Bid Coordinator Resume Sample
Felipa Mohr
9037 Claudia Place,
Houston,
TX
+1 (555) 583 0432
Work Experience
Bid Coordinator / Group Administrator
11/2017
-
PRESENT
Phoenix, AZ
- Develop and maintain relationships with subs, suppliers and vendors
- Review project drawings and documents, identify bid qualifications and questions
- Create bid package specifications and addendums
- Generate vendor bid lists and interest in the project to ensure all scopes of work are covered
- Administer bid packages, collect sub-bids and verify bids are complete per the project scope and documents
- Ensure proper bid coverage is included in the bidding phase
- Prepare the completed packed for the Construction Project Manager
Bid Coordinator
08/2014
-
08/2017
Los Angeles, CA
- Accuracy and compliance - ensuring all bid elements are addressed
- Strong stakeholder management and ability to influence at all levels
- Client focussed (both internal and external clients)
- Take a proactive and solution focused approach to all tasks
- Demonstrate passion, energy and drive
- Willingness to collaborate – sharing knowledge, experience and ideas
- Great presentation, with a professional attitude
- Understanding and learning Gensler’s portfolio of work, practice areas, and firm wide capabilities
- Distributes IOM’s to customers
Junior Bid Coordinator
10/2011
-
05/2014
Dallas, TX
- Collect content, like company-related information, certificates, or references from multiple sources within Software AG
- Consolidate input from different bid project team members into final bids / proposals
- Review and revise bids / proposals
- Schedule bid project team calls
- Collect submitted bids and keep the bid library up to date
- Produce monthly reports / analysis
- Excellent verbal and written communication – ability to communicate easily the required ideas or concept and tailor responses to client specifications
- Time management and organisational skills – ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met
- Be a team player - being directed and providing direction
Education
Oglethorpe University
2005 - 2010
Engineer's Degree in Management
Professional Skills
- Excellent ability to multi-task and prioritize, demonstrating excellent organizational skills
- Proven decision making skills with the ability to distinguish simple issues from priority issues and act accordingly
- Excellent communication skills and the ability to communicate effectively and professionally both verbally and in writing
- Excellent verbal and written communication skills along with experience of coordinating multi-disciplinary proposals of a high strategic value
- Excellent project management, organizational and planning skills with ability to prioritize multiple tasks, projects and meet deadlines
- Self-motivated with excellent organisational and prioritisation skills
- Excellent communicator, patient, well organised and possess excellent written and verbal skills
How to write Bid Coordinator Resume
Bid Coordinator role is responsible for microsoft, advanced, excel, outlook, powerpoint, deadlines, planning, adobe, indesign, applications.
To write great resume for bid coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Bid Coordinator Resume
The section contact information is important in your bid coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Bid Coordinator Resume
The section work experience is an essential part of your bid coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous bid coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular bid coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Bid Coordinator resume experience can include:
- Possess written and verbal communication skills to effectively and professionally communicate with vendors, clients, and all employees and management
- Good Microsoft Office skills, particularly in Word, Excel, PowerPoint and Publisher
- Plan, prioritise, communicate and manage workload efficiently and effectively,
- Strong customer service skills with the ability to ensure that a high level of service and quality is maintained
- Highly numerate, good verbal and written communication skills, with a high attention to detail
- Excellent attention to detail, oral, and written skills
Education on a Bid Coordinator Resume
Make sure to make education a priority on your bid coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your bid coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Bid Coordinator Resume
When listing skills on your bid coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical bid coordinator skills:
- Strong relationship management skills and capable of establishing respect and credibility through actions, communications, understanding and personal presence
- Strong persuasive writing and English skills, with the ability to coach SMEs to clearly present highly technical subject matter
- Strong verbal communication coupled with writing and Microsoft Office Suite skills is required
- Excellent organizational, creative, analytical, writing and communication skills
- Strong oral, written & interpersonal communication skills are critical
- Demonstrated problem solving, analytical and organizational skills, and ability to learn on the fly
List of Typical Experience For a Bid Coordinator Resume
1
Experience For International Development Bid Coordinator Resume
- Excellent time management skills and ability to collaborate
- Demonstrated five years’ experience within a marketing & communications role, ideally with a focus on the bids/proposals process
- Skills in Adobe suite would be desirable – i.e. InDesign and WebAccessibilityBid
- Preferably experience in an engineering consultancy/professional services business
- An organized and methodical approach, with good attention to detail
- Experience of at least two of DHL's sectors
- Experience with Microsoft Office, Adobe Acrobat, Outlook, WebEx, programs required
- Attend post-bid customer meetings to capture & action customer feedback on overall tender experience
