonstrated experience providing administrative support in a professional or academic setting
- Previous experience working at a professional services firm strongly desired
- Possess a high calibre of organizational skills and enjoy the administrative challenges of supporting a corporate office team and an executive
- Computer skills (Windows, MS Office Suite - Excel testing required)
- Intermediate Microsoft Office skills (Word, Excel and PowerPoint)
- Multitask and work effectively in a fast-paced, dynamic environment
Education on an Office Administrative Assistant Resume
Make sure to make education a priority on your office administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Office Administrative Assistant Resume
When listing skills on your office administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical office administrative assistant skills:
- Excellent communication and phone skills
- Multi-task and effectively prioritize numerous projects simultaneously
- A competitive salary based on your skills and experience
- Excellent customer service, interpersonal and phone etiquette skills
- + Strong interpersonal and communication skills
- + Strong office management and organizational skills
List of Typical Experience For an Office Administrative Assistant Resume
1
Experience For Front Office Administrative Assistant Resume
- Maintaining calendars — ensuring schedules are accurate and contain all necessary information
- Multi-line phone system; answer, route, and take messages on all incoming calls and maintain the phone listing
- Greet and direct clients entering and leaving the office
- Review all incoming mail and forward to the appropriate individuals, as well as responding to misc. correspondence, inquiries, and invitations
- Assist in the organization and management of off-site conferences and meetings while maintaining and meeting a set budget as needed
- Responsible for staff meeting preparations to include agenda and meeting minutes
2
Experience For Office & Administrative Assistant Resume
- Assist with and complete all required reporting as directed by Management
- Assist in coordinating, special events, etc. in conjunction with Management and other Regional personnel
- Maintain and assist with filing system
- Customer Service; corresponding directly with clients- in-person, via phone & email
- Compose mass emails to clients regarding informational material, communications, etc
- Schedules office assistant staff and work study students while maintaining sufficient office coverage
- Maintains the Student Success Department budget using NOVA’s Administrative Information System (AIS)
3
Experience For Office / Administrative Assistant Resume
- Serves as a scribe to the CSS during department and administrative meetings
- Manage global calendar for meeting rooms and manage sign out process/procedures
- Coordinate signing of documents for immigration paperwork
- Maintain inventory for new hire welcome packages and alert HR Generalist when we are running low
- Research and assist HR Generalist with researching ideas for employee events
- Assist with the onboarding of new team members
4
Experience For Oaa-office Administrative Assistant Resume
- Organize office events, and arrange catering or other special requests for any executive or sales meetings
- Provide support to executive team with scheduling, work-related travel and expense reports
- Receive and announce guests and visitors to the NPD Group, requires being ons-ite 5 days a week
- Monitor activities in the main reception area and building entries for security purposes
- Update appointment calendars, manage hoteling space and space for invited guests
- Act as point person for building/facilities related items (AC, repairs, etc.)
- General office administration and management, including, but not limited to
- Greets all office visitors and direct visitors to correct person or meeting room
5
Experience For Program Management Office Administrative Assistant Resume
- Oversee management of all office equipment, including local vendor management and maintenance
- Purchase of office supplies, furniture, office equipment needs (including ergonomic equipment)
- Oversee all facilities management and stand as the Office building representative
- Order food for meetings and maintain restaurant/catering accounts
- Communicate clearly and concisely in person, over the telephone, and via overhead paging system
- Proficient in utilizing Outlook features
6
Experience For Field Office Administrative Assistant Resume
- Greet incoming customers and vendors
- Collect supporting documents for credit card accrual or credit card payments
- Invoice and Purchase order matching
- Team oriented / willingness to be coached / desire and capacity for growth / positive learning attitude
- Proficient in Adobe Acrobat & Microsoft Office, including Outlook, Word & Excel
- Knowledge of Filenet (electronic filing systems), SAP, and iRIMS (information management) considered an asset
- Greet visitors and guide them to the relevant employees or waiting area
- Deal with basic queries concerning office facility from employees and visitors
- Comfortable talking on the phone with disgruntled customers
7
Experience For Fiscal & Office Administrative Assistant Resume
- + Ability to support projects and events by managing deadlines and communications
- Receive and process Accounts Payable
- Maintain and order office supplies and medical supplies
- Prepare, edit and review correspondence, engagement letters, presentations, spreadsheets and expense reports
- Manage multiple schedules and calendars
- Schedule and coordinate meetings, appointments, events and travel
- Provide backup support for other administrative staff and receptionist
- Type letters, memorandums, spreadsheets, or other documents for Management
- Coordinate special projects as necessary
8
Experience For Executive Office Administrative Assistant Resume
- Assists and provides information for company newsletter submission
- Perform multi-tasks in a fast pace environment
- Manage electronic funds; transfer, deposit and process checks
- Computer savvy; Microsoft Excel
- Serves as an administrative assistant to the CSS
- Arranges travel, meetings and appointments for the CSS
9
Experience For Project / Office Administrative Assistant Resume
- Prepares and sends department communications
- Tracks student traffic data and prepares reports in order to assist with determining when to increase office coverage by identifying peak periods throughout the year
- Administrative responsibilities including filing and mailing
- Designs and implements office policies by establishing standards and procedures; measures results against standards; making necessary adjustments
- Work as a part of the HR team to ensure all ongoing projects are handled and employees are assisted
- Gather data and process reporting needs for HR
- Responsible for sending order acknowledgments to customers
- Consistently updates the CSS on office flow changes and general office needs
10
Experience For User Program Office Administrative Assistant Resume
- Act as primary contact for employees on personal information changes and many other HR related questions
- Maintain updated addresses, contact information, emergency contacts, etc. for employee personnel records
- Assist with weekly new hire orientations
- Process I-9 forms through E-Verify, employee termination checklists, and employee/vendor ID badge requests
- Work as go between for SHI and our business insurance administrator on customer requests
- Handle confidential information on a daily basis
- Act as workforce designate for Manager
List of Typical Skills For an Office Administrative Assistant Resume
1
Skills For Front Office Administrative Assistant Resume
- Good experience with customers and vendors on the phone, via email and in person
- Able to interact effectively and professionally with clients and all levels of firm personnel
- Effectively communicate and interface with all levels of the organization
- Demonstrated experience with various computer software such as Word, Excel, and Outlook
- Demonstrated ability to prioritize tasks, process documents with careful attention to detail, and meet critical deadlines
- Exhibit expert-level written and verbal communication skills
- + Experience with complex calendaring and meeting scheduling logistics
2
Skills For Office & Administrative Assistant Resume
- + Experience with complex calendaring in Outlook and meeting scheduling logistics
- Previous Billing and/or Coding experience
- Experience training others in using electronic systems
- Experience utilizing general office machines including printers, copiers and computers
- Experience using Quickbooks or other like programs
- Administrative experience in an Office setting
- Strong working knowledge with Microsoft Office Suite