2
Experience For Asia Pacific Bid Coordinator Resume
- Related experience in a bids / proposals environment
- Experience in the management of customer bid projects
- Knowledge of industry standards for bid development, civil nuclear customer and market knowledge and experience would be an advantage
- Experience in the operation of a PC
- Accurately operate a 10-key calculator
- Demonstrable experience of SharePoint, Visio and Project
- Have 1-2 years’ relevant experience in sales support and proposal management
- Proven ability to meet deadlines with consistent success
- Two years related experience or
3
Experience For Junior Bid Coordinator Resume
- Demonstrated excellence in Bid coordination, with a passion to take things to a higher level
- Excellent knowledge of MS Office Suit,
- Experience (Bid Management) within the construction sector
- Desirable - Water and Utilities sector industry experience
- Experience (Bid Support/Management) within the construction sector
- Desirable - Water, Utilities, Rail, Highways, Infrastructure sector industry experience
- Ideally industry experience within the Water, Highways, Rail, Construction and/or Utilities sectors
- Excellent communicator in both verbal and written communications
- Proven ability to meet high standards of written and oral communications with customers
4
Experience For Project / Bid Coordinator Resume
- Proven ability to work under pressure and with other people
- Ideally industry experience within the Water and Utilities sectors
- Experience of Salesforce software would be advantageous
- Experience in a business development environment
- Experience in bid management & delivery support
5
Experience For Marketing & Bid Coordinator Resume
- InDesign experience would be an added advantage
- Strong track record of preparation of bid and tender submissions for international and UK
- An experienced and efficient multi-tasker
- Planning and controlling of the handling the documents (filing structure, naming conventions, responsibilities)
- Developing, managing and updating a central repository of essential documentation, including but not limited to
- Reviewing proposal responses from both internal and external teams – issuing RFI’s to the client/EA and distributing to the team
- Downloading tender documentation and circulating/saving
- Identifying new content and working with Marketing team to update SAVO
- Finalising document input, managing the incorporation of comments from colour reviews and overseeing the final production cycle
6
Experience For Bid Coordinator / Group Administrator Resume
- Ensuring the bid production area runs smoothly for each bid including management of SharePoint
- Managing the bid library, ensuring continuous improvement and communication
- Compiling basic information for call out boxes for the Award Criteria Folder and keeping a database of it,
- Logging all opportunities, ensuring they are flagged to the relevant parties, and followed up in a timely manner
- Coordinating and processing clarification questions from the bid team
- Sourcing/producing diagrams and graphic design content
- Submitting/uploading final bid response packages
- Ensuring that Arup’s registrations with National Treasury, the DTI and any other statutory registrations essential for bidding, are kept up to date
- Setting up and Closing down Microsoft Office 365 sites
7
Experience For Bid Coordinator, Senior Resume
- Working with manager to gain knowledge about the position by setting goals each quarter
- Working closely with graphic design teams to develop high quality and visually engaging content for proposals
- Writing concise, conforming content with creativity and commerciality
- Copyediting and proofreading proposals and related material
- Working with Capita’s nominated Bid Lead for each opportunity to coordinate each bid including
- Assisting in the successful production of winning bids
- Understanding of sales and marketing practices
- Providing assistance for the coordination of bids, team meetings, conferences, activities and events
8
Experience For Temporary Bid Coordinator Resume
- Taking responsibility for the adequate storage of data in the Bid Data Repository
- Providing administrative and general support
- Managing the contract award updates via OJEU
- Maintaining a database of information
- Communicating competitor successes where required
- Outstanding attention to detail, flexibility and creativity
9
Experience For Rail Bid Coordinator Resume
- Understanding of key functions - incl. Solution Design / Operations / Finance in logistics is essential
- Maintaining the team's intranet pages and bid resources and assets
- Checking the quality and accuracy of your own and others’ work
- Working knowledge with DTP software and or graphic development a significant advantage,
- Understanding of project risk
- Managing the end to end process for major tenders, proposal submissions and expressions of interest
- Ensuring that quality is never compromised
- Ensuring all bids are submitted on time and fully compliant with the requirements
10
Experience For Technical Bid Coordinator Resume
- Liaising with a number of senior engineers to ensure all input has been obtained
- Managing the graphic design and visual representation of hard copy and digital versions of the response content
- Arranging CRC sessions
- Coordinating the maintenance of BDU equipment (ie printers, inks etc)
- Maintaining SharePoint library of bid documentation
- Arranging kick-off/progress calls with key stakeholders
- Controlling the RAT and RAID process for each bid
List of Typical Skills For a Bid Coordinator Resume
1
Skills For International Development Bid Coordinator Resume
- Superior skills in attention to detail and managing priorities within strict timelines
- Strong communication skills; confident and articulate in all communications i.e. face-to-face, telephone and written communications
- Strong Microsoft Office Suit skills, particularly in Word and PowerPoint
- Strong written / grammatical English skills
- Excellent communication skills and is able to relate to others at all levels
- Excellent verbal and written communication skills combined
2
Skills For Asia Pacific Bid Coordinator Resume
- Strong stakeholder management skills with the ability to influence and negotiate with people at all levels within DSC UK&I and customer organisations
- IT Skills required in all Microsoft Office applications and proficient in Desktop publishing including Adobe In-Design
- Demonstrated experience managing projects and meeting deadlines
- Vast experience of working in Bids and Proposal coordination / management with evidence of continuing professional development
- Competent IT skills, including the use of Word, Excel, Access and PowerPoint
- Use problem solving skills to diagnose, troubleshoot, and resolve issues in order to ensure timely completion of bids
- Accurate typing and 10-key skills required
- Product knowledge with clear technical understanding of services to be able to effectively communicate to customer
- Strong experience in coordinating bid response ideally gained within Supply Chain / Logistics or the public sector
3
Skills For Junior Bid Coordinator Resume
- Demonstrated 2 - 5 years’ experience within a marketing & communications role, ideally with a focus on the bids / proposals process
- Strong experience within change control and preparing submissions
- Proficient computer skills using Microsoft office software. Advanced knowledge of Excel is helpful
- Has proven experience within the public sector specifically on OJEU’s and PQQs
- Previous experience in a similar role or experience in bid management
- High level interpersonal skills with the ability to positively liaise with all levels of the business
4
Skills For Project / Bid Coordinator Resume
- Research and analytical skills, ability to work under pressure and to tight deadlines
- Can manage own time and workload effectively
- Able to deal effectively with senior staff
- Manages time effectively and delegates tasks as appropriate
- Demonstrated experience in Bid coordination, with a passion to take things to a higher level
- Proven experience in Bid Management in a service environment
5
Skills For Marketing & Bid Coordinator Resume
- Facilitate skills transfer amongst staff
- Exceptional project co-ordination skills, with great attention to detail
- MS Office skills (advanced Word and PowerPoint, intermediate Excel and Visio)
- The ability to work collaboratively with internal clients and to tactfully but effectively chase others for contributions as needed
- Prepare memos and letters to effectively communicate critical information to the branches and customers
- Experience in the coordination and development of winning bids, preferably in the engineering, architecture, consulting environment
- Prioritise a varied workload, comfortable in dealing with and resolving ambiguity
6
Skills For Bid Coordinator / Group Administrator Resume
- Ensure the effective use of AECOM’s Work Winning process and tools, for all assigned bids, to optimise the opportunity of winning
- Ensure the effective use of the AECOM’s Work Winning process and tools, for all assigned bids, to optimise the opportunity of winning
- Experience writing short texts, and or reviewing texts for completeness and accuracy,
- Experience working in a similar role in financial services, professional services, technology or business process outsourcing organisations
- Ensure effective communication throughout projects team regarding upcoming bids
- Experience with review and understanding of construction drawings
7
Skills For Bid Coordinator, Senior Resume
- Experience or knowledge of the healthcare industry, including the NHS
- Well organised with good attention to detail maintaining high standards of delivery, quality & accuracy
- Previous experience in preparing tender response submission and report documentation
- Experience and track record of supporting a team
- Pressure-resistance and effective listening
- Experience in a proposals role, preferably within consulting and/or B2G (public sector) firm(s)
- Experience in preparing successful public sector bids and proposals
8
Skills For Temporary Bid Coordinator Resume
- Experience of coordinating bid submissions
- Builds good working relationships
- Demonstrable administrative experience within recruitment, professional services or outsourcing
- Excellent ability to focus in a busy and distracting environment
- Demonstrates knowledge and understanding of all policies and procedures
- Experience processing RFP / Proposals
9
Skills For Rail Bid Coordinator Resume
- Experience leading a team
- Proven proficiency in general personal computer application, as well as in the use of Microsoft Office software, including Word and Excel
- Experience in an Coordinator role within a Construction Office
- Experience in bid production
- Communication. Able to deliver effective and accurate verbal, written and graphic output
10
Skills For Technical Bid Coordinator Resume
- Diligent and flexible with good attention to detail
- A good academic record with GCSE passes in English & Mathematics
- Previous experience in a pathology diagnostics company
- Previous experience with ERP systems such as Oracle/SAP
- Previous experience with MS Sharepoint based collaboration tools
- Some previous experience with healthcare tender bids and/or contracts
List of Typical Responsibilities For a Bid Coordinator Resume
1
Responsibilities For International Development Bid Coordinator Resume
- Coordinating development and distribution of tender responses and materials - managing customer documentation websites, download of tender documents and submission of bid
- Acting as proposal editor in support of the bid manager, take ownership and responsibility for the build-up of the proposal, from initial drafts and templates to bid production and distribution
- Advanced skills in Microsoft applications such as Word, PowerPoint and Outlook