- Experience handling confidential information and documents
- Experience in managing a busy office in a Corporate environment
3
Skills For Office / Administrative Assistant Resume
- Experience supporting leadership team members
- Passionate about ensuring a seamless experience for our clients
- + Experience with supporting multiple managers and staff members
- + Experience with calendaring in Outlook
- Experience in an administrative capacity
- Demonstrated ability to provide superior customer service at all times
- Experience in an Administrative Assistant role
- Professional Administrative Assistant experience
- Experience in guest service or hospitality industry
4
Skills For Oaa-office Administrative Assistant Resume
- Experience in office administration
- + Four \(4\) years of recent secretarial\-related experience, or
- Maintain good communications with all personnel
- Fleet Vehicle experience required
- Multi-Line phone experience
- A valid Driver’s License and a dependable personal means of transportation are required
- Demonstrated ability to work cooperatively in a team environment and have a positive customer service attitude
- Experience with Banner or other relational database applications
5
Skills For Program Management Office Administrative Assistant Resume
- Organized, multi-tasker, able to prioritize
- Demonstrates interest and ability to continuously learn
- Administrative assistant experience
- Administrative experience and data entry
- Effective oral and written communications with internal and external customers
- Administrative experience
- + Strong team orientation and customer focus
6
Skills For Field Office Administrative Assistant Resume
- Administrative Assistant or Office Manager experience in a corporate environment
- Opening new accounts, updating and making changes to existing accounts
- Answering telephones and dealing with simple queries, responding to customer calls and emails
- Handling all incoming calls, answering customer/contractor questions
- Receiving, reviewing and entering program applications into CRM system
- Generating and tracking customer correspondence
- Managing and archiving program files
7
Skills For Fiscal & Office Administrative Assistant Resume
- Ordering office supplies, coordinating any office maintenance requests and other office management tasks
- Keying manufacturing labor hours daily
- Submitting billing information to the Accounts Receivable Shared Services Center (ARSS) daily
- Greeting and registering guests at the front desk
- Ordering of all office suppliers
- Assisting with sales operations
- Maintaining customer/supplier detail database
- Generating formal quote from Market Manager instruction, to customer RFQs (Request For Quotation)
8
Skills For Executive Office Administrative Assistant Resume
- Contracting of consultants and service providers
- Processing service requests
- Generating reports from CRM
- Greeting guests at the front desk
- Keying physical inventory counts monthly and annually into ERP system
- Working with Program Managers on special projects
- Starting rate $15.20/hr
9
Skills For Project / Office Administrative Assistant Resume
- Assisting on HR related projects – matching requests, fundraisers, corporate discount programs, employee photos, anniversary program, etc
- Set up and maintain phone system, including adding, revising or deleting voice mailboxes as needed
- Maintains work study student workers by recruiting, selecting, orienting, and training
- Helps to maintain high standard of office appearance and operation including coordinating with vendors on building and office equipment maintenance
- Responsible for sending purchasing requests to intercompany suppliers and managing the delivery of the products
- Continous monitoring and proactive updating of Food Sector seating charts and email distribution lists
- Manage record-keeping, filing, and other ongoing activities necessary for the quick retrieval of essential information
- Answer all incoming calls and routing to the appropriate person
- Accounts Receivable invoice scanning/filing
10
Skills For User Program Office Administrative Assistant Resume
- Process incoming and outgoing mail daily. Mail and track physician orders
- Contract to hire position with benefits; 401K (matching) & Profit Sharing, paid holiday/vacation time
- Assists with monitoring all office assistants including work-study students
- Manage timesheet management (chasing people for missing timesheets and follow up on timesheet questions)
- Responsible for incoming and outgoing mail, FedEx
- Print, review, enter, file, and archive receiving, transfer, shipping, and guard tank release reports
- Track and control outstanding shipping reports
List of Typical Responsibilities For an Office Administrative Assistant Resume
1
Responsibilities For Front Office Administrative Assistant Resume
- Filling, copying, scanning, editing documents, attending meetings, taking minutes and keeping notes;etc
- Mailing coordination and management of shipping accounts (Intergolobal Cargo, etc.)
- Maintenance of copier email lists, restocking paper, toner, recycling
- Organize and schedule site visits/ audits/ offsite meeting and staff meetings and prepare and maintain the Conference Room and Training Room for such meetings
- Ensure office maintenance and order, including supply room and kitchen
- Maintenance of office library, electronic library, magazine subscriptions, archiving
2
Responsibilities For Office & Administrative Assistant Resume
- Thorough understanding of office procedures, office computer software and applications, Microsoft Office, Word, Power-point and Excel
- Greet and escort visitors, contractors, etc. through the main administrative building
- Prepare documents and PowerPoint presentations for Manager
- Manage Managers calendar and coordinate travel arrangements, receive and screen visitors and telephone calls, set up meetings
- Office Administrative Assistant - Further Particulars
- Liaises internally with all other functions to ensure customer request is handled appropriately
- Liaises internally with all other functions to ensure timely completion of contract review at receipt of customer order
3
Responsibilities For Office / Administrative Assistant Resume
- Loads customer orders on the internal ERP system in line with customer requirements
- Follow up of customer quotes for feedback
- Acts as the official point of contact between the Market Manager and the different departments of the company
- Supports CSR with customer order books
- Maintain records for all orders, quotes
- Manage the arrival in the lobby of our visitor for interviews or meetings (maintain global schedule)
- Manage lunch n learns (work with planner to send out notice, order lunch)
- Gather list of supplies that need to be ordered on a weekly basis
- Mail packages (includes FEDEX and UPS)
4
Responsibilities For Oaa-office Administrative Assistant Resume
- Run to bank to make deposits
- Research travel for consultants and new employees to look for the best deal
- Manage a global employee list with contact information
- Provide assistance with reconciliation of Weekly Sales Report
- Support the HR communication / events’ organization
5
Responsibilities For Program Management Office Administrative Assistant Resume
- Highly proficient in Microsoft Office, especially Word and Excel
- Position serves as the authority to provide guidance and assist laboratory personnel on all of the above, as well as other related administrative functions
- Prepares and processes project-related payables and receivables
- Prepares status reports for Project management
- Manage office needs and day-to-day operations of our Rosemont office
- Ensure that the office is maintained with the highest level of care and quality and fully stocked with supplies
6
Responsibilities For Field Office Administrative Assistant Resume
- Maintain log of visitors with or without appointments
- Receive and respond to calls to the organizations main telephone number
- Professional, energetic, with positive “can do” attitude
- Support for on-site office meetings
- Assists with maintenance of calendars, coordination of appointments, meetings and conference calls for senior leaders and providers as needed
- Provide front desk coverage
- Liaison for visitors and corporate guests
7
Responsibilities For Fiscal & Office Administrative Assistant Resume
- Coordinate scheduling of outbound shipments domestic & international with freight carriers (UPS, FedEx, YRC, etc) including verification of goods receipt at customer when required
- Access online portals as required to maintain and process “strictly regulated” orders
- Schedule conference rooms for meetings by request
- Manage daily mail and packages
- Order office supplies weekly as needed
- Implement office systems and procedures, incorporating successful current practices and creating new ones as needed, to ensure a smooth and well-managed workflow
- Perform general office support: inventory management of office supplies, refrigerators, and coffee area
8
Responsibilities For Executive Office Administrative Assistant Resume
- Manage travel requirements where required by the team
- Create, revise and maintain written and oral communication in a professional, timely and logical manner
- Tasks and projects as assigned by direct manager or senior leaders
- Assist the Director of Rooms with daily Front Office operations
- Support, manage visitor, manager and engineers' travel arrangements
- Responsible for group presentations, WebEx video and/or telephone conference set-up, Skype, arranging both in-house and external events including conferances etc.
9
Responsibilities For Project / Office Administrative Assistant Resume
- Direct employees on how to order business cards
- Support organization of birthday, anniversary, annual holiday party and other local events
- Greet all visitors and vendors
- Be able to obtain a Secret level clearance
- Answer telephone, screen and direct calls in a professional manner
- Keep the reception area clean and tidy
10
Responsibilities For User Program Office Administrative Assistant Resume
- Advanced proficiency in the MS Office suite (Word, Excel and Powerpoint)
- Supportive management and a collegiate team of colleagues
- Comfortable with Microsoft Office Suites (Word, Excel, etc.)
- Proficient in MS Work, Excel, Outlook, familiar with SharePoint
- Receptionist services, screens, conveys messages and routes calls to appropriate individuals
- Orders, receives and maintains office supplies, maintains kitchen supplies and appliances
- Schedules and tracks company conference room reservations
- Intermediate proficiency in Microsoft Office applications (Word, Excel and PowerPoint)
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