- Review/edit of proposal documents including editing, grammar and spelling prior to being submitted
- Experience of Supply Chain would be advantageous but is not essential
- Familiarity with the language industry + technologies is a strong asset
- Five years’ experience in a similar role would be highly regarded
- Provide organisation and structure for the bid manager and teams to ensure effective and efficient work and use of time
2
Responsibilities For Asia Pacific Bid Coordinator Resume
- Previous experience in the same / similar role
- Formatting of proposal documents including tables, graphs, images and brand compliance
- Working toward Membership of APMP (Association of Proposal Management Professionals)
- Completing tender mandatory information accurately and efficiently
- Collating bid responses and appendices
3
Responsibilities For Junior Bid Coordinator Resume
- Identifying contract awards
- Adding resources to opportunities in order to log time on RFx in Salesforce
- Ensuring that all bid support documentation is kept up to date and readily accessible to other members of staff
- Working with business units to collate and incorporate ‘boilerplate’(e.g. capability statements, brochures) into EOIs, bids and proposals
- Managing a register of all panel and registrations for Arup Southern Africa and keep these up to date
- Managing an EOI, Bid and Presentation Library
4
Responsibilities For Project / Bid Coordinator Resume
- Training of divisional administrators on bid compliance
- Preparing bids, tender and propose responses with the support of the relevant business teams
- Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries
- Assist in the management of bid process - reviewing bid notices, preparing bid plans, tracking wins and losses and producing a report
- Coordinate pricing with import pricing while reviewing and participating in bids for PSDI
- Implement new learning approaches to knowledge management including e-learning
- Provide high-level administrative support by conducting research, handling information requests and performing clerical functions
5
Responsibilities For Marketing & Bid Coordinator Resume
- Proficiency with numbers - reading, writing, hearing
- Organisation of weekly BDU meeting & drafting meeting minutes & dissemination,
- Participation to weekly PM meeting & drafting meeting minutes & dissemination,
- Assist with maintaining and tracking USDA Commodity Inventory and customer/state reporting
- Manage writing assignments/editing/rewriting efforts, as needed
- Provide coaching to Subject Matter Experts (SMEs) in drafting storyboards and tender responses to achieve highest possible client scoring
- An understanding of the importance of work winning strategies/themes/differentiators and their application in to submissions
- Act as point of contact for Christie’s LIVE sale set-up, bidding queries and troubleshooting
6
Responsibilities For Bid Coordinator / Group Administrator Resume
- Coordination of client portals including document distribution and managing the receipt and submission of clarification questions from stakeholders
- Ad hoc marketing tasks depending on profile
- Daily monitoring of the TED and other public procurement platforms and obtaining necessary documentation if applicable and if necessary,
- Review RFPs and other related documents and support in gathering proposal information to create winning responses
- Ensure a winning, compliant, error free document arrives with the client in the correct format, meeting the deadline
7
Responsibilities For Bid Coordinator, Senior Resume
- Proactively identify improvement areas in our activities and shares these with work winning leadership, working to resolve / improve issues as directed
- Knowledge of office procedures and methods including telephone communications, office systems, and record keeping
- Compiles and types statistical reports including tables and text using spreadsheet (Excel) software
- Development of and Liaison with marketing team and designers for document aesthetics using InDesign
- Support sales and operations during the bid/contracting phase (e.g. renewal solicitations or sales-generated opportunities)
- Encourage using of the ICF Business Development process, procedures and tools in an adaptive way to support business winning,
8
Responsibilities For Temporary Bid Coordinator Resume
- Forward planning of coordination needs for complex engineering, consultancy and EPC/EPCM based tenders
- Arrange and support all key bid meetings, from Kick Off to final page turn, recording and overseeing the completion of all actions
- Analysis, tracking and reporting on bid preparation budget
- Contribute to the building of the Faithful+Gould brand, and helping to champion and police the brand and act as front line for enquiries on brand guidelines
- Advise bid teams on structure, writing and format of bid responses, including corporate templates and standards
9
Responsibilities For Rail Bid Coordinator Resume
- Preparation and planning of bids including resources, project plan, work packages, milestones, deadliness
- Provide a formatting and proof reading service
- Assist in requesting and completing Pre-Qualification Questionnaires
- Supports Bid Managers and Senior Bid Managers working on bidding campaigns
- Bid Meetings – Schedule bid meetings per the manager’s instructions. Facilitate the meeting by reviewing the open PHILOS opportunities
10
Responsibilities For Technical Bid Coordinator Resume
- Offer competitive bid prices and discounts using the pricing tool and/or finance suggestions
- Maintain a file of bidding and marketing material
- Work and correspond with import purchasing, sourcing, customer service, and transportation as the need arises
- Proactive at executing daily tasks and achieving long-term goals
- An eye for detail, not accepting second best and taking personal pride and responsibility for all aspects within their control
- Status reporting to the Bids Director
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